Decision regarding the future operating model to enhance service delivery

To approve the 2024/25 budget and associated medium term financial strategy and treasury management strategy.

Following a site audit, assessment and informal residents

Following a site audit and assessment, a TRO is not considered an appropriate course of action and it is felt that the current speed limit is appropriate for the section of road under investigation.

Following a site audit and assessment, a TRO is not considered an appropriate course of action and it is felt that the current speed limit is appropriate for the section of road under investigation.

Considering no objections have been raised during the Formal (Statutory) Consultation and Notice of Proposal Stages, a new Traffic Regulation Order be implemented under Sections 1, 2 and 3 of Part I and Part IV of Schedule 9 of the Road Traffic Regulation Act 1984 as proposed in the Notice of Proposal, the effect of which will be to introduce additional No Waiting at Any Time (Double Yellow Line) restrictions on Ledbury Road

In April 2022, the government launched the UK Shared Prosperity Fund (UKSPF), to replace the European Union funded structural funds.

The primary goal of the UKSPF is to build pride in place and increase life chances across the UK. This aligns with the Levelling Up White Paper missions. Funding is targeted where it is needed most: building pride in place, supporting high quality skills training, supporting pay, employment and productivity growth and increasing life chances.

The council has been allocated £7,545,330 to be spent between 2022 and 2025, of which, £903,194 is for ‘Multiply’ adult numeracy support which is subject to a separate decision. The government announced approval of the Investment Plan on the 5 December 2022, and Cabinet took the decision to accept and spend these funds on 15th December, 2022

https://councillors.herefordshire.gov.uk/ieDecisionDetails.aspx?ID=9216

Under the Community and Places Investment Priority, the Cultural Grant scheme will deliver measure E4, which supports enhancing existing cultural, historic and heritage institutions and results in an improved perception of facilities and amenities in Herefordshire, increased footfall, and more events and participatory programmes; and E6, which supports local arts, culture, heritage and creative activities and results in improved engagement and new local cultural events and activities across the county.

What activities can be supported by each grant scheme?

Cultural Development Grants

Building cultural resilience, growth and engagement across the existing Herefordshire cultural institutions. This revenue grant will support a range of improvements, including:

• Enhancements to the operation or offer of an existing cultural organisation or community cultural amenity in Herefordshire.
• Community outreach or engagement programmes linked to existing Herefordshire cultural or heritage assets/ sites.
• Community-led programmes linked to existing Herefordshire cultural or heritage assets/sites.
• Other programmes that improve local access and participation, help to overcome barriers of engagement, or support volunteering and skills development linked to existing Herefordshire cultural or heritage assets/ sites.

Cultural Programming Grants

Building vibrancy, activity and community programming across Herefordshire. This revenue grant will support a range of local cultural activities, including:

• Funding for the development and/or operation of local maker spaces
• Funding for local art galleries/ museums/ libraries for exhibitions
• Support for local displays for artists to showcase work
• Funding for local cultural or heritage tours
• Funding for local cultural or creative community programming
• Support for the establishment or development of programmes to share cultural, arts or heritage knowledge or resources locally.

What activities cannot be supported by the grant schemes?

• Events and Festivals are being funded through a separate grant scheme as part of measure E6 which supports local arts, culture, heritage and creative activities, so projects classed as events or festivals will not be eligible for either grant scheme.
• Capital works, renovation or conservation projects.

Who can apply to the Cultural Grant scheme?

Any organisation or business with a legal status can apply. This may include local authorities, public sector organisations, higher and further education institutions, private sector companies, voluntary organisations, registered charities or local cultural businesses.

Projects, programmes and activities must be held in Herefordshire and all members of the public must be able to attend (via a reasonable charge if necessary) at all times.

Who cannot apply?

• Individuals
• Unconstituted organisations
• Organisations who are registered in the county but propose to deliver events, activities and programmes outside Herefordshire
• Applicants who are registered outside Herefordshire, except when they deliver their business and benefits directly in Herefordshire.

Outcomes and Outputs

Outputs/outcomes required to meet in Measure E4 for Cultural Development grants:

• 46 organisations receiving grants
• 46 events / participatory programmes
• 10% increased visitor numbers
• 10% improved perception of facilities and amenities

Outputs/outcomes required to meet in Measure E6 for Cultural Programming grants:

• 24 organisations receiving grants
• 24 local events or activities
• 10% increase in footfall
• 10% improved engagement

Application process, appraisal and moderation

• Application instructions and guidance will be made available via Herefordshire Council website;
• Applications will be assessed by an internal panel including the Culture and Leisure Lead and Museum Lead along with advice from external advisors;
• Applications will be appraised to ensure they meet the eligibility criteria and scored based on the outcomes and outputs required for each individual grant scheme and the Herefordshire Council Investment Plan.
• The Service Director for Communities is the delegated authority to award grants to applications that meet the eligibility requirements of the scheme;
• The Delegated Grants and Programmes Team will administer the grants scheme;
• Organisations can apply once in each financial year;
• In each financial year, there will be a number of funding rounds. If the value of applications exceeds the funds remaining in the funding round, highest scoring applications will be given priority.

In April 2022, the government launched the UK Shared Prosperity Fund (UKSPF), to replace the European Union funded structural funds.

The primary goal of the UKSPF is to build pride in place and increase life chances across the UK. This aligns with the Levelling Up White Paper missions. Funding is targeted where it is needed most: building pride in place, supporting high quality skills training, supporting pay, employment and productivity growth and increasing life chances.

The council has been allocated £7,545,330 to be spent between 2022 and 2025, of which, £903,194 is for ‘Multiply’ adult numeracy support which is subject to a separate decision. The government announced approval of the Investment Plan on the 5 December 2022, and Cabinet took the decision to accept and spend these funds on 15 December, 2022

https://councillors.herefordshire.gov.uk/ieDecisionDetails.aspx?ID=9216

This commission relates to a package of business support to be delivered up to end of March 2025. Under the Community and Places Investment Priority, this business support will deliver measure E4, which supports enhancing existing cultural, historic and heritage institutions and results in an improved perception of facilities and amenities in Herefordshire, increased footfall, and more events and participatory programmes.

The tailored business support will help Herefordshire cultural institutions to improve their business performance or operation, and include business operation advice, marketing and branding expertise, innovation and the adoption of digital technology, help to reach new customers and markets, staff training and support in applying for arts funding to improve future sustainability.

Any organisation or business with a legal status will be eligible for support. This may include local authorities, public sector organisations, higher and further education institutions, private sector companies, voluntary organisations, registered charities or local cultural businesses. The advice will not be open to individuals, unconstituted organisations or those registered outside Herefordshire.

A third party consultant will be contracted according to council procedure rules to deliver the project. The consultant will manage the relationship with local cultural organisations and deliver advice and training on behalf of Herefordshire Council to meet agreed outcomes and outputs. The project will be overseen and administered by the Culture and Leisure Lead for Herefordshire Council.

Both the Children and Young Persons Act (2008) and Section 23ZB of the Children’s Act 1989 state:
(1) A local authority looking after a child must appoint an independent person to be the child's visitor if—
(a) the child falls within a description prescribed in regulations made by the Secretary of State; or
(b) in any other case, it appears to them that it would be in the child's interests to do so.
(2) A person appointed under this section must visit, befriend and advise the child.
Following an open tender exercise in September 2023, NYAS achieved the highest final moderated overall score. This provider will provide a nationwide Independent Visitor service to at least 30 Children or Young People who are looked after to Herefordshire, on an annual basis.

In April 2022, government launched the UK Shared Prosperity Fund (UKSPF), to replace the European Union funded structural funds. The primary goal of the UKSPF is to build pride in place and increase life chances across the UK. This aligns with the Levelling Up White Paper missions. Funding is targeted where it is needed most: building pride in place, supporting high quality skills training, supporting pay, employment and productivity growth and increasing life chances. The council has been allocated £7,545,330 to be spent between 2022 and 2025, of which, £903,194 is for ‘Multiply’ adult numeracy support which is subject to a separate decision. Government announced approval of the Investment Plan on the 5 December 2022, and Cabinet took the decision to accept and spend these funds on 15th December, 2022
https://councillors.herefordshire.gov.uk/ieDecisionDetails.aspx?ID=9216
The Visitor Economy project aimed at:
? Promoting and developing the tourism industry in Herefordshire.
? Supporting the Herefordshire tourism industry in order to make it competitive in the national stage.
A procurement process was conducted in line with the high value process
as set out in the council’s Contracts Procedure Rules to deliver the Visitor Economy project.
An Invitation to Tender (ITT) was issued to all suppliers via the council’s e-tendering portal on 2nd October 2023, with a closing date of 24th October 2023 at 12.00pm. The winning bidder was:
Provider Score (%)
1. Herefordshire County BID
58.60%
The following outcomes and outputs for this project must be achieved by the provider by 31 March 2025:
Outputs
? Number of businesses receiving non-financial support (numerical value): 30
? Number of people reached: 800
? Number of local events or activities supported: 8
Outcomes:
? Jobs created: 3
? Jobs Safeguarded: 6
? 10% increase in visitor numbers attracted to Herefordshire as a result of provider’s marketing campaigns
? 10 % increase per annum in visitors’ spend in Herefordshire economy through marketing campaigns.
Quarterly reports and claims: The service provider will submit quarterly reports and claims. These will be accompanied by necessary documents to evidence claims and demonstrate outputs and outcomes are delivered. During the contract set-up, the service provider and the Council will agree template(s) to be used for all management reports which satisfy the Council’s needs.
Communication and governance routes: The service provider will hold a quarterly meeting with relevant Herefordshire Officer to discuss progress and address issues which may arise from programme management.
UKSPF requirements: The service provider should abide by the all UKSPF guidance e.g. branding and publicity, procurement, etc.

• The car park was gifted to the Council for use by the primary school under a s.106 planning obligation following new house building in the village.
• The s.104 agreement (The Water Industry Act) relating to the adoption of sewers and associated infrastructure with Severn Trent had not been completed at the time and remains outstanding.
• This decision relates to completion of the s. 104 agreement which is necessary to enable the sewer to be adopted by Severn Trent.

Cabinet’s decision 22 July 2021 authorised that
“..Allocate the remaining HCCTP programme funding to the development of the transport hub project design and consultation.
- Further public consultation will be undertaken as the transport hub design is developed. …”
In April 2022 Weston Williamson + Partners (WW+P) were commissioned to undertake RIBA stages 2 & 3 and they have carried out design, key stakeholder consultation and the recommended “Drive In Reverse Out” (DIRO) design option and cost plan was presented to cabinet for approval on 27 October 2022. The initial contract value was £362,697.00. This was increased to £462,697 to allow for additional surveys and planning submissions.
In the meantime, there is budget in the current 2023/24 capital programme to progress the design of the transport hub project using this intervening period to achieve as close to a shovel ready scheme as possible by carrying out designs for upgrading the Station Building.
The council’s contract procedure rules and the Public Contract Regulations 2015 allow contract variation to a maximum of 50% of the original contract value where the services remain similar.

To inform the committee of performance in the areas of complaints, data incidents and requests for information made to the council over the municipal year 2022/23.

For the new Cabinet Member to affirm commitment to the Hereford Museum and Art Gallery budget and to agree the way forwards.

In order to meet the required Stronger Towns Funding deadlines and to keep the project progressing a range of technical design is required. Further technical works are required to finalise the design, seek planning approval, to procure contractors and implement the project.

There has also been further work to provide Third Party Wall notices.

1. The covenants imposed on the new owner are in substitution for the covenants imposed on the original purchasers of the affected property who are released from those covenants by virtue of their sale of the property to the new owners.
2. The new Deed of Covenant binds the new owners of the property to perform the obligations contained in those covenants as far as they remain capable of being performed.
3. Provisional agreement, subject to formal approval, has been reached with the new owners for a new Deed of Covenant to be entered into.

• Hereford Welsh Club have been holding over an expired lease so renewal was due
• Draft HoTs for the renewal were presented to the tenant and these were accepted without amending
• Rent reviewed and aligned with market conditions

• Homefirst (Hoople Limited) required office space for their operations, space was establish in 10 St. Owen Street, Hereford.
• Licence to Occupy to be back dated to date that Homefirst first started their occupation – 27th April 2023

The purpose of the paper is to provide the Board with an update on the progress of the Health and Wellbeing Strategy draft implementation plans for the two key priorities ‘Best Start in Life’ (BSiL) and ‘Good Mental Health’ (GMH).

To review the progress of audit recommendations implementation.

To review the better care fund (BCF) Quarter 2 and Quarter 3 2023-2024 report as per the requirements of the programme.

To update on the progress being made to develop the community paradigm approach in Herefordshire

As of the 30th September 2023, 717 Ukrainian guests have arrived in Herefordshire. There are currently over 320 guests staying with 125 hosts.
This additional monthly payment of £200 means that each sponsor will receive a total of £700 per month between November 23 and March 24. Thereafter the monthly payments will be £500. If sponsors start hosting Ukrainian guests during this period, they will be paid the additional winter payment pro rata for the months of the guests’ stay. Based on current figures, the cost of this additional payment will be approximately £125,000.
The decision being made is comparable with the Record of Officer Decision taken on 02.12.22, which also saw sponsors receive additional winter payments over the same five months in 2022/23 to £700 per month.
It should be noted that Herefordshire Council has already decided (Record of Officer Decision – 22.03.23) to top up the Government’s £350 payment to sponsors whose guests have been with them for up to a year, so that all sponsors receive £500 per month. The payment to hosts for guests after a year will be maintained at £500, as this is the amount of the Government’s increased payment for the second year.
Payments will be made through the Homes for Ukraine operational team. The team already manage the thank you payments to hosts.