Decisions

Decisions

16/05/2025 - Work programme 2025-26

To consider a work programme for the committee for the year ahead.

Decision Maker: Children and Young People Scrutiny Committee

Decision due date: 27/05/2025

Wards affected: (All Wards);

Lead officer: Danial Webb

Notice of decision: 16/05/2025

Anticipated restriction: Open


14/05/2025 - Decision to award contract and approve the expenditure of up to £57,891 for the fire precaution works at Clehonger Primary School, Herefordshire. ref: 10690    Recommendations Approved

Decision Maker: Service Director - Education, Skills and Learning

Decision published: 15/05/2025

Effective from: 14/05/2025

Decision:

Award a contract to CF Roberts for the fire precaution works at Clehonger Primary School Herefordshire, following a successful tender on the Council’s procurement portal.

Approve the expenditure of up to £51,458 for the works, which includes a
contingency of up to £4,678.

Approve the expenditure of up to £6,432.25 for internal and external
professional fees.

Responsibility for monitoring the programme to be carried out by the Capital Senior Project Manager within the spend budget.

Lead officer: Annie Ahearne


15/05/2025 - Herefordshire All-Age Carers Strategy 2024-2029 action plan working group report and findings

To provide the findings and recommendations of the Herefordshire All-Age Carers Strategy 2024-2029 action plan working group

Decision Maker: Health, Care and Wellbeing Scrutiny Committee

Decision due date: 19/05/2025

Wards affected: (All Wards);

Lead officer: Danial Webb

Notice of decision: 15/05/2025

Anticipated restriction: Open


08/05/2025 - Enter into wayleave agreement with National Grid for the installation and maintenance of electronic communication apparatus on land adjacent to Hampton Park Road, Hereford, HR1 4LH. ref: 10689    Recommendations Approved

Decision Maker: Commercial and Investment Manager

Decision published: 15/05/2025

Effective from: 08/05/2025

Decision:

To enter into a wayleave agreement with National Grid on land adjacent to Hampton Park Road which will allow for the installation and maintenance of two poles. One pole is required for a transformer to feed the properties to the east of the location and the second pole is to hold switch gear for safety and reliability of local supplies. Both poles are “free standing” (no overhead cables), they are to house the transformer and switch gear for the existing underground network.


Lead officer: Rachel Fletcher


07/05/2025 - Enter into wayleave agreement with NGED for diversion of low voltage cable serving Peterchurch Primary School ref: 10688    Recommendations Approved

Decision Maker: Commercial and Investment Manager

Decision published: 15/05/2025

Effective from: 07/05/2025

Decision:

Enter into wayleave agreement with NGED for diversion of
low voltage (LV) cable serving Peterchurch Primary School

Lead officer: Rachel Fletcher


08/05/2025 - Decision to approve the expenditure of up to £55,000.00 for the capital emergency drainage works at Peterchurch Primary School ref: 10687    Recommendations Approved

Decision Maker: Service Director - Education, Skills and Learning

Decision published: 15/05/2025

Effective from: 08/05/2025

Decision:

Award a contract to Express Solutions for the emergency drainage works at Peterchurch Primary School Herefordshire.

Approve the expenditure of up to £48k for the works, which includes a
contingency of up to £10k.

Approve the expenditure of up to £7k for internal and external professional fees.

Responsibility for monitoring the programme to be carried out by the Capital Senior Project Manager within the spend budget.

Lead officer: Annie Ahearne


29/04/2025 - Decision to award contract and approve the expenditure of up to £697,655 for the heating, windows and doors works at St Martin’s Primary School, Herefordshire ref: 10686    Recommendations Approved

Decision Maker: Corporate Director - Children & Young People

Decision published: 15/05/2025

Effective from: 29/04/2025

Decision:

Award a contract to Jackwolf Group Ltd for the heating, windows and
doors works at St Martin’s Primary School, Herefordshire, following a
successful tender on the Council’s procurement portal.

Approve the expenditure of up to £620,137.02 for the works, which includes a contingency of up to £56,376.09

Approve the expenditure of up to £77,517.13 for internal and external
professional fees.

Responsibility for monitoring the programme to be carried out by the
Capital Senior Project Manager within the spend budget

Lead officer: Annie Ahearne


28/04/2025 - Decision to award contract and approve the expenditure of up to £108,753 for the damp and window works at Broadlands Primary School, Herefordshire ref: 10685    Recommendations Approved

Decision Maker: Service Director - Education, Skills and Learning

Decision published: 15/05/2025

Effective from: 28/04/2025

Decision:

Award a contract to S C Joseph Ltd for the damp and window works at
Broadlands Primary School, Herefordshire, following a successful tender on the Council’s procurement portal.

Approve the expenditure of up to £96,669.10 for the works, which includes a contingency of up to £8,788.10.

Approve the expenditure of up to £12,083.64 for internal and external
professional fees.

Responsibility for monitoring the programme to be carried out by the
Capital Senior Project Manager within the spend budget.

Lead officer: Annie Ahearne


12/05/2025 - The Creation of a Social, Emotional and Mental Health (SEMH) Base at Trinity Primary School, from 1 September 2025 ref: 10684    Recommendations Approved

Decision Maker: Officer Decisions - Children and Young People

Decision published: 15/05/2025

Effective from: 12/05/2025

Decision:

Following consultation and review, approval is given to establish a new SEMH Resourced Provision Base at Trinity Primary School, effective from 1 September 2025.

Lead officer: Quentin Mee


02/05/2025 - Exclusion of public and press ref: 10683    Recommendations Approved

Decision Maker: Licensing Sub-Committee

Made at meeting: 02/05/2025 - Licensing Sub-Committee

Decision published: 13/05/2025

Effective from: 02/05/2025

Decision:

RESOLVED:

 

-        that under section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Schedule 12(A) of the Act, as indicated below and it is considered that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

1          Information relating to any individual.

 

7          Information relating to any action taken or to be taken in                                  connection with the prevention, investigation or prosecution of          crime.

 

-        that under Regulation 14(2) of the Licensing Act 2003 (Hearings) Regulations 2005, the public be excluded from the meeting as it is considered that the public interest in doing so outweighs the public interest in the hearing, or that part of the hearing, taking place in public.

 

 


12/05/2025 - Merton Meadows Flood Alleviation - delivery of construction works

To seek approval to spend the remaining £1.2 million of the £2 million Brownfield Land Release Fund grant awarded by the government for a flood alleviation scheme on the Merton Meadow sites in Hereford to enable them to be released for development. The grant funding will be utilised to deliver the physical flood alleviation works.

Decision Maker: Cabinet member economy and growth

Decision due date: 27/06/2025

Wards affected: Widemarsh;

Lead officer: Stephen Holland

Notice of decision: 12/05/2025

Anticipated restriction: Open


02/05/2025 - Award of highway works associated with Public Rights of Way structures – PRoW Works Order 2 ref: 10682    Recommendations Approved

Decision Maker: Corporate Director – Economy & Environment

Decision published: 09/05/2025

Effective from: 02/05/2025

Decision:

To award a contract to MF Freeman Ltd using Lot 1 of the Council’s NEC 4 Framework Agreement, to the initial value of £16,754.10 to install 50 finger posts on the Public Rights of Way network, as set out in Appendix 1. In addition, to authorise a 10% contingency of £1,675.41

Lead officer: Callum Bush


15/08/2024 - Decision to implement a 50mph speed limit on the A438 between Winforton and Rhydspence, Herefordshire ref: 10681    Recommendations Approved

Decision Maker: Head of Highways and Traffic

Decision published: 09/05/2025

Effective from: 15/08/2024

Decision:

Considering no objections have been made as part of the Formal (Statutory) Consultation and Notice of Proposal stages, a new Traffic Regulation Order (TRO) be introduced under Section 84 and Part IV of Schedule 9 of the Road Traffic Regulation Act 1984 and the Traffic Management Act 2004 the effect of which will be to implement a 50mph speed limit on the A438 between Winforton and Rhydspence.

Lead officer: Callum Bush


08/05/2025 - Award of highway works associated with Resurfacing Herefordshire Highways– June Programme - Works Order 21 ref: 10680    Recommendations Approved

Decision Maker: Corporate Director – Economy & Environment

Decision published: 09/05/2025

Effective from: 08/05/2025

Decision:

To award a contract (Works Order 21) to Tarmac Trading Ltd using the Council’s NEC 4 Framework Agreement, up to the value of £891,010.16 with an approved contingency of 10% to the value of £89,101.01.
The works identified are the resurfacing programme on various A and B roads across the county, as shown within Appendix 1.

Lead officer: Jenny Arnold


08/05/2025 - Award of highway works associated with Highway Infrastructure Investment – Works Order 19 ref: 10679    Recommendations Approved

Decision Maker: Corporate Director – Economy & Environment

Decision published: 08/05/2025

Effective from: 08/05/2025

Decision:

To award a contract (Works Order 19) to Tarmac Trading Ltd using the Council’s NEC 4 Framework Agreement, up to the value of £39,757.18, for carriageway and remedial works with an additional contingency of up to a value of £3,975.71 (10%)

Lead officer: Jenny Arnold


08/05/2025 - Award of contract for pre surface dressing patching works of various sites – Works Order 20 ref: 10678    Recommendations Approved

Decision Maker: Corporate Director – Economy & Environment

Decision published: 08/05/2025

Effective from: 08/05/2025

Decision:

To award a contract (Works Order 20) to Tarmac Trading Ltd using the Council’s Highways and Public Realm Schemes Framework, to the initial value of £189,180.84 for surface dressing preparation works on C and U roads across the county, as set out in Appendix 1.

Lead officer: Jenny Arnold


08/05/2025 - July 2025 Schools Forum report

update to Schools Forum. Main finance item with be the 2024/25 year end close results + other miscellaneous items.

Decision Maker: Herefordshire Schools Forum

Decision due date: 11/07/2025

Wards affected: (All Wards);

Lead officer: Clare Bellis-powley

Notice of decision: 08/05/2025

Anticipated restriction: Open


28/04/2025 - S104 agreement in respect of land at The Poplars, Vineyard Lane, Hereford, HR1 2AW. ref: 10677    Recommendations Approved

Decision Maker: Commercial and Investment Manager

Decision published: 08/05/2025

Effective from: 28/04/2025

Decision:

1. The identified pipe route is the preferred route by the statutory undertaker Dwr Cymru Welsh Water and presents the only route for the adjacent landowner to service his property.
2. The S104 agreement relates to the adoption of a waste pipe that will be installed under Council owned land. Dwr Cymru Welsh Water will adopt the pipe once it has been installed.
3. A Deed of Easement has been entered into to protect the Council’s position and ensure the road is repaired in a like for like fashion when the pipe has been laid.
4. Associated costs have been paid by the adjacent landowner.

Lead officer: Michelle Chadd


16/12/2024 - Decision to accept a grant of £200,000 from the Clore Duffield Foundation for the Hereford Museum and Art Gallery redevelopment project and adjust the capital programme accordingly ref: 10676    Recommendations Approved

Decision Maker: Director of Finance

Decision published: 08/05/2025

Effective from: 16/12/2024

Decision:

To approve the acceptance of a grant totalling £200,000 from the Clore Duffield Foundation to support the Hereford Museum & Art Gallery Redevelopment and adjust the capital programme accordingly.

This grant will support the creation of a Clore Learning Space in the newly redeveloped museum and gallery. The grant will support the development of a dedicated learning facility, enabling the delivery of high-quality educational and community programming, aligned with the council's strategic priorities for cultural engagement, diversity, and lifelong learning.

The Clore Learning Space will provide a modern, accessible environment to serve schools, community groups, and visitors, with a particular focus on disadvantaged and rural communities. It will enhance skills development, wellbeing, and inclusion, contributing to Herefordshire’s cultural and economic growth.

This funding complements the wider redevelopment project, ensuring a sustainable and inclusive design while establishing the museum as a flagship cultural destination in the county. The grant secures a critical element of the project and reinforces the council’s commitment to enriching the lives of residents and visitors through arts, heritage, and learning.

The grant supports the creation of a high-quality learning space that will enhance educational opportunities and community engagement, ensuring more people can benefit from the redeveloped museum.

The funding supports the council’s commitment to improving access to arts and heritage, particularly for rural and disadvantaged communities, aligning with strategic priorities for inclusion and lifelong learning.

Lead officer: Laura Matthews


07/05/2025 - 242157 - LAND AT ASHLEY FARM, GRAFTON COURT CLOSE, GRAFTON, HEREFORD, HEREFORDSHIRE ref: 10674    Recommendations Approved

Decision Maker: Planning and Regulatory Committee

Made at meeting: 07/05/2025 - Planning and Regulatory Committee

Decision published: 07/05/2025

Effective from: 07/05/2025

Decision:

Application approved in accordance with the case officer’s recommendation.

Wards affected: Newton Farm;


07/05/2025 - Recommissioning of Stop Smoking Services ref: 10675    Recommendations Approved

This report is to set out the recommendations for recommissioning the Pharmacotherapy function of the Herefordshire Stop Smoking Service.

Decision Maker: Cabinet member adults, health and wellbeing

Decision published: 07/05/2025

Effective from: 14/05/2025

Decision:

(a)  The commissioning of Behavioural Stop Smoking Support services [to complement the county wide pharmacotherapy and community stop smoking service] through an open tendering process be approved, for a period of up to 48 months commencing on 1 July 2025 up to 30 June 2029. Multiple eligible providers will be appointed to deliver this service with the total annual cost of £15,000 across all providers.

(b)  The commissioning of Pharmacotherapy Stop Smoking Services through an open tendering process be approved, for a period of up to 48 months commencing on 1 July 2025 up to 30 June 2029. Multiple eligible providers will be appointed to deliver this service with the total annual cost of £70,000 across all providers. The budget for this service is subject to receipt of the annual government Local Stop Smoking Services Grant funding.

(c)   direct award is made to PharmOutcomes system using the below £25k procedure as per the Council's Contract Procedure Rules to support this delivery for a period up to 31 March 2029 with a maximum contract value of £24,000 (£6,000 per annum). This is an existing system the Pharmacies use and the cost Licence and represents best value.

(d)  authority be delegated to both the Director for Community Wellbeing and the Director for Public Health to award the contracts for Pharmacotherapy Stop Smoking Services and Behavioural Stop Smoking Support services, following the completion of a procurement process and;

(e)  that delegated authority is given to both the Director for Community Wellbeing and the Director for Public Health, to approve any changes to the commissioning process, or subsequent contracts for their duration, including the option to extend, vary and terminate existing contracts.

 

Wards affected: (All Wards);

Lead officer: Natalie Johnson-Stanley


06/05/2025 - Cultural Strategy 2019-29

To review progress in delivering the cultural strategy.

Decision Maker: Connected Communities Scrutiny Committee

Decision due date: 03/06/2025

Wards affected: (All Wards);

Lead officer: Sarah Lee

Notice of decision: 06/05/2025

Anticipated restriction: Open


06/05/2025 - Risk Management Strategy

To approve the Risk Management Strategy.

Decision Maker: Cabinet

Decision due date: 05/06/2025

Wards affected: (All Wards);

Lead officer: Rachael Sanders

Notice of decision: 06/05/2025

Anticipated restriction: Open


02/05/2025 - Q4 Performance Report

Review performance for Q4 2024/25; and agree any outstanding key milestones in Appendix A to be carried forward to the Delivery Plan 2025/26.

Decision Maker: Cabinet

Decision due date: 05/06/2025

Wards affected: (All Wards);

Lead officer: Jessica Karia

Notice of decision: 02/05/2025

Anticipated restriction: Open


01/05/2025 - Domestic Abuse Strategy for Herefordshire 2025 to 2028

To approve the new strategy for reducing the prevalence of and preventing domestic abuse throughout the county.

Decision Maker: Cabinet

Decision due date: 17/07/2025

Wards affected: (All Wards);

Lead officer: Kayte Thompson-Dixon

Notice of decision: 01/05/2025

Anticipated restriction: Open


16/04/2025 - Local Transport Grant allocation

To delegate authority to the Corporate Director, Economy and Environment to spend the Local Transport Grant, Local Transport Resource Fund and Integrated Transport Block funding from the Department for Transport

Decision Maker: Cabinet member transport and infrastructure

Decision due date: 23/05/2025

Wards affected: (All Wards);

Lead officer: Scott Tompkins

Notice of decision: 16/04/2025

This decision will be taken under urgency procedures.

Reason for urgency:
Authorities were informed about this funding in April 2025. The funding must be spent in-year, i.e. by the end of March 2026, otherwise the DfT will instigate their 'clawback' process.

Anticipated restriction: Open


15/04/2025 - Bromyard Employment Land and Leominster Business Hub Development

To seek approval to allocate and spend the Employment Land capital budget to bring forward detailed designs and accompanying business case for the development of business space on the former Bromyard Depot site, and to establish a business hub facility on the ground floor of the Buttercross Building in Leominster.

Decision Maker: Cabinet member community services and assets

Decision due date: 30/05/2025

Wards affected: Bromyard West; Leominster East;

Lead officer: David Wright

Notice of decision: 15/04/2025

Reason for urgency:
N/A

Anticipated restriction: Open

Explanation of anticipated restriction:
N/A


09/04/2025 - Capability and Ambition Fund 2025/26 allocation

The purpose of the report is to confirm what Herefordshire Council will deliver with the Capability and Ambition Fund grant

Decision Maker: Cabinet member transport and infrastructure

Decision due date: 30/05/2025

Wards affected: (All Wards);

Lead officer: Ffion Horton, Scott Tompkins, Richard Vaughan

Notice of decision: 09/04/2025

Anticipated restriction: Open


09/04/2025 - Housing related support for children in care and care leavers aged 16-25

To seek approval to commission, by means of a competitive tender process in line with the council’s contract procedure rules, a housing related support service for 16–25-year-old children in care and care leavers

Decision Maker: Cabinet member children and young people

Decision due date: 04/07/2025

Wards affected: (All Wards);

Lead officer: Wendy Dyer

Notice of decision: 09/04/2025

Anticipated restriction: Open


14/03/2025 - Q4 2024/25 Budget Report

To report the provisional financial outturn position for 2024/25 for revenue and capital budgets, subject
to external audit.

Decision Maker: Cabinet

Decision due date: 05/06/2025

Wards affected: (All Wards);

Lead officer: Rachael Sanders

Notice of decision: 14/03/2025

Anticipated restriction: Open


12/03/2025 - Bus Service Improvement Plan capital funding

The purpose of this report is to set out how the £1.1 million of Bus Service Improvement Plan capital spend is proposed to be spent and to seek the necessary approvals to do so.

Decision Maker: Cabinet member transport and infrastructure

Decision due date: 30/05/2025

Wards affected: (All Wards);

Lead officer: David Land

Notice of decision: 12/03/2025

Anticipated restriction: Open


28/02/2025 - Debt Enforcement Contract Award (amended to non key due to monetary amount)

To award the debt enforcement contract

Decision Maker: Cabinet member finance and corporate services

Decision due date: 30/05/2025

Wards affected: (All Wards);

Lead officer: Rachael Sanders

Notice of decision: 28/02/2025

Anticipated restriction: Open


10/02/2025 - Hereford Enterprise Zone Retained Business Rates – Herefordshire Growth Programme

To approve the expenditure of the retained business rates from the Hereford Enterprise Zone, to deliver a county wide business growth, skills and inward investment programme

Decision Maker: Cabinet member economy and growth

Decision due date: 30/05/2025

Wards affected: (All Wards);

Lead officer: Roger Allonby

Notice of decision: 10/02/2025

Anticipated restriction: Open


06/02/2025 - Property Services Estate Capital Building Improvement Programme 2025/28

To agree the proposed programme of works as set out in appendices incorporating a series of planned project works to enable Council to deliver on its obligations to
maintain buildings fit for purpose.

Decision Maker: Cabinet member community services and assets

Decision due date: 30/05/2025

Wards affected: (All Wards);

Lead officer: Michael Griffin, Anthony Oliver

Notice of decision: 06/02/2025

Anticipated restriction: Open


31/01/2025 - Wye Valley National Landscapes - acceptance of grant funding

This report seeks approval to accept a number of confirmed and indicative funding awards, allocations and bids from National Grid, DEFRA, Welsh Government and Natural Resources Wales for the future management and duties of the Wye Valley National Landscape, an Area of Outstanding Natural Beauty (AONB). This report also seeks approval to delegate the review of the AONB Management Plan and the renewal of a Memorandum of Understanding between the 4 constituent local authorities, on account of the complex nature of the cross-border designation.

Decision Maker: Cabinet member environment

Decision due date: 23/05/2025

Wards affected: Backbury; Birch; Dinedor Hill; Kerne Bridge; Llangarron; Old Gore; Ross East; Ross North; Ross West;

Lead officer: Ben Boswell

Notice of decision: 31/01/2025

Anticipated restriction: Open


30/01/2025 - Play Area Investment

The purpose of this report is to set out how the £1 million for Play Area Investment is proposed to be spent and to seek the necessary approvals to do so.

Decision Maker: Cabinet member community services and assets

Decision due date: 23/05/2025

Wards affected: (All Wards);

Lead officer: Leigh Whitehouse

Notice of decision: 30/01/2025

Anticipated restriction: Open


27/01/2025 - Herefordshire Flood Risk Mitigation

The purpose of this report is to set out how the £2.055 million for Herefordshire Flood Risk Mitigation is proposed to be spent and to seek the necessary approvals to do so.

Decision Maker: Cabinet member transport and infrastructure

Decision due date: 23/05/2025

Wards affected: (All Wards);

Lead officer: Steve Hodges

Notice of decision: 27/01/2025

Anticipated restriction: Open


27/01/2025 - Road Safety Schemes

The purpose of this report is to set out how the £3.0 million for Road Safety Schemes is proposed to be spent and to seek the necessary approvals to do so.


Decision Maker: Cabinet member transport and infrastructure

Decision due date: 23/05/2025

Wards affected: Bromyard Bringsty; Wormside;

Lead officer: Ed Bradford

Notice of decision: 27/01/2025

Anticipated restriction: Open


10/01/2025 - Malvern Hills National Landscape Management Plan

To consider and adopt the new management plan for the Malvern Hills National Landscape.

Decision Maker: Cabinet member environment

Decision due date: 27/05/2025

Wards affected: (All Wards);

Lead officer: James Bisset, Ben Boswell

Notice of decision: 10/01/2025

Anticipated restriction: Open


18/12/2024 - Retaining of the swimming pool at Peterchurch Primary School

To approve the retention of and structural improvements to the swimming pool at Peterchurch Primary School

Decision Maker: Cabinet member community services and assets

Decision due date: 20/06/2025

Wards affected: Golden Valley South;

Lead officer: Quentin Mee

Notice of decision: 18/12/2024

Anticipated restriction: Open


08/06/2023 - New care facility

To consider and agree the business case to invest in and develop the council’s own care facility in Herefordshire to meet future demand

Decision Maker: Cabinet

Decision due date: 25/09/2025

Lead officer: Hilary Hall, Hayley Doyle

Notice of decision: 08/06/2023