The grant support service will provide support to applicants in developing their grant applications for the Premises Renovation Fund (reinstatements) and Restoration of Key Buildings Fund (repair & reuse). The consultant will ensure that appropriate applications with the correct information are provided to Herefordshire Council’s Built and Natural Environment Team for their approval.

To award a contract to Hayhurst & Co Architects following a successful tendering exercise to prepare a developed design for Peterchurch Primary School. The appointment to be based on an initial cost of £169,900 plus associated contingency, surveys, statutory and professional fees. A total cost not exceeding £300k.

To fund the works from the existing Peterchurch Area School Investment budget.

To delegate authority to the project manager to authorise spend and manage budget up to the value of £300k for the services described above

To prosecute the defendant for an offence under the Road Traffic Regulation Act 1984, Section 117

The carpet to the Chapel is highlighted in the condition survey as worn and deteriorated and needs replacing.

Vince Mantle Flooring have been identified as the bidder representing best value for money following a competitive tender and assessment process in accordance with Council procurement procedures. Quotations were invited from three prospective companies and two returned valid quotation for consideration.

The work to be awarded to Vince Mantle Flooring Ltd at a cost of £14,380.00.

The overall budget of £65k is also to fund access paths improvements and the replacement of the screen to the Book of Remembrance building; all at Hereford Crematorium and Cemetery.

The access roads and paths around the cemetery are in need of attention and this work will improve the access to and around the two existing memorials in the Garden of Reflection.

S C Joseph Ltd have been identified as the bidder representing best value for money following a competitive tender and assessment process in accordance with Council procurement procedures. Quotations were invited from four prospective companies and two returned valid quotation for consideration.

The work to be awarded to S C Joseph Ltd at a cost of £9,246.00.

The overall budget of £65k is also to fund replacement floor finishes and the replacement of the screen to the Book of Remembrance building; all at Hereford Crematorium and Cemetery.

1. The land at Wyedean Rise is owned by the council and is designated as public open space. It is located at the end of a cul de sac and adjacent to an access drive and is not used for recreational activities
2. Legal have advised that the grant of a licence does not constitute a disposal of a legal interest in the land so there is no impediment to granting a licence to occupy.
3. The land is currently maintained under the public realm contract although the frequency of maintenance has decreased over the years and a local resident now wishes to take on that responsibility to alleviate littering and parking on the land.
4. A licence fee of £500.00 has been agreed with the licensee.
5. The licence provides a first step to allow both parties to review whether the arrangement should be put on a more formal basis by the transfer of the freehold or a long leasehold interest in the asset

1. The Prospect Garden Ross is owned by the council and comprises a formal garden accessed and used by local people as public open space.
2. The war memorial, a grade 11 listed structure situated in a central position in the garden is the focus for Remembrance commemorations in the town and is now in need of cleaning and repair.
3. Ross Town Council are prepared to carry out this work and are following guidance from and seeking funding from the War Memorial Trust and have applied for the necessary listed building consent.
4. The works proposed are necessary to preserve the fabric of the monument, and the Local Authority Building Conservation Department have been consulted to review the works specifications. The works satisfy the requirements of Policy LD4 of the Herefordshire Core Strategy, and relevant National Planning Policy Framework policies; they will also preserve the special architectural and historic interest of the monument as required by Section 66(1) of the Planning (Listed Building and Conservation Area) Act 1990.
5. The licence will be on the basis that all necessary statutory and other consents are fully complied with and all works are carried out to the standard required by the War Memorial Trust and in such a way as to ensure public health and safety

To prosecute the defendant for offences under the Road Traffic Regulation Act 1984, Section 117

To commission ad-hoc specialist technical support from SLR consulting for advice with regard to the counties closed landfill sites. The contract will be for 4 years to a maximum of £6k per annum.

1. The site of St Martins Street WCs is owned by the council and the facility has been closed for a number of years following a review of the provision of public toilet facilities in the city
2. The site has been identified by the owner of an established microbrewery business as suitable for conversion to a micro-brewery subject to the grant of planning and building regulation approvals and he has requested a lease of the premises
3. Terms for a lease have been provisionally agreed and provide for a lease term of 10 years with a rent review after 5 years at a rent of £9,000 per annum, tenant to be responsible for obtaining all necessary statutory approvals, for repairs, insurance and all other out-goings in respect of the property. The lease will provide for a rent free period to reflect the tenant’s expenditure on converting and refurbishing the premises.

1. The land at Hopleys Green is a registered common owned by the council who have been approached by Western Power Distribution seeking a right of access over the existing access ways that cross the land
2. The grant of the right will enable WPD to install and maintain a regulator on other land in the vicinity which will improve the reliability and resilience of the local power supply
3. The right is in respect of access only and no additional cables or equipment will be installed on council owned land
4. WPD will meet all the council’s fees and costs in the matter.
5. The grant of the right will be advertised if required in line with statutory requirements for the disposal of legal interests in commons/public open space and the deed will be drafted by the legal team to ensure that the council’s position is fully protected

• The Council has been committed to support the Music Service for a number of years.
• There is an existing Memorandum of Understanding for storage of instruments at Shirehall, but the condition of the Shirehall meant that an urgent alternative facility was required.

Approval to spend up to £150k of the Schools Accessibility Fund for 2021/22 to A) create a hygiene room including any associated structural works at St Mary's CE Primary School, Fownhope and B) create an interim changing space including any associated structural works at Shobdon Primary School.

Temporary measures to make additional provisions for cyclists and pedestrians and support social distancing during the lockdown restrictions were implemented in Hereford and the Market towns during the summer of 2020.
A record of officer decision was taken on the 13 July 2020 to implement the measures that the Cabinet Member had confirmed were to be taken forward following consultation with members, town and city councillors, local businesses, traders, transport providers and other organisations.
Following the implementation of the initial set of measures, feedback from the public, businesses and organisations on the measures was monitored. This included feedback on social media, by telephone and through further meetings. This on-going feedback was assessed by the project team in conjunction with the Cabinet Member and records of officer decisions were taken to amend the measures on 20 August, 3 September and 18 December 2020.
Central Government have confirmed that on 19 July 2021 legal restrictions introduced in response to the Covid 19 pandemic would be removed.
Anticipating this, a review of the installed measures has been conducted and recommendations shared with the Cabinet Member for consideration. Ward members and parish councils local to the measures were consulted on the proposed recommendations. The Cabinet Member has considered these recommendations and the responses received from ward members and the parish councils and confirmed the approach to removal of measures as laid out in Appendix 1.
The measures have provided valuable information on the introduction of these types of intervention. Consideration will be given to development of permanent interventions, with associated Traffic Regulation Orders, as part of further transport projects. These will be the subject of subsequent governance decisions.

To enable the Little Princess Trust Topping Out ceremony to take place, for which purpose the Council, as highway authority, consider the closure of the road is required due to the likelihood of danger to highway users while the said event is taking place.

Defining the environmental building standards for houses developed by the council

The change in surface colour supports the principle of changing the environment of the road through this village. This principle is founded in the DfT’s Manual for Streets and Manual for Streets 2.

This is anticipated to deliver a number of benefits to the community such as improving the road safety of the route through reduction in vehicle speeds and improving village amenity. A change from a Movement status (strategic road) to a Place status/environment principles set out in the Manual for Streets documentation.

The stone required in the surface treatment is a different specification to the normal design. As such there is a requirement for a Departure from Standard below. The parameters are acceptable as set out in the Departure documentation.

1. Widemarsh Childrens Centre is owned and partly occupied by the council for the purposes of delivering services to children and young families. Part of the space is not currently required for service provision and is unused
2. A further part of the property is leased to Lollipops Nursery & Creche who provide a service that complements the council’s provision, demand for their childcare spaces is increasing and they have requested that they be permitted to use the vacant space
3. Terms for a licence have been provisionally agreed on the basis of current market rents
4. The licence provides a first step to allow both parties to review whether the arrangement should be put on a more formal basis by the grant of a lease and that will be considered when the lease of their adjoining premises expires in 2022
5. The tenant has a satisfactory record of meeting their commitments under their existing lease including payment of rent and other outgoings.

Outgoing occupier has offered for sale bedroom furnishings for the residential accommodation and the purpose-made reception desk.

The council has a requirement for these items in order to maximize the letting potential of the building and secure an income stream to support the running of the South Campus site.

The CAA was identified as a project in the Leominster Heritage Action Zone programme.

The maximum budget allocated for the CAA was £10,000.

Border Archaeology Limited’s response to the ITQ was considered to have met the required criteria and is within the budget for the project.

Border Archaeology Limited are a local company based on Leominster Enterprise Park with the capability and experience in delivering CAAs and a deep understanding of the town of Leominster.

Approval was granted to carry out the roof repairs at Hope centre to
enable the transfer of the freehold to the HOPE Trustees.

http://hc-modgov:9070/ieDecisionDetails.aspx?ID=7837

The capital bid was for £60k, which included for works and fees. The
tendered return resulted in a £12,705k forecasted underspend on the
project. Subsequently whilst works have been in progress, a third area
of roof has been found to be leaking.

To ensure a cost effective solution was achieved the incumbent
Contractor was requested to quote for the work, which amounts to
£23,943, which includes the benefit of having already set up site and the
necessary scaffolding, welfare facilities et cetera.

As a result, the existing budget will require up to an additional £15k to
complete the works. The total cost for the project, inclusive of the 15k
being requested, is £74,830

Incorporating this additional work will enable the terms of the sale to be
concluded and simultaneously terms for a new lease can be settled at
more favourable terms (circa. 50% reduction) for the council.

This commission relates to a package of business support and 1-2-1 tailored business advice to businesses of any size, trading for 6 months plus. The Department for Business, Energy and Industrial Strategy (BEIS) recognises the importance of 1-2-1 business advice in order to help businesses become more resilient, grow and increase productivity. This may include for example, business planning, accessing finance, innovation and the adoption of management best practice and use of technology.

An annual allocation is made to each Growth Hub from BEIS (via the Local Enterprise Partnership) to increase the capacity of Growth Hubs to offer 1-2-1 sessions with businesses. This year’s allocation is £54,000 and three advisors have been appointed via the council’s ProContract Procurement portal - with assistance from the Commercial Services Team.

Specialist support can include, but not limited to, support in the following areas: Legal, HR, Finance (including accountancy and accessing the different types of finance), Digital (supporting businesses to get on-line) and Sales and Marketing expertise to help businesses look at new ways to reach new customers/markets, streamline processes, support effectiveness of sales and help diversify offerings.

Direct 1-2-1 support is capped at two days (8 hour days) maximum per business. Advisors are then able to claim for up to a further two days admin time to support research, session preparation, report writing etc around the sessions. In total, the business will receive the equivalent of up to four days support.

The funding to support this package is to be spent by the end of March 2022. This contract will run from July 2021 – 31st March 2022 with the option to extend for a further 3 months - this will be subject to the council securing additional funds but the total value of the contract will not be above £75,000.

To prosecute the defendant for offences under the Road Traffic Regulation Act 1984, Section 117

To prosecute one defendant director and one defendant company for contravening the requirements of professional diligence under Regulations 3 & 8 of the Consumer Protection From Unfair Trading Regulations 2008

To recommend that Cabinet approve a revised Employment Land and Incubation Space (ELIS) business case and approve the associated relevant capital project/s.

The Market Town Investment Plans (MTIP’s) for each of Herefordshire’s five market towns have suggested capital project/s.
From the information provided within those MTIP’s, the revised ELIS business case will recommend any relevant and viable capital projects for the capital budget line.

An outline Business Case for each viable capital project will be provided as appendices to the ELIS business case.

Cabinet to approve the revised ELIS business case and approve the relevant project/s continue to full business case with a potential spend from the Capital budget line

To agree to work in partnership with organisations across the county to implement the sustainable food places model.

To review the council’s whistleblowing policy.

To approve expenditure and deliver activities as detailed in the Leominster Heritage Action Zone Delivery Plan

To consider the status of the council’s Corporate Risk Register in order to monitor the effectiveness of risk management within the Performance Management Framework

To consider the status of the council’s Corporate Risk Register in order to monitor the effectiveness of risk management within the Performance Management Framework

To review the progress of audit recommendations implementation

In line with the contractual procedure rules a tender was issued to suppliers and responses were received on Wednesday 30 June 2021.
Following evaluation of the response from Portsdown Office Limited it is agreed that this meets all the requirements stated within the tender document and, based on the information provided, the supplier will be able to deliver the requirements.
The office planning work will enable Herefordshire Council to review the way the Plough Lane building has been used and how staff will want to use the building in future.
It will respond to changing work practices and the use of office space post-Covid.

Youth Employment Hub background
Young people’s prospects in the labour market is a cause for concern, they are
amongst those most affected by the COVID-19 pandemic. There is a significant
increase in youth unemployment in Herefordshire. The number of 16 to 24 year
olds claiming universal credit in March 2021 was 895; 116% higher than in March
2020.
It will be harder for young people who may lack skills, confidence or experience.
The risk that young people who were socially excluded before Covid-19 become
even more socially isolated. Many young people are unsure about their future.
The government has announced through its Plan for Jobs strategy a range of
supporting interventions, including the Kickstart Scheme and dedicated youth
employability coaches aimed at young people aged 16-24 claiming Universal
Credit.
The success of these interventions is dependent on the ability to engage with
young people. Without access to appropriate physical space there is a risk of
disengagement. Being Not in Education, Employment or Training (NEET) is linked
to poorer health and employment outcomes for decades.
NEET Prevention work background
Year 11 pupils with Social, Emotional and Mental Health (SEMH) needs are highly
vulnerable and at greater risk of becoming NEET (not in education, employment
or training) during the transition from school to Post 16 Education. The outbreak
of the Covid-19 virus has disrupted two consecutive academic years, significantly
increasing this risk and vulnerability. It has had an impact on delivering the
intensity and individualised level of required support for these young people.
Current year 11 SEMH students are therefore now at an even higher risk of
becoming NEET.
The latest national published statistics for the proportion of 16 and 17 year olds
recorded as NEET is the average of December 2019. January 2020 and February
2020. For England this was 2.7% and Herefordshire was 2.9%, 0.2% above the
national average. The average combined percentage of NEET and not known for
Herefordshire was 9.2%. At the time of writing the 2021 national data has not
been published.
Current Herefordshire NEET recorded statistic for June 2021 is 4.1% 153 young
people 0.4% higher than June 2020 (3.7%, 132 young people). Of this cohort, 49%
(75 young people) have been identified has having an additional need.
Monitoring of the NEET cohort suggests there is an over representation of young
people who were considered to have SEMH needs .previously attending a pupil
referral unit, special school for children with SEMH or other young people in
mainstream schools with identified SEMH needs.
The Learning and Work Institute’s NEET prevention what works report 2020,
states that approaches that include flexible and tailored support are proven to be
particularly effective in acting as a mechanism for positive outcomes across
attainment and employment, progress and engagement for at risk young people.

The doors are routinely inspected by the Council’s Contractor through their supply chain. The last such service inspection identified issues with
these doors.

The latest condition survey called for replacement of the damaged / defective double door sets.

Bolton Gate Services have been identified as the bidder representing best value for money following a competitive tender and assessment process in accordance with Council procurement procedures. Quotations were invited from three prospective companies and one returned a valid quotation for consideration.

The work to be awarded to Bolton Gate Services at a cost of £8,884.50 out of the £25,000 capital budget.

A public path diversion order, for definitive footpaths CL76 and CL79 in the parish of Clifford, is made in accordance with section 119 of the Highways Act 1980 as shown in the draft order and plan D522 in the Appendix 1 to this report; and

In the event that there are no unwithdrawn objections to the formal advertising of the order, it is then confirmed as satisfying the criteria in sub section (6) of the above section, for such confirmation.

If sustained objections are received, the matter can be passed to the Secretary of State for a decision.

Acceptance of the Secretary of State for Education acting through
the Education and Skills Funding Agency (ESFA) Conditions of Funding Grant for the funding year 1 August 2021 to 31 July 2022 for the following:

• £538,652 for the delivery of adult and community learning
• £87,175.00 on behalf of the maintained school sixth form of Earl Mortimer College and Sixth Form Centre and £2,253 on behalf of Westfield School for bursary support

To award a contract to MESH Construction Consultancy Ltd (MESH) following a successful tendering exercise to undertake the approved feasibility studies at identified primary schools and secondary schools. The appointment to be based on an initial cost of £115,000 plus associated surveys, contingency, statutory and professional fees. A total cost not exceeding £400k.

To delegate authority to the project manager to authorise spend and manage budget up to the value of £400k for the services described above.