Re-procurement of our ERP system - Unit 4 Business World

To award a contract (Works Order 11) to Eurovia Infrastructure Limited using the Council’s Highways and Public Realm Schemes Framework, to the initial contract value of £1,601,000.23 for surface dressing works on roads across the county, as set out in Appendix 1. To authorise a contingency of £160,100.02.

To award a contract (Works Order 13 - Rowlestone) to Tarmac Trading Ltd using the Council’s Highways and Public Realm Schemes Framework, to the initial value of £208,764.26 for surface dressing preparation works on C roads across the county, as set out in Appendix 1.

To provide the committee an opportunity to evaluate the objectives of the Health and Wellbeing Strategy.

To Serve a Provisional TPO

To award a contract to Coreus Group Ltd to provide consultancy support to the construction works of the LUF programme up to a value of £312,899 and to approve a contingency of £62,500.

1. The properties are owned by the council as part of its property investment portfolio held to deliver optimum commercial returns through rental income which is used to support the council’s strategic objectives in line with the County Plan 2020 – 2024.
2. The council has awarded contracts in consultation with the procurement team and in line with the council’s procurement rules for the provision of estates professional services including lease renewals and the negotiation of new leases where properties were occupied under Tenancies at Will or Licences.
3. The appointed agents were instructed to negotiate the terms of a new lease with the existing occupier.
4. The agents have surveyed the properties, reviewed the level of market rents achievable in this location and made justified recommendations on the terms of the agreements and the level of rent to be negotiated
5. Provisional agreement, subject to formal approval, has been reached with the current occupiers for a new lease or licence.
6. A Tenancy at Will is necessary to enable the tenant to remain in occupation while a new lease is finalised.

- Almeley Parish Council hold a lease of Almeley Village Hall.
- The changes are not structural
- The decision is subject to Herefordshire Council Property Services signing off on the specification for the work.

To consider the draft work programme for Herefordshire Council’s scrutiny committees for the municipal year 2024/25.

To present the approach to Internal Audit Planning and the Internal Audit Charter for 2025-26 to the Audit and Governance Committee for discussion and approval

To update members on the progress of internal audit work and to bring to their attention any key internal control issues arising from work recently completed.

Award a contract to SC Joseph Ltd for Improvement Works to the external and internal fabric and sundry items at Churchill House, following a successful tender on the Council’s procurement portal.

Approve the expenditure of up to £92,159.38 for the works, which includes a contingency of up to £7,492.12.

Approve the expenditure of up to £9,746.06 for internal and external professional fees.

Responsibility for monitoring the programme to be carried out by the Capital Project Manager within the spend budget.

To award a contract (Works Order 4) to Tarmac Trading Ltd using the Council’s NEC 4 Framework Agreement, up to the value of £2,378,940.82 with an approved contingency of 10% to the value of £237,894.08.

The works identified are the resurfacing programme on various A and B roads across the county, as shown within Appendix 1.

Due to necessity of works and working in conjunction/collaboration with existing National Highways Closures, £104,239.59 of the above works will be delivered in March 2025 under the 24/25 financial year.

To report the provisional financial outturn position for 2024/25 for revenue and capital budgets, subject
to external audit.

To appoint to the post of Director of Finance

On 21 August 2024

The Corporate Director Community Wellbeing, in consultation with the Cabinet Member for Community Services and Assets, be given delegated authority to procure and award a contract to a contractor to complete the remaining elements of RIBA stages 4 (construction design) of the Hereford Museum and Art Gallery project and then commission up to RIBA stage 7 (practical completion) up to the project budget as defined in the capital programme;

the Corporate Director Community Wellbeing, in consultation with the Cabinet Member for Community Services and Assets be delegated authority to make all operational decisions required, including the expenditure of all remaining capital funding (including any additional funding secured from external providers), to progress the Hereford Museum and Art Gallery project to RIBA 7



1. To commission RIBA 4b of the current contract with Mace Limited to provide project management, design, quantity surveying and contract management services for a pre-construction period in relation to the Hereford Museum and Art Gallery for the sum of £698,156.97.
2. To award a Pre-Construction Services Agreement (PCSA) to Vinci Limited to provide pre-construction advice and support including temporary works design and a final construction cost for the Hereford Art Gallery and Museum to finalise RIBA 4 for the sum of £373250,000
3. To appoint various additional consultants as necessary for the completion of RIBA4 (eg landscape consultant, Fire Engineer, Security Consultant etc)

To grant a full repairing lease to CCP for a period of up to 5 years. Pursuant with service contract awarded to a registered provider.

Decision - Accommodation based support for children in care and care leavers aged 16-25 - Herefordshire Council

Schedule 1 will be omitted from the published decision as it relates to accommodation of potentially vulnerable young persons.

1. The owners of 1-2 Commercial Street have requested a license to place a skip within the service yard to enable their contractors to undertake refurbishment work of the subject property.
2. They were unable to access the areas of the property affected by the works from the High Town/Commercial Street frontage and have no other means of access for the works to be undertaken.
3. The property owner’s contractor has negotiated an agreement to take some space in service yard B to place a skip.
4. The terms agreed leave the contractor/property owner responsible for payment of a rental value for all three spaces.

The decision was made by the Corporate Director, Community Wellbeing to implement a framework for Community Activities and Supported Living.

One of the main aims of the Transport Hub is to improve the public realm around the train station and create better walking, cycling and public transport infrastructure by placing all vehicular traffic on the periphery of the site, including bus services. Due to a number of bus services requiring longer stays, and to reduce the potential impact of bay blocking, it is essential to provide sufficient parking space away from the pick-up zone or DIRO (Drive-in Reverse-out).

The proposal enables a five bay, bus-parking area to be designed at the northern edge of the site on old disused section of Network Rail land and to link this zone to the existing infrastructure by extending the road feeding the entrance to the Medical Centre. This would allow vehicles to access the Network Rail depot and the MFA Bowl facility as well as provide a route for buses to reach the DIRO bays.


The development of the Transport Hub requires HC to undertake the following legal transactions:

1. taking a Licence for Works from Network Rail/Transport for Wales to allow HC to undertake public realm works on their land
2. a Licence to Occupy to allow Network Rail and Transport for Wales to using the existing part of the forecourt being sold to HC until the works in that area start.
3. a Deed of Easement to give access rights to Network Rail over the land being sold to HC which will become the new access road and later public highway.

As this is HC’s project, all of the decisions above require HC to indemnify the other party’s for their costs incurred with the project by paying their reasonable legal fees and professional costs. This is normal commercial practice where the other party’s engagement with a project is not mandatory or not in their interest.

To update the Scrutiny Management Board on Herefordshire Council’s Digital, Data and Technology Strategy

That following a full procurement process, the contract for the
supply of library stock materials (adult) for Herefordshire county
library service is awarded to Askews and Holts Library Services; and
the contract for the supply of library stock materials (children) is
awarded to Peters Limited. Contract duration: 1 April 2025 to 31
March 2028 (with options to extend up to 31 March 2030). Total
value of contract (including optional years) £547,500.

That Adult Social Care fees are increased as detailed in table 1 below. New fee rates will take effect from 1 April 2025.

The purpose of this paper is to allocate and spend £1,000,000 Active Travel Measures (ATM) funding previously allocated to Hereford Enterprise Zone Quiet Routes on delivery of the Transport Hub

Decision agreed to use funding of £460,920.00 provided by the Department for Education to award grants to providers to deliver the Holiday Activities and Food programme and cover additional costs, for example, training, promotional materials and administration. To increase the hourly rate paid to providers to reflect the rising cost of energy bills and food.
To ensure there is a range of activities across the county to offer to eligible children through the Free School Meals scheme the opportunity to attend the Holiday Activities and Food Programme. 15% of the grant can be allocated to children not eligible for Free School Meals, if they meet the criteria determined by the Local Authority. The programme will offer up to 96 hours of face to face activities over the Easter, Summer and Christmas holidays and include a nutritional meal as per the framework set out by the Department for Education.

The purpose of this report is to set out how the £1.1 million of Bus Service Improvement Plan capital spend is proposed to be spent and to seek the necessary approvals to do so.

Provide an update to the Environment and Sustainability Scrutiny Committee regarding the delivery of the new recyclables and waste collection contract.

To award the debt enforcement contract

To assist with the delivery of highways, transport and infrastructure work the Council requires the services of an external consultant possessing specialist technical skill to provide specialist design, project management and transport planning services to supplement and support Herefordshire’s in-house teams

Draw down of funds to perform ICT Systems upgrades and replace servers.

Following the successful award and mobilisation of the new waste collection service this report is to consider the business case for the introduction of a new chargeable garden waste collection service.

Following the successful award and mobilisation of the new waste collection service this report is to consider the business case for the introduction of a new food waste collection service.

To approve the expenditure of the retained business rates from the Hereford Enterprise Zone, to deliver a county wide business growth, skills and inward investment programme

To agree the proposed programme of works as set out in appendices incorporating a series of planned project works to enable Council to deliver on its obligations to
maintain buildings fit for purpose.

To endorse the Education Strategy

This report seeks approval to accept a number of confirmed and indicative funding awards, allocations and bids from National Grid, DEFRA, Welsh Government and Natural Resources Wales for the future management and duties of the Wye Valley National Landscape, an Area of Outstanding Natural Beauty (AONB). This report also seeks approval to delegate the review of the AONB Management Plan and the renewal of a Memorandum of Understanding between the 4 constituent local authorities, on account of the complex nature of the cross-border designation.

The purpose of this report is to set out how the £1 million for Play Area Investment is proposed to be spent and to seek the necessary approvals to do so.

The purpose of this report is to set out how the £2.055 million for Herefordshire Flood Risk Mitigation is proposed to be spent and to seek the necessary approvals to do so.

The purpose of this report is to set out how the £3.0 million for Road Safety Schemes is proposed to be spent and to seek the necessary approvals to do so.

Approval to spend allocated capital budget to deliver phase 2 of the planned Shire Hall refurbishment

To consider and adopt the new management plan for the Malvern Hills National Landscape.

To accept and spend Herefordshire’s UKSPF allocation for 2025/26, totalling £2,172,966, made up of £401,198 capital and £1,771,768 revenue.

To approve the Dedicated Schools Grant (DSG)
high needs budget for 2024/25 as recommended
by Schools Forum.

We are seeking approval to apply for and spend funding under the new Warm Homes: Local Grant funding scheme

To consider and agree the business case to invest in and develop the council’s own care facility in Herefordshire to meet future demand