Decisions

Decisions

24/09/2020 - External audit update - Redmond Review

For the external auditor, Grant Thornton, to update the committee on the Sir Tony Redmond review of the quality of local authority financial reporting and external audit.

Decision Maker: Audit and governance committee

Decision due date: 14/10/2020

Wards affected: (All Wards);

Lead officer: Josie Rushgrove

Notice of decision: 24/09/2020

Anticipated restriction: Open


24/09/2020 - Approval of the expenditure of up to £7,660 from the Capital Maintenance Schools’ Budget for gas works to St Peters School, Bromyard. ref: 7208    Recommendations Approved

Approval of the spend up to £6,455 from the contingency allocation for the gas works at St Peters School, Bromyard, to include a contingency value £1,000, and for the Capital Project Manager to manage and ensure the delivery of this Capital scheme.

Authorisation of the expenditure of up to the value of £1,200 for professional fees from the contingency as set out in the Cabinet Decision, and for the Capital Project Manager to manage and ensure the delivery of this Capital scheme.

Decision Maker: Assistant Director Education, Development and Skills

Decision published: 24/09/2020

Effective from: 24/09/2020

Lead officer: Ceri Morgan


23/09/2020 - Decision to spend from the Estates Capital Programme 2019/22 on replacing Air Handling Units at Plough Lane ref: 7207    Recommendations Approved

The works include the replacement of the existing extract fan which had a
major failure in 2018 causing a significant amount of downtime for the
catering operation. The unit is a number of years old and is located on
the roof of the boiler house on top of the Plough Lane building. The new
location will be on top of the lower flat roof portion above the kitchen
area so will be much easier to access for maintenance/repairs.

The new system will incorporate heat recovery and therefore be more
energy efficient than pulling warm air out of the kitchen and having to
re-heat the area via the radiators.

The works include the replacement of the existing aluminium kitchen
canopy with stainless steel thereby making it compliant with current
standards.

The works have been discussed by the BWOW Project Group and are
required as part of future plans intended to benefit the community.

Decision Maker: Director of Economy and Place

Decision published: 24/09/2020

Effective from: 23/09/2020

Lead officer: Chris Jenner


31/07/2020 - Apprenticeship programme for Social Work (Degree) procurement ref: 7206    Recommendations Approved

The council has a skills gap and challenge in recruiting qualified social workers, this is a challenge mirrored nationally. The council therefore has a plan to ‘Grow Our Own’ social workers in both Adults’ and Children’s directorates to address this issue.

The increase in the number of social workers will lead to improved service provision for service users.

As a large employer the council is required to make mandatory contribution to the government apprenticeship levy pot. However, the council is also able to benefit from this levy by accessing Apprenticeship courses funded by the levy.

The Apprenticeship provider draws down the funding directly from the government Apprenticeship levy. The maximum that can be claimed for each Apprentice is £23,000 for the three year Social Work (degree) Apprenticeship programme. The council is seeking to train 21 Apprentices starting in 2021. Therefore, the contract value will be approximately £483,000, which requires an open tender process to procure a provider.

The provider must be registered on the Register of Approved Training Providers to deliver an approved apprenticeship leading to a degree-level qualification in social work.

Decision Maker: Chief executive

Decision published: 24/09/2020

Effective from: 31/07/2020

Lead officer: Tracey Sampson


17/09/2020 - Black Country Authorities Unmet Development Need ref: 7205    Recommendations Approved

To respond to the Black Country Authorities correspondence stating that Herefordshire Council is not in a position to assist with meeting their development needs.

Decision Maker: Director of Economy and Place

Decision published: 24/09/2020

Effective from: 17/09/2020

Lead officer: Richard Gabb


24/09/2020 - Record of Officer Decision - Introduction of ‘click and collect’ library service and collection of green garden waste sacks at Kington Library ref: 7204    Recommendations Approved

To introduce a ‘click and collect’ library service from Kington Library, along with the collection of green garden waste sacks that have been pre-ordered and paid for.

Initial hours of operation to be Tuesday 10.00 – 1.00 and Saturday 11.00 – 13.00. This is in line with existing sites delivering ‘click and collect’ operating for approximately one third of their historic opening hours. This to be subject to regular review.

The service will begin on 26th September 2020.

Decision Maker: Director of Economy and Place

Decision published: 24/09/2020

Effective from: 24/09/2020

Lead officer: Jon Chedgzoy


24/09/2020 - Record of Officer Decision - To award a Treasury Management Advisory Services contract to Link Treasury Services Limited for 3 years, with an option to extend for a further 2 years ref: 7203    Recommendations Approved

To award a Treasury Management Advisory Services contract to Link Treasury Services Limited for a period 3 years, plus the option to extend for a further 2 years, at a cost of £14,000 per annum.

Decision Maker: Chief finance officer

Decision published: 24/09/2020

Effective from: 24/09/2020

Lead officer: Josie Rushgrove


24/09/2020 - Approval of expenditure of up to £17,400 from the Capital Maintenance Schools’ Budget for emergency fire door works to Kington School. ref: 7202    Recommendations Approved

Approval of the spend up to £15,353 from the contingency allocation for the fire doors work at Kington School.

Responsibility for managing and monitoring the project to be carried out by the Capital Project Manager, within the spend budget.

Authorisation of the expenditure of up to the value of £2,000 for professional fees from the contingency as set out in the Cabinet Decision.

Responsibility for managing and monitoring the project to be carried out by the Capital Project Manager, within the spend budget.

Decision Maker: Assistant Director Education, Development and Skills

Decision published: 24/09/2020

Effective from: 24/09/2020

Lead officer: Ceri Morgan


23/09/2020 - Anti Fraud and Corruption annual report

To consult with the committee on the proposed updated anti fraud strategy and to give an annual report on the key risks within the council and how these are addressed or managed.

Decision Maker: Audit and governance committee

Decision due date: 14/10/2020

Wards affected: (All Wards);

Lead officer: Josie Rushgrove

Notice of decision: 23/09/2020

Anticipated restriction: Open


09/09/2020 - Approval of expenditure of up to £156, 000 from the Capital Maintenance Schools’ Budget for roofing and ventilation works to Aylestone School. ref: 7199    Recommendations Approved

Award Balfour Beatty the contract to complete the complete the roofing and ventilation works at Aylestone School up to the value of £143, 884 to include a contingency value of £29,150 from the contingency allocation.

Responsibility for managing and monitoring the project to be carried out by the Capital Project Manager.

Authorisation of the expenditure of up to the value of £12,000 from the professional fees allocation as set out in the Cabinet Decision.

Responsibility for managing and monitoring the project to be carried out by the Capital Project Manager,

Decision Maker: Assistant Director Education, Development and Skills

Decision published: 23/09/2020

Effective from: 09/09/2020

Lead officer: Ceri Morgan


18/09/2020 - Record of Officer Decision - Maintain current opening hours at Ledbury household recycling centre ref: 7198    Recommendations Approved

To maintain the current opening hours at Ledbury Household Recycling Centre (8am to 6pm Wednesday and Saturday and 9:30 to 1pm on Sunday), whilst all other household recycling centres across the county move to winter opening hours from 1st October 2020.

Decision Maker: Director of Economy and Place

Decision published: 23/09/2020

Effective from: 18/09/2020

Lead officer: Ben Boswell


23/09/2020 - Confidential reporting code (Whistleblowing)

To review and agree changes to the council’s whistleblowing policy

Decision Maker: Audit and governance committee

Decision due date: 14/10/2020

Wards affected: (All Wards);

Lead officer: Claire Ward

Notice of decision: 23/09/2020

Anticipated restriction: Open


23/09/2020 - Hereford City Centre Improvements (HCCI)

Decision Maker: Cabinet

Decision due date: 26/11/2020

Wards affected: Central;

Lead officer: Mairead Lane

Notice of decision: 23/09/2020


23/09/2020 - Hereford City Centre Improvements (HCCI)

To confirm acceptance of a grant from the Marches Local Enterprise Partnership (LEP) and as a result recommend to Council to amend the capital programme.

Decision Maker: Council

Decision due date: 11/12/2020

Wards affected: Central;

Lead officer: Mairead Lane

Notice of decision: 23/09/2020

Anticipated restriction: Open


22/09/2020 - Record of Officer Decision - Procurement of Priority Flood Repair Works ref: 7197    Recommendations Approved

That:
• All remaining elements of the Fownhope work (estimated scheme value £1m including all management support) be delivered through the Public Realm Services Contract;
• The Witney of Wye instability (estimated scheme value £0.5m including all management support) be delivered as a design and build commission;
• The Various flood damage Sites (estimated scheme value £0.962m including all management support) be delivered through a new framework contract aimed at providing a ‘post’ COVID opportunity directly to local SMEs; and
• The Managing Agent support to the council’s own project and contract management costs, as required to deliver these schemes, is commissioned through the Public Realm Services Contract.

Decision Maker: Director of Economy and Place

Decision published: 23/09/2020

Effective from: 22/09/2020

Lead officer: Mairead Lane


22/09/2020 - Record of Officer Decision - Decision to administer the test and trace support payments to individuals on low income required to self-isolate ref: 7196    Recommendations Approved

Central government announced the test and trace support payments scheme on 20 September.

From 28 September there will be a new legal duty on all those who test positive for COVID-19 or are identified by NHS Test and Trace as a close contact, requiring them to self-isolate.

Central government is providing funding for a new Test and Trace Support Payment scheme of a £500 lump sum payment for people on low incomes who are unable to work while they are self-isolating because they cannot work from home.

To be eligible for the Test and Trace Support Payment, an individual must:

• have been asked to self-isolate by NHS Test and Trace either because they’ve tested positive for coronavirus or have recently been in close contact with someone who has tested positive;
• be employed or self-employed;
• be unable to work from home and will lose income as a result; and
• be currently receiving Universal Credit, Working Tax Credit, income-based Employment and Support Allowance, income-based Jobseeker’s Allowance, Income Support, Housing Benefit and/or Pension Credit.

Herefordshire Council will verify eligibility, process applications and make payments.

Decision Maker: Chief finance officer

Decision published: 22/09/2020

Effective from: 22/09/2020

Lead officer: Josie Rushgrove


25/09/2020 - Serving of an EP Act 1990 S80 Notice relating to St Jones Court Hfd U003123. Widemarsh. 25.08.20 ref: 7195    Recommendations Approved

To serve an Environmental Protection Act 1990 Section 80 Notice
U/003123

Decision Maker: Director of Economy and Place

Decision published: 22/09/2020

Effective from: 25/09/2020

Lead officer: Charles Yarnold


21/09/2020 - 2021/22 budget setting and consultation

To recommend the approach for consultation to inform the 2021/22 budget and developing the medium term financial strategy (MTFS).
Cabinet is required to publish its timetable for making proposals to Council for the adoption of the MTFS, its capital budget and setting a revenue budget, and its arrangements for consultation.

Decision Maker: Cabinet

Decision due date: 29/10/2020

Wards affected: (All Wards);

Lead officer: Josie Rushgrove

Notice of decision: 21/09/2020

Anticipated restriction: Open


21/09/2020 - Hereford City Centre Transport Package (HCCTP)

To seek approval to undertake stakeholder engagement and public consultation for the transport hub and public realm improvements as part of the HCCTP.

Decision Maker: Cabinet member Infrastructure and transport

Decision due date: 14/10/2020

Wards affected: Aylestone Hill; Central; College; Eign Hill; Widemarsh;

Lead officer: Mairead Lane

Notice of decision: 21/09/2020

Anticipated restriction: Open


21/09/2020 - Contract Award to Airband following a Negotiated Procedure to deliver full fibre broadband to 4 Clusters in the Forest of Dean ref: 7192    Recommendations Approved


The Fastershire project works across Herefordshire and Gloucestershire to commission a broadband network where commercial providers will not invest. Capital funding is provided by Herefordshire Council, Gloucestershire County Council, national Government via BDUK and other sources - in this instance The European Agricultural Fund for Rural Development.

Herefordshire Council is the lead authority for Fastershire and as such, manages all of the procurement activity for the project wherever that activity is targeted across the project area.

The “Fastershire Procurement Outcome for European Agricultural Development Fund” decision of 23/7/2018 laid the foundations for a contract that was awarded to Voneus in November 2018 valued at £712,000 (with a change tolerance up to £940,20 to increase coverage) to deliver 5 clusters in Gloucestershire.

Voneus withdrew from the contract, electing to fund themselves the clusters they won commercially rather than using the available subsidy. Based on legal and commercial advice the funds deemed for Voneus could be reused to reach more premises in the outlined intervention area that were not bid for during the original procurement.

Airband submitted a tender for 4 of the Gloucestershire clusters (G5, G6, G7 and C3 in the Forest of Dean). The submission has passed all of the minimum thresholds and scored 54.63%.

Decision Maker: Assistant director Corporate Support

Decision published: 21/09/2020

Effective from: 21/09/2020

Lead officer: Natalia Silver


21/09/2020 - Local authority school buildings maintenance works 2021-2023

To approve the proposed expenditure of capital grants for school buildings maintenance works.

The Department for Education provides capital funding to local authorities responsible for schools. This funding includes the schools condition allocation which is intended for the maintenance of community and voluntary controlled schools.

The distribution of this funding is determined in accordance with the principles set out in the schools capital investment strategy and is based on regular condition surveys.

Decision Maker: Cabinet

Decision due date: 17/12/2020

Wards affected: (All Wards);

Lead officer: Karen Knight, Quentin Mee

Notice of decision: 21/09/2020

Anticipated restriction: Open


21/09/2020 - Variation on contract with SolarWinds ref: 7191    Recommendations Approved

SolarWinds is used to maintain and monitor their network equipment, this includes:

• Network Performance Monitor – monitors the availability, bandwidth utilisation and other metrics of network equipment
• Network Configuration Manager – backs up the configuration of networking equipment
• IP Address Management – database of the in use IP address space used on the network to avoid duplication
• Voice and Network Quality – Monitor the quality of the network, and the experience of voice over the network.

A further procurement process is not required due to the cost of this upgrade complying with the Councils Contract Procurement Rules in varying a contract and the cost of the upgrade being less than 50% of the original total contract value.

The current Solarwinds contract allows for additional licenses/nodes to be added and this will be done on behalf of Herefordshire and Worcestershire Clinical Commissioning Group (H&W CCG).

The initial upfront cost for this upgrade will be £6,095.25 (exc VAT) with further costs of £1,219.05 per annum until the contract expires (9th December 2022). Total cost for this upgrade will be £8,533.35.

H&W CCG will be paying for this upgrade in total.

Decision Maker: Assistant director Corporate Support

Decision published: 21/09/2020

Effective from: 21/09/2020

Lead officer: Natalia Silver


21/09/2020 - Writing and Publishing Council Plans, Policies and Procedures ref: 7144    Recommendations Approved (subject to call-in)

To seek agreement on the approach to the production and publication of plans, policies and procedures produced by the council.  To include a framework for producing policy documents whilst recognising the purpose and intended audiences will influence different requirements.  The report also covers the publishing of documents that meet the accessibility standards required by law.

Decision Maker: Cabinet member finance and corporate services

Decision published: 21/09/2020

Effective from: 26/09/2020

Decision:

That:

(a)  Writing and Publishing Council Plans, Policies and Procedures as outlined as Appendix A is accepted.

 

Wards affected: (All Wards);

Lead officer: Natalia Silver


18/09/2020 - Peterchurch Primary School Rebuild - Developed Design

To approve the proceeding to the next stage of the rebuilding of Peterchurch Primary School, on the existing site, by commissioning a developed design (RIBA Stage 3) for a traditional and/or modular build.

Peterchurch is a small community primary school maintained by Herefordshire Council, in the centre of the Golden Valley. The current building is not fit for purpose, there are significant suitability and condition issues.

£125,000 has been spent on urgent reactive maintenance in last 3 years; there is over £420,000 of known maintenance required over next 3 years. Additional reactive repairs will most certainly be required. Despite this, Peterchurch remains oversubscribed.

The design brief will include that the building must be Passivhaus certified or BREEAM excellent as a minimum. The developed design will include the coordinated architectural, structural and building services design and updated cost information.

Decision Maker: Cabinet

Decision due date: 26/11/2020

Wards affected: Golden Valley North;

Lead officer: Karen Knight, Quentin Mee

Notice of decision: 18/09/2020

Anticipated restriction: Open


18/09/2020 - Adoption of the Herefordshire Cultural Strategy 2019-2029

For Herefordshire Council to adopt the Herefordshire Cultural Strategy 2019-2029

Decision Maker: Cabinet

Decision due date: 15/10/2020

Wards affected: (All Wards);

Lead officer: Jon Chedgzoy

Notice of decision: 18/09/2020

Anticipated restriction: Open


18/09/2020 - Weston Under Penyard: A40 Road Improvement Scheme: S106 works

To allocate S106 funding to deliver works through the public realm contract in conjunction with the programed resurfacing scheme approved by the Cabinet Member in April, 2020.

Decision Maker: Cabinet member Infrastructure and transport

Decision due date: 29/10/2020

Wards affected: Penyard;

Lead officer: Bruce Evans

Notice of decision: 18/09/2020

Anticipated restriction: Open


18/09/2020 - Holmer & Shelwick - Traffic Calming and Pedestrian Improvements

To propose and implement highway regulation measures, and associated engineering measures as part of Holmer and Shelwick Traffic Calming & Pedestrian Improvements. The scope and funding for this scheme has been approved and monies received by Herefordshire Council as part of planning process and associated S106 agreements following recent development in the locality.

Decision Maker: Cabinet member Infrastructure and transport

Decision due date: 05/11/2020

Wards affected: Holmer;

Lead officer: Bruce Evans

Notice of decision: 18/09/2020

Anticipated restriction: Open


18/09/2020 - C1275 From B4234 To Bill Mills, Coughton, Herefordshire Temporary Road Closure Order 2020 ref: 7190    Recommendations Approved

To enable BT Openreach to carry out pole testing works within the highway, for which purpose the Council, as highway authority, consider the closure of the road is required due to the likelihood of danger to highway users while the said works are being carried out.

Decision Maker: Officer Decision - Economy and Place

Decision published: 18/09/2020

Effective from: 18/09/2020

Lead officer: Bruce Evans


11/09/2020 - HMO Licence Granted For 91 Whitecross Road M/114689. St Nicholas prior 2015. 11.09.20 ref: 7188    Recommendations Approved

HMO Licence granted M/114689

Decision Maker: Director of Economy and Place

Decision published: 18/09/2020

Effective from: 11/09/2020

Lead officer: Charles Yarnold


17/09/2020 - Serving of a Section 235 Notice Under The Housing Act 2004 U/003130. College. 17.09.20 ref: 7187    Recommendations Approved

To serve a S235 notice under the Housing Act 2004 to require documents in relation to a property in College Ward, Hereford.
U/003130

Decision Maker: Director of Economy and Place

Decision published: 18/09/2020

Effective from: 17/09/2020

Lead officer: Charles Yarnold


16/09/2020 - Serving of a Section 235 Notice Under the Housing Act 2004 U/003128. Greyfriars. 16.09.20 ref: 7186    Recommendations Approved

To serve a S235 notice under the Housing Act 2004 to require documents in relation to a property in Greyfriars, Hereford.
U/003128

Decision Maker: Director of Economy and Place

Decision published: 18/09/2020

Effective from: 16/09/2020

Lead officer: Charles Yarnold


16/09/2020 - Serving of a Section 235 Notice Under The Housing Act 2004. Greyfriars. 16.09.20 ref: 7185    Recommendations Approved

To serve a S235 notice under the Housing Act 2004 to require documents in relation to a property in Greyfriars, Hereford.
U/003129

Decision Maker: Director of Economy and Place

Decision published: 18/09/2020

Effective from: 16/09/2020

Lead officer: Charles Yarnold


18/09/2020 - Variation to public realm annual plan 20/21 - ref: 7184    Recommendations Approved

The ‘Additional Investment in Public Realm Services’ decision was taken on 24 July 2018, allocated £2.8m revenue funding from the councils reserves, to be invested in the public realm service. The decision set out indicative allocations as below:

£500k Safety works at sites with accident history
£800k Further additional B & C Patching Programme
£450k Additional drainage works
£200k Footway maintenance in market towns
£150k School area improvements
£200k Safety related road marking works
£250K Traffic Regulation Order system improvements
£250K Innovation in pothole repair systems; and
The balance for programmes to be completed in 2019/20 was transferred into the annual plan 2019/20 to the value of £1,677,112

The remaining balance is to be transferred into Annual plan 20/21 is £385,000

In accordance with the original decision this is to fund remaining works on
• Safety Works at sites with accident history
• Footway Maintenance in Market Towns
• School Area improvement
• Map Based Scheduling
in accordance with the original indicative allocations above.

The Map based scheduling works (MBS) suffered programme delays due to key sub-contractors availability. This is now resolved and due to commence shortly. This MBS work is £234K of the £385K.
The remaining £151K is work delayed due to interruptions to programmed works to the following Service orders -
Safety works at sites with accident history £114K, School area improvements £19K and Footway improvements at 18K.


Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 18/09/2020

Effective from: 18/09/2020

Lead officer: John Manterfield


17/09/2020 - To approve the expenditure of up to £25,000 to provide a welfare unit at the Strangford closed landfill site from the Capital budget ref: 7183    Recommendations Approved

To instruct Balfour Beatty to supply, deliver, off-load, install and commission a welfare unit at Strangford landfill site.

To provide welfare facilities for officers working on a remote closed landfill site, as shown in the outline business case. The Council to provide suitable and sufficient toilets and washing facilities so far as reasonably practicable, to include flushing toilets and running water for washing.

To ensure the organisation is compliant with the Workplace (Health, Safety and Welfare) Regulations 1992 and the Equality Act (2010), in providing suitable worker facilities for and making reasonable adjustment for an officer with identified needs and to ensure general accordance with the Health and Safety Approved Code of Practice note 211 for remote workplaces and temporary work sites.

Ongoing operations and maintenance costs to be funded by the Environmental Health revenue budget, to include completing water checks.

Decision Maker: Assistant Director for Regulatory, Environment and Waste Services

Decision published: 18/09/2020

Effective from: 17/09/2020

Lead officer: Karen Amos


18/09/2020 - Renewal Of Ice Prediction Service Agreement ref: 7131    Recommendations Approved (subject to call-in)

To agree that the Ice Prediction Contract be renewed and a direct award made to the existing provider, Vaisala, without the need to undertake a procurement exercise to offer to the wider market on the basis that:

Suppliers in this area are limited and the existing infrastructure used to provide the service are bespoke to Vaisala.

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 18/09/2020

Effective from: 25/09/2020

Decision:

That:

(a)       A waiver of the councils contract procedure rules is sought and the Ice Prediction service contract with Vaisala is entered into  for a period of three years plus 1 plus 1, potential total of 5 years.

 

Wards affected: (All Wards);

Lead officer: Bruce Evans


18/09/2020 - U72016, Watery Lane, Lower Bullingham, Herefordshire Temporary Road Closure Order 2020 ref: 7182    Recommendations Approved

To enable Network Rail to carry out masonry and drainage repair works within the highway, for which purpose the Council, as highway authority, consider the closure of the road is required due to the likelihood of danger to highway users while the said works are being carried out.

Decision Maker: Officer Decision - Economy and Place

Decision published: 18/09/2020

Effective from: 18/09/2020

Lead officer: Bruce Evans


17/09/2020 - Addition of Pothole and Challenge fund projects through Public Realm 20/21 annual plan ref: 7181    Recommendations Approved

As set out cabinet confirmed the allocation of pothole and challenge fund to highway maintance and confirmed this maintenance would be delivered through the Public Realm contract. This decision sets out what intended works are. If any changes occurred this will be managed through the contract change control mechanism.

The programme of works have been derived from the asset management data and therefore justify investment based on their risk profile.
The public realm services contract with Balfour Beatty Living Places (BBLP), was put in place through a competitively tendered process and the council will ensure its duty to secure best value is met through scrutiny of the cost and quality of the works commissioned with these funds. All works needed are in the scope of the public realm services contract as part of its core services.
Given the imperative for timely action to complete the entire programme of works in 2020/21 and to spend of external grant it was agreed at cabinet and council that these works be commissioned through the public realm services contract. This on the basis that the resources needed to investigate, design and implement the works required are more immediately available to the council, than if other procurement routes were taken.

Resources and management processes are in place to manage delivery through the public realm services contract. These are proven to ensure works are controlled by the established contract management systems and change control processes. If others were used, as is always the case when procuring works through a separate contract, the council would have to identify and assign resources to its management of new contract(s) and the project management of the works as separate, or supplemental, to the management processes and resources that are established for the management of the public realm services contract.

Decision Maker: Director of Economy and Place

Decision published: 17/09/2020

Effective from: 17/09/2020

Lead officer: John Manterfield


17/09/2020 - U93627 WEST STREET, LEOMINSTER, HEREFORDSHIRE - ref: 7180    Recommendations Approved

To enable Cadent Gas to carry out new connection works at the junctions of Foundary Place & High Street, for which purpose the Council, as highway authority, consider the temporary closure of West Street is required due to the likelihood of danger to highway users while the said works are being carried out. The temporary suspension of the aforementioned TRO is required to facilitate access and egress for those affected by the closure of West Street.

Nothing in this decision will render it unlawful to gain pedestrian access to any land or premises having a frontage to the said highway affected where there is no other suitable form of access.

Decision Maker: Officer Decision - Economy and Place

Decision published: 17/09/2020

Effective from: 17/09/2020

Lead officer: Bruce Evans


17/09/2020 - Appointment of Hereford Towns Fund Consultancy Support (Rose Regeneration) following completion of the procurement process ref: 7179    Recommendations Approved

In late 2019 Hereford was included within the government’s “Towns Fund” Programme. Through the Towns Fund, Government is working with places to address growth constraints and to ensure the country can chart a course of recovery from the impact of Covid-19. The overarching aim of the Towns Fund is to increase economic growth with a focus on regeneration, improved transport, better broadband connectivity, skills and culture.

Each town in the programme is required to submit a “Town Investment Plan” (TIP) which sets out the vision and strategy for the town and includes a selection of projects that will deliver the vision. There are two phases in the process, with a decision gateway at the end of each. First, towns will develop TIPs, which will be assessed by the Ministry of Housing Communities and Local Government to inform a Heads of Terms offer (given the submission is of sufficient quality). Towns will then develop agreed projects and business cases in detail, and government will assess that information before releasing funding for implementation. This second element of the process is not currently part of the Rose Regeneration commission.

The Hereford Towns Fund Board is a public / private organisation set up to drive the production of the TIP. Its formation was a condition of inclusion on the programme and its membership has been determined on the basis of government guidance. The Board, via Herefordshire Council as the accountable body, wish to appoint a consultant that has experience in delivering similar masterplan and visioning documents, engaging with local communities and preparing a strong evidence base.

There was no application process for selection within the Towns Fund programme and Hereford’s inclusion was a government, rather than local, decision. There was no engagement with the council about the process prior to the announcement of the selected towns and launch of the programme, and neither was there any ability to lobby for the inclusion of other towns within Herefordshire.

Recognising the need to seek appropriate expertise to deliver the TIP by the deadline, the procurement of specialist consultancy support has been undertaken in accordance with the council’s contract procedure rules.

The procurement procedure was a restricted tender process which was issued to five potential suppliers. Three responses were received back and assessed by a panel consisting of four board members from the Towns Fund board plus the Economic Development Manager and Councillor Hitchiner. Rose Regeneration were appointed due to their experience in the field of economic regeneration work including the current production of several Town Investment Plan’s in the east of England. They were also able to demonstrate knowledge and experience of local issues which members on the panel felt advantaged them in terms of understanding the city and its issues which will enable them to swiftly move on the commission.

The commercial team and finance team have reviewed this RoOD.



Decision Maker: Director of Economy and Place

Decision published: 17/09/2020

Effective from: 17/09/2020

Lead officer: Nick Webster


17/09/2020 - A44 from Headbrook Roundabout to C1081, Lyonshall, Herefordshire Temporary Speed Restriction Order 2020 ref: 7170    Recommendations Approved

To enable Gigaclear to slow traffic through a shuttle lane whilst carrying out rural fibre installation works within the highway, for which purpose the Council, as highway authority, consider the speed restriction of the road is required due to the likelihood of danger to highway users while the said works are being carried out.

Decision Maker: Officer Decision - Economy and Place

Decision published: 17/09/2020

Effective from: 17/09/2020

Lead officer: Bruce Evans


17/09/2020 - Highway Maintenance Works (20-012), Herefordshire ref: 7169    Recommendations Approved

To enable Balfour Beatty to carry out highway maintenance works within the highway, for which purpose the Council, as highway authority, consider the closure of the road is required due to the likelihood of danger to highway users while the said works are being carried out

Decision Maker: Officer Decision - Economy and Place

Decision published: 17/09/2020

Effective from: 17/09/2020

Lead officer: Bruce Evans


16/09/2020 - Purchase of wheeled bins ref: 7168    Recommendations Approved

• Budget is provided within the Environment & Waste budgets for the purchase of such stock. There is sufficient money in these budgets to make this purchase.

• These bins are necessary for the provision of the trade waste collection service for continued new customers and as replacements for bins which have reached the end of their useable life.

• They are also necessary for the provision of containers at new and existing communal development properties.

• There is no conflict with any council policy, strategy or service plan.

• This decision does not amend existing policy nor raise new policy issues.
• In accordance with the council’s procurement guidance for a medium value contracts, best value has been obtained by comparing the prices of the 6 suppliers on the ESPO 860 Framework Agreement. A & C Weber has the lowest price on the framework for these type of bins.

Decision Maker: Director of Economy and Place

Decision published: 17/09/2020

Effective from: 16/09/2020

Lead officer: Nicola Percival


17/09/2020 - HEREFORDSHIRE COUNCIL PUBLIC FOOTPATH ZK34 (PART), ROSS ON WYE (TEMPORARY CLOSURE) ORDER 2020 ref: 7167    Recommendations Approved

BBLP are carrying out clearance along the B4260, which will also affect ZK34

Decision Maker: Officer Decision - Economy and Place

Decision published: 17/09/2020

Effective from: 17/09/2020

Lead officer: Bruce Evans


15/09/2020 - U93627, West Street, Leominster, Herefordshire Temporary Road Closure Order 2020 ref: 7165    Recommendations Approved

To enable Cadent to carry out new connection works within the highway, for which purpose the Council, as highway authority, consider the closure of the road is required due to the likelihood of danger to highway users while the said works are being carried out.

Decision Maker: Officer Decision - Economy and Place

Decision published: 16/09/2020

Effective from: 15/09/2020

Lead officer: Bruce Evans


16/09/2020 - Approval of the expenditure of up to £11,900 from the Capital Maintenance Schools’ Budget for boiler works to Westfield School. ref: 7164    Recommendations Approved

Approval of the spend up to £11, 855 from the contingency allocation for the replacement boiler works at Westfield School, and for the Capital Project Manager, to manage and ensure the delivery of this Capital scheme at Westfield School.

Decision Maker: Assistant Director Education, Development and Skills

Decision published: 16/09/2020

Effective from: 16/09/2020

Lead officer: Ceri Morgan


16/09/2020 - Accommodation Based Support Service for Young People

To agree a contract extension of 3 months to the value of £39,543.45.

 

Decision Maker: Cabinet member health and adult wellbeing

Decision due date: 30/10/2020

Wards affected: (All Wards);

Lead officer: Christa Jackson

Notice of decision: 16/09/2020

Anticipated restriction: Open


16/09/2020 - Adoption of the Herefordshire Cultural Strategy 2019-2029    Abandoned

To adopt the Herefordshire Cultural Strategy 2019-2029. This strategy has been developed by the Herefordshire Cultural Partnership on which Herefordshire Council is represented.

Decision Maker: Cabinet

Decision due date: 15/10/2020

Wards affected: (All Wards);

Lead officer: Jon Chedgzoy

Notice of decision: 16/09/2020

Anticipated restriction: Open


15/09/2020 - Decision to spend from the property services planned, reactive and capital maintenance programme 2018/19 at Franklin House. ref: 7163    Recommendations Approved

The works will be the first phase of a programme of works replacing
defective roofing over the worst areas of the building to address damaging and disruptive leaking and to protect the internal fabric.

Decision Maker: Director of Economy and Place

Decision published: 16/09/2020

Effective from: 15/09/2020

Lead officer: Chris Jenner


15/09/2020 - C1207 From B4348 To Gattimer Lane, Dorstone, Herefordshire Temporary Road Closure Order 2020 ref: 7162    Recommendations Approved

To enable BT Openreach to carry out pole testing works within the highway, for which purpose the Council, as highway authority, consider the closure of the road is required due to the likelihood of danger to highway users while the said works are being carried out.

Decision Maker: Officer Decision - Economy and Place

Decision published: 15/09/2020

Effective from: 15/09/2020

Lead officer: Bruce Evans


15/09/2020 - Recovery of debt from unpaid parking Penalty Charge Notices ref: 7160    Recommendations Approved

In order to effectively manage the councils highway network in respect of parking, occasionally a Penalty Charge Notice needs to be issued to a vehicle. Where payment is not made in respect of these the relevant legislation provides for debt to be pursued.

In order for the council to continue to exercise its public duty, and recover all associated costs with the enforcement of parking contraventions, and to ensure that the principles of enforcement are not undermined, it is appropriate to take all legal and necessary steps to obtain payment.

Notwithstanding a review of any correspondence received against any of these matters, and the councils underpinning duty to protect those that are vulnerable, the following documents have been served in accordance with legislation in the last period.

August 2020
Charge Certificate – 44
Order for Recovery – 74

In the same period 314 were warrants were executed for the councils contracted Enforcement Agency (Bailiffs) to, in accordance with the relevant legislation, make enquires and enforce the outstanding debt.

Decision Maker: Assistant Director for Technical Services

Decision published: 15/09/2020

Effective from: 15/09/2020

Lead officer: James.Hughes


08/09/2020 - Decision to spend on the Shirehall Courtroom Ceiling Remedial Works ref: 7157    Recommendations Approved

The need to undertake immediate structural support work and associated works and services packages, to make good where possible any failures and to maintain the structural integrity of the building due to recent ceiling failures.

Decision Maker: Director of Economy and Place

Decision published: 15/09/2020

Effective from: 08/09/2020

Lead officer: Chris Jenner


15/09/2020 - Decision to spend on Hereford Library Mezzanine Floor Development and Replacement Lift ref: 7156    Recommendations Approved

Authority to spend has already been received for the Mezzanine Floor Development and it is intended to join the two projects to achieve better value due to the larger scale of the works and to avoid a second period of disruption to the library. The joint project can now proceed on a design and build basis with the engagement of professional consultants to support the delivery. The decision to undertake a separate procurement route for consultants was based upon the specialist nature of the building being listed, and to carry out comparative market testing exercise.

Decision Maker: Director of Economy and Place

Decision published: 15/09/2020

Effective from: 15/09/2020

Lead officer: Chris Jenner


15/09/2020 - U91029, Kingswood Road, Kingswood, Herefordshire Temporary Road Closure Order 2020 ref: 7153    Recommendations Approved

To enable BT Openreach to carry out pole testing works within the highway, for which purpose the Council, as highway authority, consider the closure of the road is required due to the likelihood of danger to highway users while the said works are being carried out.

Decision Maker: Officer Decision - Economy and Place

Decision published: 15/09/2020

Effective from: 15/09/2020

Lead officer: Bruce Evans


15/09/2020 - HEREFORDSHIRE COUNCIL PUBLIC FOOTPATHS YP23, YP26, YP27, YARPOLE & CR4, CR7, CROFT (TEMPORARY CLOSURE) ORDER 2020 ref: 7152    Recommendations Approved

The National Trust are carrying out tree work and paying for the closure.

Decision Maker: Officer Decision - Economy and Place

Decision published: 15/09/2020

Effective from: 15/09/2020

Lead officer: Bruce Evans


15/09/2020 - Decision to allow residents of Edgar Street, Hereford to be included within Zone E resident parking permit zone. ref: 7159    Recommendations Approved

A small number of residents of Edgar Street, Hereford have no off road parking for their properties. In December 2018 side streets adjacent to Edgar Street were restricted in use to residents only, though this did not include properties in Edgar Street. This has resulted in a severe lack of parking options for these residents.
Available kerb space within zone E has been identified which may accommodate the needs of these residents. However, whilst the impact is expected to be limited, care must be taken to ensure that the inclusion of more residents into this zone it does not create an oversubscription and affect existing zone E users.
An up to six month trail of this change took effect from December 2019, as no issues were reported this have now been made permanent.
As background , existing zone E eligibility can be viewed here:
https://www.herefordshire.gov.uk/info/200168/parking/106/parking_at_your_home

Decision Maker: Assistant Director for Technical Services

Decision published: 15/09/2020

Effective from: 15/09/2020

Lead officer: James.Hughes


14/09/2020 - Marden Remedials, Fastershire, Herefordshire Temporary Road Closure Order 2020 ref: 7151    Recommendations Approved

To enable Gigaclear to carry out reinstatement remedial works within the highway, as highway authority, consider the closure of the road is required due to the likelihood of danger to highway users while the said works are being carried out.

Decision Maker: Officer Decision - Economy and Place

Decision published: 14/09/2020

Effective from: 14/09/2020

Lead officer: Bruce Evans


14/09/2020 - C1203 From Monnow Farm To Powys Boundary, Craswall, Herefordshire Temporary Road Closure Order 2020 ref: 7150    Recommendations Approved

To enable BT Openreach to carry out overhead cabling works within the highway, for which purpose the Council, as highway authority, consider the closure of the road is required due to the likelihood of danger to highway users while the said works are being carried out.

Decision Maker: Officer Decision - Economy and Place

Decision published: 14/09/2020

Effective from: 14/09/2020

Lead officer: Bruce Evans


14/09/2020 - Lyonshall Fibre Pt 1, Fastershire, Herefordshire Temporary Road Closure Order 2020 ref: 7149    Recommendations Approved

To enable Gigaclear to carry out rural fibre installation works within the highway, as highway authority, consider the closure of the road is required due to the likelihood of danger to highway users while the said works are being carried out.

Decision Maker: Officer Decision - Economy and Place

Decision published: 14/09/2020

Effective from: 14/09/2020

Lead officer: Bruce Evans


14/09/2020 - C1121 From A49 To Bodenham Manor, Dinmore, Herefordshire Temporary Road Closure Order 2020 ref: 7148    Recommendations Approved

To enable BT Openreach to carry out underground cabling works within the highway, for which purpose the Council, as highway authority, consider the closure of the road is required due to the likelihood of danger to highway users while the said works are being carried out.

Decision Maker: Officer Decision - Economy and Place

Decision published: 14/09/2020

Effective from: 14/09/2020

Lead officer: Bruce Evans


14/09/2020 - Service of notice under Section 143, Highways Act 1980 ref: 7147    Recommendations Approved

The developer has been asked 3 times (by email, in-person and by enforcement letter) to remove the obstruction. He has failed to do so.

Herefordshire Council (the highway authority) has a duty by virtue of Section 130 of the Highways Act 1980 to protect the rights of the public to the use and enjoyment of any highway and to prevent, as far as possible, the obstruction of the highway.

In line with the council’s ‘Overarching Enforcement and Prosecution Policy’ the next incremental and proportionate enforcement action is to serve a statutory notice on the person responsible requiring them to remove the obstruction

Decision Maker: Officer Decision - Economy and Place

Decision published: 14/09/2020

Effective from: 14/09/2020

Lead officer: Bruce Evans


14/09/2020 - HEREFORDSHIRE COUNCIL PUBLIC FOOTPATH LY3 (PART), LLANCILLO (TEMPORARY CLOSURE) ORDER 2020 ref: 7146    Recommendations Approved

A pedestrian footbridge has suffered damage which has rendered it unsafe to use

Decision Maker: Officer Decision - Economy and Place

Decision published: 14/09/2020

Effective from: 14/09/2020

Lead officer: Bruce Evans


14/09/2020 - A44, Mill Street, Leominster, Herefordshire Temporary Road Closure Order 2020 ref: 7145    Recommendations Approved

To enable Network Rail to carry out track renewal works within the highway, for which purpose the Council, as highway authority, consider the closure of the road is required due to the likelihood of danger to highway users while the said works are being carried out.

Decision Maker: Officer Decision - Economy and Place

Decision published: 14/09/2020

Effective from: 14/09/2020

Lead officer: Bruce Evans


11/09/2020 - Courtyard Theatre works - collateral warranties ref: 7143    Recommendations Approved

The sub-contractor warranties relate to works being carried out as part of the Courtyard Expansion project and are to the benefit of the council.

Decision Maker: Director of Economy and Place

Decision published: 14/09/2020

Effective from: 11/09/2020

Lead officer: Alice McAlpine


14/09/2020 - Highway Maintenance Works (20-010), Herefordshire ref: 7142    Recommendations Approved

To enable Balfour Beatty to carry out highway maintenance works within the highway, for which purpose the Council, as highway authority, consider the closure of the road is required due to the likelihood of danger to highway users while the said works are being carried out.

Decision Maker: Officer Decision - Economy and Place

Decision published: 14/09/2020

Effective from: 14/09/2020

Lead officer: Bruce Evans


14/09/2020 - C1162 From Mathon Road To Heath Mil, Mathon, Herefordshire Temporary Road Closure Order 2020 ref: 7140    Recommendations Approved

To enable BT Openreach to carry out overhead cabling works within the highway, for which purpose the Council, as highway authority, consider the closure of the road is required due to the likelihood of danger to highway users while the said works are being carried out

Decision Maker: Officer Decision - Economy and Place

Decision published: 13/09/2020

Effective from: 14/09/2020

Lead officer: Bruce Evans


14/09/2020 - Variation to public realm annual plan 20/21 - Addition of funding from the Capital Investment in Infrastructure 2020/21 Public Realm Annual Plan ref: 7138    Recommendations Approved

On 6 August 2020 the Cabinet Member for Infrastructure and transport made the following decision:

(a) £2m to be spent in 2020/21 on the U and C road network following resolution at the meeting of the Council held on 14 February, 2020. The proposed delivery programme, following assessment/survey of the whole network, will be confirmed in a further cabinet member report; and
(b) £2m investment in infrastructure capital programme budget is invested and spent as set out below:
a. £380k Drainage works in Lea Flood Alleviation Scheme
b. £300k Drainage investment in capital schemes to alleviate public realm flood sites and damaged / broken assets.
c. £20k Improve signage at gauge boards at known flooding areas and diversion routes such as A438 Letton.
d. £300k Investment in structures.
e. £500k Highway safety scheme.
f. £100k Invest in the Public Rights of Way damaged infrastructure resulting in closed networks.
g. £100k Playground investments.
h. £100k Footpath Improvements.
i. £200k winter fleet investment

This is a separate capital budget to the Annual plan Local Transport Plan capital budget and costs will be reported against the budget line.

The Acting Assistant Director has determined that the most effect way to deliver this additional investment is through the Public Realm Services Contract given that the proposed works are within the scope of that contract.

To achieve this the Acting Assistant Director has decided to use her delegated authority provided by the Cabinet Member Infrastructure and Transport on 29 April 2020 to vary the Public Realm Service Annual Plan 2020/21 by adding these works to the Annual Plan.

Therefore the following will be added to the Annual Plan:

£2,000,000 C & U Roads – the programme is to be derived from information gained from current Visalia surveys and will be the subject of a further decision by the Cabinet Member and adjustment to the Annual Plan by the Acting Assistant Director.

Drainage works in Lea Flood Alleviation Scheme: £380,000 which has been detailed in a separate governance report which can be view by following the link below:

http://hc-modgov:9070/ieDecisionDetails.aspx?ID=7123

£300,000 Drainage
Longtown scoping and investigation: £15,000
The Granary, Fownhope – AMX BL2000053: £10,000
Stone Street Culvert, Madley – AMX MA2000013 Design Feasibility Scoping with consultant input: £25,000
Westland View Primary School Phase 1: £20,000
Dilwyn village centre: £10,000
2 Wyson lane: £25,000
Puddlestone: £15,000
Marshhouse: £10,000
Whitney On Wye drainage investigation: £10,000
Old Shop Lane: £20,000
Finches Corner: £15,000
A40 Gulley Improvement: £20,000
A466 Gulley: £15,000
A456 opposite Station house CCTV: £5,000
C1305 Putley Investigation: £15,000
B4361 Ashley Moor: £30,000
B4348 Much Dewchurch: £25,000
B4351 Moccas Investigation and CCTV: £15,000

£300,000 Structures
£81,000 Early Warnings raised against structures minor works
WBS Titles:
BB0246 Combe £4,000
BW7039 Orleton Wall £2000
BB0155 Stretford £4000
BW7140 Fiddlers Green, Retaining Wall £12,000
BB1229 MichaelChurch Irish Bridge £2000
BB0407 Gobbetts Culvert £1000
BB0302 Snodhill Culvert £500
BB0169 Eign Brook Culvert £500
BB1092 Prospect Flood Arch £4000
BB0263 Waterloo £500
BB0798 Marshfield Culvert £1000
BB0191 Hackmoor £500
BB0192 Willersley £3000
BF7844 Plough Yazor 2 Footbridge £500
BB0001 Mordiford £2500
BB0045 Kivernoll £10,000
BB0335 Court £5000
BB0279 Stiffords £1000
BB0139 Ewyas Harold £1000
BW7185 Dulas Brook retaining wall £8000
BB0111 Llangua £1500
BB0109 Llangua Flood Arch £3500
BB0150 Letton £1000
BB0181 Huntington Lane Culvert £3000
BB0397 Brandon £2500
BB0105 Allt-Yr-Yrnas Culvert - Retaining Wall £4000
BB0275 Five Bridges £500
Mordiford Bridge Flood Arches - Minor Works £2000
Avenbury Bridge Assessment £14,000
How caple Earth Retainment Additional £30,000
Pontrillas Retaining Wall £40,000
Netherwood Bridge Assessment £65,000
Wilton Road Bridge Investigation and asseement £60,000
Greenway Bridge Lighting Waterworks Road lighting interface £10,000

Highway safety scheme £500,000 – the programme will be informed by HC Highways safety team as Old Gore Cross Roads A449/B4224 estimated at £500k

Invest in the Public Rights of Way network £100,000
Prow Proposed schemes

Walford WA25 Y 4-5m £8,000
Pencombe PG4 Y 6-8m £16,000
Bodenham BM6 N 7m £15,000
Walterstone WZ3 Y 7m £15,000
Marstow MO6 Y 8m £16,000
Burghill BX23 Y 4-5m £8,000

Design costs £21,000

Playground investments £100,000 – the programme is derived from asset management data to maintain, make safe and open PROW structures and network with
indicative programme of works/costs as follows:

Overlay of existing rubber crumb safety surfaces in 21 market town playgrounds (approx. 1200m2)
£50,000

Repainting of existing metal playground equipment in 21 market town playgrounds (est £2,500 per playground)
£5-50,000

Footways
A44 Footway Improvement £12,000
Tan House Footway Interface Scoping £8000
Forge Bank, Ashperton £15,000
Gorsty Lane, Hereford £10,000
Burghill Village Road £15,000
Baker Lea, Monkland £10,000
Devereux Close, Hereford £15,000
Elm Road, Hereford £15,000

Winter Fleet Investment £200,000 Investment in gritter fleet to maintain operation.
This is investment in council assets that will support the winter maintenance service delivered through the Annual Plan


Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 13/09/2020

Effective from: 14/09/2020

Lead officer: John Manterfield


09/09/2020 - Approval of the expenditure of up to £164,000 from the Capital ref: 7137    Recommendations Approved

Approval of the award to Balfour Beatty of the contract to complete the roofing works to Ashfield Primary School up to the value of £156,326 to include a contingency value of £17,200

Approval of the expenditure of up to the value of £7,000 from
the professional fees allocation

Decision Maker: Assistant Director Education, Development and Skills

Decision published: 11/09/2020

Effective from: 09/09/2020

Lead officer: Ceri Morgan


09/09/2020 - Approval of expenditure of up to £3,400 from the Capital Maintenance Schools’ Budget for heating works to Peterchurch Primary School. ref: 7136    Recommendations Approved

Approval of spend up to £3114 at Peterchurch Primary School and the Capital Project Manager to monitor the delivery of this Capital scheme at Peterchurch Primary School

To authorise the expenditure of up to the value of £283 from the contingency budget

Decision Maker: Assistant Director Education, Development and Skills

Decision published: 11/09/2020

Effective from: 09/09/2020

Lead officer: Ceri Morgan


11/09/2020 - Building maintenance, small works and cleaning services for Herefordshire Council

The council building maintenance and cleansing services were amalgamated under a single contract, which was procured through an open market tender exercise and this contract is due to terminate on the 31 March 2021. This contract now needs to be procured for a period from 1 April 2021 to 30 April 2023.

Decision Maker: Cabinet member commissioning, procurement and assets

Decision due date: 02/10/2020

Wards affected: (All Wards);

Lead officer: Andrew Husband

Notice of decision: 11/09/2020

This decision will be taken under urgency procedures.

Reason for urgency:
Change in circumstances which has reduced the extension contract period

Anticipated restriction: Open