Decisions

Decisions

15/11/2019 - Adoption of the Stretton Sugwas neighbourhood plan and consequential updates to the countywide policies map

To make the Stretton Sugwas neighbourhood development plan as part of the statutory development plan for Herefordshire and approve the consequential updates to the countywide policies maps.

To fulfil the legal duty to make /adopt the Stretton Sugwas neighbourhood development plan and update the countywide policies map as part of the statutory development plan for Herefordshire.

Decision Maker: Cabinet member Infrastructure and transport

Decision due date: 28/02/2020

Wards affected: Credenhill;

Lead officer: Samantha Banks

Notice of decision: 15/11/2019

Anticipated restriction: Open


14/11/2019 - Fastershire Broadband Terms of Extension 2019

To approve changes to the Council’s existing broadband delivery contracts with Gigaclear to expand their scope in terms of the level of public subsidy and the number of eligible premises that would be reached with full fibre broadband.

 

Agreeing this change will release an extra £1.89m of existing subsidy to leverage no less than £881k private sector investment and will provide an extra 5,486 premises will full fibre broadband across the two counties of which 872 are currently incapable of accessing superfast broadband. The timescales relating to the current contracts were previously extended through a cabinet member decision in March 2019.

 

To date 90% of premises in Herefordshire can access a superfast broadband service, from a starting point of the Fastershire programme of 0.6% premises in 2012. Fastershire is a partnership between Herefordshire Council (as the lead partner) and Gloucestershire County Council, with capital match funding from national government. The programme uses public funding to create a broadband network where commercial providers are not investing as a way of residents and businesses taking advantages of the digital connectivity.

Decision Maker: Cabinet member environment, economy and skills

Decision due date: 18/12/2019

Wards affected: (All Wards);

Lead officer: Natalia Silver

Notice of decision: 14/11/2019

Anticipated restriction: Open


08/11/2019 - Grant a license for a temporary works compound on land at Station Approach Hereford ref: 6444    Recommendations Approved

Decision Maker: Acting Assistant Director for Technical Services

Decision published: 14/11/2019

Effective from: 08/11/2019

Decision:

Grant a license for Engie to establish a temporary compound as part of the development for the neighbouring student accommodation site

Lead officer: Matthew Williams


14/11/2019 - 2020/21 Council Tax Reduction Scheme

To approve the continuation of the 2019/20 local council tax reduction scheme (CTR) for 2020/21. The current scheme was initially approved by Council on 18 December 2015.

It is a legal requirement to annually review the council’s council tax reduction scheme and the decision is reserved to full Council. The current scheme has been reviewed and there is no evidence to support a change at this time.


Decision Maker: Council

Decision due date: 14/02/2020

Wards affected: (All Wards);

Lead officer: Josie Rushgrove

Notice of decision: 14/11/2019

Anticipated restriction: Open


14/11/2019 - Setting the 2020/21 budget and updating the medium term financial strategy and treasury management strategy

To agree the draft 2020/21 budget and associated medium term financial strategy and treasury management strategy.

Decision Maker: Council

Decision due date: 14/02/2020

Wards affected: (All Wards);

Lead officer: Josie Rushgrove

Notice of decision: 14/11/2019

Anticipated restriction: Open


13/11/2019 - 191770 - LAND EAST OF CANON PYON ROAD, HEREFORD, HEREFORDSHIRE ref: 6442    For Determination

Decision Maker: Planning and regulatory committee

Made at meeting: 13/11/2019 - Planning and regulatory committee

Decision published: 14/11/2019

Effective from: 13/11/2019

Decision:

The application was approved in accordance with the Case Officer’s recommendation with amended conditions.

Wards affected: Holmer;


13/11/2019 - 171532 - LAND NORTH OF VIADUCT, ADJOINING ORCHARD BUSINESS PARK, LEDBURY, HEREFORDSHIRE. OUTLINE PLANNING PERMISSION ref: 6441    Recommendations Approved

Decision Maker: Planning and regulatory committee

Made at meeting: 13/11/2019 - Planning and regulatory committee

Decision published: 14/11/2019

Effective from: 13/11/2019

Decision:

The Committee deferred consideration of the application to give the applicant time to amend the application to include a second access point through the viaduct.


13/11/2019 - 191081 - BRYNGLAS, CUSOP DINGLE, HR3 5RD ref: 6439    Recommendations Approved

Decision Maker: Planning and regulatory committee

Made at meeting: 13/11/2019 - Planning and regulatory committee

Decision published: 14/11/2019

Effective from: 13/11/2019

Decision:

The application was approved in accordance with the Case Officer’s recommendation.

 

Wards affected: Golden Valley North;


13/11/2019 - 190650 - SITE ADJACENT CHURCH LANE, ALLENSMORE, HEREFORDSHIRE ref: 6438    Recommendations Approved

Decision Maker: Planning and regulatory committee

Made at meeting: 13/11/2019 - Planning and regulatory committee

Decision published: 14/11/2019

Effective from: 13/11/2019

Decision:

The application was approved in accordance with the Case Officer’s recommendation.

Wards affected: Wormside;


13/11/2019 - 192773 - THE STABLES, NEW HOUSE FARM, CHURCH ROAD, LUCTON, LEOMINSTER, HR6 9PQ ref: 6440    Recommendations Approved

Decision Maker: Planning and regulatory committee

Made at meeting: 13/11/2019 - Planning and regulatory committee

Decision published: 14/11/2019

Effective from: 13/11/2019

Decision:

The application was approved in accordance with the Case Officer’s recommendation.

Wards affected: Bircher;


14/11/2019 - Debt enforcement contract award ref: 6419    Recommendations Approved (subject to call-in)

To approve the award of the debtor enforcement contracts following a procurement exercise. The contract award is to replace the existing contracts on their expiry. 

Herefordshire council bills approximately 85,000 dwellings for council tax and approximately 8,000 businesses for business rates.

When payment is overdue the council is committed to using the most effective debt recovery methods available whilst ensuring that all debtors, taxpayers and ratepayers are treated fairly, appropriate support is identified, debtor circumstances are taken into consideration and any action that is taken is fair and open.

The continued use of debt enforcement agency services, following the exhaustion of all other debt collection opportunities and where considered appropriate, is recommended to ensure the council continues to effectively collect monies owed. This is because the council has both a legal duty and a responsibility to its citizens to ensure that income due is paid

The total amount of overdue debt sent to the council's current enforcement agent in the last twelve months was 2,983 council tax cases with an overdue balance of £2.0m and 91 business rates cases with an overdue balance of £0.4m. In addition 1,242 traffic management enforcement warrants with unpaid debt from Penalty Charge Notices totalling approximately £0.1m.

The council uses debt enforcement agencies to collect overdue debtor balances in line with the council's debt recovery policy (http://councillors.herefordshire.gov.uk/documents/s50035301/Appx%20A%20Debt%20Recovery%20Policy.pdf ).

A competitive re-procurement exercise has been completed via a YPO framework agreement (Agency Enforcement) to determine the award of a contract to provide the debt recovery enforcement service at a nil cost to the council. Enforcement Agent fees or charges are to be paid by the debtor and are to be levied in accordance with the Taking Control of Goods (Fees) Regulations 2014.

Decision Maker: Chief finance officer

Decision published: 14/11/2019

Effective from: 21/11/2019

Decision:

That:

 Contracts for the supply of Enforcement Agency Services (Traffic Management Warrant & Revenues and Benefits) for a period of up to five years from 1st February 2020be awarded to Bristow and Sutor (revenues and benefits) and Jacobs (traffic management warrants).

Wards affected: (All Wards);

Lead officer: Josie Rushgrove


10/10/2019 - Confirmation of Tree Preservation Order 618 - Excelsior Court, Thruxton ref: 6437    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision published: 13/11/2019

Effective from: 10/10/2019

Decision:

To confirm Tree Preservation Order 618 - Excelsior Court, Thruxton

Lead officer: Juliet Wheatley


10/10/2019 - Confirmation of Tree Preservation Order 617 - The Hollies, Luston ref: 6436    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision published: 13/11/2019

Effective from: 10/10/2019

Decision:

To confirm Tree Preservation Order 617 - The Hollies, Luston

Lead officer: Juliet Wheatley


13/11/2019 - Capital Programme 2020/21 onwards and Capital Strategy

To approve the capital investment budget and capital strategy for 2020/21 onwards, as recommended by Cabinet.

Decision Maker: Council

Decision due date: 14/02/2020

Wards affected: (All Wards);

Lead officer: Karen Morris

Notice of decision: 13/11/2019

Anticipated restriction: Open


18/08/2017 - Education and Skills Funding Agency Grant for Adult and Community Learning ref: 4735    Recommendations Approved

To approve the acceptance of grant funding from the Education and Skills Funding Agency (ESFA) for the delivery of the council’s adult and community learning plan. To ensure effective spend of the ESFA grant against relevant government and Herefordshire Council priorities, the report proposes delegating authority to the Director for Children’s Wellbeing to complete the contractual arrangements needed to accept the funding and to do so in future years that this grant funding remains available. All funds received will be directed to meet the priorities in the council’s adopted Adult and Community Learning Plan, utilising providers on the council’s established framework and in accordance with any grant conditions which may be set nationally. See Annex 1 ESFA funding allocation letter.

 

Decision Maker: Cabinet member young people and children's wellbeing (Historic)

Decision published: 12/11/2019

Effective from: 26/08/2017

Decision:

That

(a)        the ESFA grant of £509,945 for the delivery of adult and community learning for the academic year 2017/2018 be accepted; and

(b)        the Director for Children’s Wellbeing be authorised to complete the necessary contractual arrangements in order to access the ESFA adult and community learning grant in 2017/18 and in future years.

Wards affected: (All Wards);

Lead officer: Alexia Heath


05/11/2019 - Decision to agree a variation of design services for the Ross Enterprise Park project with Engie Regeneration Ltd ref: 6435    Recommendations Approved

Decision Maker: Director of Economy and Place

Decision published: 12/11/2019

Effective from: 05/11/2019

Decision:

• To agree new design services for the Ross Enterprise Park project with Engie Regeneration Ltd for £64K in addition to the original 2018 new project request and the previous £44K approval.
• To approve internal highways and planning fees in relation to the above services at a cost up to £6000

Lead officer: Roger Allonby


12/11/2019 - Approval of contingency budget to finance “change events” that will mitigate risks occurring in the Shell Store project ref: 6434    Recommendations Approved

Decision Maker: Director of Economy and Place

Decision published: 12/11/2019

Effective from: 12/11/2019

Decision:

Approve the use of is £27,343.44 from the Shell Store project contingency approved budget on repairs to the concrete floor slab £25,639.56, and repairs to the steel frame £1,703.88 specialist explosives testing, and remediation and validation surveys and lead testing

Lead officer: Nick Webster


12/11/2019 - Estates capital programme - improvement works to the electrical installation at the Shire Hall ref: 6381    Recommendations Approved (subject to call-in)

To approve the early draw down of funds from the 2020/21 capital programme budget to deliver improvement works to the electrical installation at the Shire Hall, Hereford.

 

The Shire Hall is a council asset and is used for delivering council services. In addition it accommodates H.M. Court Services and also provides rooms for public use, both of which bring in a revenue income to the council.

 

Work to the incoming electrical services needs to be undertaken one year ahead of program as there is an increasing risk that this part of the building’s electrical infrastructure could fail. The electrical infrastructure within the Shire Hall is at least 50 years old and contains outmoded electrical switchgear. There is no expected impact on current revenue budgets, although by ensuring the building can function it will ensure revenue income is received and ensure continued service to H.M. Court service and Council..

Decision Maker: Cabinet member commissioning, procurement and assets

Decision published: 12/11/2019

Effective from: 19/11/2019

Decision:

That:

(a)        £200k of the 2020/21 capital budget allocation be spent in 2019/20 on replacement of the Shire Hall’s electrical switch gear and associated service infrastructures; and

(b)        the assistant director for technical services be authorised to take all operational decisions necessary to implement the above recommendation and spend within an approved budget of £200k.

 

Wards affected: Central;

Lead officer: GianCarlo Paganuzzi


05/11/2019 - Independent finance report – Hereford Football stadium ref: 6432    Recommendations Approved

Decision Maker: Director of Economy and Place

Decision published: 12/11/2019

Effective from: 05/11/2019

Decision:

The Director for Economy and Place has decided to commission financial analysis from Cityheart under a further services agreement pursuant to clause 8.3 of the Overarching Agreement between the Council and Engie Regeneration Limited (“the Developer”) dated 28 June 2018 (“the Overarching Agreement”). The fee for this work will be £8,750 plus VAT.

Lead officer: Roger Allonby


06/11/2019 - Serving of a Section 235 Housing Act 2004 Notice requiring information on the commercial involvement with a rental property on Edgar Street. Widemarsh. 06.11.19 ref: 6431    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision published: 11/11/2019

Effective from: 06/11/2019

Decision:

To service a Section 235 Housing Act 2004 Notice requiring information on the commercial involvement with a rental property. U/003046.

Lead officer: Elizabeth Fletcher


04/10/2019 - Issuing of a civil penalty operating an unlicensed HMO at Honddu Close.Hereford. Red Hill. 04.10.19 ref: 6430    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision published: 11/11/2019

Effective from: 04/10/2019

Decision:

Issue Civil Penalty.

Lead officer: Elizabeth Fletcher


04/10/2019 - Issuing of a Civil Penalty of operating a unlicensed HMO at Edgar Street. Hereford. Widemarsh. 04.10.19 ref: 6429    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision published: 11/11/2019

Effective from: 04/10/2019

Decision:

Issue Civil Penalty

Lead officer: Elizabeth Fletcher


17/09/2019 - Private Water Supplies Regulations 2016 Notice relating to Lower Bullingham, Herefordshire. Dinedor Hill. 17.09.19 ref: 6428    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision published: 11/11/2019

Effective from: 17/09/2019

Decision:

To service a R18 - PWS Regulations 2016 Notice.

Lead officer: Elizabeth Fletcher


16/10/2019 - Private Water Supplies (England) Regulations 2016 (PWS16) Notice relating to a supply in Cusop. Golden Valley North. 16.10.19 ref: 6427    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision published: 11/11/2019

Effective from: 16/10/2019

Decision:

To service a Regulation 18 PWS16 Notice

Lead officer: Elizabeth Fletcher


04/10/2019 - Private Water Supplies (England) Regulations 2016 (PWS16) Notice relating to a supply in Bacton. Golden Valley South. 04.10.19 ref: 6426    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision published: 11/11/2019

Effective from: 04/10/2019

Decision:

To service a Regulation 18 Notice under PWS16.

Lead officer: Elizabeth Fletcher


11/11/2019 - Contract extension - Contract award for works for relocation of the Children’s Centre at Ross-on-Wye ref: 6425    Recommendations Approved

Decision Maker: Assistant director Corporate Support

Decision published: 11/11/2019

Effective from: 11/11/2019

Decision:

Commissioned works to BBLP (Balfour Beatty Living Places) to the value of £7,281 with subcontract to S C Joseph Ltd for additional works for implementation of relocation of children centre.

Lead officer: Natalia Silver


21/10/2019 - Granting of a HMO Licence for 32 Breinton Road, Hereford. Greyfriars. 21.10.19 ref: 6424    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision published: 11/11/2019

Effective from: 21/10/2019

Decision:

HMO Licence Granted M/109051.

Lead officer: Elizabeth Fletcher


22/10/2019 - Granting of a HMO Licence for 5 Canon Pyon Road. Hereford. Bobblestock. 22.10.19 ref: 6423    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision published: 08/11/2019

Effective from: 22/10/2019

Decision:

HMO Licence Granted M/106757.

Lead officer: Elizabeth Fletcher


30/10/2019 - Granting of a HMO licence for 30 Whitecross Road, Hereford. Widemarsh. 30.10.19 ref: 6422    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision published: 08/11/2019

Effective from: 30/10/2019

Decision:

HMO licence granted M/110769.

Lead officer: Elizabeth Fletcher


30/10/2019 - Granting of a HMO licence for 1 Underhill Road, Hereford. Eign Hill. 30.10.19 ref: 6421    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision published: 08/11/2019

Effective from: 30/10/2019

Decision:

HMO Licence granted M/111272

Lead officer: Elizabeth Fletcher


18/10/2019 - Review of Herefordshire Council's Contaminated Land Strategy. 18.10.19 ref: 6420    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision published: 08/11/2019

Effective from: 18/10/2019

Decision:

To make minor alternations to update the policy in light of changes to legislation and guidance.

Lead officer: Elizabeth Fletcher


07/11/2019 - BT consultation on phone box removal 2019 ref: 6408    Recommendations Approved

 

 To seek approval for 69 BT public call boxes in the county to be removed, adopted or be retained in full working order, in response to a formal consultation by BT.

 

There are currently 118 public payphones in Herefordshire. Herefordshire Council has received a listing from BT of 69 payphones in the county that it is proposing to permanently remove from service. BT has an obligation to consult with Herefordshire Council with regard to the proposed removals, as set out by Ofcom, with a 90-day consultation process.

 

Despite low use (several of the 69 payphones have had few or no calls in the last 12 months), for some communities and individuals, these payphones are still a vital or even sole means of telephone communication. The rurality of the county can mean unreliable mobile coverage in remote areas and in the absence of mobile access, or alternative communication, the payphone can still be essential in an emergency. In some communities the kiosks are an integral part of the landscape and adoption by the local community provides an opportunity to put the kiosks to practical alternative uses.

 

Decision Maker: Director of adults and communities

Decision published: 07/11/2019

Effective from: 14/11/2019

Decision:

That:

(a) the council object to the removal of 36 public call boxes in the county due to relevant factors e.g. need for emergency calls, poor mobile phone coverage as detailed in appendix 2; and

 

(b) the council agrees to the removal of 21 public call boxes in the county due to the low usage levels, availability of acceptable/good mobile coverage as well as lack of objections from local communities, as detailed in appendix 2; and

 

(c) the council supports the adoption of 12 public call boxes in the county by parish councils (or community groups) in order for those kiosks, once decommissioned, to be used for community benefit as detailed in appendix 2.

 

Wards affected: (All Wards);

Lead officer: Philippa Lydford


30/10/2019 - Officer approval of Sustainable Energy in Public Buildings Grant made by Herefordshire Council at Hereford Museum Resource & Learning Centre (MRLC) ref: 6418    Recommendations Approved

Decision Maker: Director of Economy and Place

Decision published: 06/11/2019

Effective from: 30/10/2019

Decision:

Approve (sign-off) applications for ERDF funded Sustainable Energy in Public Buildings Grants and subsequent grant offers

Lead officer: Ben Boswell


30/10/2019 - Officer approval of Sustainable Energy in Public Buildings Grants made by Telford & Wrekin Council for Wellington Civic and Leisure Centre ref: 6416    Recommendations Approved

Decision Maker: Director of Economy and Place

Decision published: 05/11/2019

Effective from: 30/10/2019

Decision:

Approve (sign-off) applications for ERDF funded Sustainable Energy in Public Buildings Grants and subsequent grant offers.

Lead officer: Ben Boswell


05/11/2019 - Housing-Related Support for Vulnerable Young People

To seek approval to commission, by means of a competitive tender process, housing-related support for vulnerable young people.

Decision Maker: Cabinet

Decision due date: 27/02/2020

Wards affected: (All Wards);

Lead officer: Christa Jackson

Notice of decision: 05/11/2019

Anticipated restriction: Open


05/11/2019 - Building maintenance, small works and cleaning services for Herefordshire Council

To procure the councils building maintenance and cleaning contract through an open market tender exercise. The contract period is for a two year term from 1 September 2020 to 31 August 2022 to enable sufficient time for a service review to be completed and implemented.

Decision Maker: Cabinet

Decision due date: 19/12/2019

Wards affected: (All Wards);

Lead officer: Andrew Husband

Notice of decision: 05/11/2019

Anticipated restriction: Open


04/11/2019 - Temporary Road Closures ref: 6415    Recommendations Approved

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 04/11/2019

Effective from: 04/11/2019

Decision:

Attached are the officer decisions taken for temporary road closures and highway decisions from 25 October to 1 November 2019.


Lead officer: Clive Hall


04/11/2019 - Temporary Road Closures 1 October to 1 November 2019 ref: 6414    Recommendations Approved

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 04/11/2019

Effective from: 04/11/2019

Decision:

Attached are the officer decisions taken for temporary road closures and highway decisions from 1 October to 24 October 2019.


Lead officer: Clive Hall


29/10/2019 - Decision to vary the Professional Appointment Of Mace Group Ltd to include NEC Supervisory Services for the Shell Store Incubation Centre ref: 6413    Recommendations Approved

Decision Maker: Director of Economy and Place

Decision published: 04/11/2019

Effective from: 29/10/2019

Decision:

To enter into a variation to council’s agreement with the Mace Group Ltd to include NEC Supervisor services at an additional cost of £3,800.

Lead officer: Nick Webster


29/10/2019 - Skylon Place (S5) retention payment ref: 6412    Recommendations Approved

Decision Maker: Director of Economy and Place

Decision published: 04/11/2019

Effective from: 29/10/2019

Decision:

To confirm retention payment of the £20,667.73 to Collins Design and Build Ltd, the procured contractor for Skylon Place at Rotherwas, following successful sign off of the sustainability standard

Lead officer: Nick Webster


01/11/2019 - Decision to Pay Sums Certified for Services Performed by Amey OW Ltd ref: 6411    Recommendations Approved

Decision Maker: Director of Economy and Place

Decision published: 04/11/2019

Effective from: 01/11/2019

Decision:

That an outstanding payment (as exempt Appendix 1) for property consultancy services undertaken by Amey OW is certified and paid.

Lead officer: Clive Hall