Decisions
16/05/2025 - Work programme 2025-26
To consider a work programme for the committee
for the year ahead.
Decision Maker: Children and Young People Scrutiny Committee
Decision due date: 27/05/2025
Wards affected: (All Wards);
Lead officer: Danial Webb
Notice of decision: 16/05/2025
Anticipated restriction: Open
14/05/2025 - Decision to award contract and approve the expenditure of up to £57,891 for the fire precaution works at Clehonger Primary School, Herefordshire. ref: 10690 Recommendations Approved
Decision Maker: Service Director - Education, Skills and Learning
Decision published: 15/05/2025
Effective from: 14/05/2025
Decision:
Award a contract to CF Roberts for the fire
precaution works at Clehonger Primary School Herefordshire,
following a successful tender on the Council’s procurement
portal.
Approve the expenditure of up to £51,458 for the works, which
includes a
contingency of up to £4,678.
Approve the expenditure of up to £6,432.25 for internal and
external
professional fees.
Responsibility for monitoring the programme to be carried out by
the Capital Senior Project Manager within the spend
budget.
Lead officer: Annie Ahearne
15/05/2025 - Herefordshire All-Age Carers Strategy 2024-2029 action plan working group report and findings
To provide the findings and recommendations of
the Herefordshire All-Age Carers Strategy 2024-2029 action plan
working group
Decision Maker: Health, Care and Wellbeing Scrutiny Committee
Decision due date: 19/05/2025
Wards affected: (All Wards);
Lead officer: Danial Webb
Notice of decision: 15/05/2025
Anticipated restriction: Open
08/05/2025 - Enter into wayleave agreement with National Grid for the installation and maintenance of electronic communication apparatus on land adjacent to Hampton Park Road, Hereford, HR1 4LH. ref: 10689 Recommendations Approved
Decision Maker: Commercial and Investment Manager
Decision published: 15/05/2025
Effective from: 08/05/2025
Decision:
To enter into a wayleave agreement with
National Grid on land adjacent to Hampton Park Road which will
allow for the installation and maintenance of two poles. One pole
is required for a transformer to feed the properties to the east of
the location and the second pole is to hold switch gear for safety
and reliability of local supplies. Both poles are “free
standing” (no overhead cables), they are to house the
transformer and switch gear for the existing underground
network.
Lead officer: Rachel Fletcher
07/05/2025 - Enter into wayleave agreement with NGED for diversion of low voltage cable serving Peterchurch Primary School ref: 10688 Recommendations Approved
Decision Maker: Commercial and Investment Manager
Decision published: 15/05/2025
Effective from: 07/05/2025
Decision:
Enter into wayleave agreement with NGED for
diversion of
low voltage (LV) cable serving Peterchurch Primary School
Lead officer: Rachel Fletcher
08/05/2025 - Decision to approve the expenditure of up to £55,000.00 for the capital emergency drainage works at Peterchurch Primary School ref: 10687 Recommendations Approved
Decision Maker: Service Director - Education, Skills and Learning
Decision published: 15/05/2025
Effective from: 08/05/2025
Decision:
Award a contract to Express Solutions for the
emergency drainage works at Peterchurch Primary School
Herefordshire.
Approve the expenditure of up to £48k for the works, which
includes a
contingency of up to £10k.
Approve the expenditure of up to £7k for internal and
external professional fees.
Responsibility for monitoring the programme to be carried out by
the Capital Senior Project Manager within the spend
budget.
Lead officer: Annie Ahearne
29/04/2025 - Decision to award contract and approve the expenditure of up to £697,655 for the heating, windows and doors works at St Martin’s Primary School, Herefordshire ref: 10686 Recommendations Approved
Decision Maker: Corporate Director - Children & Young People
Decision published: 15/05/2025
Effective from: 29/04/2025
Decision:
Award a contract to Jackwolf Group Ltd for the
heating, windows and
doors works at St Martin’s Primary School, Herefordshire,
following a
successful tender on the Council’s procurement portal.
Approve the expenditure of up to £620,137.02 for the works,
which includes a contingency of up to £56,376.09
Approve the expenditure of up to £77,517.13 for internal and
external
professional fees.
Responsibility for monitoring the programme to be carried out by
the
Capital Senior Project Manager within the spend budget
Lead officer: Annie Ahearne
28/04/2025 - Decision to award contract and approve the expenditure of up to £108,753 for the damp and window works at Broadlands Primary School, Herefordshire ref: 10685 Recommendations Approved
Decision Maker: Service Director - Education, Skills and Learning
Decision published: 15/05/2025
Effective from: 28/04/2025
Decision:
Award a contract to S C Joseph Ltd for the
damp and window works at
Broadlands Primary School, Herefordshire, following a successful
tender on the Council’s procurement portal.
Approve the expenditure of up to £96,669.10 for the works,
which includes a contingency of up to £8,788.10.
Approve the expenditure of up to £12,083.64 for internal and
external
professional fees.
Responsibility for monitoring the programme to be carried out by
the
Capital Senior Project Manager within the spend budget.
Lead officer: Annie Ahearne
12/05/2025 - The Creation of a Social, Emotional and Mental Health (SEMH) Base at Trinity Primary School, from 1 September 2025 ref: 10684 Recommendations Approved
Decision Maker: Officer Decisions - Children and Young People
Decision published: 15/05/2025
Effective from: 12/05/2025
Decision:
Following consultation and review, approval is
given to establish a new SEMH Resourced Provision Base at Trinity
Primary School, effective from 1 September 2025.
Lead officer: Quentin Mee
02/05/2025 - Exclusion of public and press ref: 10683 Recommendations Approved
Decision Maker: Licensing Sub-Committee
Made at meeting: 02/05/2025 - Licensing Sub-Committee
Decision published: 13/05/2025
Effective from: 02/05/2025
Decision:
RESOLVED:
- that under section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Schedule 12(A) of the Act, as indicated below and it is considered that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
1 Information relating to any individual.
7 Information relating to any action taken or to be taken in connection with the prevention, investigation or prosecution of crime.
- that under Regulation 14(2) of the Licensing Act 2003 (Hearings) Regulations 2005, the public be excluded from the meeting as it is considered that the public interest in doing so outweighs the public interest in the hearing, or that part of the hearing, taking place in public.
12/05/2025 - Merton Meadows Flood Alleviation - delivery of construction works
To seek approval to spend the remaining
£1.2 million of the £2 million Brownfield Land Release
Fund grant awarded by the government for a flood alleviation scheme
on the Merton Meadow sites in Hereford to enable them to be
released for development. The grant funding will be utilised to
deliver the physical flood alleviation works.
Decision Maker: Cabinet member economy and growth
Decision due date: 27/06/2025
Wards affected: Widemarsh;
Lead officer: Stephen Holland
Notice of decision: 12/05/2025
Anticipated restriction: Open
02/05/2025 - Award of highway works associated with Public Rights of Way structures – PRoW Works Order 2 ref: 10682 Recommendations Approved
Decision Maker: Corporate Director – Economy & Environment
Decision published: 09/05/2025
Effective from: 02/05/2025
Decision:
To award a contract to MF Freeman Ltd using
Lot 1 of the Council’s NEC 4 Framework Agreement, to the
initial value of £16,754.10 to install 50 finger posts on the
Public Rights of Way network, as set out in Appendix 1. In
addition, to authorise a 10% contingency of
£1,675.41
Lead officer: Callum Bush
15/08/2024 - Decision to implement a 50mph speed limit on the A438 between Winforton and Rhydspence, Herefordshire ref: 10681 Recommendations Approved
Decision Maker: Head of Highways and Traffic
Decision published: 09/05/2025
Effective from: 15/08/2024
Decision:
Considering no objections have been made as
part of the Formal (Statutory) Consultation and Notice of Proposal
stages, a new Traffic Regulation Order (TRO) be introduced under
Section 84 and Part IV of Schedule 9 of the Road Traffic Regulation
Act 1984 and the Traffic Management Act 2004 the effect of which
will be to implement a 50mph speed limit on the A438 between
Winforton and Rhydspence.
Lead officer: Callum Bush
08/05/2025 - Award of highway works associated with Resurfacing Herefordshire Highways– June Programme - Works Order 21 ref: 10680 Recommendations Approved
Decision Maker: Corporate Director – Economy & Environment
Decision published: 09/05/2025
Effective from: 08/05/2025
Decision:
To award a contract (Works Order 21) to Tarmac
Trading Ltd using the Council’s NEC 4 Framework Agreement, up
to the value of £891,010.16 with an approved contingency of
10% to the value of £89,101.01.
The works identified are the resurfacing programme on various A and
B roads across the county, as shown within Appendix 1.
Lead officer: Jenny Arnold
08/05/2025 - Award of highway works associated with Highway Infrastructure Investment – Works Order 19 ref: 10679 Recommendations Approved
Decision Maker: Corporate Director – Economy & Environment
Decision published: 08/05/2025
Effective from: 08/05/2025
Decision:
To award a contract (Works Order 19) to Tarmac
Trading Ltd using the Council’s NEC 4 Framework Agreement, up
to the value of £39,757.18, for carriageway and remedial
works with an additional contingency of up to a value of
£3,975.71 (10%)
Lead officer: Jenny Arnold
08/05/2025 - Award of contract for pre surface dressing patching works of various sites – Works Order 20 ref: 10678 Recommendations Approved
Decision Maker: Corporate Director – Economy & Environment
Decision published: 08/05/2025
Effective from: 08/05/2025
Decision:
To award a contract (Works Order 20) to Tarmac
Trading Ltd using the Council’s Highways and Public Realm
Schemes Framework, to the initial value of £189,180.84 for
surface dressing preparation works on C and U roads across the
county, as set out in Appendix 1.
Lead officer: Jenny Arnold
08/05/2025 - July 2025 Schools Forum report
update to Schools Forum. Main finance item
with be the 2024/25 year end close results + other miscellaneous
items.
Decision Maker: Herefordshire Schools Forum
Decision due date: 11/07/2025
Wards affected: (All Wards);
Lead officer: Clare Bellis-powley
Notice of decision: 08/05/2025
Anticipated restriction: Open
28/04/2025 - S104 agreement in respect of land at The Poplars, Vineyard Lane, Hereford, HR1 2AW. ref: 10677 Recommendations Approved
Decision Maker: Commercial and Investment Manager
Decision published: 08/05/2025
Effective from: 28/04/2025
Decision:
1. The identified pipe route is the preferred
route by the statutory undertaker Dwr Cymru Welsh Water and
presents the only route for the adjacent landowner to service his
property.
2. The S104 agreement relates to the adoption of a waste pipe that
will be installed under Council owned land. Dwr Cymru Welsh Water
will adopt the pipe once it has been installed.
3. A Deed of Easement has been entered into to protect the
Council’s position and ensure the road is repaired in a like
for like fashion when the pipe has been laid.
4. Associated costs have been paid by the adjacent landowner.
Lead officer: Michelle Chadd
16/12/2024 - Decision to accept a grant of £200,000 from the Clore Duffield Foundation for the Hereford Museum and Art Gallery redevelopment project and adjust the capital programme accordingly ref: 10676 Recommendations Approved
Decision Maker: Director of Finance
Decision published: 08/05/2025
Effective from: 16/12/2024
Decision:
To approve the acceptance of a grant totalling
£200,000 from the Clore Duffield Foundation to support the
Hereford Museum & Art Gallery Redevelopment and adjust the
capital programme accordingly.
This grant will support the creation of a Clore Learning Space in
the newly redeveloped museum and gallery. The grant will support
the development of a dedicated learning facility, enabling the
delivery of high-quality educational and community programming,
aligned with the council's strategic priorities for cultural
engagement, diversity, and lifelong learning.
The Clore Learning Space will provide a modern, accessible
environment to serve schools, community groups, and visitors, with
a particular focus on disadvantaged and rural communities. It will
enhance skills development, wellbeing, and inclusion, contributing
to Herefordshire’s cultural and economic growth.
This funding complements the wider redevelopment project, ensuring
a sustainable and inclusive design while establishing the museum as
a flagship cultural destination in the county. The grant secures a
critical element of the project and reinforces the council’s
commitment to enriching the lives of residents and visitors through
arts, heritage, and learning.
The grant supports the creation of a high-quality learning space
that will enhance educational opportunities and community
engagement, ensuring more people can benefit from the redeveloped
museum.
The funding supports the council’s commitment to improving
access to arts and heritage, particularly for rural and
disadvantaged communities, aligning with strategic priorities for
inclusion and lifelong learning.
Lead officer: Laura Matthews
07/05/2025 - 242157 - LAND AT ASHLEY FARM, GRAFTON COURT CLOSE, GRAFTON, HEREFORD, HEREFORDSHIRE ref: 10674 Recommendations Approved
Decision Maker: Planning and Regulatory Committee
Made at meeting: 07/05/2025 - Planning and Regulatory Committee
Decision published: 07/05/2025
Effective from: 07/05/2025
Decision:
Application approved in accordance with the case officer’s recommendation.
Wards affected: Newton Farm;
07/05/2025 - Recommissioning of Stop Smoking Services ref: 10675 Recommendations Approved
This report is to set out the recommendations
for recommissioning the Pharmacotherapy function of the
Herefordshire Stop Smoking Service.
Decision Maker: Cabinet member adults, health and wellbeing
Decision published: 07/05/2025
Effective from: 14/05/2025
Decision:
(b) The commissioning of Pharmacotherapy Stop Smoking Services through an open tendering process be approved, for a period of up to 48 months commencing on 1 July 2025 up to 30 June 2029. Multiple eligible providers will be appointed to deliver this service with the total annual cost of £70,000 across all providers. The budget for this service is subject to receipt of the annual government Local Stop Smoking Services Grant funding.
(c) direct award is made to PharmOutcomes system using the below £25k procedure as per the Council's Contract Procedure Rules to support this delivery for a period up to 31 March 2029 with a maximum contract value of £24,000 (£6,000 per annum). This is an existing system the Pharmacies use and the cost Licence and represents best value.
(d) authority be delegated to both the Director for Community Wellbeing and the Director for Public Health to award the contracts for Pharmacotherapy Stop Smoking Services and Behavioural Stop Smoking Support services, following the completion of a procurement process and;
(e) that delegated authority is given to both the Director for Community Wellbeing and the Director for Public Health, to approve any changes to the commissioning process, or subsequent contracts for their duration, including the option to extend, vary and terminate existing contracts.
Wards affected: (All Wards);
Lead officer: Natalie Johnson-Stanley
06/05/2025 - Cultural Strategy 2019-29
To review progress in delivering the cultural
strategy.
Decision Maker: Connected Communities Scrutiny Committee
Decision due date: 03/06/2025
Wards affected: (All Wards);
Lead officer: Sarah Lee
Notice of decision: 06/05/2025
Anticipated restriction: Open
06/05/2025 - Risk Management Strategy
To approve the Risk Management
Strategy.
Decision Maker: Cabinet
Decision due date: 05/06/2025
Wards affected: (All Wards);
Lead officer: Rachael Sanders
Notice of decision: 06/05/2025
Anticipated restriction: Open
02/05/2025 - Q4 Performance Report
Review performance for Q4 2024/25; and agree
any outstanding key milestones in Appendix A to be carried forward
to the Delivery Plan 2025/26.
Decision Maker: Cabinet
Decision due date: 05/06/2025
Wards affected: (All Wards);
Lead officer: Jessica Karia
Notice of decision: 02/05/2025
Anticipated restriction: Open
01/05/2025 - Domestic Abuse Strategy for Herefordshire 2025 to 2028
To approve the new strategy for reducing the
prevalence of and preventing domestic abuse throughout the
county.
Decision Maker: Cabinet
Decision due date: 17/07/2025
Wards affected: (All Wards);
Lead officer: Kayte Thompson-Dixon
Notice of decision: 01/05/2025
Anticipated restriction: Open
16/04/2025 - Local Transport Grant allocation
To delegate authority to the Corporate
Director, Economy and Environment to spend the Local Transport
Grant, Local Transport Resource Fund and Integrated Transport Block
funding from the Department for Transport
Decision Maker: Cabinet member transport and infrastructure
Decision due date: 23/05/2025
Wards affected: (All Wards);
Lead officer: Scott Tompkins
Notice of decision: 16/04/2025
This decision will be taken under urgency procedures.
Reason for urgency:
Authorities were informed about this funding in April 2025. The funding must be spent in-year, i.e. by the end of March 2026, otherwise the DfT will instigate their 'clawback' process.
Anticipated restriction: Open
15/04/2025 - Bromyard Employment Land and Leominster Business Hub Development
To seek approval to allocate and spend the
Employment Land capital budget to bring forward detailed designs
and accompanying business case for the development of business
space on the former Bromyard Depot site, and to establish a
business hub facility on the ground floor of the Buttercross
Building in Leominster.
Decision Maker: Cabinet member community services and assets
Decision due date: 30/05/2025
Wards affected: Bromyard West; Leominster East;
Lead officer: David Wright
Notice of decision: 15/04/2025
Reason for urgency:
N/A
Anticipated restriction: Open
Explanation of anticipated restriction:
N/A
09/04/2025 - Capability and Ambition Fund 2025/26 allocation
The purpose of the report is to confirm what
Herefordshire Council will deliver with the Capability and Ambition
Fund grant
Decision Maker: Cabinet member transport and infrastructure
Decision due date: 30/05/2025
Wards affected: (All Wards);
Lead officer: Ffion Horton, Scott Tompkins, Richard Vaughan
Notice of decision: 09/04/2025
Anticipated restriction: Open
09/04/2025 - Housing related support for children in care and care leavers aged 16-25
To seek approval to commission, by means of a
competitive tender process in line with the council’s
contract procedure rules, a housing related support service for
16–25-year-old children in care and care leavers
Decision Maker: Cabinet member children and young people
Decision due date: 04/07/2025
Wards affected: (All Wards);
Lead officer: Wendy Dyer
Notice of decision: 09/04/2025
Anticipated restriction: Open
14/03/2025 - Q4 2024/25 Budget Report
To report the provisional financial outturn
position for 2024/25 for revenue and capital budgets, subject
to external audit.
Decision Maker: Cabinet
Decision due date: 05/06/2025
Wards affected: (All Wards);
Lead officer: Rachael Sanders
Notice of decision: 14/03/2025
Anticipated restriction: Open
12/03/2025 - Bus Service Improvement Plan capital funding
The purpose of this report is to set out how
the £1.1 million of Bus Service Improvement Plan capital
spend is proposed to be spent and to seek the necessary approvals
to do so.
Decision Maker: Cabinet member transport and infrastructure
Decision due date: 30/05/2025
Wards affected: (All Wards);
Lead officer: David Land
Notice of decision: 12/03/2025
Anticipated restriction: Open
28/02/2025 - Debt Enforcement Contract Award (amended to non key due to monetary amount)
To award the debt enforcement
contract
Decision Maker: Cabinet member finance and corporate services
Decision due date: 30/05/2025
Wards affected: (All Wards);
Lead officer: Rachael Sanders
Notice of decision: 28/02/2025
Anticipated restriction: Open
10/02/2025 - Hereford Enterprise Zone Retained Business Rates – Herefordshire Growth Programme
To approve the expenditure of the retained
business rates from the Hereford Enterprise Zone, to deliver a
county wide business growth, skills and inward investment
programme
Decision Maker: Cabinet member economy and growth
Decision due date: 30/05/2025
Wards affected: (All Wards);
Lead officer: Roger Allonby
Notice of decision: 10/02/2025
Anticipated restriction: Open
06/02/2025 - Property Services Estate Capital Building Improvement Programme 2025/28
To agree the proposed programme of works as
set out in appendices incorporating a series of planned project
works to enable Council to deliver on its obligations to
maintain buildings fit for purpose.
Decision Maker: Cabinet member community services and assets
Decision due date: 30/05/2025
Wards affected: (All Wards);
Lead officer: Michael Griffin, Anthony Oliver
Notice of decision: 06/02/2025
Anticipated restriction: Open
31/01/2025 - Wye Valley National Landscapes - acceptance of grant funding
This report seeks approval to accept a number
of confirmed and indicative funding awards, allocations and bids
from National Grid, DEFRA, Welsh Government and Natural Resources
Wales for the future management and duties of the Wye Valley
National Landscape, an Area of Outstanding Natural Beauty (AONB).
This report also seeks approval to delegate the review of the AONB
Management Plan and the renewal of a Memorandum of Understanding
between the 4 constituent local authorities, on account of the
complex nature of the cross-border designation.
Decision Maker: Cabinet member environment
Decision due date: 23/05/2025
Wards affected: Backbury; Birch; Dinedor Hill; Kerne Bridge; Llangarron; Old Gore; Ross East; Ross North; Ross West;
Lead officer: Ben Boswell
Notice of decision: 31/01/2025
Anticipated restriction: Open
30/01/2025 - Play Area Investment
The purpose of this report is to set out how
the £1 million for Play Area Investment is proposed to be
spent and to seek the necessary approvals to do so.
Decision Maker: Cabinet member community services and assets
Decision due date: 23/05/2025
Wards affected: (All Wards);
Lead officer: Leigh Whitehouse
Notice of decision: 30/01/2025
Anticipated restriction: Open
27/01/2025 - Herefordshire Flood Risk Mitigation
The purpose of this report is to set out how
the £2.055 million for Herefordshire Flood Risk Mitigation is
proposed to be spent and to seek the necessary approvals to do
so.
Decision Maker: Cabinet member transport and infrastructure
Decision due date: 23/05/2025
Wards affected: (All Wards);
Lead officer: Steve Hodges
Notice of decision: 27/01/2025
Anticipated restriction: Open
27/01/2025 - Road Safety Schemes
The purpose of this report is to set out how
the £3.0 million for Road Safety Schemes is proposed to be
spent and to seek the necessary approvals to do so.
Decision Maker: Cabinet member transport and infrastructure
Decision due date: 23/05/2025
Wards affected: Bromyard Bringsty; Wormside;
Lead officer: Ed Bradford
Notice of decision: 27/01/2025
Anticipated restriction: Open
10/01/2025 - Malvern Hills National Landscape Management Plan
To consider and adopt the new management plan
for the Malvern Hills National Landscape.
Decision Maker: Cabinet member environment
Decision due date: 27/05/2025
Wards affected: (All Wards);
Lead officer: James Bisset, Ben Boswell
Notice of decision: 10/01/2025
Anticipated restriction: Open
18/12/2024 - Retaining of the swimming pool at Peterchurch Primary School
To approve the retention of and structural
improvements to the swimming pool at Peterchurch Primary
School
Decision Maker: Cabinet member community services and assets
Decision due date: 20/06/2025
Wards affected: Golden Valley South;
Lead officer: Quentin Mee
Notice of decision: 18/12/2024
Anticipated restriction: Open
08/06/2023 - New care facility
To consider and agree the business case to
invest in and develop the council’s own care facility in
Herefordshire to meet future demand
Decision Maker: Cabinet
Decision due date: 25/09/2025
Lead officer: Hilary Hall, Hayley Doyle
Notice of decision: 08/06/2023