Decisions

Decisions

03/02/2023 - Appointing Deputy Electoral Registration Officers

Council to approve the appointments of all Electoral Service Office staff as Deputy Electoral Registration Officers with limited powers.

Decision Maker: Council

Decision due date: 03/03/2023

Wards affected: (All Wards);

Lead officer: Colette Maund

Notice of decision: 03/02/2023

Anticipated restriction: Open


03/02/2023 - 2023/24 Budget Setting

To approve the 2023/24 budget and associated medium term financial strategy and treasury management strategy.

Decision Maker: Council

Decision due date: 10/02/2023

Wards affected: (All Wards);

Lead officer: Rachael Hart

Notice of decision: 03/02/2023

Anticipated restriction: Open


27/01/2023 - PGI grant for Lambswick Drinks Co Ltd. Worcestershire. 27.01.23 ref: 9293    Recommendations Approved

To grant a Protection of Geographical Indication Certificate of Conformity to Lambswick Drinks Co Ltd, Oldfields Farm, Frith Common, Eardiston, Tenbury Wells, Worcestershire, WR15 8JX, for 1 additional Cider product under Council Regulation(EEC) Number 1151/2012

Decision Maker: Officer Decisions - Economy and Enviroment

Decision published: 02/02/2023

Effective from: 27/01/2023

Lead officer: David Hough


19/01/2023 - Decision to revoke a dual drivers (taxi) licence. All Wards. 19.01.23 ref: 9292    Recommendations Approved

To revoke a dual driver’s licence for driving and undertaking Hackney Carriage duties whilst suspended, therefore not complying with the licence conditions and policy attached to a dual driver licence. This put the public at risk due to the driver not having valid insurance in place.

Decision Maker: Head of Public Protection

Decision published: 02/02/2023

Effective from: 19/01/2023

Lead officer: Marc Willimont


02/02/2023 - Temporary Accommodation Policy and Procurement ref: 9276    Recommendations Approved (subject to call-in)

The purpose of this report is to seek approval for the implementation of the Temporary Accommodation Policy.

Decision Maker: Cabinet Member housing, regulatory services and community

Decision published: 02/02/2023

Effective from: 09/02/2023

Decision:

That:

a) The Temporary Accommodation Procurement and Placement Policy 2023– 2026 is approved;

b) Authority to be delegated to the Director of Community Wellbeing Directorate to make all operational decisions to implement this policy.

Wards affected: (All Wards);

Lead officer: Hayley Crane


12/12/2022 - Waste Disposal Extension, Variation and updated Joint Working Agreement ref: 9290    Recommendations Approved

The Waste Management Services PFI Contract (WMSC) between Herefordshire Council and Worcestershire County Council and Mercia Waste Management Ltd (Mercia) was signed in December 1998 for 25 years. It is important to recognise that the WMSC was for an integrated solution to be delivered by Mercia for the disposal of all Local Authority Collected Waste (LACW), known as ‘Contract Waste’ arising within the two counties.

The original procurement process undertaken prior to the award of the WMSC envisaged a contract of up to 30 years. The WMSC also includes contractual mechanisms for the proposed extension. There is nothing within the current WMSC which would preclude the proposed variation to the contract to deliver the defied outcomes from the Integrated Waste Management Strategy.

On 25 November 2021 Cabinet approved both the new waste collection service model and for the council to progress Mercia’s proposal for extending the duration of the WMSC for a period of five years until 11 January 2029 by entering into a variation of the existing WMSC.

Since November 2021 significant due diligence has been undertaken with support from specialist legal, finance and technical consultants on the proposed extension and variations to the WMSC.

Through the contract extension and variation Mercia have commit to defer taking sufficient commercial waste to enable a reduction to just 1% of Herefordshire’s waste going to landfill from 2022.

On 28 November 2022 the Council jointly published a Voluntary Ex-Ante Transparency (VEAT) Notice in order to provide voluntary prior transparency.

In order to undertake the extension and variation the Joint Working Agreement between Worcestershire County Council (WCC) and Herefordshire Council has been updated to reflect the extended term of the WMSC and future arrangements between WCC and the Council.

Decision Maker: Director of Resources and Assurance

Decision published: 02/02/2023

Effective from: 12/12/2022

Lead officer: Andrew Lovegrove


18/01/2023 - Apprenticeship Programme for Social Work (Degree) procurement ref: 9289    Recommendations Approved

The council, like other local authority areas across England has a skills gap and challenge in recruiting qualified social workers. There is therefore ambition and planning underway to ‘Grow Our Own’ social workers in both Community Well Being and Children and Young Peoples directorates to address this issue. One mechanism for this is through the development and delivery of social work apprenticeships.

As a large employer the council is required to make a mandatory contribution to the government apprenticeship levy pot. However, the council is also able to benefit from this levy to fund Apprenticeship courses directly from the levy.

The successful Apprenticeship provider will be required to draw down the funding directly from the government Apprenticeship levy. The maximum that can be claimed for each Apprentice is £23,000 for the three year Social Work (degree) Apprenticeship programme. The council is seeking to train up to 16 Apprentices starting in 2023. Therefore, the maximum contract value will be £368,000 which requires an open tender process to procure a provider.

The provider must be registered on the Register of Approved Training
Providers to deliver an approved apprenticeship leading to a degree level qualification in social work.

Decision Maker: Service Director - Corporate Services

Decision published: 02/02/2023

Effective from: 18/01/2023

Lead officer: Tracey Sampson


01/02/2023 - Children’s Improvement Plan Transformation Funding

Children’s Improvement Plan Transformation Funding

Decision Maker: Children and Young People Scrutiny Committee

Decision due date: 14/02/2023

Wards affected: (All Wards);

Lead officer: Bart Popelier

Notice of decision: 01/02/2023

Anticipated restriction: Open


01/02/2023 - Herefordshire Community Safety Partnership

In accordance with the Crime and Disorder Act 1998, the Herefordshire Council Connected Communities Scrutiny Committee delivers the crime and disorder scrutiny function for Herefordshire Community Safety Partnership.

Decision Maker: Connected Communities Scrutiny Committee

Decision due date: 13/02/2023

Wards affected: (All Wards);

Lead officer: Adrian Turton

Notice of decision: 01/02/2023

Anticipated restriction: Open


01/02/2023 - Developing SEND services - progress report

To provide an update on activity and impact since the completion of the Local Government Association (LGA) Peer Review (October 2022).

Decision Maker: Children and Young People Scrutiny Committee

Decision due date: 14/02/2023

Wards affected: (All Wards);

Lead officer: Liz Farr, Darryl Freeman, Bart Popelier

Notice of decision: 01/02/2023

Anticipated restriction: Open


01/02/2023 - Pay Policy Statement

To approve the pay policy statement 2023-24 for publication

Decision Maker: Council

Decision due date: 10/02/2023

Wards affected: (All Wards);

Lead officer: Leanne Edwards

Notice of decision: 01/02/2023

Anticipated restriction: Open


31/01/2023 - SEND Peer Review feedback

To share the key messages from the Local Government Association (LGA) Peer review of SEND services in Herefordshire

Decision Maker: Children and Young People Scrutiny Committee

Decision due date: 14/02/2023

Wards affected: (All Wards);

Lead officer: Liz Farr, Darryl Freeman

Notice of decision: 31/01/2023

Anticipated restriction: Open


31/01/2023 - Schools Budget 2023/24 ref: 9274    Recommendations Approved (subject to call-in)

To approve school forum’s recommended budget proposals for school budgets, central school services and early years within the Dedicated Schools Grant (DSG) for 2023/24.

 

Dedicated Schools Grant funding for the schools block in 2023/24 is £123.2m, which is an increase of £1.3m for primary pupils, £2.1m for secondary pupils, a total of £3.4m after consolidation of the £3.3m supplementary grant from 2022-23. In addition the government have announced a further grant for schools valued at £5.15m (£4.15m for mainstream schools and £1m for high needs). The funding for high needs and early years block are provisional and are both subject to final adjustments for pupil numbers and commissioned places. The school funding values and formula calculations are in accordance with the national school funding formula as set by government. The £0.616m is to be transferred to the high needs block for 2023/24 to continue the SEN protection scheme.

 

 

 

Decision Maker: Cabinet member children and families

Decision published: 31/01/2023

Effective from: 07/02/2023

Decision:

That:

Due to insufficient funding within the Dedicated Schools Grant the National Funding Formula(NFF) factors for 2023/24 be reduced by 1% as included in the recommendations 1. (a) – (n) as below, be approved as follows;

 

1.       The final school funding values be agreed, subject to a minimum total funding per pupil of £4,405 for primary schools and £5,715 for secondary schools, including the Minimum Funding Guarantee at 0.5% as follows:

(a)   Basic entitlement per pupil Primary £3,361, basic entitlement per secondary pupil Key Stage 3 £4,738 and basic entitlement per secondary pupil Key Stage 4 £5,340

 

(b)    Deprivation per free school meal Primary £475.50 Deprivation per free school meal Secondary £475.50

(c)   Deprivation per ever-6 free school meal Primary £697.95, Deprivation per ever-6 free school meal Secondary £1,019.70

 

(d) Socio-economic deprivation Income Deprivation Affecting Children Index (IDACI)

 

(i)             Band A Primary £663.30 Secondary £920.70

(ii)            Band B Primary £504.90 Secondary £722.70

(iii)           Band C Primary £475.20 Secondary £673.20

(iv)           Band D Primary £435.60 Secondary £613.80

(v)            Band E Primary £277.20 Secondary £440.55

(vi)           Band F Primary £227.70 Secondary £331.65

(vii)          Band G Primary £0 Secondary £0

 

(e) Low prior attainment per pupil Primary £1,143.45, per pupil Secondary £1,732.50

 

(f) Lump Sum Primary £126,720, Secondary £126,720

 

(g) Primary sparsity, on NFF taper basis, over 2 miles and less than an average year group size of 21.4 pupils Primary £56,018.50

 

(h) Secondary sparsity, on NFF taper basis, over 3 miles and less than an average year group size of 120 pupils Secondary £81,081 using the updated DfE actual road distance measure

 

(i) English as additional language (EAL3) per primary pupil Primary £574.20 English as additional language per secondary pupil Secondary £1,549.35

 

(j) Mobility Primary £935.55 Mobility Secondary £1,346.40

 

(l) PFI contract Secondary £336,104

 

(m) Exceptional premises factor – Eastnor rent Primary £9,556

(n) Business rates: At the indicative cost of £1,292,043 as determined by the Education and Skills Funding Agency and 2021/22 funding in arrears for Marlbrook primary school of £21,964.77

 

2.     Additional growth funding of £187,250 for 2023/24 be approved as follows;

(a) Growth funding for basic need expansion at Kingstone High School, £140,437.50 (summer term £56,700, autumn & spring £83,737.50) for the financial year 2023/24 for an additional 30 planned pupils

 

(b) Growth funding for basic need expansion at Fairfield High School, £46,812.50 (summer term £18,900, autumn & spring £27,912.50) for the financial year 2023/24 for an additional 10 planned pupils

 

3. Transfer to high needs block to support the SEN protection scheme, £616,000 be approved by  Schools Forum and to set the school funding cap at £170 x Number on Roll for 2023/24 allowing £50,000 growth in 2023-24 subject to further consideration of the funding cap at the March meeting of Schools Forum.

 

4. That prior to submission to the DfE, any minor adjustments to the schools budget up to £5k required to comply with the regulations, be made to the funding allocated to the growth fund to provide a contingency.

 

5. That the Cabinet Member for Children’s and Families be advised for information, that Schools Forum approved an inflationary increase for the central support services funding for 2023/24, and advise the Cabinet member for children’s and families for information, as follows

 

(a) Statutory retained duties £387k

(b) Schools Forum administration costs £19.5k

(c) School admission costs £135.6k

(d) National licences for schools £153k

(e) Additional funding for statutory duties for SEN casework team £27k

(f) SACRE funding for statutory duties £8,120

(g) Transfer to the high needs block £80k

 

6. That the Cabinet Member for Children’s and Families be advised for information, that local authority maintained school members, approve an increase of 1.9% in the de-delegation of funding in 2023/24, and advise the Cabinet member for children’s and families for information, as follows

 

(a) trade union facilities for primary schools only be approved at £2.65 per pupil

(b) trade union facilities for secondary schools only be provided for through a Service Level Agreement at £2.65 per pupil

(c) school budgeting software licence at £422.89 per school

(d) ethnic minority support at £1.17 per pupil plus £6.93 per Ever-6 Free school meals and £36.68 per English as an Additional Language three years (EAL3)

(e) school meals entitlement assessment at £1.31 per primary pupil and £0.99 per secondary pupil (for local authority schools)

(f) behaviour support service at £4.08 per pupil to provide £38,300 income

(g) school improvement services be newly de-delegated at £6 per pupil

(h) contingencies be newly de-delegated at £1 per pupil

(i) the statutory education services for non-academy schools be charged at £12.48 per pupil

 

 

 

7. The early years funding formula for Herefordshire providers from April 2023 be increased by the inflationary increase provided by DfE and approved as follows;

 

(a) Two year olds: £5.63 per hour

(b) Three and four year olds: £4.48 per hour + a deprivation supplement of £0.38 per hour for Early Years Pupil Premium eligible children + a rurality supplement per provider of £57 per week (pro-rata for providers that deliver less than 100 hours per week) paid for 38 weeks per year

(c) Early years central expenditure be increased by 5.4% inflation £393,000 for NEF contract payments, Early years consultants and MASH support for early years settings.

 

8. The Schools Budget be approved as follows;

(a). A balanced schools budget be approved for 2023/24; and

(b). the unusable reserve for the DSG deficit reserves of £275,319 be carried forward to financial year 2024/25 adjusted by any under or overspend in DSG at year end in March 2023.

 

Wards affected: (All Wards);

Lead officer: Malcolm Green


30/01/2023 - Acceptance of Local Electric Vehicle Infrastructure Pilot Grant

Lincolnshire, Herefordshire, Leicestershire, Rutland and Stoke-on-Trent councils, with the support of Midlands Connect , are working in partnership to deliver a step change in charging provision for residents across the Midlands. Lincolnshire County Council, is the lead applicant, and Herefordshire Council is one of the partner authorities in this consortium bid for LEVI grant funding.

Decision Maker: Cabinet member Infrastructure and transport

Decision due date: 27/02/2023

Wards affected: (All Wards);

Lead officer: Danny Lenain, Richard Vaughan

Notice of decision: 30/01/2023

Anticipated restriction: Open


30/01/2023 - On Street Parking Review - Hereford City Centre

To consider and approve the recommendation to consult on introducing On Street parking charges in areas on the periphery of the Historic City Core Centre.

This report will also consider extending charging period of current on street paid for parking to cover Sundays.

Decision Maker: Cabinet member Infrastructure and transport

Decision due date: 17/02/2023

Wards affected: Central; Hinton & Hunderton; Widemarsh;

Lead officer: James Hughes

Notice of decision: 30/01/2023

Anticipated restriction: Open


30/01/2023 - Children’s Services Improvement Plan – Implementation Review Update

Children’s Services Improvement Plan – Implementation Review Update

Decision Maker: Children and Young People Scrutiny Committee

Decision due date: 14/02/2023

Wards affected: (All Wards);

Lead officer: Bart Popelier

Notice of decision: 30/01/2023

Anticipated restriction: Open


30/01/2023 - To agree the Super Hubs approach ref: 9259    Recommendations Approved

The purpose of this report is to approve the recommended option for now taking this forward and deliver Super Hubs in Herefordshire

Decision Maker: Cabinet Member housing, regulatory services and community

Decision published: 30/01/2023

Effective from: 04/02/2023

Decision:

That:

a) The recommended option to deliver Super Hubs in Herefordshire is agreed as set

out in the key considerations section of the report and supported by appendix 1

b) Authority is delegated to the Corporate Director of Community Wellbeing to take all

operational and budgetary decisions to implement the recommended option,

including but not limited to approval of the grant award criteria and the capital bid

process and procedure to be applied utilising the approved budget following

consultation with the Cabinet member for Health and Adult Wellbeing.

Wards affected: (All Wards);

Lead officer: Michelle Wood


26/01/2023 - 2023/24 Capital Investment Budget and Capital Strategy Update ref: 9271    Recommend Forward to Council

To recommend to Council for approval the capital investment budget and capital strategy for 2023/24 onwards.

Decision Maker: Cabinet

Decision published: 27/01/2023

Effective from: 26/01/2023

Decision:

That: the following be recommended to Council

a) To approve the proposed capital programme from 2023/24 attached at appendix C; and

b) Approve the capital strategy at appendix D

Wards affected: (All Wards);

Lead officer: Karen Morris


26/01/2023 - Herefordshire Strategic Transport Model (HSTM) ref: 9288    Recommendations Approved

It has been concluded that the current transport model needs to be updated in order for this to be robust enough for a Local Plan Examination.

The primary purpose of this commission is to develop a TAG-compliant multi-modal strategic transport model that can be utilised to test allocations in the emerging Herefordshire Local Plan, and the HSTM will also go on to act as a foundation for future business case development and submission of bids for the funding and delivery of new transport infrastructure.

Decision Maker: Service Director - Economy and Regulatory

Decision published: 27/01/2023

Effective from: 26/01/2023

Lead officer: Tracey Coleman


27/01/2023 - Appointment of Cabinet Members to the Shareholder Committee ref: 9270    Recommendations Approved

Cabinet approved the setting up a Shareholder Committee at its meeting on 12th January 2023. This report seeks Cabinet nominations of 4 named members of Cabinet to serve on the Shareholder Committee.

Decision Maker: Cabinet

Decision published: 27/01/2023

Effective from: 03/02/2023

Decision:

That:

The following members of cabinet are nominated to be members of the Shareholder Committee:

a)           Leader of the council;

b)           Cabinet member, finance, corporate services and planning;

c)           Cabinet member, health and adult wellbeing; and

d)           Cabinet member, commissioning, procurement and assets

 

 

Wards affected: (All Wards);

Lead officer: Francis Fernandes


26/01/2023 - 2023/24 Council Tax Reduction Scheme ref: 9272    Recommend Forward to Council

To recommend to Council the 2023/24 local Council Tax Reduction (CTR) scheme

Decision Maker: Cabinet

Decision published: 27/01/2023

Effective from: 26/01/2023

Decision:

That:

a) The Council Tax Reduction Scheme for 2023/24, with the same parameters as the existing scheme, be recommended to Council for approval.

Wards affected: (All Wards);

Lead officer: Rachael Hart


26/01/2023 - Big Economic Plan ref: 9245    Recommendations Approved

To approve the Herefordshire Big Economic Plan and accompanying initial five year delivery plan 2023 to 2028. To explore the principle of developing a place-focused partnership board, to lead the implementation of the Big Economic Plan and other associated key strategies, embedding a cross county partnership approach to achieving the county’s opportunities, and seek the public and private investment required to achieve our ambitions

Decision Maker: Cabinet

Decision published: 26/01/2023

Effective from: 02/02/2023

Decision:

a) To approve the Herefordshire Big Economic Plan, and initial five year delivery plan 2023 to 2028;

b) To agree to the principle of creating a place-focused partnership board, with proposals to be developed for cabinet’s consideration; and

c) To delegate to the Corporate Director Economy and Environment authority to agree minor typographical and presentational amendments prior to formal publication of the plan, subject to consultation with the Cabinet Member for Economy and Environment.

Wards affected: (All Wards);

Lead officer: Roger Allonby


19/01/2023 - Record of officer decision re Land Charges fee increase ref: 9287    Recommendations Approved

Review of fees in accordance with the The Local Authorities (England) (Charges for Property Searches) Regulations 2008. This states that the charges must be assessed on a cost recovery basis and reviewed on a three year cycle.

Decision Maker: Director of Governance and Legal Services

Decision published: 26/01/2023

Effective from: 19/01/2023

Lead officer: Claire Porter


13/01/2023 - Future Ready Homes - Home Energy Audits Pilot Programme for Herefordshire. ref: 9286    Recommendations Approved

The exemption to provide supplemental funding would boost the number of audits specifically for Herefordshire and provide learning and outcomes that will inform a wider future project subject to full procurement.
The Future Ready Homes project was set up in 2021 and runs to January 2024. Part of the project scope includes 150 fully funded retrofit surveys for residents across Shropshire, Powys and Herefordshire.
The project is already up and running with a good application pipeline. Due to the limited number of surveys available households will have to be turned down without this additional funding.
The UKSPF funding of £49,050 will provide supplemental funding to increase the number of audits for Herefordshire by 72 (60%) will be delivered, by March 2023 with the remaining 29 (40%) by the end of June 2023.
The project enables householders across Herefordshire to understand the optimal energy efficiency solutions for their homes whilst also helping to meet the County’s net zero carbon by 2030 ambition.
The project team choose a mix of on-gas/ off-gas, urban/rural, old and new homes, owner occupier/ private rental. This project targets the able to pay sector as these households often fall between the gaps as they are not eligible for grant funding but often need help to start their retrofit journey.

Decision Maker: Corporate Director – Economy & Environment

Decision published: 26/01/2023

Effective from: 13/01/2023

Lead officer: Ross Cook


12/01/2023 - Energy and Resource Efficiency Assessments for Businesses ref: 9285    Recommendations Approved

The purpose is to secure Severn Wye Energy Agency to carry out detailed Energy and Resource Efficiency Assessments of up to 30 local businesses that are currently working closely with Herefordshire Council to reduce their carbon emissions. The project ‘30 for 2030’ encourages and mobilises employers and their Colleagues across Herefordshire to plot their journeys to meet the County’s net zero carbon ambition by the end of the decade.

The audits one of the projects mobilised as a result from the climate assembly will put the spotlight on up to 30 employers, who will open up their organisations to share the actions they take and their achievements along the way to inspire others to do the same.

Decision Maker: Corporate Director – Economy & Environment

Decision published: 26/01/2023

Effective from: 12/01/2023

Lead officer: Ross Cook


11/01/2023 - Farm Carbon Audits ref: 9284    Recommendations Approved

The purpose is to secure 4Recycling Ltd to carry out detailed farm carbon audits of up to 30 Herefordshire farm businesses that will be identified via an EOI process. The Climate and Nature Board land-use and farming sub-group, NFU and Farm Herefordshire will help select the 30.
The audits are one of the projects mobilised by the Climate and Nature Board and funded by the Climate Reserve.

Decision Maker: Corporate Director – Economy & Environment

Decision published: 26/01/2023

Effective from: 11/01/2023

Lead officer: Ross Cook


06/01/2023 - Variation of contract previously awarded for the provision of room and desk booking solution ref: 9283    Recommendations Approved

• The original contract awarded to Cloudbooking provided a solution used in all Herefordshire Council sites but both Herefordshire Council and Hoople staff. The original procurement was carried using the Crown Commercial Services G-Cloud framework 12.
• A decision has been taken to add the Nelson House building as an additional site with 9 meeting rooms and 24 bookable desks.
• To ensure a consistent user experience it has been agreed that this site should also have the same solution to that provided in the other sites.
• The original contract value was £53,930
• The additional cost due to the variation is £4,721

Decision Maker: Service Director - Corporate Services

Decision published: 26/01/2023

Effective from: 06/01/2023

Lead officer: Sandra Mehigan


24/01/2023 - Decision to support families with children entitled to free school meals by providing a food vouchers during the February half term ref: 9282    Recommendations Approved

The free school meal system is an important component of the support that is provided to low-income families. Providing vouchers in the school holidays for children entitled to free school meals is an extension to this support and will benefit over 4,505 children. Through this proposal, primary and secondary aged school pupils who are eligible for benefits related free school meals will receive a food voucher of £20 for the week of the February half-term.

Consumer prices, as measured by the Consumer Prices Index (CPI), were 16.40% higher in November 2022 than a year before. The CPI is also forecast to remain above 8.6% for the remainder of 2022 into 2023. Low-income households spend a larger proportion than average on energy and food so will be more affected by price increases.

Herefordshire Council has received an allocation of £1,329,601.78 from the Department of Works and Pensions under the Household Support Fund. The expectation is that the funding should be used primarily to support households in the most need, particularly those including children and pensioners who would otherwise struggle with energy, food and water bills as well as other essential costs.

By utilising the funding from government, this will have a positive impact on low income families and child poverty by minimising the debt burden on those that struggle to pay essential bills.


Decision Maker: Director of Resources and Assurance

Decision published: 26/01/2023

Effective from: 24/01/2023

Lead officer: Andrew Lovegrove


19/01/2023 - Variation to Annual Plan 2022/23 – Utilisation Annual Plan Gainshare ref: 9281    Recommendations Approved

£100k Gainshare from the Public Realm contract with BBLP has been identified for reallocation. It is recommended that this is reinvested into resurfacing within Hereford City. This forms part the the local transport plan line in the capital programme that is funded by a £15.466m annual grant that has to be spent in year. Therefor it is important to reallocate and spend this grant rather than have to return any underspend to DfT.

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 26/01/2023

Effective from: 19/01/2023

Lead officer: Mark Averill


19/01/2023 - Installation of insulation measures to Park Homes using Sustainable Warmth grant funding ref: 9280    Recommendations Approved

The original tender document for this scheme included the relevant measures but wasn’t specific to Park Homes and therefore the contractors didn’t consider this in their bid. Neither of the contractors appointed are able to carry installations on Park Homes due to PAS guidance restrictions.

A new tender was run via the Dynamic Purchasing System (DPS) on 02/11/22 but no bids were received despite a further extension. Hence taking the decision to make a direct award.

The named company has been chosen as they specialise in Park Home Installations, are fully PAS accredited and have come highly recommended with a proven track record of successful delivery

The project is to install insulation measures, External Wall/Loft/Underfloor insulation to approx. 10 Park Homes and will use Sustainable Warmth Competition funding from the Department for Business Energy & Industrial Strategy (BEIS) via the Midlands Net Zero Hub (MNZH).
The Sustainable Warmth scheme aims to raise the energy efficiency of low-income and low EPC rated homes including those living in the worst quality off-gas grid homes, delivering progress towards: reducing fuel poverty, the phasing out of high carbon fossil fuel heating and the national and local commitments to net zero. The fund also aims to support the green recovery in response to the economic impacts of Covid-19 and to help take low-income families out of fuel poverty.

Decision Maker: Service Director – Environment , Highways, & Waste

Decision published: 26/01/2023

Effective from: 19/01/2023

Lead officer: Mark Averill


25/01/2023 - Decision to approve the renewal of the contract to provide income management and cash receipting services by Capita Pay 360 (Capita) ref: 9279    Recommendations Approved

The contract to provide this service was awarded to Capita in 2017 following a competitive tender exercise. The contract includes all associated software licences, support and maintenance for the following payment mechanisms: internet, automated telephone, MOTO (Mail Order & Telephone Order), Chip & PIN and Contactless, Post Office & PayPoint and Payment Portal.
The current system has been operational for over 5 years and is embedded within the council’s income management and collection processes. A change in system and provider is not recommended as the current system meets the council’s requirements and the cost of conversion, implementation and expected disruption to this essential finance function would be significant and prohibitive. It is estimated that these costs would be in the region of £100k.
Taking account of the costs and disruption of moving to a different system and the service standards provided by the current contractor, continuing with current service provider, does represent a best value solution for the council. The renewal is offered at a fixed price which protects the council from the risk of future prices increases over the contract term. The extension of the existing contract will ensure continuity of service and minimise the risk of failure or error.

Decision Maker: Director of Resources and Assurance

Decision published: 26/01/2023

Effective from: 25/01/2023

Lead officer: Rachael Hart


26/01/2023 - Decision to fund £46,101, of Section 106 monies for “Education” (Primary) towards the development of a new Outdoor Play Provision at Kingstone & Thruxton Primary School, Hereford, HR2 9HJ ref: 9277    Recommendations Approved

The decision of 5th August 2022 outlined the costs as detailed below:

After the completion of a full tender exercise the costs for the works have been calculated as:

Multi-gym equipment £10,564
Trim trail £33,171
Total: £43,735

The project will be funded from:

S106 (GT05 FIN1800) Monies Received £73,449.12
Spend Proposal £43,735.00
Remaining £29,714.12

Due to materials & transport, energy, labour and salary cost rises a variation of £2366 has been administered, taking the total project cost to £46,101.

The S106 has additional funding within the primary allocation to cover the additional cost.

The S106 agreement allocation will now have £27,348.12 remaining of which further projects are proposed for the development of the forest school and potential internal remodeling works.

Pupil numbers at the school have been increasing in recent years making it difficult to provide sufficient purposeful space for children to use at break times. The school are encouraging children to be as active as possible during breaks and put on a range of additional activities to encourage this, however they do not have sufficient space to have multiple team games in operation safely.

Decision Maker: Director of Resources and Assurance

Decision published: 26/01/2023

Effective from: 26/01/2023

Lead officer: Andrew Lovegrove


25/01/2023 - Allocate and Spend Supercycle Highway Funding on Delivery of Active Travel Measures

To allocate and spend supercycle highway funding on the delivery of Hereford ‘Quiet Routes’ Active Travel Measures. This work will involve improvements to a series of 'quiet routes' to create improved walking and cycling for people accessing Hereford Enterprise Zone, whilst also enabling greater connectivity around Hereford more generally.

Decision Maker: Cabinet member Infrastructure and transport

Decision due date: Before 17/02/2023

Wards affected: Belmont Rural; Central; Dinedor Hill; Hinton & Hunderton; Newton Farm;

Lead officer: Neil Batt

Notice of decision: 13/12/2022

Anticipated restriction: Open


24/01/2023 - 2022/23 Winter Resilience ref: 9227    Recommendations Approved

To authorise the spend / investment in the council / public realm assets to provide winter resilience following the council’s resolution at the councils meeting on 11 February 2022, to approve the proposed capital investment from 2022/23 to:

·       Implement the winter fleet strategy which will allow for the replacement of 8 fleet vehicles over the next 5 years,

·       Renew outdated weather stations.

·       Install flood warning system.

 

Decision Maker: Cabinet member Infrastructure and transport

Decision published: 24/01/2023

Effective from: 31/01/2023

Decision:

That:

a)    £1,402k be invested in the asset to support county winter resilience as set out below over the next 4 years:

a)    £1,160k in 8 no Winter Gritters 2022/23 through to 2026/27;

b)    £180k investment in Weather Monitoring and Forecasting Stations;

c)    £40k in Flood Warning Sensors + bases; and

d)    £22k in installation and project management costs.

b)    Delegated authority is given to the Director of Economy and Environment, in consultation with the S151 Officer to take all operational decisions to deliver the projects set out in recommendation (a).

 

Wards affected: (All Wards);

Lead officer: Bruce Evans


24/01/2023 - Executive response to the Health, Care and Well-being Scrutiny Committee:Obesity in Herefordshire ref: 9258    Recommendations Approved

To approve the executive response to the recommendations from the Health, Care and Wellbeing Scrutiny Committee.

 

The Health, Care and Wellbeing Scrutiny Committee made 15 recommendations

Decision Maker: Cabinet member health and adult wellbeing

Decision published: 24/01/2023

Effective from: 31/01/2023

Decision:

That:

a)    The response to the Health, Care and Wellbeing Scrutiny Committee recommendations regarding Obesity in Herefordshire, as attached appendix 1 is approved.

 

 

Wards affected: (All Wards);

Lead officer: Kristan Pritchard