Decisions
20/11/2024 - High Needs Budget 2025/26
To approve the Dedicated Schools Grant
(DSG)
high needs budget for 2024/25 as recommended
by Schools Forum.
Decision Maker: Cabinet member children and young people
Decision due date: 28/03/2025
Wards affected: (All Wards);
Lead officer: Clare Bellis-powley
Notice of decision: 20/11/2024
Anticipated restriction: Open
15/11/2024 - Community Spaces Capital Grant Scheme ref: 10365 Recommendations Approved (subject to call-in)
Following the approval of the outline business case for the community spaces capital grant scheme this is to approve the approach and drawdown of the £2million allocated within the capital budget. The aims of the grant scheme are to:
- transform and improve existing/unused buildings for community benefit
- create improved spaces for communities to connect and for events and activities to be delivered
- increase opportunities for people to access integrated services in their community
- target areas of health inequalities and deprivation
Decision Maker: Cabinet member adults, health and wellbeing
Decision published: 19/11/2024
Effective from: 22/11/2024
Decision:
That:
a) The £2M of funding for the community spaces capital grant scheme is approved to progress the programme of work to deliver enhanced community hubs and assets across the county.
b) Authority is delegated to the Corporate Director Community Wellbeing to draw down the funding and to take all operational and budgetary decisions to implement the recommended option.
Wards affected: (All Wards);
Lead officer: Emily Lowe
19/11/2024 - Supported housing for working age adults with additional needs
This report and its appendices provide
information to support the Health, Care, and Wellbeing Scrutiny
Committee’s scrutiny of the council’s services to meet
the housing needs of working age adults with additional
needs.
Decision Maker: Health, Care and Wellbeing Scrutiny Committee
Decision due date: 25/11/2024
Wards affected: (All Wards);
Lead officer: Danial Webb
Notice of decision: 19/11/2024
Anticipated restriction: Open
18/11/2024 - Work programme 2024/5 - Children and Young People Scrutiny Committee
To consider the work programme for
Herefordshire Council’s Children and Young People Scrutiny
Committee for the municipal year 2024/25.
Decision Maker: Children and Young People Scrutiny Committee
Decision due date: 26/11/2024
Wards affected: (All Wards);
Lead officer: Simon Cann
Notice of decision: 18/11/2024
Anticipated restriction: Open
18/11/2024 - Including Children’s Voices in Council Policy
For the Children and Young People Scrutiny
Committee to consider this report, which provides an overview on
how the council includes children’s voices when developing
and making council policy and practice.
Decision Maker: Children and Young People Scrutiny Committee
Decision due date: 26/11/2024
Wards affected: (All Wards);
Lead officer: Simon Cann
Notice of decision: 18/11/2024
Anticipated restriction: Open
18/11/2024 - West Mercia Police ‘Right Care, Right Person’ policy
This report and its appendices provide
information to support the Health, Care, and Wellbeing Scrutiny
Committee’s scrutiny of the West Mercia Police ‘Right
Care, Right Person’ policy.
Decision Maker: Health, Care and Wellbeing Scrutiny Committee
Decision due date: 25/11/2024
Wards affected: (All Wards);
Lead officer: Danial Webb
Notice of decision: 18/11/2024
Anticipated restriction: Open
18/11/2024 - Supported housing for working age adults with additional needs
This report and its appendices provide
information to support the Health, Care, and Wellbeing Scrutiny
Committee’s scrutiny of the council’s services to meet
the housing needs of working age adults with additional
needs.
Decision Maker: Health, Care and Wellbeing Scrutiny Committee
Decision due date: 25/11/2024
Wards affected: (All Wards);
Lead officer: Danial Webb
Notice of decision: 18/11/2024
Anticipated restriction: Open
15/11/2024 - Drainage Town and Parish Grant Funding ref: 10377 Recommendations Approved
Decision Maker: Corporate Director – Economy & Environment
Decision published: 18/11/2024
Effective from: 15/11/2024
Decision:
To vary the Parish Lengthsman contract with 67
Town and Parish Councils, to deliver £288,794.00 of
improvement works on the Public Rights of Way network, as set out
in this report.
Lead officer: Ed Bradford
30/09/2024 - Award the Traffic Regulation Order Consultant Contract ref: 10376 Recommendations Approved
Decision Maker: Corporate Director – Economy & Environment
Decision published: 18/11/2024
Effective from: 30/09/2024
Decision:
Award the contract to ADL Traffic &
Highways Ltd for the provision of the Traffic Regulation Order
Consultancy Contract for a period of 2 years with the potential for
a 12 month extension for the value of £400,000.00.
Lead officer: Bijoy Ali
15/11/2024 - Work programme 2024/5
To consider the draft work programme for
Herefordshire Council's scrutiny committees for the municipal year
2024/25.
Decision Maker: Health, Care and Wellbeing Scrutiny Committee
Decision due date: 25/11/2024
Wards affected: (All Wards);
Lead officer: Danial Webb
Notice of decision: 15/11/2024
Anticipated restriction: Open
15/11/2024 - Leominster Heritage Action Zone - Lesson's Learned Review
The aims of this report is to capture the
history of how the Leominster Heritage Action Zone (HAZ) scheme was
developed and delivered; and to put forward lesson’s learned
recommendations for the delivery of future public realm
schemes.
Decision Maker: Cabinet
Decision due date: 23/01/2025
Wards affected: Leominster East; Leominster North and Rural; Leominster South; Leominster West;
Lead officer: Scott Tompkins
Notice of decision: 15/11/2024
Anticipated restriction: Open
15/11/2024 - Leaders Report to Council
To provide an update to Council on the most
recent decision of the executive
Decision Maker: Council
Decision due date: 06/12/2024
Wards affected: (All Wards);
Lead officer: John Coleman
Notice of decision: 15/11/2024
Anticipated restriction: Open
04/11/2024 - Award of contract of the general management and staffing of the winter provision emergency accommodation for people experiencing rough sleeping. ref: 10374 Recommendations Approved
Decision Maker: Corporate Director - Community Wellbeing
Decision published: 14/11/2024
Effective from: 04/11/2024
Decision:
Following a full open tender process to award
a contract to Caring for Communities and People (CCP) for the
general management and staffing of the winter provision emergency
accommodation for people experiencing rough sleeping, £90,000
for the period 2nd December 2024 up to 31st May 2025 with a total
contract value not exceeding £180,000 over 2 years.
The contract will be issued for the period 2nd December 2024 up to
31st May 2025 with the option to extend for up to 12 months. This
approach has been taken as the Council has not yet had confirmation
of the continuation of the Rough Sleeper Initiative funding from
the Ministry of Housing, Communities and Local Government beyond
2025.
The provision of emergency accommodation will provide an immediate
solution for those people at immediate risk of or currently
experiencing rough seeping in the county.
Lead officer: Kay Hughes
03/06/2024 - Decision to award a contract for JCT Pre Construction Services Agreement to Tilbury Douglas Construction Limited for the new school building at Peterchurch Primary School. ref: 10373 Recommendations Approved
Decision Maker: Service Director - Education, Skills and Learning
Decision published: 14/11/2024
Effective from: 03/06/2024
Decision:
To award a contract to Tilbury Douglas
Construction Limited following a successful tendering exercise to
provide pre-construction services through a JCT Pre-Construction
Services Agreement ( PCSA) up to the end of RIBA 4 for the new
school building and associated works at Peterchurch primary
school.
The appointment to be based on a cost of £467,287.20 plus
associated contingency, surveys, statutory and professional
fees.
Lead officer: Annie Ahearne
09/09/2024 - Purchase of a city centre property in Hereford ref: 10372 Recommendations Approved
Decision Maker: Corporate Director - Community Wellbeing
Decision published: 14/11/2024
Effective from: 09/09/2024
Decision:
To purchase and refurbish a property in
central Hereford within a budget of up to £625,000 to be used
as transitional accommodation for males with priority given to
Looked after Children and Care Leavers.
The property will form part of the homeless pathway and will be
transitional for up to 2 years whilst the individual receives light
touch support to become tenancy ready and supported to source
permanent accommodation.
Lead officer: Hannah McSherry
07/10/2024 - Decision to vary the existing Specialist Domestic Abuse Support Services including Refuge and Dispersed Accommodation contract with West Mercia Women’s Aid to enable additional investment for the co-location of domestic abuse specialist support withi ref: 10336 Recommendations Approved
Decision Maker: Corporate Director - Community Wellbeing
Decision published: 14/11/2024
Effective from: 07/10/2024
Decision:
To vary the existing contract with West Mercia
Women’s Aid to enable additional investment in the
co-location of domestic abuse specialist support within the ECHo
team at Herefordshire Council.
The Domestic Abuse 2021 recognised children as victims of domestic
abuse if they see, hear or otherwise experience the effects of
abuse and are related to either the victim or the
perpetrator.
Skilled workers in the ECHo team provide effective support to
prevent family breakdown and provide help for carers.
The total cost of this service for 2024/25 is £76,544.08. The
cost for 2025/26 will be £95,387.34.
Lead officer: Hannah McSherry
13/11/2024 - Decision to award contract and approve the expenditure of up to £265K for the Demolition of the Blackfriars Stand at Edgar Street Football Ground, Hereford ref: 10371 Recommendations Approved
Decision Maker: Officer Decisions - Economy and Enviroment
Decision published: 13/11/2024
Effective from: 13/11/2024
Decision:
Award a contract to Pennys Group Limited for
the Demolition of the Blackfriars Stand at Edgar Street Football
Ground, Hereford, following a successful tender on the
Council’s procurement portal.
Approve the expenditure of up to £198,664.60 for the works,
which includes a contingency of up to £17,275.00.
Approve the expenditure of up to £20,000.00 for internal and
external professional fees.
Approve the expenditure of £45,000.00 for specialist asbestos
management, electrical, drainage surveys, groundworks and disposal
of hazardous materials.
Responsibility for monitoring the programme to be carried out by
the Capital Project Manager within the spend budget.
Lead officer: Bijoy Ali
31/10/2024 - Award of highway works associated with Highway Infrastructure Investment – Works Order 4 ref: 10370 Recommendations Approved
Decision Maker: Corporate Director – Economy & Environment
Decision published: 13/11/2024
Effective from: 31/10/2024
Decision:
To award a contract (Works Order 4) to Tarmac
Trading Ltd using the Council’s NEC 4 Framework Agreement, up
to the value of £1,728,572.75 to resurface C and U roads
across the county.
Lead officer: Ed Bradford
31/10/2024 - Award of highway works associated with Resurfacing Herefordshire Highways – Works Order 4 ref: 10369 Recommendations Approved
Decision Maker: Corporate Director – Economy & Environment
Decision published: 13/11/2024
Effective from: 31/10/2024
Decision:
To award a contract (Works Order 4) to Tarmac
Trading Ltd using the Council’s NEC 4 Framework Agreement, up
to the value of £57,342.48 to resurface further A and B roads
across the county.
Lead officer: Ed Bradford
12/11/2024 - Health Protection Assurance Forum Annual Report 2024
The purpose of this report is to update the
Health and Wellbeing Board on health protection system performance,
achievements, and risks for 2024, as well as areas of development
for 2025.
Decision Maker: Health and Wellbeing Board
Decision due date: 09/12/2024
Wards affected: (All Wards);
Lead officer: Rob Davies, Sophie Hay
Notice of decision: 12/11/2024
Anticipated restriction: Open
12/11/2024 - Appointments to Council Committees and Outside Bodies
To exercise those powers reserved to
Council:
(a) To review the representation and determine the allocation of
seats on committees and relevant outside bodies to political
groups.
Decision Maker: Council
Decision due date: 06/12/2024
Wards affected: (All Wards);
Lead officer: Matthew Evans
Notice of decision: 12/11/2024
Anticipated restriction: Open
11/10/2024 - Decision to award contract and approve the expenditure of up to £252,370.15 for Replacement Flat Roofing at The South Meadow Children Centre ref: 10368 Recommendations Approved
Decision Maker: Corporate Director – Economy & Environment
Decision published: 12/11/2024
Effective from: 11/10/2024
Decision:
Award a contract to Central Roofing &
Building Services Ltd for the Replacement Flat Roofing at The South
Meadow Children Centre, Hollybush Walk, Hereford, following a
successful tender on the Council’s procurement portal.
Approve the expenditure of up to £241,397.53 for the works,
which includes a contingency of up to £21,945.23.
Approve the expenditure of up to £10,972.62 for internal and
external professional fees.
Responsibility for monitoring the programme to be carried out by
the Capital Project Manager within the spend budget.
Lead officer: Bijoy Ali
11/11/2024 - Update to the board on the Good Mental Wellbeing throughout lifetime Implementation Plan
To provide an update on the progress of the
implementation plan for the Board's strategic priority of 'Good
Mental Wellbeing throughout Lifetime'
Decision Maker: Health and Wellbeing Board
Decision due date: 09/12/2024
Wards affected: (All Wards);
Lead officer: Kristan Pritchard
Notice of decision: 11/11/2024
Anticipated restriction: Open
15/10/2024 - To extend the ESPO 509 Lot 3 contract end date by 4 months to 06 January 2025. • To change the name of the Supplier from Park Now Ltd to RingGo Ltd. ref: 10367 Recommendations Approved
Decision Maker: Corporate Director – Economy & Environment
Decision published: 11/11/2024
Effective from: 15/10/2024
Decision:
Award an extension of contract to Ringo for
the provision of a cashless parking service provider for a period
of 4 months, at a nil cost to the council with a total contract
value including the 4 month extension of £236,147.
Lead officer: Robyn Juson
01/11/2024 - Contract for Services with Hoople Ltd ref: 10366 Recommendations Approved
Decision Maker: Director of Governance and Legal Services
Decision published: 11/11/2024
Effective from: 01/11/2024
Decision:
Award of framework contract to Hoople Ltd for
period until 28 January
2028 to provide local government related services (principally
finance,
buildings management, IT and HR)
Lead officer: Sean O'Connor
11/11/2024 - Accommodation based support for children in care and care leavers aged 16-25 ref: 10352 Recommendations Approved
To seek approval to commission, by means of a competitive tender process in line with the council’s contract procedure rules, an accommodation based service for 16-25 year old children in the Council’s care and care leavers. The accommodation based support service is currently delivered by Caring for Communities and People (CCP) and is due to expire on 31 March 2025.
Decision Maker: Cabinet member children and young people
Decision published: 11/11/2024
Effective from: 16/11/2024
Decision:
That:
a) the commissioning of an accommodation based support service through an open procurement process be approved, for a period of up to 60 months, commencing from the end of the previous contract on 1 April 2025 up to 31 March 2030 with a maximum total cost of £1,864,765 across 60 months;
b) authority be delegated to the Corporate Director, Children’s and Young People to award a contract for an accommodation based support service, following the completion of a procurement process and;
c) that delegated authority is given to the Corporate Director, Children’s and Young People to approve any changes to the commissioning process, or subsequent contracts for their duration, including the option to extend, vary and terminate existing contracts.
Wards affected: (All Wards);
Lead officer: Wendy Dyer
08/11/2024 - High Needs Budget 2025/26
To approve the Dedicated Schools Grant
(DSG)
high needs budget for 2025/26 as recommended
by Schools Forum
Decision Maker: Herefordshire Schools Forum
Decision due date: 14/03/2025
Wards affected: (All Wards);
Lead officer: Clare Bellis-powley
Notice of decision: 08/11/2024
Anticipated restriction: Open
08/11/2024 - CYPSC 26 November Work Programme 2024/25
To consider the draft work programme for
Herefordshire Council’s Children and Young People Scrutiny
Committee for the municipal year 2024/25.
Decision Maker: Children and Young People Scrutiny Committee
Decision due date: 26/11/2024
Wards affected: (All Wards);
Lead officer: Simon Cann
Notice of decision: 08/11/2024
Anticipated restriction: Open
08/11/2024 - SMB 19 November Work Programme 2024/25
To consider the draft work programme for
Herefordshire Council’s scrutiny committees for the municipal
year 2024/25.
Decision Maker: Scrutiny Management Board
Decision due date: 19/11/2024
Wards affected: (All Wards);
Lead officer: Simon Cann
Notice of decision: 08/11/2024
Anticipated restriction: Open
08/11/2024 - Q2 2024/25 Budget Report
To report the forecast position for 2024/25 at
Quarter 2, including explanation and analysis of the drivers for
the material budget variances, and to outline current and planned
recovery activity to reduce the forecast overspend.
To provide assurance that progress has been made towards delivery
of the agreed revenue budget and service delivery targets, and that
the reasons for major variances are understood and are being
addressed to the cabinet’s satisfaction.
Decision Maker: Cabinet
Decision due date: 28/11/2024
Wards affected: (All Wards);
Lead officer: Rachael Sanders
Notice of decision: 08/11/2024
Anticipated restriction: Open
08/11/2024 - High Needs Provision Capital Grant spend ref: 10348 Recommendations Approved
To approve the spend of the High Needs Provision Capital Grant to extend our inclusion offer in mainstream schools, increase places for children with Special Educational Needs and Disabilities (SEND) and to improve Alternative Provision (AP) education arrangements
Decision Maker: Cabinet member community services and assets
Decision published: 08/11/2024
Effective from: 15/11/2024
Decision:
That:
a) To approve the spend of the High Needs Provision Capital Grant (£4.23million) to extend our inclusion offer in mainstream schools, increase capacity for children with Special Educational Needs and Disabilities (SEND) and to improve Alternative Provision (AP) education arrangements
b) To delegate to the Service Director for Education, Learning and Skills all operational decisions necessary to deliver a programme of works including varying such programme; and
c) Should the Council receive additional high needs grant funding from central
Government or there is an underspend on current education grant funded capital projects, authority is granted to add this to the budget by the Section 151 officer to provide additional funding for the programme should it be deemed necessary by the
Service Director for Education, Learning and Skills.
Wards affected: (All Wards);
Lead officer: Hilary Jones, Caroline Marshall, Quentin Mee
08/11/2024 - Schools Budget 2025/26
To approve school forum’s recommended
budget
proposals for school budgets, central school
services and
early years within the Dedicated Schools Grant
(DSG) for
2025/26
Decision Maker: Cabinet member children and young people
Decision due date: 14/02/2025
Wards affected: (All Wards);
Lead officer: Clare Bellis-powley
Notice of decision: 08/11/2024
Anticipated restriction: Open
07/11/2024 - Household Support Fund 6 ref: 10360 Recommendations Approved
To accept the Household Support Fund allocation from the Department of Work and Pensions. To also approve the local eligibility approach for allocation of the funding for the Household Support Fund.
Decision Maker: Cabinet member finance and corporate services
Decision published: 07/11/2024
Effective from: 14/11/2024
Decision:
That:
a. The Household Support Fund allocation of £1,329,601.78 grant funding from the
Department of Work and Pensions for October 2024 to March 2025 is accepted;
b. The local eligibility principles for allocation of the funding, as set out in paragraph
8, are approved;
c.Application of the principles of local eligibility as set out in this report is approved
for any further extensions of the Household Support Fund, subject to any
additional guidance issued by central government; and
d. All operational and budgetary decisions in accordance with the local eligibility
criteria regarding this scheme be delegated to Talk Community Lead.
Wards affected: (All Wards);
Lead officer: Emily Lowe, William Merriman, Nikki Stroud
06/11/2024 - Warm Homes: Local Grant
We are seeking approval to apply for and spend
funding under the new Warm Homes: Local Grant funding
scheme
Decision Maker: Cabinet member environment
Decision due date: 12/2024
Wards affected: (All Wards);
Lead officer: Bernadette Muldowney
Notice of decision: 06/11/2024
Reason for urgency:
N/A
Anticipated restriction: Open
Explanation of anticipated restriction:
N/A
28/10/2024 - Q2 Performance Report 2024/25
To review performance of Quarter 2 (Q2) 2024/25 and to report the performance position across all Directorates for this period.
Decision Maker: Cabinet
Decision due date: 28/11/2024
Wards affected: (All Wards);
Lead officer: Jessica Karia
Notice of decision: 28/10/2024
Anticipated restriction: Open
25/10/2024 - Ofsted Monitoring Visit Feedback
To share the feedback letter from Ofsted
following their fifth Monitoring Visit conducted 8th to 23rd
October, with site days 22nd/23rd October 2024
Decision Maker: Cabinet
Decision due date: 19/12/2024
Wards affected: (All Wards);
Lead officer: Maxine David, Tina Russell
Notice of decision: 25/10/2024
Anticipated restriction: Open
23/10/2024 - Addition of Capital Budget to deliver IT Capital Programme
Decision Maker: Cabinet
Decision due date: 28/11/2024
Lead officer: Amy Swift
Notice of decision: 23/10/2024
16/10/2024 - The New Public Realm Services
Defines the new public realm services for
procurement
Decision Maker: Cabinet
Decision due date: 28/11/2024
Wards affected: (All Wards);
Lead officer: Alex Deans
Notice of decision: 16/10/2024
Anticipated restriction: Open
20/09/2024 - 2025/26 Capital Investment in Existing Highway Infrastructure
To authorise the spend/investment in the
public realm
assets and infrastructure in 2025/26 following
Council’s
resolution at the Council meeting 10 February 2023, to
approve the proposed Capital Programme for 2023/24
through to 2026/27.
Decision Maker: Cabinet member roads and regulatory services
Decision due date: 20/11/2024
Wards affected: (All Wards);
Lead officer: Ed Bradford
Notice of decision: 20/09/2024
Anticipated restriction: Open
05/07/2024 - Student Accommodation Update and Recommendations (amendment to non key due to there being no further financial implications that exceed £500k)
To update Cabinet Member on the progress and
budget for the project
Decision Maker: Cabinet member community services and assets
Decision due date: 31/01/2025
Wards affected: College; Widemarsh;
Lead officer: Joni Hughes, Susan White
Notice of decision: 05/07/2024
Anticipated restriction: Open
16/10/2023 - Corporate Parenting Strategy
To approve the corporate parenting
strategy
Decision Maker: Cabinet
Decision due date: 19/12/2024
Wards affected: (All Wards);
Lead officer: Caroline Marshall, Julie Mepham
Notice of decision: 16/10/2023
Anticipated restriction: Open
11/08/2023 - 24/25 Winter Service Abandoned
To seek approval for the arrangements being
made for the provision of winter service during the period of 2023
through to 2024 season, as set out in the Winter Service
Plan.
The Winter Service Plan continues to build on existing best
practice and the findings of reviews that have taken place both
locally and nationally. Herefordshire Council will continue to meet
its duties towards the maintenance of the highway network in full
and by working in partnership with Herefordshire’s
communities, wherever practicable, enhance the county’s
resilience to the impact of prolonged or severe winter
weather.
Decision Maker: Cabinet member roads and regulatory services
Decision due date: 05/12/2024
Wards affected: (All Wards);
Lead officer: Bruce Evans
Notice of decision: 11/08/2023
Anticipated restriction: Open
03/08/2023 - Herefordshire and Worcestershire Group Training Association Ltd (HWGTA) Investment Partnership Model
To develop a business case outlining options
for a preferred investment model and;
to approve the preferred investment model option for the HWGTA Ltd
and Herefordshire Council partnership to enable the development of
a vocational centre of excellence on Skylon Park.
Decision Maker: Cabinet
Decision due date: 23/01/2025
Wards affected: Dinedor Hill;
Lead officer: Joni Hughes, Gabriela Singh
Notice of decision: 03/08/2023
Anticipated restriction: Open
08/06/2023 - New care facility
To consider and agree the business case to
invest in and develop the council’s own care facility in
Herefordshire to meet future demand
Decision Maker: Cabinet
Decision due date: 24/04/2025
Lead officer: Hilary Hall, Hayley Doyle
Notice of decision: 08/06/2023