Decisions

Decisions

01/12/2020 - Supported Accommodation for Care Leavers - development of a local framework ref: 7394    Recommendations Approved (subject to call-in)

To approve the procurement and launch of a new local framework for the arranging and purchase of support and accommodation for care leavers and some looked after children who are 16+ years old.  The services purchased via the framework will support young people to secure accommodation and develop their skills and resilience and provide opportunities for training and employment, engagement with relevant services and participation in their communities, to enable them to move towards independent living.

 

There are currently limited options for accommodating care leavers and 16 and 17 year old looked after children in Herefordshire.  There is a reliance on “out of county” specialist placements, spot purchased at significant cost, and of varying quality.  There are also gaps in support for young people at risk of homelessness.  Young people require safe and affordable accommodation, aligned to support towards increased independence, underpinned by realistic opportunities for learning and work.

 

It is proposed this procurement process will commence in January 2021, with procurement evaluation, confirmation of contract, placement arrangements and administrative processes taking place over February and March 2021.  There will be a soft launch of the framework on 1 April 2021.  A review will take place in June with the aim of a fully operational framework by 1 July 2021.

 

The new framework will complement newly commissioned accommodation and support services for care leavers and vulnerable young people and support the vision and principles of the looked after children and complex needs placement sufficiency strategy 2019-2024.  The placements will be led by the needs of the young people to achieve positive outcomes.  The local framework will support the strategy to address the sufficiency, quality and sustainability of appropriate placement provision as well as value for money in Herefordshire.

Decision Maker: Cabinet

Decision published: 01/12/2020

Effective from: 08/12/2020

Decision:

That

(a)   a local framework be established for arranging and purchasing support and accommodation for care leavers and 16 plus care experienced children; and

(b)  confirmation of the detailed terms and operating arrangements for the framework to be approved by the director for children and families, in consultation with the cabinet member for children and families.

 

Wards affected: (All Wards);

Lead officer: Ewen Archibald


01/12/2020 - Pothole & Challenge Fund - Programme of works - Street Furniture (benches and bins) investment ref: 7393    Recommendations Approved

On 17 September 2020 the Director for Economy and Place under the delegation from the Council of 6 August 2020 confirmed the addition of £7.674m pothole and challenge fund works to be delivered through the public realm annual plan 2020/2021 as follows:

Carriageway Works
£ 2,604,000
Structures and Stability
£ 3,160, 000
Footways & Cycleway
£ 400,000
Countywide Drainage Improvements
£ 760,000
Signal, Roadmaking,
£ 750,000
Signs & Safety Barriers

Total
£ 7,674,000

That record of officer decision can be seen on the council’s
website by using the URL below:

http://councillors.herefordshire.gov.uk/ieDecisionDetails.aspx?ID=7176

Part of the footways and cycleway budget above was assigned delivery of street furniture (benches and bins) and was s £150,000.00


This Rood confirms this programme for that element of works as follows:

Bin Replacement £90k
Street Furniture £40k
Benches £20k

The detailed programme is contained in Appendix A to this decision, but is summarised as from an asset base of approximately 800 items, approximately 200 are being replaced

The programme detailed is derived from known asset data. The provider will discuss with parishes to ensure local knowledge and Parish input can be incorporated where feasible.

To that end the programme may change slightly after these local discussions, any changes will be accommodated through the CMT team change control process.


Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 01/12/2020

Effective from: 01/12/2020

Lead officer: John Manterfield


01/12/2020 - PROPOSED TRAFFIC REGULATION ORDER TO IMPLEMENT A 50MPH SPEED LIMIT ON A4103 EAST OF NEWTOWN CROSSROADS, HEREFORDSHIRE ref: 7392    Recommendations Approved

To recommend the implementation a reduction in the current National Speed Limit on A4103 east of Newtown crossroads, to 50mph.
The extents of the proposed restrictions are set out in detail in Recommendations below and shown on drawing 3409-84 in Appendix A.

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 01/12/2020

Effective from: 01/12/2020

Lead officer: Mairead Lane


01/12/2020 - To reintroduce public access to the search facilities at Herefordshire Archive & Records Centre and to Herefordshire Council’s museum sites ref: 7390    Recommendations Approved

HARC and the museum sites have been closed since 5 November 2020 in line with regulations enforcing the 2nd national lockdown in England.

Under the government’s new tiered system for managing Covid-19, coming into effect from 2 December 2020, Herefordshire has been placed in tier 2. The Department of Health and Social Care published guidance on 23 November 2020 outlining what activities are permissible in each tier. A link is below

https://www.gov.uk/guidance/local-restriction-tiers-what-you-need-to-know#high-alert

These state ‘businesses and venues can continue to operate, in a COVID-19 secure manner, other than those which remain closed by law’, meaning HARC and the Museum sites can re-open.

The sites covered by this decision have been signed off as COVID-19 secure for the service that they are delivering. The sites were operating according to those guidelines before this lockdown and will return to doing so from 2 December.

Opening hours for each site for the coming weeks will be advertised accordingly.

Decision Maker: Director of Economy and Place

Decision published: 01/12/2020

Effective from: 01/12/2020

Lead officer: Jon Chedgzoy


25/11/2020 - To appoint PCG Ltd to provide web hosting, maintenance, higher level customer support, development, design functions for the WISH website ref: 7388    Recommendations Approved

To appoint PCG Ltd to provide the web hosting and support functions for an initial two year period until the end of May 2022 at a cost of £58,918 with the option to extend by a further two years at 12 month intervals until May 2024 at a total cost of £58050.

This contract includes; web hosting, maintenance, higher level customer support, development and a design refresh, plus the development of a booklet function and 4.5 days of site development in year 1 and 2 with a further 3 days of development time if the contract extends beyond the initial two year period.

The procurement was undertaken using the Crown Commercial Service Data and Application Solutions (DAS) framework RM3821 and following the relevant procurement process as outlined in the framework documentation.

Decision Maker: Director of adults and communities

Decision published: 01/12/2020

Effective from: 25/11/2020

Lead officer: Paul Smith


01/12/2020 - PROPOSED TRAFFIC REGULATION ORDER TO IMPLEMENT A 30MPH SPEED LIMIT AT BRIERLEY VILLAGE, HEREFORDSHIRE: OBJECTION REPORT ref: 7391    Recommendations Approved

To consider the comments and objections received from two residents, in relation to the advertisement of the Council’s proposal to introduce the following Traffic Regulation Order: (U93600, BRIERLEY) (30 MPH SPEED LIMIT) ORDER 2020.
The extents of the proposed restrictions as advertised are shown on drawing 3409-79 in Appendix A.

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 01/12/2020

Effective from: 01/12/2020

Lead officer: Mairead Lane


01/12/2020 - Minerals and Waste Local Plan (MWLP) ref: 7389    Recommend Forward to Council

·           To consider the Herefordshire Minerals and Waste Local Plan (MWLP) development plan document for pre-submission publication, in accordance with regulation 19 of the Town and Country Planning (Local Development) (England) (Amendment) Regulations 2012 (as amended), prior to its consideration at Full Council on 11 December 2020; and

 

·           to report the recommendations of General Scrutiny Committee on 28September 2020 in relation to the MWLP; and

 

·           to refer the MWLP to Council, with a recommendation that, following the completion of the pre-submission publication period and consideration of duly made representations, it be submitted to the Secretary of State for independent testing, in accordance with section 20(3) of the Planning and Compulsory Purchase Act 2004 and regulation 22 of the Town and Country Planning (Local Development) (England) (Amendment) Regulations 2012.

 

Decision Maker: Cabinet

Decision published: 01/12/2020

Effective from: 01/12/2020

Wards affected: (All Wards);

Lead officer: Victoria Eaton


30/11/2020 - Pothole & Challenge Fund - Programme of works ref: 7387    Recommendations Approved

On 17 September 2020 the Director for Economy and Place under the delegation from the Council of 6 August 2020 confirmed the addition of £7.674m pothole and challenge fund works to he delivered through the public realm annual plan 2020/2021 as follows:

Carriageway Works
£ 2,604,000
Structures and Stability
£ 3,160, 000
Footways & Cycleway
£ 400,000
Countywide Drainage Improvements
£ 760,000
Signal, Roadmaking,
£ 750,000
Signs & Safety Barriers

Total
£ 7,674,000

That record of officer decision can be seen on the councils website by following the link below:

http://councillors.herefordshire.gov.uk/ieDecisionDetails.aspx?ID=7176

£300,000 of the signal, roadmarking signs and safety barriers elements was assigned to Road Markings and Studs Defects.

This Rood confirms the programme for that element of works as 165 lining schemes with stud marks to follow as applicable following further night inspections.

The detailed programme is contained in the Appendix to this decision, this is summarised as 163 lining schemes listed in the appendix, and an additional 2 lining schemes being undertaken outside of schools. Stud work will follow night inspections

The programme detailed is derived from known asset data.

The programme may change slightly after full measurements are taken, any changes will be accommodated through the CMT team change control process.


Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 30/11/2020

Effective from: 30/11/2020

Lead officer: John Manterfield


30/11/2020 - Pothole & Challenge Fund - Programme of works - Visala additional drainage works ref: 7385    Recommendations Approved

On 17 September 2020 the Director for Economy and Place under the delegation from the Council of 6 August 2020 confirmed the addition of £7.674m pothole and challenge fund works to he delivered through the public realm annual plan 2020/2021 as follows:

Carriageway Works
£ 2,604,000
Structures and Stability
£ 3,160, 000
Footways & Cycleway
£ 400,000
Countywide Drainage Improvements
£ 760,000
Signal, Roadmaking,
£ 750,000
Signs & Safety Barriers

Total
£ 7,674,000

That record of officer decision can be seen on the council’s website by following the link below

http://councillors.herefordshire.gov.uk/ieDecisionDetails.aspx?ID=7176

£330,000 of the countywide drainage improvements elements was to Visala
identified drainage works.



This Rood confirms the programme for that element of works as follows:

C1094 Outside Weobley High School £50,000
C1120 The God Almighty, Litmarsh £40,000
C1125 C1129 to C1124, Marden £40,000
C1031 A4111 to Upper Spond £80,000
C1261 Railway Bridge to U71616, Dinedor £120,00

The programme detailed is derived from known Visala survey data.

The programme may change slightly after full measurements are taken, any changes will be accommodated through the CMT team change control process.



Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 30/11/2020

Effective from: 30/11/2020

Lead officer: John Manterfield


30/11/2020 - Corporate Risk Register

To consider the councils corporate risk register

Decision Maker: Audit and governance committee

Decision due date: 16/03/2021

Wards affected: (All Wards);

Lead officer: Paul Harris

Notice of decision: 30/11/2020

Anticipated restriction: Open


26/11/2020 - Options for the Delivery of Council Owned Affordable Housing ref: 7360    For Determination

 

To approve the approach to the delivery housing model options available to the council to increase the supply of affordable housing in the County. Cabinet is also requested to approve Phase 2 of this strategic work to develop a pipeline of sites suitable for development as affordable housing to support discussions with key partners including Homes England.

The County Plan 2020-2024 sets out the council’s ambition to provide 1,000 affordable housing units in the county. The term affordable is taken in its widest sense – to provide a range of housing that is genuinely affordable to both rent and purchase given local earnings. The council has not owned its own housing stock since 2002 and a review has therefore been undertaken as to the most appropriate role for the council in delivering its ambition. The options and delivery proposals suggested recognise the structures already in place and available to the council.

Decision Maker: Cabinet

Decision published: 30/11/2020

Effective from: 05/12/2020

Decision:

That:

 

a)    Having considered the options set out in the paper to deliver up to 2,500 homes in the County over the next 10 years Cabinet agree that:

i.               the council own the affordable units initially under the General Fund and then establish a HRA; and

b)    approves to spend up to £72k on the development of the housing model chosen in recommendation (a), by developing a full business case;

c)    asks Engie to develop recommendations for proceedable sites to be reviewed at Cabinet in December 2020;

d)    approves to spend up to £71k to develop recommendations for potential sites to be reviewed at Cabinet in January 2021 to agree how to progress affordable housing delivery in Herefordshire; and

e)    an independent expert be appointed within a budget of £20k to advise on ensuring that housing built through this programme is compatible with our commitment to being a net zero carbon council by 2030.

 

Wards affected: (All Wards);

Lead officer: Karen Morris


26/11/2020 - Delivery Plan 2020/22 ref: 7357    Recommendations Approved (subject to call-in)

To agree proposals for the council’s Delivery Plan 2020-22.  Each year Cabinet is required to produce a delivery plan which sets out how the strategic ambitions within the council’s County Plan will be delivered and monitored.

Decision Maker: Cabinet

Decision published: 30/11/2020

Effective from: 05/12/2020

Decision:

 

That:

 

(a) Cabinet approves the Delivery Plan, as set out in appendix A, as amended.

 

Wards affected: (All Wards);

Lead officer: Donna Vickers


26/11/2020 - Review of peer on peer abuse cases ref: 7356    Recommendations Approved (subject to call-in)

To receive the outcomes of the review; to agree the recommendations arising from the review; to approve the executive response to the scrutiny committees recommendations on the report of the review and to approve the peer on peer model guidance for use in all Herefordshire schools

Decision Maker: Cabinet

Decision published: 30/11/2020

Effective from: 05/12/2020

Decision:

THAT

a)    The executive note the contents and recommendations set out in the Peer on Peer Review MASH Report (appendix 1) as amended and express the view that: (1) in relation to section1.3 the review also investigated whether any children were put or left at risk. It found that according to the records held and cases under review, advice was given including national guidance at the time and was followed as far as was possible, separation was made and the likelihood of risk was reduced. We are aware however that contact between children, including sight of perpetrators and also bullying has taken place. With all due care being put in place, inadvertent contact remains possible and the findings here do not preclude this. Even now, with every effort being made and detailed guidance being shared with schools, we cannot guarantee that contact between children might not inadvertently occur however much care is taken. This includes outside of schools. We also acknowledge that harm has implications for social and mental health, potentially, well into adulthood; (2) all references to ‘alleged victim’ should be victim The executive agree the recommendations set out in paragraph 3 of appendix 1;

b)    The executive approves the executive response to the children and young people’s scrutiny committee’s recommendations set out in appendix 5 as amended;

c)    The executive approves the peer on peer model guidance set out in appendix 6 for use in all Herefordshire Schools; and

d)    The children and young people’s scrutiny committee be asked to review barriers to record keeping for children’s safeguarding.

 

Wards affected: (All Wards);

Lead officer: Ceri Morgan


27/11/2020 - Quarter 3 Budget & Performance Report

To review the forecast financial outturns at the end of December, as well as delivery against the council's delivery plan priorities

Decision Maker: Cabinet

Decision due date: 25/02/2021

Wards affected: (All Wards);

Lead officer: Paul Harris

Notice of decision: 27/11/2020

Anticipated restriction: Open


27/11/2020 - Award contract for practice-led workshops for Signs of Safety recording and Signs of Safety Knowledge bank Licences ref: 7381    Recommendations Approved

To award a contract to Elia International Ltd, for the delivery of six practice led workshops with follow-up support and 130 knowledge-bank licences at a maximum cost of £14,000, for 10 months from January 2021.

Decision Maker: Director of Children and Families

Decision published: 27/11/2020

Effective from: 27/11/2020

Lead officer: Chris Baird


26/11/2020 - Quarter 2 Budget & Performance Report ref: 7358    For Determination

 

To review performance for Quarter 2 2020/21 and the budget forecast.

To provide assurance that progress has being made towards achievement of the agreed revenue budget and service delivery targets, and that the reasons for major variances or potential under-performance are understood and are being addressed to the cabinet's satisfaction. 

 

The 2020/21 forecast outturn is a £14,790k overspend as at the end of September 2020.

Decision Maker: Cabinet

Decision published: 27/11/2020

Effective from: 04/12/2020

Decision:

That:

(a)        Cabinet reviewed performance and financial outturn for quarter 2 2020/21, as set out in appendices 1 - 8, and did not identify any additional actions to be considered to achieve future improvement.

 

 

Wards affected: (All Wards);

Lead officer: Paul Harris


27/11/2020 - Approval of the expenditure of up to £1,060 from the Capital Maintenance Schools’ Budget for gas works to St Peters School, Bromyard. ref: 7380    Recommendations Approved

Agreement to:
1. Approve the spend of up to £1,060 to authorise the awarded contractor for this scheme (Balfour Beatty LP) to appoint a sub-contractor required to complete the scheme of works.

2. Approve this expenditure from the Capital Maintenance School’s contingency allocation for the gas works at St Peters School, Bromyard.

3. The initial Record of Officer Decision includes a contingency value of up to £1,000 for this scheme of works.

4. For the Capital Project Manager to manage and ensure the delivery of this Capital scheme within the spend budget.

Decision Maker: Assistant Director Education, Development and Skills

Decision published: 27/11/2020

Effective from: 27/11/2020

Lead officer: Ceri Morgan


27/11/2020 - Recommissioning of Independent Advocacy Services

To recommission services for the provision of independent advocacy for adults.

Decision Maker: Cabinet member health and adult wellbeing

Decision due date: 03/02/2021

Wards affected: (All Wards);

Lead officer: Amy Whiles

Notice of decision: 27/11/2020

Anticipated restriction: Open


29/10/2020 - Approval to award a contract for a supplier to provide consultancy services for the brand and digitalisation of Talk Community ref: 7367    Recommendations Approved

Talk Community is the strategic delivery vehicle for the community ambition of the Herefordshire County Plan 2020-2024 to improve the sustainability, connectivity and wellbeing of our county by strengthening our communities. It is the Council’s strategic approach to prevention, enabling people to get the assistance they need and managing demand for more specialist services. It conveys an aspiration and culture which prioritises prevention, innovates and intervenes at the earliest possible point to make independence and wellbeing inevitable. The key message and vision of Talk Community articulates an ambition and culture which innovates “to make independence and wellbeing inevitable”. Appointing a competent consultant to develop a complete brand awareness process for Talk Community and define Talk Community's identity, will ensure its success in delivering these messages in order to best reach its target audiences and achieve its strategic goals and outcomes.
In compliance with Herefordshire Council’s CPR’s, a tendering process was undertaken to seek an appropriate supplier that specialises in brand awareness and engagement. Invitations to Tender were invited through the council’s tender portal and following assessment through a tender evaluation panel IE Brand

Decision Maker: Director of adults and communities

Decision published: 27/11/2020

Effective from: 29/10/2020

Lead officer: Stephen Vickers


27/11/2020 - Enter into licence agreements with landowners to facilitate the delivery of Work Package 3B Soil Research - River Wye and Lugg Natural Flood Management Project ref: 7379    Recommendations Approved

By entering into licence agreements with relevant landowners, the River Wye and Lugg Natural Flood Management Project will be able to install and access soil moisture testing equipment on several private properties within Herefordshire. This equipment is required to deliver Work Package 3B soil research, which has been designed to meet Defra’s funding requirements for research.

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 27/11/2020

Effective from: 27/11/2020

Lead officer: Steve Hodges


27/11/2020 - Hereford City Centre Improvements

To confirm progressing the Hereford City Centre Improvements and acceptance of associated Marches LEP grant.

Decision Maker: Cabinet member Infrastructure and transport

Decision due date: 03/12/2020

Wards affected: Central;

Lead officer: Mairead Lane

Notice of decision: 27/11/2020

This decision will be taken under urgency procedures.

Reason for urgency:
Urgent decision required to meet Marches LEP timescales for acceptance of grant and scheme delivery and to ensure external grant monies is retained.

Anticipated restriction: Open


27/11/2020 - Suspension of weddings and civil partnership ceremonies within Herefordshire due to new restrictions in relation to the covid-19 outbreak ref: 7378    Recommendations Approved

New national restrictions introduced by Government, that weddings and civil partnerships will not be permitted to take place from 5th November 2020

Decision Maker: Director of Economy and Place

Decision published: 27/11/2020

Effective from: 27/11/2020

Lead officer: John Gibbon


26/11/2020 - Suspension of existing highways amenity licensing/pavement licensing (pavement café) activity in relation to the covid19 outbreak ref: 7377    Recommendations Approved

Government advice is that the hospitality venues must close from 5 November 2020 unless operating as a takeaway/delivery operation.

Therefore any businesses that remain open under that capacity should do so without seating areas.

Decision Maker: Director of Economy and Place

Decision published: 27/11/2020

Effective from: 26/11/2020

Lead officer: John Gibbon


26/11/2020 - Hereford Towns Fund accelerated funding ref: 7359    Recommendations Approved (subject to call-in)

 

This report seeks approval to accept this grant funding from government and approval for the funds to be spent on delivering the projects submitted to government. The council has been successful in securing £750,000 Towns Fund accelerated finance from government to deliver a programme of projects across Hereford City that will provide economic and environmental benefit. 

Decision Maker: Cabinet

Decision published: 26/11/2020

Effective from: 03/12/2020

Decision:

 

That:

(a)       The £750,000 funding from government for the Towns Fund accelerated projects be accepted by the council;

(b)     The spending of the £750,000 funding from government on the Towns Fund accelerated projects as detailed within this report is approved; and

(c)     The Director of Economy and Place be authorised to take all operational decisions to implement recommendation (b) including, but not limited to, the procurement and commissioning of new projects, and, following consultation with the S151 officer, the movement of budgets between projects to ensure the full expenditure of funding.

 

Wards affected: Aylestone Hill; Belmont Rural; Central; College; Dinedor Hill; Eign Hill; Greyfriars; Hinton & Hunderton; Holmer; Kings Acre; Newton Farm; Redhill; Saxon Gate; Tupsley; Whitecross; Widemarsh;

Lead officer: Nick Webster


03/11/2020 - Cashless payment from business transactions supported by digital transactions ref: 7376    Recommendations Approved

For a number of years the council has made changes to services to reduce cash payments. There is several reasons for this:
• More secure as card and digital payment create a record and less risk of money being misplaced
• Handling cash is more expensive for the council as needs collecting, banking and counting
• Customer demand as more people use cards and on-line payments.

However it is recognised that there are some individuals in the community that are not digitally connected so cash is still acceptable for small items e.g. paying library fines.

This decision is concerned with withdrawing the option of cash payments by businesses. This decision is based on recognising that businesses have the wherewithal to make card or on-line payments. Two specific areas is within Waste Management and Licencing.

The transition to operating cashless has been escalated due to Covid-19 so there should be low impact, however a four week notice period is communicated via the services to those who will be affected.

Decision Maker: Assistant director Corporate Support

Decision published: 26/11/2020

Effective from: 03/11/2020

Lead officer: Natalia Silver


26/11/2020 - Accommodation Based Support Service for Young People ref: 7355    Recommendations Approved (subject to call-in)

To approve a three month direct award of a contract for accommodation based support service for young people for the period to 31st January 2021.  The contract is due to end on 31st October 2020 and an unavoidable delay has resulted a request for a direct award to extend to 31st January 2021.  Once approved a waiver will be requested.

 

It was proposed that procurement would commence for a new housing related support service for young people in June 2020, with mobilisation aligning with the completion of building works and the end of the existing supported accommodation for young people contract on 31st October 2020, it was planned that the new service would commence on 1 November 2020.

Decision Maker: Cabinet member health and adult wellbeing

Decision published: 26/11/2020

Effective from: 03/12/2020

Decision:

That:

A contract be awarded to Citizen Young People for the accommodation based support service for young people for a period of 3 months to 31st January 2021 with a maximum cost of £40k

Wards affected: (All Wards);

Lead officer: Christa Jackson


26/11/2020 - Suspension of non-essential Street Market activity in relation to the Covid - 19 outbreak ref: 7372    Recommendations Approved

Government advice has stated that from 5 November 2020 that markets could continue if they were offering essential items.

Decision Maker: Director of Economy and Place

Decision published: 26/11/2020

Effective from: 26/11/2020

Lead officer: John Gibbon


26/11/2020 - To tender and appoint a consultant to undertake the delivery of Media Buying, Creative and Promotional Activities as part of the delivery of the Marches Investment Fund Visitor Economy Project ref: 7371    Recommendations Approved

The Herefordshire visitor economy has been severely impacted by Covid 19 and the resulting lockdown. Tourism accommodation and attractions, cultural venues, hospitality businesses, non-essential retailers were instructed by government to close for circa 3 months during the start of their usual peak season period. Many of these businesses have then faced a second period of lockdown in November 2020 This has significantly threatened the viability of these businesses, and put at risk of redundancy the large numbers of people they employ.

In May the Marches LEP allocated £444,220 to Herefordshire to support Covid 19 economic recovery, subject to the development of a business case. Herefordshire Council in partnership with the Herefordshire Business Board established and submitted a business case focussed on supporting the soonest possible recovery of the visitor economy. Shropshire Council (as the accountable body) on behalf of the Marches LEP issued a funding offer letter to Herefordshire Council on the 17 June, and the Cabinet Member for Environment Economy and Skills took a decision to accept the grant and implement the project on the 20 June.

Recognising the need to engage with visitor economy businesses to co-ordinate delivery and to seek relevant expertise, a project steering group was formed in June 2020.

Recognising the need to seek appropriate expertise to deliver the Media Buying, Creative and Promotional Activities the procurement will be taken in accordance with the council’s contract procedure rules. In accordance with the grant funding business case, the appointment will enable the implementation of a marketing campaign at the start of 2021 encouraging visitors to visit next year supporting the soonest possible recovery of trade.


Decision Maker: Director of Economy and Place

Decision published: 26/11/2020

Effective from: 26/11/2020

Lead officer: Rachel Jones


26/11/2020 - To tender and appoint a consultant to undertake the delivery of a Visitor Website as part of the delivery of the Marches Investment Fund Visitor Economy Project ref: 7370    Recommendations Approved

The Herefordshire visitor economy has been severely impacted by Covid 19 and the resulting lockdown. Tourism accommodation and attractions, cultural venues, hospitality businesses, non-essential retailers were instructed by government to close for circa 3 months during the start of their usual peak season period. This has significantly threatened the viability of these businesses, and put at risk of redundancy the large numbers of people they employ.

In May the Marches LEP allocated £444,220 to Herefordshire to support Covid 19 economic recovery, subject to the development of a business case. Herefordshire Council in partnership with the Herefordshire Business Board established and submitted a business case focussed on supporting the soonest possible recovery of the visitor economy. Shropshire Council (as the accountable body) on behalf of the Marches LEP issued a funding offer letter to Herefordshire Council on the 17 June, and the Cabinet Member for Environment Economy and Skills took a decision to accept the grant and implement the project on the 20 June.

Recognising the need to engage with visitor economy businesses to co-ordinate delivery and to seek relevant expertise, a project steering group was formed in June 2020.

The development of a modern visitor website, with a range of new content and functionality in order to compete with similar destinations has been identified as a critical by the project steering group and in the marketing plan. Recognising the need to seek appropriate expertise to deliver the visitor website the procurement will be taken in accordance with the council’s contract procedure rules.


Decision Maker: Director of Economy and Place

Decision published: 26/11/2020

Effective from: 26/11/2020

Lead officer: Rachel Jones


23/11/2020 - Decision to conclude the 2020 annual electoral register canvass without undertaking door-knock for non-responsive properties, due to Covid -19 ref: 7375    Recommendations Approved

To minimise the risk to staff and the public in light of Covid-19, as the door-knock aspect to the personal canvass would require staff to engage directly with electors in order to enable updates to the register as part of that visit.

Decision Maker: Chief executive

Decision published: 26/11/2020

Effective from: 23/11/2020

Lead officer: Alistair Neill


26/11/2020 - ChatBot Procurement ref: 7374    Recommendations Approved (subject to call-in)

To approve the procurement of a ChatBot (via the Crown Commercial Service's G-Cloud 12 procurement framework) as new functionality for the Council’s website, and WISH, in order to ensure more customers can self-service to meet their needs.

 

A sophisticated ChatBot will also enable integration to smart devices enabling citizens to access key Council and community information via platforms such as Google Home, and Amazon Alexa.

Decision Maker: Director of adults and communities

Decision published: 26/11/2020

Effective from: 03/12/2020

Decision:

 

That:

 

(a)  To procure a ChatBot for the council’s corporate and WISH websites employing artificial intelligence, machine learning, natural language processing, up to the contract value of £158k, with contract award made in consultation with the cabinet member finance and corporate services.

 

Wards affected: (All Wards);

Lead officer: Andy Churcher


25/11/2020 - Empty Property Strategy for Herefordshire 2021-2024

To approve the empty property strategy for Hereford to bring properties back into use in the County.

Decision Maker: Cabinet

Decision due date: 14/01/2021

Wards affected: (All Wards);

Lead officer: Sarah Woodhouse

Notice of decision: 28/10/2020

Anticipated restriction: Open


25/11/2020 - Refurbishment of 4 & 5 Blackfriars Street for affordable housing    Abandoned

To refurbish 4 & 5 Blackfriars Street to provide 4 1 bedroom self contained flats, accessible on the ground floor, also to include 1 -2 pods as additions to the side of the buildings, to also provide self contained accommodation. Accommodation is to be provided to homeless applicants- under project Brave

Decision Maker: Cabinet

Decision due date: 17/12/2020

Wards affected: Widemarsh;

Lead officer: Sarah Woodhouse

Notice of decision: 03/11/2020

Anticipated restriction: Open


24/11/2020 - Strengthening the recruitment of Council Foster Carers

To approve the business case for investment in marketing and engagement services to strengthen the council’s in-house fostering service, increase the number of general and specialist foster carers and reduce the reliance on the more costly IFA (independent fostering agency) sector.

Decision Maker: Cabinet member children and families

Decision due date: 15/01/2021

Wards affected: (All Wards);

Lead officer: Richard Watson

Notice of decision: 24/11/2020

Anticipated restriction: Open


24/11/2020 - Project Plan for the Local Plan update

To set out a project plan for the preparation of an updated Herefordshire Local Plan

Decision Maker: Cabinet member Infrastructure and transport

Decision due date: 29/01/2021

Wards affected: (All Wards);

Lead officer: Kevin Singleton

Notice of decision: 24/11/2020

Anticipated restriction: Open


23/11/2020 - Appointment of a provider to undertake a Community Wellbeing Survey for Herefordshire to provide baseline data for Talk Community and monitor change over time ref: 7368    Recommendations Approved

To appoint DJS Research Ltd to undertake a representative community wellbeing survey across Herefordshire by the end of June 2021 for those aged 18 and over with the option for the council to instruct the provider to undertake a second impact survey in 2023, to monitor change.
The cost of the first survey will be £29,450 and the second survey cost will be £19,900.
Talk Community has been developed over the last two years in Herefordshire as an innovative approach to strengthen independence and wellbeing of our residents, focused in local communities.
The strategic approach was approved at the Cabinet meeting on 24 September 2020 and operational decisions were delegated to the Director of Adults and Communities in relation to implementation of the agreed approach.
This survey is to assess the community wellbeing of the residents of Herefordshire linked to the development and achievement of the County Plan, assess the impact of the 2020 flooding and covid-19 pandemic and to act as baseline data for the roll out of the Talk Community approach.

Decision Maker: Director of adults and communities

Decision published: 24/11/2020

Effective from: 23/11/2020

Lead officer: Stephen Vickers


24/11/2020 - Covid 19 Additional Restrictions Grant Scheme ref: 7369    Recommendations Approved

 

To seek approval to accept and spend the Additional Restrictions Grant (ARG) funding (£3,856,020) allocation from government, to support businesses affected by the second national Covid 19 lockdown period, and any future periods of restriction up to the end of March 2022.

 

This decision is specific to the Additional Restrictions Grant.  The national guidance indicates that the council can use this funding for business support activities but it is expected to primarily take the form of discretionary grants to businesses to support them through period of trade restrictions due to Covid 19. The offer letter implies that this allocation is for the current national and any future national or local restrictions (the funding will not be refreshed) through to the end of March 2022.

Decision Maker: Cabinet member environment, economy and skills

Decision published: 24/11/2020

Effective from: 24/11/2020

Decision:

That:

(a)       The cabinet member for Environment, Economy and Skills approves the expenditure (£3,856,020) of government funding provided for the Covid 19 Herefordshire Additional Restrictions Grant Fund.

(b)       The cabinet member for Environment, Economy and Skills approves the approach to delivering the Additional Restrictions Grant scheme.

(c)       To delegate to the Director for Economy and Place following consultation with the Cabinet Member for Environment, Economy and Skills and the Section 151 Officer the authority to vary the grant support for businesses in accordance with the national government guidance to be able to urgently respond to fast changing Covid 19 circumstances.

(d)       The Head of Economic Development and the Economic Development Manager be authorised to approve grant awards to businesses following satisfactory appraisal of the applications received (up to a value of £5,000 per business).

 

Wards affected: (All Wards);

Lead officer: Roger Allonby


23/11/2020 - Hereford Towns Fund town investment plan submission

Endorsement of the Hereford Towns Fund town investment plan submission and approval to act as accountable body for any subsequent Town Deal agreed with government.

Decision Maker: Cabinet

Decision due date: 14/01/2021

Wards affected: Aylestone Hill; Belmont Rural; Bobblestock; Central; College; Eign Hill; Greyfriars; Hinton & Hunderton; Holmer; Kings Acre; Newton Farm; Redhill; Saxon Gate; Tupsley; Whitecross; Widemarsh;

Lead officer: Nick Webster

Notice of decision: 23/11/2020

Anticipated restriction: Open


18/11/2020 - To Implement the Herefordshire council streetworks permit scheme as set out in the cabinet member report signed on the 29 October 2020 ref: 7365    Recommendations Approved

The decision to introduce the permit was made by the Cabinet Member on the 29th October 2020 and becomes effective on the 5th November 2020.

The benefits of the permit scheme is outlined in the Cabinet Members report, the scheme will aim is to improve the strategic and operational management of the highway network through enabling better planning, scheduling and management of activities to minimise disruption to highway network users. The scheme will enable better coordination of activities throughout the highway network.

Decision Maker: Director of Economy and Place

Decision published: 23/11/2020

Effective from: 18/11/2020

Lead officer: Bruce Evans


09/11/2020 - Record of Officer Decision - Decision to agree and sign the Hoople SLA 20/21 ref: 7366    Recommendations Approved

To agree the Hoople SLA 20/21 allows effective ongoing management of the services delivered and a mechanism to monitor these services against.

Decision Maker: Chief finance officer

Decision published: 23/11/2020

Effective from: 09/11/2020

Lead officer: Karen Morris


19/11/2020 - OBJECTION REPORT PROPOSED (LOWER BULLINGHAM LANE AND WINDSOR ROAD, HEREFORD) (PROHIBITION OF WAITING AT ANY TIME) ORDER 2020 ref: 7363    Recommendations Approved

To consider the comments and objections received from two residents, in relation to the advertisement of the council’s proposal to introduce the following Traffic Regulation Order; (LOWER BULLINGHAM LANE AND WINDSOR ROAD, HEREFORD) (PROHIBITION OF WAITING AT ANY TIME) ORDER 2020.

The objections received related to the waiting restrictions on Windsor Road and concerns as to where the displaced parking would migrate to.

The proposals as advertised are detailed on drawing 3409 72 in Appendix A.

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 20/11/2020

Effective from: 19/11/2020

Lead officer: Mairead Lane


19/11/2020 - PROPOSED TRAFFIC REGULATION ORDER TO IMPLEMENT WAITING RESTRICTIONS ON THE ROSE GARDEN AND LEDBURY COURT, HEREFORD ref: 7362    Recommendations Approved

To recommend the implementation of waiting restrictions on The Rose Garden and Ledbury Court, Hereford.

The extents of the proposed restrictions are set out in detail in Recommendations below and shown on drawing 3409-87 in Appendix A.

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 20/11/2020

Effective from: 19/11/2020

Lead officer: Mairead Lane


19/11/2020 - To award time limited block purchase arrangements to adult care homes to meet additional residential Discharge to Assess (D2A) bed capacity requirements. ref: 7364    Recommendations Approved

Herefordshire Council are seeking approval to enter into a short term block contract for 10 in- county Discharge to Assess (D2A) residential care home beds required to meet our obligations as set out in the national COVID-19 guidance.
The additional beds will support the health and care system’s D2A provisions to ensure timely discharge from acute settings for people that are medically fit for discharge but who might otherwise be delayed in hospital whilst an assessment is completed to determine their longer term needs. The provision will also help to reduce the impact of COVID-19 and seasonal winter pressures on the health and social care system.

Decision Maker: Director of adults and communities

Decision published: 20/11/2020

Effective from: 19/11/2020

Lead officer: Stephen Vickers


19/11/2020 - Decision to agree and sign the Hoople Services Contract ref: 7361    Recommendations Approved

The Hoople Services Contract provides the contractual mechanisms that are required to manage the client provider relationship, including payment for the services that the council commissions from Hoople Ltd each year. These services are described in an annual plan, which is known as the Hoople Service Level Agreement or the ‘Hoople SLA’

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 19/11/2020

Effective from: 19/11/2020

Lead officer: Mairead Lane


19/11/2020 - Transfer of Get Building Funding the New Model Institute Technology and Engineering

To enable the accountable body, Shropshire Council, to delegate responsibility for the managing of the Get Building Funding grant and the relationship with the successful grant applicant (NMiTE) to the council. The full grant amount of £1.6m for project will be transferred from the accountable body to the council in advance of project delivery. The grant funding will be utilised to accelerate development of NMITE’s Centre for Automated Manufacturing on the Herefordshire Enterprise Zone

Decision Maker: Cabinet member finance and corporate services

Decision due date: 17/12/2020

Wards affected: (All Wards);

Lead officer: Roger Allonby

Notice of decision: 19/11/2020

Anticipated restriction: Open


19/11/2020 - Hereford City Centre Transport Package (HCCTP)

To provide an update on programme and budget for the HCCTP project and to agree next steps to progress the remaining elements of the project.

Decision Maker: Cabinet member Infrastructure and transport

Decision due date: 04/02/2021

Wards affected: Aylestone Hill; Central; College; Eign Hill; Widemarsh;

Lead officer: Mairead Lane

Notice of decision: 19/11/2020

Anticipated restriction: Open