Decisions

Decisions

05/08/2021 - Leominster Heritage Action Zone grant support services ref: 8119    Recommendations Approved

The grant support service will provide support to applicants in developing their grant applications for the Premises Renovation Fund (reinstatements) and Restoration of Key Buildings Fund (repair & reuse). The consultant will ensure that appropriate applications with the correct information are provided to Herefordshire Council’s Built and Natural Environment Team for their approval.

Decision Maker: Director of Economy and Place

Decision published: 05/08/2021

Effective from: 05/08/2021

Lead officer: Robert Ewing


04/08/2021 - To approve the appointment of Hayhurst & Co Architects to prepare a developed design for the rebuild of Peterchurch Primary School on its current site ref: 8118    Recommendations Approved

To award a contract to Hayhurst & Co Architects following a successful tendering exercise to prepare a developed design for Peterchurch Primary School. The appointment to be based on an initial cost of £169,900 plus associated contingency, surveys, statutory and professional fees. A total cost not exceeding £300k.

To fund the works from the existing Peterchurch Area School Investment budget.

To delegate authority to the project manager to authorise spend and manage budget up to the value of £300k for the services described above

Decision Maker: Director of Children and Families

Decision published: 05/08/2021

Effective from: 04/08/2021

Lead officer: Catherine Knowles


27/07/2021 - To prosecute an individual under section 117 of the Road Traffic Regulation Act 1984. Central Ward. 27.07.21 ref: 8117    Recommendations Approved

To prosecute the defendant for an offence under the Road Traffic Regulation Act 1984, Section 117

Decision Maker: Director of Economy and Place

Decision published: 05/08/2021

Effective from: 27/07/2021

Lead officer: Neil Taylor


30/07/2021 - Decision to replace floor finishes at Hereford Crematorium and Cemetery ref: 8116    Recommendations Approved

The carpet to the Chapel is highlighted in the condition survey as worn and deteriorated and needs replacing.

Vince Mantle Flooring have been identified as the bidder representing best value for money following a competitive tender and assessment process in accordance with Council procurement procedures. Quotations were invited from three prospective companies and two returned valid quotation for consideration.

The work to be awarded to Vince Mantle Flooring Ltd at a cost of £14,380.00.

The overall budget of £65k is also to fund access paths improvements and the replacement of the screen to the Book of Remembrance building; all at Hereford Crematorium and Cemetery.

Decision Maker: Assistant Director for Technical Services

Decision published: 05/08/2021

Effective from: 30/07/2021

Lead officer: Chris Jenner


30/07/2021 - Decision to improve access paths at Hereford Crematorium and Cemetery ref: 8115    Recommendations Approved

The access roads and paths around the cemetery are in need of attention and this work will improve the access to and around the two existing memorials in the Garden of Reflection.

S C Joseph Ltd have been identified as the bidder representing best value for money following a competitive tender and assessment process in accordance with Council procurement procedures. Quotations were invited from four prospective companies and two returned valid quotation for consideration.

The work to be awarded to S C Joseph Ltd at a cost of £9,246.00.

The overall budget of £65k is also to fund replacement floor finishes and the replacement of the screen to the Book of Remembrance building; all at Hereford Crematorium and Cemetery.

Decision Maker: Assistant Director for Technical Services

Decision published: 05/08/2021

Effective from: 30/07/2021

Lead officer: Chris Jenner


05/08/2021 - Licence to occupy in respect of land at Wyedean Rise, Belmont Hereford ref: 8114    Recommendations Approved

1. The land at Wyedean Rise is owned by the council and is designated as public open space. It is located at the end of a cul de sac and adjacent to an access drive and is not used for recreational activities
2. Legal have advised that the grant of a licence does not constitute a disposal of a legal interest in the land so there is no impediment to granting a licence to occupy.
3. The land is currently maintained under the public realm contract although the frequency of maintenance has decreased over the years and a local resident now wishes to take on that responsibility to alleviate littering and parking on the land.
4. A licence fee of £500.00 has been agreed with the licensee.
5. The licence provides a first step to allow both parties to review whether the arrangement should be put on a more formal basis by the transfer of the freehold or a long leasehold interest in the asset

Decision Maker: Assistant Director for Technical Services

Decision published: 05/08/2021

Effective from: 05/08/2021

Lead officer: Gillian Stratford


05/08/2021 - Licence to occupy to clean and repair the war memorial at The Prospect Garden Ross to Ross Town Council ref: 8113    Recommendations Approved

1. The Prospect Garden Ross is owned by the council and comprises a formal garden accessed and used by local people as public open space.
2. The war memorial, a grade 11 listed structure situated in a central position in the garden is the focus for Remembrance commemorations in the town and is now in need of cleaning and repair.
3. Ross Town Council are prepared to carry out this work and are following guidance from and seeking funding from the War Memorial Trust and have applied for the necessary listed building consent.
4. The works proposed are necessary to preserve the fabric of the monument, and the Local Authority Building Conservation Department have been consulted to review the works specifications. The works satisfy the requirements of Policy LD4 of the Herefordshire Core Strategy, and relevant National Planning Policy Framework policies; they will also preserve the special architectural and historic interest of the monument as required by Section 66(1) of the Planning (Listed Building and Conservation Area) Act 1990.
5. The licence will be on the basis that all necessary statutory and other consents are fully complied with and all works are carried out to the standard required by the War Memorial Trust and in such a way as to ensure public health and safety


Decision Maker: Assistant Director for Technical Services

Decision published: 05/08/2021

Effective from: 05/08/2021

Lead officer: Gillian Stratford



29/07/2021 - To prosecute an individual under section 117 of the Road Traffic Regulation Act 1984. Ledbury North. 29.07.21 ref: 8111    Recommendations Approved

To prosecute the defendant for offences under the Road Traffic Regulation Act 1984, Section 117

Decision Maker: Director of Economy and Place

Decision published: 04/08/2021

Effective from: 29/07/2021

Lead officer: Neil Taylor


04/08/2021 - 201961 - HARTLETON FARM, BROMSASH, ROSS-ON-WYE, HR9 7SB ref: 8110    Recommendations Approved

Decision Maker: Planning and regulatory committee

Made at meeting: 04/08/2021 - Planning and regulatory committee

Decision published: 04/08/2021

Effective from: 04/08/2021

Decision:

The application was approved in accordance with the Case Officer’s recommendation.

Wards affected: Penyard;


04/08/2021 - 204346 - LAND ADJACENT TO STEEPWAYS, WELSH NEWTON, HEREFORDSHIRE, NP25 5RT ref: 8109    Recommendations Approved

Decision Maker: Planning and regulatory committee

Made at meeting: 04/08/2021 - Planning and regulatory committee

Decision published: 04/08/2021

Effective from: 04/08/2021

Decision:

The application was approved in accordance with the Case Officer’s recommendation with amended conditions.

Wards affected: Llangarron;


04/08/2021 - 203907 - LAND AT WOODSIDE STABLES FROM GREAT HALL ROAD TO ST WULSTANS ROAD, WELSH NEWTON, NP25 5RT ref: 8108    Recommendations Approved

Decision Maker: Planning and regulatory committee

Made at meeting: 04/08/2021 - Planning and regulatory committee

Decision published: 04/08/2021

Effective from: 04/08/2021

Decision:

The application was approved in accordance with the Case Officer’s recommendation with amended conditions.

Wards affected: Llangarron;


05/07/2021 - To commission ad-hoc specialist technical support from SLR in relation to the counties closed landfill sites. Countywide. 05.07.21 ref: 8107    Recommendations Approved

To commission ad-hoc specialist technical support from SLR consulting for advice with regard to the counties closed landfill sites. The contract will be for 4 years to a maximum of £6k per annum.

Decision Maker: Director of Economy and Place

Decision published: 04/08/2021

Effective from: 05/07/2021

Lead officer: Marc Willimont


04/08/2021 - Empty Property and Development Capital Budget ref: 8084    Recommendations Approved (subject to call-in)

 

To approve the Empty Property and Development Capital Budget allocated to Strategic Housing. 

The grant funding will be made available to enable housing solutions to be found to meet the identified needs of vulnerable households and to provide grant assistance to property owners to bring their empty property back into

Decision Maker: Cabinet member housing, regulatory services, and community safety

Decision published: 04/08/2021

Effective from: 11/08/2021

Decision:

 

That:

(a)   the Empty Property and Development Capital Budget of £1.8m is approved

(b)   Authorisation to expend this budget and make grant awards be delegated to the Director for Economy & Place in accordance with the priorities listed in table 1, following consultation with relevant cabinet members and the Chief Finance Officer

(c)   Authorisation to expend this budget on council led schemes be delegated to the Director for Economy & Place in accordance with the priorities listed in table 1, following consultation with relevant cabinet members and the Chief Finance Officer; and 

(d)   Authority to be delegated to the Director for Economy & Place to amend the allocation of the budget between the identified priority needs in table 1 to best meet housing needs within the overall budget allocation, subject to consultation with the cabinet member and S151 Officer.

 

 

Wards affected: (All Wards);

Lead officer: Hayley Crane


04/08/2021 - Grant of new lease in respect of site of the closed St Martins Street public toilets (WCs) Hereford ref: 8106    Recommendations Approved

1. The site of St Martins Street WCs is owned by the council and the facility has been closed for a number of years following a review of the provision of public toilet facilities in the city
2. The site has been identified by the owner of an established microbrewery business as suitable for conversion to a micro-brewery subject to the grant of planning and building regulation approvals and he has requested a lease of the premises
3. Terms for a lease have been provisionally agreed and provide for a lease term of 10 years with a rent review after 5 years at a rent of £9,000 per annum, tenant to be responsible for obtaining all necessary statutory approvals, for repairs, insurance and all other out-goings in respect of the property. The lease will provide for a rent free period to reflect the tenant’s expenditure on converting and refurbishing the premises.

Decision Maker: Assistant Director for Technical Services

Decision published: 04/08/2021

Effective from: 04/08/2021

Lead officer: Suzanne Garlick


04/08/2021 - Deed of grant in respect of access at Hopleys Green Common , Almeley, Herefordshire ref: 8105    Recommendations Approved

1. The land at Hopleys Green is a registered common owned by the council who have been approached by Western Power Distribution seeking a right of access over the existing access ways that cross the land
2. The grant of the right will enable WPD to install and maintain a regulator on other land in the vicinity which will improve the reliability and resilience of the local power supply
3. The right is in respect of access only and no additional cables or equipment will be installed on council owned land
4. WPD will meet all the council’s fees and costs in the matter.
5. The grant of the right will be advertised if required in line with statutory requirements for the disposal of legal interests in commons/public open space and the deed will be drafted by the legal team to ensure that the council’s position is fully protected

Decision Maker: Assistant Director for Technical Services

Decision published: 04/08/2021

Effective from: 04/08/2021

Lead officer: Suzanne Garlick


03/08/2021 - To grant a short-term licence to Encore for the storage of musical instruments at the Town Hall for use by the Youth & Community Music Service ref: 8104    Recommendations Approved

• The Council has been committed to support the Music Service for a number of years.
• There is an existing Memorandum of Understanding for storage of instruments at Shirehall, but the condition of the Shirehall meant that an urgent alternative facility was required.

Decision Maker: Assistant Director for Technical Services

Decision published: 03/08/2021

Effective from: 03/08/2021

Lead officer: Suzanne Garlick


03/08/2021 - Accessibility works at St Mary's CE Primary School, Fownhope and Shobdon Primary School.

Approval to spend up to £150k of the Schools Accessibility Fund for 2021/22 to A) create a hygiene room including any associated structural works at St Mary's CE Primary School, Fownhope and B) create an interim changing space including any associated structural works at Shobdon Primary School.

Decision Maker: Director of Children and Families

Decision due date: 13/08/2021

Wards affected: Arrow; Backbury;

Lead officer: Philip Huggett, Karen Knight

Notice of decision: 03/08/2021

Anticipated restriction: Open


03/08/2021 - Revenue Lengthman's Grant

To consider the addition of revenue grant funding to the lengthsman scheme, this together with the changes to the scheme that will target help towards parishioners, enabling them to better meet their riparian drainage responsibilities where such assistance will benefit highway users.

Decision Maker: Cabinet

Decision due date: 16/09/2021

Wards affected: (All Wards);

Lead officer: Clive Hall

Notice of decision: 03/08/2021

Anticipated restriction: Open


03/08/2021 - Removal of emergency active travel measures (EATM) associated with the response to COVID -19 outbreak ref: 8103    Recommendations Approved

Temporary measures to make additional provisions for cyclists and pedestrians and support social distancing during the lockdown restrictions were implemented in Hereford and the Market towns during the summer of 2020.
A record of officer decision was taken on the 13 July 2020 to implement the measures that the Cabinet Member had confirmed were to be taken forward following consultation with members, town and city councillors, local businesses, traders, transport providers and other organisations.
Following the implementation of the initial set of measures, feedback from the public, businesses and organisations on the measures was monitored. This included feedback on social media, by telephone and through further meetings. This on-going feedback was assessed by the project team in conjunction with the Cabinet Member and records of officer decisions were taken to amend the measures on 20 August, 3 September and 18 December 2020.
Central Government have confirmed that on 19 July 2021 legal restrictions introduced in response to the Covid 19 pandemic would be removed.
Anticipating this, a review of the installed measures has been conducted and recommendations shared with the Cabinet Member for consideration. Ward members and parish councils local to the measures were consulted on the proposed recommendations. The Cabinet Member has considered these recommendations and the responses received from ward members and the parish councils and confirmed the approach to removal of measures as laid out in Appendix 1.
The measures have provided valuable information on the introduction of these types of intervention. Consideration will be given to development of permanent interventions, with associated Traffic Regulation Orders, as part of further transport projects. These will be the subject of subsequent governance decisions.

Decision Maker: Director of Economy and Place

Decision published: 03/08/2021

Effective from: 03/08/2021

Lead officer: Mark Edwards


03/08/2021 - Preparation of a Temporary Road Closure Order made under Section 21 of the Town Police Clauses Act (1847) ref: 8102    Recommendations Approved

To enable the Little Princess Trust Topping Out ceremony to take place, for which purpose the Council, as highway authority, consider the closure of the road is required due to the likelihood of danger to highway users while the said event is taking place.

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 03/08/2021

Effective from: 03/08/2021

Lead officer: Bruce Evans


02/08/2021 - Environmental Building Design Standards

Defining the environmental building standards for houses developed by the council

Decision Maker: Cabinet

Decision due date: 16/09/2021

Wards affected: (All Wards);

Lead officer: Robert Barton

Notice of decision: 02/08/2021

Anticipated restriction: Open


02/08/2021 - Departure From Standard – Polished Stone Value reduction on the A417 Stretton Grandison ref: 8100    Recommendations Approved

The change in surface colour supports the principle of changing the environment of the road through this village. This principle is founded in the DfT’s Manual for Streets and Manual for Streets 2.

This is anticipated to deliver a number of benefits to the community such as improving the road safety of the route through reduction in vehicle speeds and improving village amenity. A change from a Movement status (strategic road) to a Place status/environment principles set out in the Manual for Streets documentation.

The stone required in the surface treatment is a different specification to the normal design. As such there is a requirement for a Departure from Standard below. The parameters are acceptable as set out in the Departure documentation.

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 02/08/2021

Effective from: 02/08/2021

Lead officer: Bruce Evans


02/08/2021 - Licence to Occupy of Part Widemarsh Childrens Centre, Hereford to Lollipops Nursery & Creche ref: 8099    Recommendations Approved

1. Widemarsh Childrens Centre is owned and partly occupied by the council for the purposes of delivering services to children and young families. Part of the space is not currently required for service provision and is unused
2. A further part of the property is leased to Lollipops Nursery & Creche who provide a service that complements the council’s provision, demand for their childcare spaces is increasing and they have requested that they be permitted to use the vacant space
3. Terms for a licence have been provisionally agreed on the basis of current market rents
4. The licence provides a first step to allow both parties to review whether the arrangement should be put on a more formal basis by the grant of a lease and that will be considered when the lease of their adjoining premises expires in 2022
5. The tenant has a satisfactory record of meeting their commitments under their existing lease including payment of rent and other outgoings.

Decision Maker: Assistant Director for Technical Services

Decision published: 02/08/2021

Effective from: 02/08/2021

Lead officer: Gillian Stratford


30/07/2021 - West Midlands Rail Executive and DfT Collaboration Agreement ref: 8075    Recommendations Approved (subject to call-in)

 

To set out the changes to the Collaboration Agreement between West Midlands Rail Ltd (WMRL) and the Department for Transport (DfT) and seek cabinet member approval to support these changes.

 

Decision Maker: Cabinet member Infrastructure and transport

Decision published: 30/07/2021

Effective from: 06/08/2021

Decision:

That the Cabinet member:

(a)       Approve that the Council supports WMRL entering into a new Collaboration Agreement with the Department for Transport (included as Appendix A);

(b)       On behalf of the Council votes in favour of new Collaboration Agreement at a Special Resolution meeting of the WMRL Board of Directors planned to take place in September 2021.

 

Wards affected: (All Wards);

Lead officer: Victoria Hammond


29/07/2021 - Allocating the use of the Climate Reserve ref: 8091    Recommendations Approved

This report sets out the Council’s ambitious plan to lead the local response to the Climate & Ecological Emergency including the development of a new Herefordshire Climate & Nature Partnership and to allocate the use of the Council’s dedicated climate reserve in order to accelerate the delivery of our net zero carbon and nature rich commitments.

 

Decision Maker: Cabinet

Decision published: 29/07/2021

Effective from: 05/08/2021

Decision:

 

a)    The council establishes a new countywide partnership, the Herefordshire Climate and Nature Partnership (as per the Terms of Reference in Appendix 2);

b)    The Herefordshire Climate and Nature Partnership is included on the council partnerships register as a significant partnership;

c)    That the new Herefordshire Climate and Nature Partnership develops and leads the delivery of an ambitious new Herefordshire Climate and Nature Strategy for Herefordshire to become net zero carbon and nature rich by 2030;

d)    A new dedicated Delivery Director is recruited to accelerate the delivery of the Council’s climate and nature projects;

e)    £50,000 be allocated and drawn down from the climate reserve to procure external communications resource to support the active promotion and engagement of the Herefordshire Climate and Nature Partnership;

f)      £40,000 be allocated and drawn down from the climate reserve to procure specialist consultancy support to develop a new Herefordshire Council Nature Strategy;

g)    £50,000 be allocated and drawn down from the climate reserve to procure specialist consultancy support to develop a new Building Retrofit Strategy and to undertake an options appraisal for accelerating building retrofit across the county;

h)    £220,000 be allocated from the climate reserve to establish a new Climate and Nature grant scheme to empower local community groups, organisations and parish councils to apply for funding, which the council will consider and award, to deliver carbon reduction and ecological enhancement projects across the county (as set out in Appendix 1);

i)      That delegated authority is given to Interim Director for Economy & Place in conjunction with Cabinet Member Economy and Environment and Section 151 Officer to draw down the full value of the climate reserve in year and to take all operational decision to deliver the above recommendations; and

j)      That Cabinet receives an annual report and project plan as part of a decision to draw down the following year’s climate reserve.

 

Wards affected: (All Wards);

Lead officer: Ben Boswell, Richard Vaughan


29/07/2021 - Recovery and Investment Fund ref: 8090    Recommendations Approved

To recommend to Cabinet the approval in principle of the establishment of a Covid 19 Recovery and Investment Fund to support Herefordshire businesses.

 

This is recommended to investigate providing additional targeted funding opportunities for local business growth in support of delivering the County Plan. Any funding provided will be in addition to the support that is already established and available.

 

Decision Maker: Cabinet

Decision published: 29/07/2021

Effective from: 05/08/2021

Decision:

That:

a)    Cabinet approve further investigation into the establishment of a recovery and investment fund to support Herefordshire businesses post Covid 19.

b)    Cabinet approve the principles and objectives of investment for a Herefordshire Recovery and Investment fund as detailed in paragraph 13.

c)    Cabinet authorises the Acting Deputy Chief Executive, Chief Finance Officer, to develop the scheme details based on the principles set out within this report and report back with the final proposals.

 

Wards affected: (All Wards);

Lead officer: Josie Rushgrove


29/07/2021 - Major contract performance update ref: 8089    Recommendations Approved

 

To update Cabinet on progress made following the Major Contract Performance Review reported to Cabinet on 24 September 2020. That report approved improvements to the council’s major contracts for Public Realm services and Property and Facilities Management.

 

 

Decision Maker: Cabinet

Decision published: 29/07/2021

Effective from: 05/08/2021

Decision:

 

That:

a)    Cabinet note the outcome of a whistleblowing investigation and, in line with the approved improvement plan, a contract management and commissioning resource is created in the corporate centre to provide capacity to support the delivery of the improvement plan using the Programme Management Office (PMO).

b)   Cabinet approve the establishment of an improvement board to include senior officers and Cabinet members

 

Wards affected: (All Wards);

Lead officer: Josie Rushgrove


29/07/2021 - 2022/23 budget setting and consultation ref: 8088    Recommendations Approved

To recommend the approach for consultation to inform the 2022/23 budget and developing the medium term financial strategy (MTFS).

 

Cabinet is required to publish its timetable for making proposals to Council for the adoption of the MTFS, its capital budget and setting a revenue budget, and its arrangements for consultation of those initial proposals.

 

Decision Maker: Cabinet

Decision published: 29/07/2021

Effective from: 05/08/2021

Decision:

That:

a)    the proposed timetable for the development and adoption of the Medium Term Financial Strategy and the 2022/23 budget be approved;

b)   the approach for consulting on budget proposals for 2022/23 be approved; and

c)    for a Citizens Assembly to be held in the late autumn to carry out a participatory budget process to inform ways of allocating the anticipated New Homes Bonus funding

 

Wards affected: (All Wards);

Lead officer: Josie Rushgrove


29/07/2021 - Mental Health Aftercare Arrangements as required under section 117 of the Mental Health Act 1983 ref: 8087    Recommendations Approved

 

To approve the joint policy and standard operating procedure (SOP) for section 117 aftercare, which is required under the Mental Health Act 1983. People who have been detained in hospital for treatment of their mental health needs may require care and support after they leave hospital. This aftercare will be arranged by the council or the NHS and provided in a variety of ways, depending on people’s needs.

 

Herefordshire Council and Herefordshire and Worcestershire Clinical Commissioning Group have a joint responsibility in law to make available appropriate aftercare services for people who have previously been detained in hospital for treatment under the Mental Health Act 1983. In practice, this responsibility applies only to aftercare for people who have been detained in hospital for more than 28 days.

 

Decision Maker: Cabinet

Decision published: 29/07/2021

Effective from: 05/08/2021

Decision:

 

That:

a)    The draft joint policy and draft standard operating procedure for section 117 mental health aftercare are approved; and

b)   The Acting Director for Adults and Communities, in consultation with the Cabinet Member for health and wellbeing and the Director for Children and Families is authorised to make all operational decisions to ensure implementation of the policy and procedure, agreeing any operational changes to the documents, including those arising from case law, as required for their implementation. 

 

Wards affected: (All Wards);

Lead officer: John Burgess


29/07/2021 - To set out the councils new Integrated Waste Management Strategy and Waste Handling Pilots ref: 8086    Recommendations Approved

 

This report is looking to approve the new Integrated Waste Management Strategy which is detailed in Appendix A and to authorise council officers to design and implement new waste handling pilot schemes and approve the drawdown of the waste management reserve to fund such pilots.

Decision Maker: Cabinet

Decision published: 29/07/2021

Effective from: 05/08/2021

Decision:

That:

 

a)    The cabinet authorises the new Integrated Waste Management strategy for Herefordshire, adopts to the new targets within the document  as detailed in Appendix A and authorises the development of a benefits realisation action plan to achieve the agreed targets;

 

b)    The cabinet authorises the design, development, procurement and implementation of the proposed waste handling pilot schemes and approves the expenditure of up to £1.5m from the council’s waste reserve to progress and implement the schemes;

 

c)    The cabinet authorises the expenditure of the Section 106 allocation for recycling projects up to the value of £92,000 to progress the proposed waste handling pilot schemes through design, development, procurement and implementation; and

 

d)    The cabinet authorises the Section 151 officer to take all operational decisions relating to the above recommendations

 

Wards affected: (All Wards);

Lead officer: Ben Boswell, Joni Hughes


28/07/2021 - Purchase of furnishings for Gardner Hall, South Campus ref: 8098    Recommendations Approved

Outgoing occupier has offered for sale bedroom furnishings for the residential accommodation and the purpose-made reception desk.

The council has a requirement for these items in order to maximize the letting potential of the building and secure an income stream to support the running of the South Campus site.

Decision Maker: Assistant Director for Technical Services

Decision published: 29/07/2021

Effective from: 28/07/2021

Lead officer: Suzanne Garlick


29/07/2021 - Leominster Heritage Action Zone conservation area appraisal (CAA) ref: 8097    Recommendations Approved

The CAA was identified as a project in the Leominster Heritage Action Zone programme.

The maximum budget allocated for the CAA was £10,000.

Border Archaeology Limited’s response to the ITQ was considered to have met the required criteria and is within the budget for the project.

Border Archaeology Limited are a local company based on Leominster Enterprise Park with the capability and experience in delivering CAAs and a deep understanding of the town of Leominster.

Decision Maker: Director of Economy and Place

Decision published: 29/07/2021

Effective from: 29/07/2021

Lead officer: Robert Ewing


26/07/2021 - Decision to spend on the Hope Centre ref: 8095    Recommendations Approved

Approval was granted to carry out the roof repairs at Hope centre to
enable the transfer of the freehold to the HOPE Trustees.

http://hc-modgov:9070/ieDecisionDetails.aspx?ID=7837

The capital bid was for £60k, which included for works and fees. The
tendered return resulted in a £12,705k forecasted underspend on the
project. Subsequently whilst works have been in progress, a third area
of roof has been found to be leaking.

To ensure a cost effective solution was achieved the incumbent
Contractor was requested to quote for the work, which amounts to
£23,943, which includes the benefit of having already set up site and the
necessary scaffolding, welfare facilities et cetera.

As a result, the existing budget will require up to an additional £15k to
complete the works. The total cost for the project, inclusive of the 15k
being requested, is £74,830

Incorporating this additional work will enable the terms of the sale to be
concluded and simultaneously terms for a new lease can be settled at
more favourable terms (circa. 50% reduction) for the council.

Decision Maker: Assistant Director for Technical Services

Decision published: 29/07/2021

Effective from: 26/07/2021

Lead officer: Chris Jenner


28/07/2021 - Appointment of Core Tree Ltd, IBD Advice Group Ltd and Mountain Perspective onto the Growth Hub Advisor Framework to deliver 1-2-1 tailored business support to Herefordshire based businesses up to 31 March, 2022 ref: 8094    Recommendations Approved

This commission relates to a package of business support and 1-2-1 tailored business advice to businesses of any size, trading for 6 months plus. The Department for Business, Energy and Industrial Strategy (BEIS) recognises the importance of 1-2-1 business advice in order to help businesses become more resilient, grow and increase productivity. This may include for example, business planning, accessing finance, innovation and the adoption of management best practice and use of technology.

An annual allocation is made to each Growth Hub from BEIS (via the Local Enterprise Partnership) to increase the capacity of Growth Hubs to offer 1-2-1 sessions with businesses. This year’s allocation is £54,000 and three advisors have been appointed via the council’s ProContract Procurement portal - with assistance from the Commercial Services Team.

Specialist support can include, but not limited to, support in the following areas: Legal, HR, Finance (including accountancy and accessing the different types of finance), Digital (supporting businesses to get on-line) and Sales and Marketing expertise to help businesses look at new ways to reach new customers/markets, streamline processes, support effectiveness of sales and help diversify offerings.

Direct 1-2-1 support is capped at two days (8 hour days) maximum per business. Advisors are then able to claim for up to a further two days admin time to support research, session preparation, report writing etc around the sessions. In total, the business will receive the equivalent of up to four days support.

The funding to support this package is to be spent by the end of March 2022. This contract will run from July 2021 – 31st March 2022 with the option to extend for a further 3 months - this will be subject to the council securing additional funds but the total value of the contract will not be above £75,000.


Decision Maker: Director of Economy and Place

Decision published: 29/07/2021

Effective from: 28/07/2021

Lead officer: Nick Webster


29/07/2021 - Empty Property Strategy for Herefordshire 2021-2024 ref: 8079    Recommendations Approved

To seek approval of the Empty Property Strategy for Herefordshire, for the purposes of the report an empty property is a residential dwelling as per information provided to the Empty Property Officer by Herefordshire Council’s Council Tax department.

 

Decision Maker: Cabinet member housing, regulatory services, and community safety

Decision published: 29/07/2021

Effective from: 05/08/2021

Decision:

 

That:

The Empty Property Strategy for Herefordshire, set out in appendix A, be approved.

Wards affected: (All Wards);

Lead officer: Sarah Woodhouse


25/06/2021 - Decision to prosecute an individual for an offence under section 117 of the Road Traffic Regulation Act 1984. Central Ward. 25.06.21 ref: 8093    Recommendations Approved

To prosecute the defendant for offences under the Road Traffic Regulation Act 1984, Section 117

Decision Maker: Acting Deputy Chief Executive

Decision published: 28/07/2021

Effective from: 25/06/2021

Lead officer: Andrew Lovegrove


29/06/2021 - Decision to prosecute an individual and his company for contravening The Consumer Protection from Unfair Trading Regulations 2008. Eign Hill. 29.06.21 ref: 8092    Recommendations Approved

To prosecute one defendant director and one defendant company for contravening the requirements of professional diligence under Regulations 3 & 8 of the Consumer Protection From Unfair Trading Regulations 2008

Decision Maker: Assistant Director for Regulatory, Environment and Waste Services

Decision published: 28/07/2021

Effective from: 29/06/2021

Lead officer: Marc Willimont


28/07/2021 - Review of Taxi and Private Hire Policy

Purpose of this policy is to set out the expectations of Herefordshire Council as the licencing authority in relation to matters connected to the taxi and private hire trade and to approve the reviewed and amended taxi and private hire policy.

Decision Maker: Council

Decision due date: 10/12/2021

Wards affected: (All Wards);

Lead officer: Claire Corfield

Notice of decision: 28/07/2021

Anticipated restriction: Open


28/07/2021 - Employment Land and Incubation Space (ELIS) - to approve the revised business case and the progression of any associated relevant Capital Project/s

To recommend that Cabinet approve a revised Employment Land and Incubation Space (ELIS) business case and approve the associated relevant capital project/s.

The Market Town Investment Plans (MTIP’s) for each of Herefordshire’s five market towns have suggested capital project/s.
From the information provided within those MTIP’s, the revised ELIS business case will recommend any relevant and viable capital projects for the capital budget line.

An outline Business Case for each viable capital project will be provided as appendices to the ELIS business case.

Cabinet to approve the revised ELIS business case and approve the relevant project/s continue to full business case with a potential spend from the Capital budget line


Decision Maker: Cabinet

Decision due date: 28/10/2021

Wards affected: Bromyard Bringsty; Bromyard West; Kington; Ledbury North; Ledbury South; Ledbury West; Leominster East; Leominster North & Rural; Leominster South; Leominster West; Ross East; Ross North; Ross West;

Lead officer: Tara Roche Schiavon

Notice of decision: 28/07/2021

Anticipated restriction: Open


28/07/2021 - Market Towns Investment Plans (MTIP's) - to approve the Investment Plans

To recommend that Cabinet approve the 5 Market Town Investment Plans for Kington, Ledbury, Leominster, Bromyard and Ross-on-Wye.
These investment plans have been developed by a Consultant working with Stakeholders including the Town Councils to identify a long term vision for the growth of the Herefordshire market towns.

Decision Maker: Cabinet

Decision due date: 28/10/2021

Wards affected: Bromyard Bringsty; Bromyard West; Kington; Ledbury North; Ledbury South; Ledbury West; Leominster East; Leominster North & Rural; Leominster South; Leominster West; Ross East; Ross North; Ross West;

Lead officer: Tara Roche Schiavon

Notice of decision: 28/07/2021

Anticipated restriction: Open


28/07/2021 - Adoption of the Dinedor neighbourhood plan and consequential updates to the countywide policies map ref: 8063    Recommendations Approved

 

To make the Dinedor neighbourhood development plan as part of the statutory development plan for Herefordshire and approve the consequential updates to the countywide policies maps.

 

To fulfil the legal duty to make /adopt the Dinedor neighbourhood development plan and update the countywide policies map as part of the statutory development plan for Herefordshire.

 

Decision Maker: Cabinet member finance and corporate services

Decision published: 28/07/2021

Effective from: 04/08/2021

Decision:

 

That:

a)    The Dinedor neighbourhood development plan is made as part of the statutory development plan for Herefordshire; and

b)   The required consequential changes are made to the countywide policies map.

 

Wards affected: Dinedor Hill;

Lead officer: Samantha Banks


28/07/2021 - Countywide approach to become a Sustainable Food Place

To agree to work in partnership with organisations across the county to implement the sustainable food places model.

Decision Maker: Health and wellbeing board

Decision due date: 18/10/2021

Wards affected: (All Wards);

Lead officer: Kristan Pritchard

Notice of decision: 28/07/2021

Anticipated restriction: Open


27/07/2021 - Whistleblowing policy review

To review the council’s whistleblowing policy.

Decision Maker: Audit and governance committee

Decision due date: 30/09/2021

Wards affected: (All Wards);

Lead officer: Claire Ward

Notice of decision: 27/07/2021

Anticipated restriction: Open


27/07/2021 - Leominster Heritage Action Zone

To approve expenditure and deliver activities as detailed in the Leominster Heritage Action Zone Delivery Plan

Decision Maker: Cabinet

Decision due date: 16/09/2021

Wards affected: Leominster East;

Lead officer: Robert Ewing

Notice of decision: 27/07/2021

Anticipated restriction: Open


27/07/2021 - Corporate Risk Register

To consider the status of the council’s Corporate Risk Register in order to monitor the effectiveness of risk management within the Performance Management Framework

Decision Maker: Audit and governance committee

Decision due date: 30/09/2021

Wards affected: (All Wards);

Lead officer: Paul Harris

Notice of decision: 27/07/2021

Anticipated restriction: Open


27/07/2021 - Corprate Risk Register

To consider the status of the council’s Corporate Risk Register in order to monitor the effectiveness of risk management within the Performance Management Framework

Decision Maker: Audit and governance committee

Decision due date: 24/11/2021

Wards affected: (All Wards);

Lead officer: Paul Harris

Notice of decision: 27/07/2021

Anticipated restriction: Open


27/07/2021 - Update on Internal Audit Recommendations

To review the progress of audit recommendations implementation

Decision Maker: Audit and governance committee

Decision due date: 24/11/2021

Wards affected: (All Wards);

Lead officer: Paul Harris

Notice of decision: 27/07/2021

Anticipated restriction: Open


05/07/2021 - Award of contract for office planning for Plough Lane and Elgar House ref: 8083    Recommendations Approved

In line with the contractual procedure rules a tender was issued to suppliers and responses were received on Wednesday 30 June 2021.
Following evaluation of the response from Portsdown Office Limited it is agreed that this meets all the requirements stated within the tender document and, based on the information provided, the supplier will be able to deliver the requirements.
The office planning work will enable Herefordshire Council to review the way the Plough Lane building has been used and how staff will want to use the building in future.
It will respond to changing work practices and the use of office space post-Covid.

Decision Maker: Assistant director Corporate Support

Decision published: 27/07/2021

Effective from: 05/07/2021

Lead officer: Natalia Silver


27/07/2021 - Approval of admission of Lincolnshire County Council to the shareholding of Hoople Limited ref: 8085    Recommendations Approved

To approve admitting Lincolnshire County Council as a 3% shareholder of Hoople Limited.

Hoople Limited (“Hoople”) has identified a commercial opportunity for the provision of a number of "back office" services including finance and payroll; HR administration, and customer service centre to Lincolnshire County Council through the Business World, providing resilience and increased knowledge.

Hoople is a company that benefits from the exemption under Regulation 12 of the Public Contracts Regulations 2015 (PCR). This exemption would facilitate a relatively straightforward contract enabling shareholders to trade directly with Hoople.  To allow Lincolnshire County Council to benefit from the services of Hoople, it is proposed that the existing shareholders pass a resolution granting authorisation to the Directors of Hoople for Lincolnshire County Council to be admitted as a new shareholder to the shareholding of Hoople. It is proposed that Lincolnshire County Council would have a 3% shareholding.

 

Decision Maker: Chief executive

Decision published: 27/07/2021

Effective from: 03/08/2021

Decision:

That:

a)    approval is given to admitting Lincolnshire County Council as a 3% shareholder of Hoople.

b)    The s151 Officer or the Solicitor to the Council are authorised to take all operational decisions with regard to admission of Lincolnshire County Council to the shareholding of Hoople.

 

Wards affected: (All Wards);

Lead officer: Alice McAlpine


20/07/2021 - To agree to fund Herefordshire’s new youth employment hub until March 2022 and provide additional support for those young people most at risk of becoming NEET ref: 8082    Recommendations Approved

Youth Employment Hub background
Young people’s prospects in the labour market is a cause for concern, they are
amongst those most affected by the COVID-19 pandemic. There is a significant
increase in youth unemployment in Herefordshire. The number of 16 to 24 year
olds claiming universal credit in March 2021 was 895; 116% higher than in March
2020.
It will be harder for young people who may lack skills, confidence or experience.
The risk that young people who were socially excluded before Covid-19 become
even more socially isolated. Many young people are unsure about their future.
The government has announced through its Plan for Jobs strategy a range of
supporting interventions, including the Kickstart Scheme and dedicated youth
employability coaches aimed at young people aged 16-24 claiming Universal
Credit.
The success of these interventions is dependent on the ability to engage with
young people. Without access to appropriate physical space there is a risk of
disengagement. Being Not in Education, Employment or Training (NEET) is linked
to poorer health and employment outcomes for decades.
NEET Prevention work background
Year 11 pupils with Social, Emotional and Mental Health (SEMH) needs are highly
vulnerable and at greater risk of becoming NEET (not in education, employment
or training) during the transition from school to Post 16 Education. The outbreak
of the Covid-19 virus has disrupted two consecutive academic years, significantly
increasing this risk and vulnerability. It has had an impact on delivering the
intensity and individualised level of required support for these young people.
Current year 11 SEMH students are therefore now at an even higher risk of
becoming NEET.
The latest national published statistics for the proportion of 16 and 17 year olds
recorded as NEET is the average of December 2019. January 2020 and February
2020. For England this was 2.7% and Herefordshire was 2.9%, 0.2% above the
national average. The average combined percentage of NEET and not known for
Herefordshire was 9.2%. At the time of writing the 2021 national data has not
been published.
Current Herefordshire NEET recorded statistic for June 2021 is 4.1% 153 young
people 0.4% higher than June 2020 (3.7%, 132 young people). Of this cohort, 49%
(75 young people) have been identified has having an additional need.
Monitoring of the NEET cohort suggests there is an over representation of young
people who were considered to have SEMH needs .previously attending a pupil
referral unit, special school for children with SEMH or other young people in
mainstream schools with identified SEMH needs.
The Learning and Work Institute’s NEET prevention what works report 2020,
states that approaches that include flexible and tailored support are proven to be
particularly effective in acting as a mechanism for positive outcomes across
attainment and employment, progress and engagement for at risk young people.

Decision Maker: Acting Deputy Chief Executive

Decision published: 26/07/2021

Effective from: 20/07/2021

Lead officer: Andrew Lovegrove


19/07/2021 - Decision to spend from the Property Services Estates Capital Works Programme to upgrade the main entrance doors at Ross-on-Wye Library ref: 8078    Recommendations Approved

The doors are routinely inspected by the Council’s Contractor through their supply chain. The last such service inspection identified issues with
these doors.

The latest condition survey called for replacement of the damaged / defective double door sets.

Bolton Gate Services have been identified as the bidder representing best value for money following a competitive tender and assessment process in accordance with Council procurement procedures. Quotations were invited from three prospective companies and one returned a valid quotation for consideration.

The work to be awarded to Bolton Gate Services at a cost of £8,884.50 out of the £25,000 capital budget.


Decision Maker: Assistant Director for Technical Services

Decision published: 26/07/2021

Effective from: 19/07/2021

Lead officer: Chris Jenner


23/07/2021 - Proposed Public Path Diversion Order Footpaths CL76 (Part) and CL79 (Part) in the Parish of Clifford.. ref: 8077    Recommendations Approved

A public path diversion order, for definitive footpaths CL76 and CL79 in the parish of Clifford, is made in accordance with section 119 of the Highways Act 1980 as shown in the draft order and plan D522 in the Appendix 1 to this report; and

In the event that there are no unwithdrawn objections to the formal advertising of the order, it is then confirmed as satisfying the criteria in sub section (6) of the above section, for such confirmation.

If sustained objections are received, the matter can be passed to the Secretary of State for a decision.

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 26/07/2021

Effective from: 23/07/2021

Lead officer: Mairead Lane


23/07/2021 - Education and Skills Funding Agency (ESFA) Adult Education Budget and 16-19 Funding Contract for the Academic Year 2021/2022 ref: 8080    Recommendations Approved

Acceptance of the Secretary of State for Education acting through
the Education and Skills Funding Agency (ESFA) Conditions of Funding Grant for the funding year 1 August 2021 to 31 July 2022 for the following:

• £538,652 for the delivery of adult and community learning
• £87,175.00 on behalf of the maintained school sixth form of Earl Mortimer College and Sixth Form Centre and £2,253 on behalf of Westfield School for bursary support

Decision Maker: Director of Children and Families

Decision published: 26/07/2021

Effective from: 23/07/2021

Lead officer: Catherine Knowles


22/07/2021 - To approve the appointment of MESH Construction Consultancy Ltd to undertake feasibility studies to increase primary and secondary school capacity. ref: 8081    Recommendations Approved

To award a contract to MESH Construction Consultancy Ltd (MESH) following a successful tendering exercise to undertake the approved feasibility studies at identified primary schools and secondary schools. The appointment to be based on an initial cost of £115,000 plus associated surveys, contingency, statutory and professional fees. A total cost not exceeding £400k.

To delegate authority to the project manager to authorise spend and manage budget up to the value of £400k for the services described above.

Decision Maker: Assistant Director Education, Development and Skills

Decision published: 26/07/2021

Effective from: 22/07/2021

Lead officer: Ceri Morgan