Decisions

Decisions

15/07/2024 - Public rights of way - Environment and Sustainability Scrutiny Committee

Public Rights of Way and Greenway Policy
o Understand the size of the network of public rights of way in Herefordshire
o Account for the current state of repair of the network
o Explore the current and proposed models of management and operational delivery, including the role of public path partnership and the Herefordshire Local Access Forum.

Decision Maker: Environment and Sustainability Scrutiny Committee

Decision due date: 22/07/2024

Wards affected: (All Wards);

Lead officer: Bruce Evans

Notice of decision: 15/07/2024

Anticipated restriction: Open


12/07/2024 - Hereford Museum and Art Gallery progress update and recommendations

Decision Maker: Cabinet member community services and assets

Decision due date: 26/09/2024

Wards affected: Central;

Lead officer: Roger Allonby, Damian Etheraads

Notice of decision: 07/06/2024


12/07/2024 - Children and Young People's Workforce Strategy

To approve the children and young people's workforce strategy

Decision Maker: Cabinet member children and young people

Decision due date: 08/08/2024

Wards affected: (All Wards);

Lead officer: Caroline Marshall, Debbie Thompson, Danielle Pyemont

Notice of decision: 11/10/2023

Anticipated restriction: Open


23/05/2024 - Decision to award contract and approve the expenditure of up to £85,747 for the Roof works at Ewyas Harold School, Herefordshire. ref: 10217    Recommendations Approved

Decision Maker: Service Director - Education, Skills and Learning

Decision published: 11/07/2024

Effective from: 23/05/2024

Decision:

Award a contract to Central Roofing & Building Services Ltd for the Roof works at Ewyas Harold Primary School, Herefordshire, following a successful tender on the Council’s procurement portal.

Approve the expenditure of up to £76,219 for the works, which includes a contingency of up to £6,929.

Approve the expenditure of up to £9,527.38 for internal and external professional fees.

Responsibility for monitoring the programme to be carried out by the Capital Senior Project Manager within the spend budget.

Lead officer: Annie Ahearne


03/07/2024 - Granting a Lease to pre-school provider at Orleton CE Primary School ref: 10216    Recommendations Approved

Decision Maker: Commercial and Investment Manager

Decision published: 11/07/2024

Effective from: 03/07/2024

Decision:

The pre-school is an external provider and has been occupying a surplus mobile classroom for a number of years under a licence.

The agreement has being updated and is to be replaced with a new lease for 5 years.

Lead officer: Michelle Chadd


08/07/2024 - Enter into a Licence to Occupy with Citizen Housing for office space at Whitecross Hub. ref: 10215    Recommendations Approved

Decision Maker: Senior Estate Manager

Decision published: 11/07/2024

Effective from: 08/07/2024

Decision:

Housing Solutions team identified that office space is required at Whitecross Hub for Council employed workers.

The licence was negotiated by Community Wellbeing team.

Lead officer: Michelle Chadd


26/06/2024 - Grant Leases/Licences relating to The Installation, Connection and Operation of EV Charging Points at Multiple Locations ref: 10214    Recommendations Approved

Decision Maker: Commercial and Investment Manager

Decision published: 11/07/2024

Effective from: 26/06/2024

Decision:

A concession contract is in place with an EV charging point provider to install and operate EV Charging points at various Herefordshire Council owned locations.

The above locations identified in the concession contract as a location for the EV charging points.

The charging point provider has requested to commence installation of the charging points.

Lead officer: Michelle Chadd


25/06/2024 - Award of Funding from the Household Support Fund to the Local Welfare Provision Service to run an open application process for emergency support. ref: 10213    Recommendations Approved

Decision Maker: Director of Resources and Assurance

Decision published: 11/07/2024

Effective from: 25/06/2024

Decision:

Herefordshire Council has received an allocation of £1,329,601.78 from the Department for Work and Pensions (DWP) under the Household Support Fund.

Part of the funding criteria states that an open application process must be available for all residents within the county to apply. The expectation is that it should be used to support households in the most need; particularly those who may not be eligible for other support the government has made available but who are nevertheless struggling due to the increased cost of living.

The council already operates an application scheme for people requiring support in an emergency through its Local Welfare Provision (LWP) service. Utilising this funding enables the LWP service and eligibility criteria for emergency support to be enhanced, by providing additional staff resources to assess and administer applications and distribute the voucher payments.

The attached policy provides the local eligibility framework for emergency support to meet crucial needs of a person or household experiencing financial hardship resulting in them struggling to feed themselves or their family, heat their home, or pay for other essential living costs.

Lead officer: Laura Matthews


25/06/2024 - Decision to provide up to £35k of the Household Support Fund to deliver the high energy medical equipment scheme ref: 10212    Recommendations Approved

Decision Maker: Director of Resources and Assurance

Decision published: 11/07/2024

Effective from: 25/06/2024

Decision:

Herefordshire Council has received an allocation of £1,329,601.78 from the Department for Work and Pensions (DWP) under the Household Support Fund.

In line with DWP guidance most of the funding should be earmarked to support those most in need and affected by the recent cost of living crisis. The decision to support vulnerable people with medical conditions that are facing fuel poverty would meet the recommended guidance.
Individuals with medical equipment that typically consumes high amounts of energy are at greater risk of experiencing fuel poverty due to increased bills during the winter months.

Individuals can make a self-referral or be referred by a professional body in order to be considered for the one-off £250 payment. Payment will be made within a 14 day from the referral being received. This scheme has the potential to benefit up to 140 households. Further information on the scheme is provided within the policy (Appendix A).

Lead officer: Laura Matthews


25/06/2024 - Decision to provide up to £30k of the Household Support Fund to deliver support for families with children 0 to 5yrs old ref: 10211    Recommendations Approved

Decision Maker: Director of Resources and Assurance

Decision published: 11/07/2024

Effective from: 25/06/2024

Decision:

Herefordshire Council has received an allocation of £1,329,601.78 from the Department for Work and Pensions (DWP) under the Household Support Fund. In line with DWP guidance most of the funding should be earmarked to support families with children and pensioner households who would otherwise struggle with energy, food and energy bills as well as other essential costs. The decision to support families with children between the ages of 0 to 5yrs old would meet the recommended guidance. Families will be identified via referrals through Children’s Centre, Health Visitors, Midwives, Nurseries/ Early Years settings, schools and Third Party Organisations (that are funded through the HSF). This is to ensure that the most in need are best placed to be in receipt of the funding. The support provided would be a one of payment of £75 that could potentially benefit up to 240 households. Within the £30k funding Citizens Advice would receive £12,000 to provide support and assistance to parents with their finances in order to ensure they are receiving all the benefits they are entitled to.

Lead officer: Laura Matthews


25/06/2024 - Decision to support families with children entitled to free school meals by providing a food vouchers during the Summer Holiday period ref: 10210    Recommendations Approved

Decision Maker: Director of Resources and Assurance

Decision published: 11/07/2024

Effective from: 25/06/2024

Decision:

The free school meal system is an important component of the support that is provided to low-income families. Providing vouchers in the school holidays for children entitled to free school meals is an extension to this support and will benefit over 4,694 children. Through this proposal, primary and secondary aged school pupils who are eligible for benefits related free school meals will receive a food voucher of £90 for the Summer Holiday period.

Herefordshire Council has received an allocation of £1,329,601.78 from the Department of Works and Pensions under the Household Support Fund. The expectation is that the funding should be used primarily to support households in the most need, particularly those including children and pensioners who would otherwise struggle with energy, food and water bills as well as other essential costs.

By utilising the funding from government, this will have a positive impact on low income families and child poverty by minimising the debt burden on those that struggle to pay essential bills.


Lead officer: Laura Matthews


10/07/2024 - To approve the proposal to add a governor run nursery at Peterchurch Primary School from 1 September 2024 ref: 10209    Recommendations Approved

Decision Maker: Officer Decisions - Children and Young People

Decision published: 11/07/2024

Effective from: 10/07/2024

Decision:

Approve the addition of a governor run nursery at Peterchurch Primary school

Lead officer: Annie Ahearne


26/06/2024 - Record of Officer Decision for Safer Streets 5 ref: 10208    Recommendations Approved

Decision Maker: Service Director - Economy and Regulatory

Decision published: 11/07/2024

Effective from: 26/06/2024

Decision:

To approve spend for Safer Streets 5 up to a maximum value of £164,982 to install CCTV and upgrade street lighting in areas identified within Leominster and Ross-On-Wye.
Provision for the spend is related directly to the cabinet report listed above and there will be a contribution from Leominster Town Council and Ross Town Council(subject to approval) to carry out specific CCTV works in conjunction with the Safer Streets 5 project costs.

Financial Breakdown
The Police and Crime Commissioner for West Mercia Police- £149,982
Leominster Town Council- £4,500
Ross Town Council- £10,500

The completion date for the project is scheduled for 31 March 2025. A
detailed Programme plan will be shared with West Mercia Police to
confirm delivery.
Authority is delegated to the Senior Project Manager from the
Service Director – Economy & Growth to act as spend manager for the project.

Lead officer: Katie Ainsworth


10/07/2024 - Addition of Capital Budget to provide an Acquisition Fund for Housing Provision

To recommend to Council for approval the addition of a £5m capital budget to enable delivery of housing provision.

Decision Maker: Cabinet

Decision due date: 18/07/2024

Wards affected: (All Wards);

Lead officer: Karen Morris

Notice of decision: 10/07/2024

This decision will be taken under urgency procedures.

Reason for urgency:
Delaying the decision would not be in the public interest as delaying the decision limits the Council's ability to react as needed to purchase housing or land.

Anticipated restriction: Open


10/07/2024 - Addition of Capital Budget to provide an Acquisition Fund for Housing Provision

To recommend to Council for approval the addition of a £5m capital budget to enable delivery of housing provision.

Decision Maker: Council

Decision due date: 26/07/2024

Wards affected: (All Wards);

Lead officer: Karen Morris

Notice of decision: 10/07/2024

This decision will be taken under urgency procedures.

Reason for urgency:
Delaying the decision would not be in the public interest as delaying the decision limits the Council's ability to react as needed to purchase housing or land.

Anticipated restriction: Open


10/07/2024 - Internal Audit Update Report Quarter 2 2024/25

To update members on the progress of internal audit work and to bring to their attention any key internal control issues arising from work recently completed.

To assure the committee that action is being taken on risk related issues identified by internal audit. This is monitored through acceptance of agreed management actions and progress updates in implementing the action plans. In addition, occasions where audit actions not accepted by management are documented if it is considered that the course of action proposed by management presents a risk in terms of the effectiveness of or compliance with the council’s control environment.

Decision Maker: Audit and Governance Committee

Decision due date: 23/07/2024

Wards affected: (All Wards);

Lead officer: Rachael Hart, Judith Tranmer

Notice of decision: 10/07/2024

Anticipated restriction: Open


27/06/2024 - To extend the existing blue badge and concessionary travel pass assessment service contract ref: 10207    Recommendations Approved

Decision Maker: Corporate Director - Community Wellbeing

Decision published: 09/07/2024

Effective from: 27/06/2024

Decision:

To approve a two year extension of the current expert assessor service for blue badges and disabled concessionary travel services contract with NRS Healthcare from 1 July 2024 to 30 June 2026.

Lead officer: Sharon Amery


09/07/2024 - Designation on s151 Officer and Salary for Director of Finance Post

To approve employment panel’s recommendations for the the salary for the new post of Director of Finance and the designation of the post as the statutory s151 officer.

Decision Maker: Council

Decision due date: 26/07/2024

Wards affected: (All Wards);

Lead officer: Tracey Sampson

Notice of decision: 09/07/2024

Anticipated restriction: Open


05/07/2024 - Work Programme

To agree a programme of work for the committee.

Decision Maker: Connected Communities Scrutiny Committee

Decision due date: 10/07/2024

Wards affected: (All Wards);

Lead officer: Danial Webb

Notice of decision: 05/07/2024

Anticipated restriction: Open


05/07/2024 - New Lease Edgar Street Football Ground ref: 10200    Recommendations Approved

To agree the terms for a new lease to Hereford Football Club in respect of the Edgar Street Football Ground.

Decision Maker: Cabinet member community services and assets

Decision published: 05/07/2024

Effective from: 12/07/2024

Decision:

That:

 

a)    A new lease for a term of forty years is granted from 1 August 2030 surrender of part of the existing lease and short term lease at the northern end of the site, in accordance with the agreed key terms in Appendix 2;

b)    Finalisation of the heads of terms for the new lease, interim arrangements and all operational decisions relating to the above recommendations be delegated to the Director for Economy and Environment in consultation with the cabinet member for community and assets

 

Wards affected: Widemarsh;

Lead officer: Helen Beale


05/07/2024 - Gambling Act 2005 - Statement of Gambling Licensing Policy 2024 – 2027 ref: 10186    Recommendations Approved

To seek Cabinet Member approval for the Gambling Policy for onward consideration and approval  by full Council.

Decision Maker: Cabinet member roads and regulatory services

Decision published: 05/07/2024

Effective from: 05/07/2024

Decision:

That:

The policy as presented should be recommend to full council for approval (appendix 1 )

 


Wards affected: (All Wards);

Lead officer: Fred Spriggs


05/07/2024 - Student Accommodation Update and Recommendations

To update Cabinet Member on the progress and budget for the project

Decision Maker: Cabinet member community services and assets

Decision due date: 26/09/2024

Wards affected: College; Widemarsh;

Lead officer: Joni Hughes

Notice of decision: 05/07/2024

Anticipated restriction: Open


01/07/2024 - To enter into a lease agreement for the letting of Widemarsh Common Pavilion ref: 10206    Recommendations Approved

Decision Maker: Commercial and Investment Manager

Decision published: 04/07/2024

Effective from: 01/07/2024

Decision:

- Widemarsh Pavilion’s previous tenant vacated the building at the end of April, the property was subsequently advertised on Herefordshire Council’s ‘property to let’ page and interested parties were given the opportunity to express interest.

- It is important to find a tenant for the property to ensure that it does not fall into further disrepair and is the target for vandals.

- The Lease has been offered to the tenant that accepted the draft heads of terms without amending.

- Proposed use will be of future benefit and accessible to the youth of Herefordshire.

- The prospective tenant is committing to investing in the property to ensure that the asset is bettered.

Lead officer: Michelle Chadd


26/06/2024 - Blackmarston School - grant of Academy Lease and Commercial Transfer Agreement to The Accordia Academies Trust ref: 10204    Recommendations Approved

Decision Maker: Senior Estate Manager

Decision published: 04/07/2024

Effective from: 26/06/2024

Decision:

• Grant of 125 year lease (contracted out of L&T Act 1954) of the school and grounds

• Commercial Transfer Agreement (CTA) and TUPE of staff

• Tenant will be responsible for all repairs and insurance

• The council’s fees in the matter will not be met by the Trust as this is an Academy Order made further to section 4(A1) of the Academies Act 2010

• Proposed conversion date 1st November 2024

Lead officer: Michelle Chadd


20/06/2024 - License in respect of Unit 42, 3 The Atrium, Maylord Orchards Centre, Hereford ref: 10203    Recommendations Approved

Decision Maker: Commercial and Investment Manager

Decision published: 04/07/2024

Effective from: 20/06/2024

Decision:

1. The tenant has negotiated a deal to take the currently vacant, Unit 42 Maylord Orchards Centre on a short term license agreement.

2. The Centre comprises multiple units, some of which have been vacant for some time and it is important that occupation levels are maximised so that the holding costs incurred by the Council are mitigated.

3. The Terms agreed leave the Tenant responsible for payment of the rent, landlord Service Charge, business rates, insurance, utilities and internal repairs.

4. The license aligns with the Management Plan January 2024 in respect of short term lettings.

Lead officer: Michelle Chadd


02/07/2024 - License in respect of 49A Widemarsh Street, Hereford ref: 10202    Recommendations Approved

Decision Maker: Commercial and Investment Manager

Decision published: 04/07/2024

Effective from: 02/07/2024

Decision:

1. The tenant has negotiated a deal to take the currently vacant, 49A Widemarsh Street a license agreement.

2. The property has been vacant for some time and it is important that occupation levels are maximised so that the holding costs incurred by the Council are mitigated.

3. The Terms agreed leave the Tenant responsible for payment of the rent, landlord Service Charge, business rates, insurance, utilities and internal repairs.

Lead officer: Michelle Chadd


03/07/2024 - 2023/24 Financial Statement Audit Progress

To report progress on the external audit of the council's 2023/24 financial statements.

Decision Maker: Audit and Governance Committee

Decision due date: 23/07/2024

Wards affected: (All Wards);

Lead officer: Judith Tranmer

Notice of decision: 03/07/2024

Anticipated restriction: Open


03/07/2024 - Families Commission Update

To provide an update on the Families Commission report recommendations.

Decision Maker: Children and Young People Scrutiny Committee

Decision due date: 30/07/2024

Wards affected: (All Wards);

Lead officer: Maxine David, Caroline Marshall, Tina Russell

Notice of decision: 03/07/2024

Anticipated restriction: Open


03/07/2024 - Public Realm Future Operating Model working group terms of reference

To provide terms of reference for a proposed working group of the committee to scrutinise a proposed future operating model for public realm services.

Decision Maker: Connected Communities Scrutiny Committee

Decision due date: 10/07/2024

Wards affected: (All Wards);

Lead officer: Danial Webb

Notice of decision: 03/07/2024

Anticipated restriction: Open


03/07/2024 - Q1 Performance Report

Note and approve the quarterly performance report

Decision Maker: Cabinet

Decision due date: 26/09/2024

Wards affected: (All Wards);

Lead officer: Jessica Karia

Notice of decision: 03/07/2024

Anticipated restriction: Open


03/07/2024 - Appointment of Director of Finance

To agree the appointment of the Director of Finance on a secondment basis and to recommend a salary for the role to full council.

Decision Maker: Employment Panel

Decision due date: 18/07/2024

Wards affected: (All Wards);

Lead officer: Tracey Sampson

Notice of decision: 03/07/2024

Anticipated restriction: Fully exempt  - view reasons

Explanation of anticipated restriction:
Information related to an individual


03/06/2024 - To re-commission the technology enabled care and call monitoring service in Herefordshire

To approve the re-commissioning of the county's technology enabled care and proactive / reactive call monitoring service, which supports residents to live safely and independently in their own homes and communities for longer

Decision Maker: Cabinet member adults, health and wellbeing

Decision due date: 26/09/2024

Wards affected: (All Wards);

Lead officer: Sharon Amery

Notice of decision: 31/05/2024

Anticipated restriction: Open


03/06/2024 - To re-commission the Integrated Community Equipment Service (ICES) in Herefordshire

To approve the re-commissioning of the county's Integrated Community Equipment Service (ICES), which supports residents to live safely and independently in their own homes and communities for longer

Decision Maker: Cabinet

Decision due date: 26/09/2024

Wards affected: (All Wards);

Lead officer: Sharon Amery

Notice of decision: 31/05/2024

Anticipated restriction: Open


22/05/2024 - High Needs Capital Grant: Purchase of a building for Herefordshire’s Pupil Referral Unit

To approve the spend from the High Needs Grant to purchase a suitable building, to relocate on to one site, Herefordshire’s Pupil Referral Unit

Decision Maker: Cabinet member community services and assets

Decision due date: 25/07/2024

Wards affected: (All Wards);

Lead officer: Hilary Jones, Caroline Marshall, Quentin Mee

Notice of decision: 22/05/2024

Anticipated restriction: Open


25/04/2024 - Schools Accessibility Works

To approve the proposed expenditure of capital grants for schools building, maintenance and
accessibility improvement works

Decision Maker: Cabinet member community services and assets

Decision due date: 08/08/2024

Wards affected: (All Wards);

Lead officer: Karen Amos, Quentin Mee

Notice of decision: 25/04/2024

Anticipated restriction: Open


03/04/2024 - Children and Young persons’ Improvement Plan – progress update

To provide a progress update in respect of the Children and Young persons’ Improvement Plan

Decision Maker: Cabinet

Decision due date: 26/09/2024

Wards affected: (All Wards);

Lead officer: Victoria Gibbs, Rachel Gillott, Bart Popelier

Notice of decision: 03/04/2024

Anticipated restriction: Open


28/03/2024 - Herefordshire All Age Carers Strategy 2024-2029 (previously known as 'All Age Carers Strategy')

The purpose of this report is to seek approval of the Herefordshire All Age Carers Strategy 2024-2029

Decision Maker: Cabinet

Decision due date: 18/07/2024

Wards affected: (All Wards);

Lead officer: John Burgess

Notice of decision: 28/03/2024

Anticipated restriction: Open


23/02/2024 - To approve the Hoople Ltd Service Level Agreement for 2024/25

The report will describe the services that Hoople Ltd are commissioned to deliver with an agreed budget and seek authority to enter into contract with Hoople including authoriation of the SLA for 2024/2025 financial year. It will also authroise a performance framework that will be monitored over the duration of the contract

Decision Maker: Cabinet member finance and corporate services

Decision due date: 25/07/2024

Wards affected: (All Wards);

Lead officer: Joni Hughes

Notice of decision: 23/02/2024

Anticipated restriction: Open


12/01/2024 - To agree a long term lease with a city centre tenant

To agree a long term lease with a city centre tenant

Decision Maker: Cabinet

Decision due date: 24/10/2024

Wards affected: Bobblestock;

Lead officer: Helen Beale

Notice of decision: 12/01/2024

Anticipated restriction: Fully exempt  - view reasons

Explanation of anticipated restriction:
This is a commercial transaction and the terms including the tenants name should remain exempt until the decision has been made.


16/10/2023 - Corporate Parenting Strategy

To approve the corporate parenting strategy

Decision Maker: Cabinet

Decision due date: 26/09/2024

Wards affected: (All Wards);

Lead officer: Caroline Marshall, Julie Mepham

Notice of decision: 16/10/2023

Anticipated restriction: Open


11/08/2023 - 24/25 Winter Service

To seek approval for the arrangements being made for the provision of winter service during the period of 2023 through to 2024 season, as set out in the Winter Service Plan.

The Winter Service Plan continues to build on existing best practice and the findings of reviews that have taken place both locally and nationally. Herefordshire Council will continue to meet its duties towards the maintenance of the highway network in full and by working in partnership with Herefordshire’s communities, wherever practicable, enhance the county’s resilience to the impact of prolonged or severe winter weather.

Decision Maker: Cabinet member roads and regulatory services

Decision due date: 22/08/2024

Wards affected: (All Wards);

Lead officer: Bruce Evans

Notice of decision: 11/08/2023

Anticipated restriction: Open


03/08/2023 - Hereford Public Art Strategy

To approve a public art strategy for Hereford city centre

Decision Maker: Cabinet member transport and infrastructure

Decision due date: 06/09/2024

Wards affected: Central; Greyfriars; Widemarsh;

Lead officer: Sarah Lee

Notice of decision: 03/08/2023

Anticipated restriction: Open


03/08/2023 - Herefordshire and Worcestershire Group Training Association Ltd (HWGTA) Investment Partnership Model

To develop a business case outlining options for a preferred investment model and;

to approve the preferred investment model option for the HWGTA Ltd and Herefordshire Council partnership to enable the development of a vocational centre of excellence on Skylon Park.

Decision Maker: Cabinet

Decision due date: 24/10/2024

Wards affected: Dinedor Hill;

Lead officer: Joni Hughes, Gabriela Singh

Notice of decision: 03/08/2023

Anticipated restriction: Open


08/06/2023 - New care facility

To consider and agree the business case to invest in and develop the council’s own care facility in Herefordshire to meet future demand

Decision Maker: Cabinet

Decision due date: 23/01/2025

Lead officer: Hilary Hall, Hayley Doyle

Notice of decision: 08/06/2023