Decisions

Decisions

30/05/2024 - Section 278 Agreement for Site off the Full Pitcher, Ledbury for Connexus Housing Limited. ref: 10151    Recommendations Approved

Decision Maker: Officer Decisions - Economy and Enviroment

Decision published: 30/05/2024

Effective from: 30/05/2024

Decision:

For the Section 278 Agreement for off site works at the Full Pitcher roundabout for the development behind the Full Pitcher by Connexus Housing to be signed and sealed by an authorised officer on behalf of Herefordshire Council.

To secure adopted publicly maintained highway works constructed to the proper standards for the benefit of the community.

Lead officer: Fiona Miles


28/05/2024 - Section 278 Agreement for Surfacing Works on the U92400, adjacent to Quarry at Leinthall Earls for Breedon Trading Limited. ref: 10150    Recommendations Approved

Decision Maker: Officer Decisions - Economy and Enviroment

Decision published: 30/05/2024

Effective from: 28/05/2024

Decision:

For the Section 278 Agreement Surfacing Works on the U92400 adjacent to Quarry at Leinthall Earls for Breedon Trading Limited to be signed and sealed by an authorised officer on behalf of Herefordshire Council.

To secure adopted publicly maintained highway works constructed to the proper standards for the benefit of the community.

Lead officer: Fiona Miles


08/01/2024 - Decision to accept the Department for Work and Pensions/Job Centre Plus (DWP) grant for the Youth Employment Hub ref: 10149    Recommendations Approved

Decision Maker: Corporate Director - Children & Young People

Decision published: 30/05/2024

Effective from: 08/01/2024

Decision:

Acceptance of the DWP grant of £99,664.72 for the period 1 February 2024 to 31 January 2025 to match fund the creation of a Youth Employment Hub (YEH) in Herefordshire. The DWP grant will fund the YEH Youth Employment Hub Co-ordinator and a Careers and Employment Advisor.

Lead officer: Michelle Price


30/04/2024 - To confirm Tree Preservation Order 682 Cotts Lane - Lugwardine ref: 10148    Recommendations Approved

Decision Maker: Officer Decisions - Economy and Enviroment

Decision published: 30/05/2024

Effective from: 30/04/2024

Decision:

To confirm a provisional TPO

Lead officer: Ruth Jackson


25/04/2024 - To confirm Tree Preservation Order 680 Penyard House – Weston-Under-Penyard ref: 10147    Recommendations Approved

Decision Maker: Officer Decisions - Economy and Enviroment

Decision published: 30/05/2024

Effective from: 25/04/2024

Decision:

To confirm the TPO subject to modifications; changing the Area classification to Individual trees and tree Group classification.

Lead officer: Ruth Jackson


30/04/2024 - To make a provisional Tree Preservation Order (TPO 688) 22 Walney Lane Hereford ref: 10146    Recommendations Approved

Decision Maker: Officer Decisions - Economy and Enviroment

Decision published: 30/05/2024

Effective from: 30/04/2024

Decision:

To serve a provisional TPO

Lead officer: Ruth Jackson


30/04/2024 - To serve a provisional Tree Preservation Order (TPO687) New Street Ledbury ref: 10145    Recommendations Approved

Decision Maker: Officer Decisions - Economy and Enviroment

Decision published: 30/05/2024

Effective from: 30/04/2024

Decision:

To serve a provisional TPO

Lead officer: Ruth Jackson


21/03/2024 - To serve a provisional Tree Preservation Order (TPO686) 26 Burgess St Leominster ref: 10144    Recommendations Approved

Decision Maker: Officer Decisions - Economy and Enviroment

Decision published: 30/05/2024

Effective from: 21/03/2024

Decision:

To serve a provisional TPO

Lead officer: Ruth Jackson


23/05/2024 - Wellington Primary School - grant of Academy Lease and Commercial Transfer Agreement to The Fern Multi-Academy Trust ref: 10143    Recommendations Approved

Decision Maker: Strategic Assets Delivery Director

Decision published: 30/05/2024

Effective from: 23/05/2024

Decision:

Wellington Primary School - grant of Academy Lease and Commercial Transfer Agreement to The Fern Multi-Academy Trust

Lead officer: Rachel Fletcher


23/05/2024 - Hereford St Martin’s Primary School - grant of Academy Lease and Commercial Transfer Agreement to The Fern Multi-Academy Trust ref: 10142    Recommendations Approved

Decision Maker: Strategic Assets Delivery Director

Decision published: 30/05/2024

Effective from: 23/05/2024

Decision:

Hereford St Martin’s Primary School - grant of Academy Lease and Commercial Transfer Agreement to The Fern Multi-Academy Trust

Lead officer: Rachel Fletcher


30/05/2024 - Hereford Marlbrook Primary School - grant of Academy Lease and Commercial Transfer Agreement to The Fern Multi-Academy Trust ref: 10141    Recommendations Approved

Decision Maker: Strategic Assets Delivery Director

Decision published: 30/05/2024

Effective from: 30/05/2024

Decision:

Hereford Marlbrook Primary School - grant of Academy Lease and Commercial Transfer Agreement to The Fern Multi-Academy Trust

Lead officer: Rachel Fletcher


24/05/2024 - Agreement for the letting of a short-term pop-up shop at Maylord Orchards Centre, Hereford ref: 10140    Recommendations Approved

Decision Maker: Strategic Assets Delivery Director

Decision published: 30/05/2024

Effective from: 24/05/2024

Decision:

To grant a short-term pop-up licence to an established market stall trader who wishes to trial a shop ahead of deciding whether he wants to progress to a longer term lease of retail premises at Maylord Orchards Centre

Lead officer: Rachel Fletcher


22/05/2024 - Under the Electronic Communications Code, serve notice to quit to telecommunication providers whose cells are located on the southern floodlight towers at Hereford FC, Edgar Street ref: 10139    Recommendations Approved

Decision Maker: Strategic Assets Delivery Director

Decision published: 30/05/2024

Effective from: 22/05/2024

Decision:

erve notice to quit to telecommunication providers at Edgar Street southern floodlight towers under the Electronic Communications Code.

Lead officer: Rachel Fletcher


17/04/2024 - Authorisation to spend designated funding from the Winter Resilience budget ref: 10138    Recommendations Approved

Decision Maker: Service Director – Environment , Highways, & Waste

Decision published: 30/05/2024

Effective from: 17/04/2024

Decision:

Approve the expenditure of £599,849 to Econ Engineering Ltd for the purchase of four road gritters as follows:
6m³ capacity 4 x 4 chassis x 2off
9m³ capacity 6 x 6 chassis x 1off
9m³ capacity 6 x 4 chassis x 1 off
Including four Five Point Camera Systems, delivery of vehicles to Herefordshire and first registration.
The contract period is for 2 years with an option to purchase up to one more vehicles with similar specification during the contract term.

Lead officer: Laurence Butterworth


09/04/2024 - Decision to appoint Mather & Co Ltd. Exhibition design consultant for the delivery phase (RIBA 4-6) of the Hereford Museum and Art Gallery redevelopment project ref: 10137    Recommendations Approved

Decision Maker: Corporate Director - Community Wellbeing

Decision published: 29/05/2024

Effective from: 09/04/2024

Decision:

Following a full open tender process Mather & Co. have been appointed as the design consultant for the delivery phase (RIBA 4-6) of the Hereford Museum and Art Gallery redevelopment project:

• To work with the council’s project team, museum service and architectural design team to review the existing RIBA stage 3 Interpretation Plan.
• To work with the council’s project team, museum service, architectural design team, consultants and contractors to develop and deliver the technical 2D and 3D exhibition and interpretation design for the galleries, display areas, retail space, Woolhope Room, events and education space and ancillary spaces from RIBA stages 4-6.
• To work alongside the museum service to reach communities and partners to include their views in the development and draw from co-creation activities being delivered as part of the engagement activity plan.
• To work with the appointed fit-out contractors and sub-contractors to monitor, art direct, quality check and snag the production and installation of all exhibition and interpretation design elements to completion.

The contract value is £200,000. It is funded by the National Lottery Heritage Fund delivery grant.

Lead officer: Bijoy Ali


29/05/2024 - Executive Response to Recommendations Made by Environment and Sustainability Scrutiny Committee Regarding: Meeting Net Zero Carbon in Herefordshire

To approve the executive response to the report from the Environment and Sustainability Scrutiny Committee regarding: Meeting Net Zero Carbon in Herefordshire.

Decision Maker: Environment and Sustainability Scrutiny Committee

Decision due date: 23/09/2024

Wards affected: (All Wards);

Lead officer: Ben Boswell, Richard Vaughan

Notice of decision: 29/05/2024

Anticipated restriction: Open


08/05/2024 - Award of highway works associated with the Resurfacing Herefordshire Highways Funding ref: 10136    Recommendations Approved

Decision Maker: Corporate Director – Economy & Environment

Decision published: 28/05/2024

Effective from: 08/05/2024

Decision:

In line with the Cabinet Member Decision Report, to award the following works for 2024/25 via the Council’s Highways and Public Realm Schemes Framework and within the identified works budget:

- Delivery of resurfacing works (£4.75m)

To Tarmac Trading Ltd the resurfacing of sections of A and B roads, as identified as requiring the most urgent work, drawn from the Highway Forward Programme.

Lead officer: Ed Bradford


24/05/2024 - Highways and Public Realm Schemes Framework ref: 10135    Recommendations Approved

Decision Maker: Corporate Director – Economy & Environment

Decision published: 28/05/2024

Effective from: 24/05/2024

Decision:

That the following bidders be awarded a framework contract to deliver Highways and Public Realm Schemes as required by the Council.

Lot 1 - Schemes with an estimated Work Order value of less than £100,000

Tarmac Trading Ltd
M F Freeman Ltd
Velta Construction Ltd
Owen Pell Ltd
R W Services Contractors Ltd

Lot 2 - Schemes with an estimated Work Order value of between £100,000 and £500,000

Fitzgerald Contractors
Octavius Infrastructure
Owen Pell Ltd
M F Freeman Ltd
Velta Construction Ltd

Lot 3 - Schemes with an estimated Work Order value of between £500,000 and £3,000,000

Fitzgerald Contractors
Montel Civil Engineering
Octavius Infrastructure
Alun Griffiths (Contractors) Ltd
Jackson Civil Engineering

Lot 4 - Minor Surfacing Works

Tarmac Trading Ltd
Multiveo Ltd
Kiely Bros Ltd

Lot 5 - Surface Dressing Works

Eurovia Infrastructure Ltd
Kiely Bros Ltd

Lead officer: Ed Bradford


15/05/2024 - Hereford St James’ CE Primary School VA - grant of Academy Lease and Commercial Transfer Agreement to The Orchard Multi-Academy Trust ref: 10134    Recommendations Approved

Decision Maker: Strategic Assets Delivery Director

Decision published: 23/05/2024

Effective from: 15/05/2024

Decision:

Hereford St James’ CE Primary School VA - grant of Academy Lease and Commercial Transfer Agreement to The Orchard Multi-Academy Trust

Lead officer: Rachel Fletcher


15/05/2024 - Accept the early surrender of a ground lease of land to Golden Valley Pre-School at Peterchurch Primary School ref: 10133    Recommendations Approved

Decision Maker: Strategic Assets Delivery Director

Decision published: 23/05/2024

Effective from: 15/05/2024

Decision:

Accept the early surrender of a ground lease of land to Golden Valley Pre-School at Peterchurch Primary School

Lead officer: Rachel Fletcher


23/05/2024 - To accept the early surrender of leases in respect of properties held within the council’s Commercial Investment Portfolio ref: 10132    Recommendations Approved

Decision Maker: Strategic Assets Delivery Director

Decision published: 23/05/2024

Effective from: 23/05/2024

Decision:

To accept the early surrender of leases in respect of the properties listed in Appendix A

Lead officer: Rachel Fletcher


21/05/2024 - Award of Funding from the Household Support Fund to third party organisations ref: 10131    Recommendations Approved

Decision Maker: Director of Resources and Assurance

Decision published: 23/05/2024

Effective from: 21/05/2024

Decision:

Herefordshire Council has received an allocation of £1,329,601.78 from the Department for Work and Pensions (DWP) under the Household Support Fund. In line with DWP guidance, the fund is expected to support vulnerable households who would otherwise struggle with energy, food and energy bills as well as other essential costs. The decision to support third party organisations will enable those organisations to support Herefordshire households who are struggling to meet essential household bills.

The funding to third party organisations is an important component of the support that is provided to low-income households. Providing funding to third party organisations will mean that those organisations can provide residents who are struggling with the increase in the cost of living.
Having regard for the time available to deliver the scheme, Herefordshire Council identified existing trusted partners which had already been recipients of government grants to support low income households during the Covid 19 pandemic. The partners have also been identified based on the need to support all the eligible spend categories specified by the DWP guidance and to provide support to vulnerable households, across Herefordshire whatever their household composition.

The amount of funding requested is to support residents until 30th September 2024.

Name of third party organisation: Age UK Worcester, Malvern Hills and Hereford Localities
Type of Support provided: Home energy checks / energy advice
Amount of Household Support Grant: £42,330.00

Name of third party organisation: Bromyard Foodbank and Money Advice Centre
Type of Support provided: Emergency food provision
Amount of Household Support Grant: £13,850.00

Name of third party organisation: Ethos
Type of Support provided: Emergency food provisions, household’s items to reduce energy consumption, budget advice and cooking courses. Emergency housing payments.
Amount of Household Support Grant: £90,024.00

Name of third party organisation: Hereford Foodbank
Type of Support provided: Emergency food provision; support for cooking equipment
Amount of Household Support Grant: £63,350.00

Name of third party organisation: Herefordshire Community Foundation
Type of Support provided: Support for energy; support for other essentials linked to energy and water
Amount of Household Support Grant: £13,622.00

Name of third party organisation: Ledbury Foodbank
Type of Support provided: Support for food; support for other essentials
Amount of Household Support Grant: £36,000.00

Name of third party organisation: Leominster Foodbank (including the Money Advice Centre)
Type of Support provided: Support for food
Amount of Household Support Grant: £13,200.00

Name of third party organisation: NILS Scheme
Type of Support provided: Support for household essentials
Amount of Household Support Grant: £30,000.00

Name of third party organisation: Putson Baptist Church
Type of Support provided: Support for food; support for energy; support for other essentials
Amount of Household Support Grant: £70,165.00

Name of third party organisation: Severn Wye Energy Agency
Type of Support provided: Support for energy; support for other essentials linked to energy and water
Amount of Household Support Grant: £9,000.00

Name of third party organisation: YES Energy Solutions
Type of Support provided: Support for energy; support for other essentials linked to energy and water
Amount of Household Support Grant: £33,368.00

TOTAL: 414,909.00

By utilising the funding from government, this will have a positive impact on low income households by minimising the debt burden on those that struggle to pay essential bills.

Lead officer: Laura Matthews


13/05/2024 - Decision to support families with children entitled to free school meals by providing a food vouchers during the May Half Term period. ref: 10130    Recommendations Approved

Decision Maker: Director of Resources and Assurance

Decision published: 23/05/2024

Effective from: 13/05/2024

Decision:

The free school meal system is an important component of the support that is provided to low-income families. Providing vouchers in the school holidays for children entitled to free school meals is an extension to this support and will benefit over 4,738 children. Through this proposal, primary and secondary aged school pupils who are eligible for benefits related free school meals will receive a food voucher of £15 for the May Half Term period.

Herefordshire Council has received an allocation of £1,329,601.78 from the Department of Works and Pensions under the Household Support Fund. The expectation is that the funding should be used primarily to support households in the most need, particularly those including children and pensioners who would otherwise struggle with energy, food and water bills as well as other essential costs.

By utilising the funding from government, this will have a positive impact on low income families and child poverty by minimising the debt burden on those that struggle to pay essential bills.

Lead officer: Laura Matthews


16/05/2024 - Decision to award contract and approve the expenditure of up to £179,782 for the Canopy works at Bosbury Primary School, Herefordshire. ref: 10129    Recommendations Approved

Decision Maker: Service Director - Education, Skills and Learning

Decision published: 23/05/2024

Effective from: 16/05/2024

Decision:

Award a contract to S C Joseph Ltd for the Canopy works at Bosbury Primary School Herefordshire, following a successful tender on the Council’s procurement portal.

Approve the expenditure of up to £159,806 for the works, which includes a contingency of up to £14,528

Approve the expenditure of up to £19,976 for internal and external professional fees.

Responsibility for monitoring the programme to be carried out by the Capital Senior Project Manager within the spend budget.

Lead officer: Annie Ahearne


17/04/2024 - Award a contract to carry out Building Fabric, Fire Stopping, Split Fire Alarm and Associated Improvements up to a value of £196,877.50 at No 8 Owen Street, Hereford ref: 10128    Recommendations Approved

Decision Maker: Strategic Assets Delivery Director

Decision published: 23/05/2024

Effective from: 17/04/2024

Decision:

To award a contract to S C Joseph Ltd. This decision is to award the contract to S C Joseph Ltd to carry out works at No 8 Owen Street, Hereford, HR1 2PJ following the completion of a successful tender, evaluation and moderation process.

Works to include carrying out Building Fabric, Fire Stopping, Split Fire Alarm and associated Improvement works at No 8 Owen Street.

To approve the works expenditure of up to £196,877.50 which includes
£23,625.30 contingency and £15,750.20 for internal and external fees of the tendered price.

Responsibility for delivering works to be carried out by the Capital Senior Project Manager within the spend budget of the Capital Building Improvement Programme.

Lead officer: Annie Ahearne


23/04/2024 - Decision to award contract and approve the expenditure of up to £100,817.50 for the Demolition of the Blackfriars Stand at Edgar Street Football Ground, Hereford. ref: 10127    Recommendations Approved

Decision Maker: Strategic Assets Delivery Director

Decision published: 23/05/2024

Effective from: 23/04/2024

Decision:

Award a contract to Pennys Group Limited for the Demolition of the Blackfriars Stand at Edgar Street Football Ground, Hereford, following a successful tender on the Council’s procurement portal.

Approve the expenditure of up to £92,752.10 for the works, which includes a contingency of up to £12,098.10

Approve the expenditure of up to £8,065.40 for internal and external professional fees.

Responsibility for monitoring the programme to be carried out by the Capital Senior Project Manager within the spend budget.

Lead officer: Annie Ahearne


22/05/2024 - Director of Public Health Annual Report

To share the Director of Public Health Annual Report 2023 with the Health and Wellbeing Board. The focus of the 2023 report is improving health in older people, and it is titled “Ageing well in Herefordshire”.

Decision Maker: Health and Wellbeing Board

Decision due date: 10/06/2024

Wards affected: (All Wards);

Lead officer: Matt Pearce

Notice of decision: 22/05/2024

Anticipated restriction: Open


22/05/2024 - High Needs Capital Grant: Purchase of a building for Herefordshire’s Pupil Referral Unit

To approve the spend from the High Needs Grant to purchase a suitable building, to relocate on to one site, Herefordshire’s Pupil Referral Unit

Decision Maker: Cabinet member community services and assets

Decision due date: 08/07/2024

Wards affected: (All Wards);

Lead officer: Hilary Jones, Caroline Marshall, Quentin Mee

Notice of decision: 22/05/2024

Anticipated restriction: Open


22/05/2024 - Tobacco Control

The purpose of this report is to update the Health and Wellbeing Board on the recent Government Smoke Free Generation plan and the actions taken to work towards achieving a Smoke Free Generation (SFG) in Herefordshire.

Decision Maker: Health and Wellbeing Board

Decision due date: 10/06/2024

Wards affected: (All Wards);

Lead officer: Luke Bennett

Notice of decision: 22/05/2024

Anticipated restriction: Open


22/05/2024 - The new Public Realm services

Defines the new public realm services model for market engagement

Decision Maker: Cabinet

Decision due date: 27/06/2024

Wards affected: (All Wards);

Lead officer: Alex Deans

Notice of decision: 22/05/2024

Anticipated restriction: Open


21/05/2024 - Hereford Museum and Art Gallery progress update and recommendations    Abandoned

The report will provide an update on the project so far, the recommendations for future progress and an update of the cost plan.

Decision Maker: Cabinet

Decision due date: 18/07/2024

Wards affected: Central;

Lead officer: Roger Allonby, Damian Etheraads, Susan White

Notice of decision: 21/05/2024

Anticipated restriction: Open


14/05/2024 - Section 278 Agreement for Madley Road, Clehonger for Stonewater Limited ref: 10126    Recommendations Approved

Decision Maker: Officer Decisions - Economy and Enviroment

Decision published: 21/05/2024

Effective from: 14/05/2024

Decision:

For the Section 278 Agreement for Madley Road, Clehonger for Stonewater Housing Limited to be signed and sealed by an authorised officer on behalf of Herefordshire Council.

To secure adopted publicly maintained highway works constructed to the proper standards for the benefit of the community.

Lead officer: Fiona Miles


20/05/2024 - Grant acceptance and purchase of accommodation to address gaps in homelessness pathway provision: additional funding ref: 10113    Recommendations Approved

To accept additional grant from the Department of Levelling Up, Housing and Communities (DLUHC) via the Single Homelessness Accommodation Programme (SHAP 5) and the associated grant terms and conditions. This funding was not anticipated and as such was not included as part of the original decision.

 

To approve the acquisition of a minimum of five properties from the open market within a defined budget and to allow officers, following appropriate consultation and due diligence, to proceed with the acquisitions.

Decision Maker: Cabinet member adults, health and wellbeing

Decision published: 20/05/2024

Effective from: 25/05/2024

Decision:

That:

 

a) The Cabinet Member accepts the Department for Levelling Up, Housing and Communities additional capital grant of £460,000 for the purpose of purchasing an additional minimum of five properties and a revenue grant of £124,899 for dedicated support workers and associated services;

 

b) Authority for acquisition of the properties and all associated operational decisions needed in respect to the grants in recommendation a) including authority to award contracts for improvement works and the negotiation of the lease to a housing provider be delegated to the Corporate Director Community Wellbeing;

 

c) Delegates acceptance to the S151 officer (in consultation with the Corporate Director Community Wellbeing) in respect to any future grant funding received from central government that becomes available under substantially the similar conditions as SHAP; and

 

d) Delegates to the Corporate Director Community Wellbeing authority to utilise such grant for the purposes that the grant was provided including that in recommendation b).

Wards affected: (All Wards);

Lead officer: Tina Wood


17/05/2024 - Cyber Quarter Limited Update

A report to the Shareholder Committee on the finances and performance of Cyber Quarter Limited

Decision Maker: Shareholder Committee

Decision due date: 17/06/2024

Wards affected: (All Wards);

Lead officer: Andrew Lovegrove, Hilary Hall, Sean O'Connor, Tracey Sampson

Notice of decision: 17/05/2024

Anticipated restriction: Fully exempt  - view reasons

Explanation of anticipated restriction:
the contents of the report relates to the business information of a third party company.