To approve new lease of 24 Maylord Shopping Centre Hereford

To approve new lease of unit 25 Maylord Shopping Centre, Hereford

Approve grant of a short term lease in respect of unit 51 Maylords Shopping Centre to Cult Vintage

To approve grant of new lease in respect of units 13 & 14 Maylord Shoping Centre, Hereford

To approve a new lease of 31 Maylord Shopping Centre, Hereford

To approve new lease of 19 Maylord Shopping Centre

The acceptance of this grant will enable the ongoing employment of the Veteran Support Centre Manager along with the employment of a volunteer co-ordinator to enable the veteran to veteran volunteering scheme to be continued from the success of the voluntary effort that took place as a call to action from Lockdown 1.

The Veteran Support Centre has recently achieved charitable status in record time so this with the grant will also support a transition period from when the Council removes itself from the delivery of the VSC allowing the facilitation role that has been provided to be withdrawn in a sensible and appropriate manner.

The VSC is also now open following a rigorous risk assessment to ensure that it was covid-safe to undertake face to face appointments in line with other public facing buildings that the council has a responsibility for.

To update members on the progress of internal audit work and to bring to their attention any key internal control issues arising from work recently completed. To enable the committee to monitor performance of the internal audit team against the approved plan.

To enable Private Works to carry out new sewer connection works within the highway, for which purpose the Council, as highway authority, consider the closure of the road is required due to the likelihood of danger to highway users while the said works are being carried out.

To enable Welsh Water to carry out installation In line pressure reducing valves works within the highway, for which purpose the Council, as highway authority, consider the closure of the road is required due to the likelihood of danger to highway users while the said works are being carried out.

To enable Welsh Water to carry out stop tap renewal works within the highway, for which purpose the Council, as highway authority, consider the closure of the road is required due to the likelihood of danger to highway users while the said works are being carried out.

To appoint the council's chief executive

To enable Network Rail to carry out level crossing maintenance works within the highway, for which purpose the Council, as highway authority, consider the closure of the road is required due to the likelihood of danger to highway users while the said works are being carried out.

To enable Amey Consulting to carry out examination of disused railway structure works within the highway, for which purpose the Council, as highway authority, consider the closure of the road is required due to the likelihood of danger to highway users while the said works are being carried out.

To enable Welsh Water to carry out new service connection works within the highway, for which purpose the Council, as highway authority, consider the closure of the road is required due to the likelihood of danger to highway users while the said works are being carried out.

To enable BT Openreach to carry out pole testing works within the highway, for which purpose the Council, as highway authority, consider the closure of the road is required due to the likelihood of danger to highway users while the said works are being carried out.

To enable Severn Trent Water to carry out installation of boundary box works within the highway, for which purpose the Council, as highway authority, consider the closure of the road is required due to the likelihood of danger to highway users while the said works are being carried out.

Award Balfour Beatty the contract to complete the roofing works up to the value of £210,464, to include a contingency of up to £19,133.

To authorise the expenditure of up to the value of £4,800 from the 2020/21 programme professional fees as set out in the Cabinet Decision. To delegate the responsibility to Capital Project Manager, responsible for managing the delivery of this Capital scheme at Clehonger Primary School to spend within the Capital Maintenance budget.

To approve grant of new lease in respect of Unit 17 Maylord Shopping Centre Hereford

To enable Cadent Gas to carry out gas mains replacement works within the highway, for which purpose the Council, as highway authority, consider the closure of the road is required due to the likelihood of danger to highway users while the said works are being carried out.

To recommend to full council an appointment to the post of Chief Executive

To enable Openreach to carry out laying new electric ducting works within the highway, for which purpose the Council, as highway authority, consider the closure of the road is required due to the likelihood of danger to highway users while the said works are being carried out.

The HEZ has been working towards establishing a Masterplan for the North Magazine site to inform the breakup of the site into smaller, development ready parcels of land. The additional work identified with this RoOD forms an essential component of completing the masterplanning and design work prior to the construction phase taking place.

To approve the hire of Mill Street car park in Kington to Kington Town Council, in order for free parking to be promoted to visitors on the following dates;
• Saturday 12th December 2020
• Saturday 19th December 2020
• Monday 21st December 2020
• Tuesday 22nd December 2020
• Wednesday 23rd December 2020
• Thursday 24th December 2020

To enable Welsh Water to carry out covers and frames replacement works within the highway, for which purpose the Council, as highway authority, consider the closure of the road is required due to the likelihood of danger to highway users while the said works are being carried out.

A Compulsory Purchase Order (CPO) and Side Roads Order (SRO) were made on the 23 August 2013, to enable the delivery of the Link Road and following a public inquiry on 23 September 2014 both the CPO and SRO were confirmed by the Secretary of State for Communities and the Local Government and the Secretary of State for Transport respectively.

This is statutory compensation due under s52 Land Compensation Act 1973.

In July 2020 government announced that under the Towns Fund programme they were offering Hereford a grant of £750,000 to fund capital projects that can be delivered this financial year. This grant will be used to support capital spend within the intervention framework as set out in the Towns Fund Further Guidance.
The St Owen Street scheme proposes the introduction of an informal on carriageway contraflow cycle lane along the length of St Owen Street, Hereford, a number of uncontrolled crossings with footway build outs, together with a new signal controlled crossing at the Bath Street end of St Owen Street.
There has been a stated desire for a contraflow cycle scheme on St Owen Street for many years. A number of previous designs have been developed and taken to public consultation as part of the Hereford City Centre Improvements. Feedback from these consultations, together with design reviews and safety audits have contributed to the development of the design over this period with a statutory consultation on Traffic Regulation Orders (TRO) undertaken in 2019.
Since the TRO consultation and the submission of the bid, national policy on cycling infrastructure design (LTN 1/20) has been updated and a new policy document published outlining its vision for walking and cycling (Gear Change). These will require a review of the existing scheme design to ensure compliance with the principles of the new guidance.
The design development for the scheme, including the TRO consultation, had been developed previously by Balfour Beatty Living Places (BBLP) under the Public Realm Services Contract. Given the requirement for an update of the design prior to delivery and the need to complete the work by the end of the financial year a review of the delivery route has been undertaken with commercial services. This identified that the delivery route that best mitigates the risk of not meeting the required spend deadline would be through the Public Realm Services Contract.
The identified lead officer will be responsible for delivery within the criteria set by government. A Towns Fund programme board has been set up to oversee project delivery.
The expenditure will be included within the medium term financial strategy and capital programme.
The business case details the revenue impact of the project which will be managed within current revenue budgets. There is no additional funding requirements, with all projects managed within existing teams for delivery.
Letting contracts or agreement of any external spend or grant awards proposed as part of project delivery will each require further records of decision.

To consider the recommendation to introduce a speed limit order (SLO) to:
(a) join up two existing 50 mph speed limit sections of the A44 at Steens Bridge and Docklow that are currently separated by a 470 metre length of National Speed Limit (NSL) – this will be achieved by reducing the said NSL to 50 mph.

(b) extend the existing western 50 mph speed limit on the A44 at Steens Bridge by approximately 360 metres in westerly direction to a point 103 metres to the west of the junction of the C1059 with the A44.


(c) reduce the speed limit on the C1059 from its current NSL to 40 mph from its junction with the A44 for 390 metres in a north easterly direction.

(d) re introduce the existing 30 mph speed limit in Humber Close following the revocation of the existing speed limit orders mentioned in (e) below.

(e) The new speed limit arrangement will be achieved by revoking the current 1993 and 2005 speed limit Orders associated with the two existing 50 mph sections on the A44 and the existing 30 mph limit in Humber Close and making a new Order which will include the existing and expanded speed limits.

Appendix A contains drawing 3409-53 that depicts the existing and proposed speed limit arrangements.

In March 2019 a formal decision was taken to approve capital expenditure at Garrick Multi- Storey Car Park. This works included upgrades to the CCTV system to discourage anti-social behaviour.

New cameras have now been installed as part of this project, and a link from the existing stairwell cameras to the councils public space CCTV control room was required. As this works was undertaken it has been discovered that the existing DVR recording suite is not compatible with a real time link, and therefore requires replacement.

This decision approves expenditure to allow such replacement to take effect.

This work will also have the added benefit of allowing the CCTV operator to both access real time footage, and the ability to download footage immediately without attending the site.

On 17 September 2020 the Director for Economy and Place under the delegation from the Council of 6 August 2020 confirmed the addition of £7.674m pothole and challenge fund works to be delivered through the public realm annual plan 2020/2021 as follows:

Carriageway Works
£ 2,604,000
Structures and Stability
£ 3,160, 000
Footways & Cycleway
£ 400,000
Countywide Drainage Improvements
£ 760,000
Signal, Roadmaking,
£ 750,000
Signs & Safety Barriers

Total
£ 7,674,000

That record of officer decision can be seen on the council’s
website by using the URL below:

http://councillors.herefordshire.gov.uk/ieDecisionDetails.aspx?ID=7176

Part of the footways and cycleway budget above was assigned delivery of street furniture (benches and bins) and was s £150,000.00


This Rood confirms this programme for that element of works as follows:

Bin Replacement £90k
Street Furniture £40k
Benches £20k

The detailed programme is contained in Appendix A to this decision, but is summarised as from an asset base of approximately 800 items, approximately 200 are being replaced

The programme detailed is derived from known asset data. The provider will discuss with parishes to ensure local knowledge and Parish input can be incorporated where feasible.

To that end the programme may change slightly after these local discussions, any changes will be accommodated through the CMT team change control process.

To consider the recommendation not to change the existing National Speed Limit on B4214 at Collington, Herefordshire.

The extents of the study area are shown in Appendix A.

• Award Balfour Beatty the contract to complete roofing works at Walford Primary School up to the value of £7,675 to include a contingency of up to £700. Responsibility for managing and monitoring the project to be carried out by the Capital Project Manager, within the spend budget.

• To authorise the expenditure of up to £500 from the professional fees allocation as set out in the Cabinet Decision. Responsibility for managing and monitoring the project to be carried out by the Capital Project Manager, within the spend budget.

Herefordshire Council consume various services via the Public Services Network (PSN). In order to hold a PSN certificate, mandatory requirements must be met to include testing and meeting technical requirements of the Herefordshire Community Network.

This tender seeks to procure a supplier to provide the technical testing services in line with the PSN IT Health Check, and to test web applications against the OWASP to 10 web vulnerabilities.

The tender also considers costs for other technical testing services such as DSPT, Cyber Essentials Plus, but these may or may not be consumed. A closed procurement process was undertaken in accordance with Herefordshire Councils Contract Procedure Rules where 3 (three) suppliers were invited to participate with this tender process. All 3 (three) suppliers submitted a bid by the tender close date.

The bids were evaluated in accordance with the rules as stipulated within the tender document. This evaluation consisted of a mandatory pass/fail section and 100% price.

A summary of the weighted evaluated scores along with the ranking is as follows:

Rank Name Weighted Score
1 Sapphire 100%
2 Supplier A 96.26%
3 Supplier B 86.84%

Sapphire provided the most economically advantageous tender and are therefore recommended for award.

To approve a temporary accommodation policy for Herefordshire.

To appoint DJS Research Ltd to undertake a representative community wellbeing survey across Herefordshire by the end of June 2021 for those aged 18 and over with the option for the council to instruct the provider to undertake a second impact survey in 2023, to monitor change.

This survey is to assess the community wellbeing of the residents of Herefordshire linked to the development and achievement of the County Plan, assess the impact of the 2020 flooding and covid-19 pandemic and to act as baseline data for the roll out of the Talk Community approach.