The project will deliver a new music studio (8m x8m) for pupils of the school. The studio will be used to teach music to children from Reception to Year 6, for after school music clubs and be used to teach music by peripatetic music teachers who visit the school. It will home the school’s steel band and other percussion instruments and drum kit.

The project received planning consent in October 2023 under application number 231473. The planning decision notice and all approved plans have been contained with appendix 1.

The project will be fully funded from three Section 106 legal agreements:

Planning Reference GT / FIN Code Contribution £ Expiry Date
184662 FIN 2151 £149,419.77 03/05/2028
19170 FIN 2193 £600.00 12/09/2032

TOTAL £150,019.77

From the above Primary contributions, there has been no expenditure to date.

Contractor
Tender Figure (net of VAT)
£
Smith Builders Ltd 212,742.44
P J B Merchants Ltd 244,350.00
S C Joseph Ltd 254,662.94
C J Bayliss Ltd 267,541.00
In October 2023, tenders were invited for the undertaking of creating a Music Room between the Williams Building and the 3/4 Block at the rear of the School:

The tenders far exceeded the S106 allowance for this scheme, so a value engineering exercise was carried out identifying appropriate omissions and a revised cost established at £174,334.02. Holmer CE Academy will provide the additional contribution required. A full tender report has been included in Appendix 2.

It is therefore recommended that a contract is placed with Smith Builders Ltd for the undertaking of this scheme.

We are therefore satisfied that a sufficient tendering exercise has been completed in accordance with Herefordshire Councils Contract Procurement Rules (CPR).

The project programme aims to complete within 16 weeks of the agreed start date. Responsibility for monitoring the project and managing expenditure within the total spend budget is to be with the S106 Programme Manager.