Decisions
10/06/2019 - Annual Governance Statement 2018/19 Recommendations Approved
To seek the views of the committee as to
whether the draft annual governance statement properly reflects the
risk environment the council is operating in and the
appropriateness of any actions required to improve it
Decision Maker: Audit and Governance Committee
Decision due date: 19/03/2019
Wards affected: (All Wards);
Lead officer: Annie Brookes
Notice of decision: 10/06/2019
Anticipated restriction: Open
10/06/2019 - Development and regeneration programme project approval for student accommodation at Station Approach ref: 6037 Recommendations Approved
To confirm final approval of the project to develop student accommodation on Station Approach.
Decision Maker: Cabinet member corporate strategy and budget
Decision published: 10/06/2019
Effective from: 15/06/2019
Decision:
That:
(a) the stage two submission for the development of student accommodation on Station Approach (appendix 2) be approved and that a 125 year lease with a mutual break option at 50 years be granted to the external finance provider for a premium of £677,300 to enable the construction of student accommodation on the Station Approach site;
(b) the Project Criteria approved by cabinet on 13 December 2018 for the project to provide student accommodation on Station Approach, are confirmed as having been met as detailed at paragraph 12; and
(c) funding for the project be provided by M&G Investments with the council acting as guarantor during the operational phases. The Chief Finance Officer has completed legal and financial due diligence on this funding option, including the selection of a preferred funder and the negotiation of final terms, and confirmed that the funding model delivers for the council:
i. a capital receipt for the leasehold interest in the site that reflects the best consideration that can reasonably be obtained; and
ii. a best value solution for the project which meets the Project Criteria;
(d) the council enter into the Nominations Agreement for a period of 50 years as guarantor to Hereford College of Arts and in the first three years of the Nominations Agreement to provide nominations of students to occupy the student accommodation on the Station Approach site; and authority be delegated to the acting Director for economy and place, following consultation with the Cabinet member contracts and assets and the Chief Financial Officer, to enter into all necessary legal agreements and/or the giving of securities or guarantees and take all operational decisions necessary to implement the above within the approved budget.
Wards affected: Widemarsh;
Lead officer: Roger Allonby, Robert Ewing
07/06/2019 - School transport route planning software – license extension ref: 6036 Recommendations Approved
Decision Maker: Officer Decision - Economy and Place (Historic)
Decision published: 07/06/2019
Effective from: 07/06/2019
Decision:
To approve a 6 month extension to the license
held with Q Routes Ltd for school transport route planning software
at a total cost of £9,500.
Lead officer: Steve Burgess
06/06/2019 - Hereford Enterprise Zone – new electrical substation at the Shell Store, North Magazine ref: 6034 Recommendations Approved
Decision Maker: Director of Economy and Place (Historic)
Decision published: 06/06/2019
Effective from: 06/06/2019
Decision:
To approve works by Western Power Distribution
(WPD) for new electrical substation at the Shell Store, North
Magazine totaling £51,103.82 + VAT
Lead officer: Sonya Morris
05/06/2019 - Appointments to council committees and outside bodies Recommendations Approved
To make appointments to the committees of the
Council and outside bodies in line with the rules of political
proportionality.
Decision Maker: Council
Decision due date: 12/07/2019
Wards affected: (All Wards);
Lead officer: Matthew Evans
Notice of decision: 05/06/2019
Anticipated restriction: Open
03/06/2019 - Former Robert Owen Academy - Consent to Grant Sub-Lease: Ministry of Housing Local Government and Communities (MHLGC) to NMiTE (University) ref: 6032 Recommendations Approved
Decision Maker: Assistant Director for Technical Services
Decision published: 05/06/2019
Effective from: 03/06/2019
Decision:
To grant landlord (freeholder) consent to
permit the MHLGC to grant a sublease for a term of 50 years to the
University (NMiTE) to enable the former Robert Owen Academy to be
used for education purposes.
Lead officer: Suzanne Garlick
04/06/2019 - Hereford Transport Package 2019/20 Initial Commission ref: 6031 Recommendations Approved
Decision Maker: Director of Economy and Place (Historic)
Decision published: 04/06/2019
Effective from: 04/06/2019
Decision:
That the 2019/20 programme of works for
detailed design and consultation for the Hereford Transport Package
including assessment of options, be commissioned through the Public
Realm contract with an initial value of up to
£1.7m.
Lead officer: Sonya Morris
04/06/2019 - Commissioning of works to progress the business case and associated activities, including appraisal of options, for the South Wye Transport Package funded through a virement from LTP grant ref: 6030 Recommendations Approved
Decision Maker: Director of Economy and Place (Historic)
Decision published: 04/06/2019
Effective from: 04/06/2019
Decision:
That work to continue to develop the business
case and progress the South Wye Transport Package, including
appraisal of options, up to the value of £283,370 be
commissioned through the Public Realm Contract during May and June
2019 to enable progress to programme pending further decisions by
Cabinet. This to be funded through a virement from LTP grant
funding in accordance with financial procedure rules.
Lead officer: Richard Ball
04/06/2019 - Treasury Management - 2018/19 outturn Recommendations Approved
To approve the treasury management outturn for
2018/19 in line with the Treasury Management Strategy and Cipfa
treasury management best practice.
Decision Maker: Council
Decision due date: 12/07/2019
Wards affected: (All Wards);
Lead officer: Josie Rushgrove
Notice of decision: 04/06/2019
Anticipated restriction: Open
03/06/2019 - To approve the expenditure of up to £12k for planned maintenance re-roofing at Weobley High School ref: 6028 Recommendations Approved
Decision Maker: Officer Decision - Children and Families (Historic)
Decision published: 04/06/2019
Effective from: 03/06/2019
Decision:
Approval of the re-roofing planned maintenance
works at Weobley High School, to be undertaken via Balfour Beatty
Living Places, at an initial cost of £9,994 plus associated
contingency, professional and statutory fees. A total cost up to
the value of £12,000 funded from the existing school capital
maintenance budget
Lead officer: Chris Jones
30/05/2019 - Appointment of Contractor for Initial Construction Works for New Permanent Accommodation at Marlbrook Primary School ref: 6027 Recommendations Approved
Decision Maker: Director of Children and Families (Historic)
Decision published: 04/06/2019
Effective from: 30/05/2019
Decision:
To award a letter of intent to Morgan Sindall
for the design and construction of the new permanent accommodation
and additional on-site car parking at an initial cost of
£744,856 plus associated client contingency and professional
fees. A total cost up to the value of £800,000. This will
cover:
• The design to be completed in detail and the full works
agreed
• All necessary surveys to be undertaken
• The creation of a south car park with associated drainage
and attenuation
• The widening of the entrance to the south side of the
site
• Internal remodeling to create an additional classroom
required for September 2019
• Conversion of an attic space to provide a staffroom (the
existing staffroom is required for an additional classroom)
• The creation of netball courts by infilling the existing
cycle track
• Morgan Sindall enabling works and preliminaries
The costs for the design and surveys were included in a previous
record of officer decision dated 24 September 2018. This authorized
expenditure up to £250,000. This decision is to authorize the
additional spend required to cover the extra items of work pending
the signing of the main contract, that is, an additional
£550,000.
The full cost of the scheme will be signed off at a later date once
the design has been completed. A further officer decision under the
delegated powers granted to the director of children’s
wellbeing by cabinet will be required to sign off the full
contract.
The design consultants selected and engaged by Morgan Sindall are
Quattro Design Architects, who were architects for the recently
completed Colwall Primary School new build.
Lead officer: Chris Jones
11/03/2019 - Sale and Surrender of Ashley Farm, Grafton ref: 6026 Recommendations Approved
Decision Maker: Officer Decision - Economy and Place (Historic)
Decision published: 03/06/2019
Effective from: 11/03/2019
Decision:
To approve the off market sale of Ashley
farmhouse and approximately 1.1 acres of land to the tenant in
exchange for the surrender of the land and buildings at Ashley Farm
as per the heads of terms in Appendix 1.
Lead officer: Helen Beale
20/11/2018 - Agree dilapidations claim for Unit 3 Three Elms Trading Estate, Hereford ref: 5484 Recommendations Approved
Decision Maker: Director of Economy and Place (Historic)
Decision published: 03/06/2019
Effective from: 20/11/2018
Decision:
Accept by formal deed compensation payment in
lieu of final yielding up obligations under terms of lease from
outgoing tenant (Wolseley UK Ltd)
Lead officer: Matthew Williams
29/04/2019 - To give consent for Bringsty Common Manorial Court to apply to Natural England for a Countryside Stewardship Scheme ref: 6025 Recommendations Approved
Decision Maker: Officer Decision - Economy and Place (Historic)
Decision published: 03/06/2019
Effective from: 29/04/2019
Decision:
To give consent for Bringsty Common Manorial
Court to put in an application to Natural England to apply for
funding under a Countryside Stewardship Agreement for management
options for Bringsty Common as detailed in Appendix 1.
Lead officer: Helen Beale
29/05/2019 - To grant a Licence agreement for land at Station Approach ref: 6024 Recommendations Approved
Decision Maker: Officer Decision - Economy and Place (Historic)
Decision published: 03/06/2019
Effective from: 29/05/2019
Decision:
To grant a License agreement to Engie in
respect of the land at Station approach in order to carry out
investigation and survey works on the site, to assess its
suitability for development
Lead officer: Helen Beale
03/06/2019 - Complete acquisition of public open space at Hereford Saxon Gate (also known as Saddlestone Circle) ref: 6023 Recommendations Approved
Decision Maker: Assistant Director for Technical Services
Decision published: 03/06/2019
Effective from: 03/06/2019
Decision:
Complete acquisition of public open space at
Hereford Saxon Gate (also known as Saddlestone Circle).
Lead officer: Matthew Williams
14/05/2019 - Licence to permit Stonewater to use the former Adult Training Bramley Workshop site in Leominster as a temporary site compound ref: 6015 Recommendations Approved
Decision Maker: Assistant Director for Technical Services
Decision published: 03/06/2019
Effective from: 14/05/2019
Decision:
Grant Stonewater a temporary licence to use
the site of the former Adult Training Bramley Workshop in
Leominster as a contractor compound and to undertake
pre-construction surveys
Lead officer: Matthew Williams
30/05/2019 - External audit findings report - 2018/19 statement of accounts Recommendations Approved
To consider the external auditors audit
findings report for the year ended 31 March 2019.
This is one of a number of reports which the committee receives in
order that it may provide independent assurance on the adequacy of
the risk management framework together with the internal control of
the financial reporting and annual governance processes
Decision Maker: Audit and Governance Committee
Decision due date: 30/07/2019
Wards affected: (All Wards);
Lead officer: Josie Rushgrove
Notice of decision: 30/05/2019
Anticipated restriction: Open
30/05/2019 - Signing of the 2018/19 statement of accounts Recommendations Approved
To approve the 2018/19 statement of
accounts.
The Local Audit and Accountability Act 2014 requires the Council to
produce a statement of accounts in accordance with the Accounts and
Audit Regulations 2015. The process requires the accounts to be
certified by the S151 officer by 31 May and then approved by the
audit and governance committee by 31 July.
Decision Maker: Audit and Governance Committee
Decision due date: 30/07/2019
Wards affected: (All Wards);
Lead officer: Josie Rushgrove
Notice of decision: 30/05/2019
Anticipated restriction: Open
20/05/2019 - Officer approval to award Keep Herefordshire Warm contract to Severn Wye Energy Agency ref: 6022 Recommendations Approved
Decision Maker: Assistant Director for Regulatory, Environment and Waste Services (Historic)
Decision published: 28/05/2019
Effective from: 20/05/2019
Decision:
Approve award of Keep Herefordshire Warm
contract to Severn Wye Energy Agency for signing by Acting
Assistant Director for Regulation, Environment
Lead officer: Matthew Locking