To make appointments to the committees of the Council and outside bodies in line with the rules of political proportionality. (Please note this report is marked as to follow. The report will be published following the decision at the extraordinary meeting of Council on 13 May.)

Council considered a report by the director of governance and law relating to appointments to committees of the council and outside bodies in line with the rules of political proportionality, published in the supplement of 17 May 2022. Council noted the correction supplement published on 20 May 2022 which provided a recalculation of the politically proportionate allocation of seats to political groups contained in the table under paragraph 11 of the report. The solicitor to the Council confirmed that all members had a dispensation for recommendation (f) and could participate in the item.

Recommendation (a)

Councillor Sebastian Bowen proposed and Councillor John Harrington seconded recommendation (a) which was carried.

RESOLVED: That the list of ordinary committees listed at paragraph 10 are confirmed with their terms of reference as set out in the council’s constitution.

Recommendation (b)

Councillor Sebastian Bowen proposed and Councillor Nigel Shaw seconded recommendation (b) – as updated by the correction supplement published on 20 May 2022 – which was carried.

RESOLVED: That the number of seats on each committee as set out at paragraph 10, and the allocation of those seats to political groups as set out in the correction supplement is approved.

Recommendation (c)

Councillor Sebastian Bowen proposed and Councillor John Harrington seconded recommendation (c) which was carried.

RESOLVED: That the allocation of seats on outside bodies to political groups as set out at paragraph 13 is approved.

Recommendation (d)

Councillor Sebastian Bowen proposed and Councillor Jim Kenyon seconded recommendation (d) which was carried.

RESOLVED: That the appointment of five co-opted members of children and young people scrutiny committee is approved as follows:

                             i.     one representative as nominated by the diocese of Hereford

                            ii.     one representative as nominated by the archdiocese of Cardiff

                          iii.     one parent governor as elected from the primary school sector

                          iv.     one parent governor as elected by the secondary school sector

                            v.     one parent governor as elected by the special school sector

Recommendation (e)

Councillor Sebastian Bowen proposed and Councillor John Harrington seconded recommendation (e), the recommendation was carried with no votes against.

RESOLVED: That the suspension of the rules of proportionality in respect of the standards panel, the River Lugg Drainage Board, and the Wye Valley AONB Joint Advisory Committee is approved.

Recommendation (f)

The Chairman provided an update to the recommended chairpersons and vice chairpersons contained in appendix 1 as below:

-       Councillor Peter Jinman was recommended as vice chairperson of the health, care and wellbeing scrutiny committee.

-       Councillor Paul Rone was recommended as vice chairperson of the planning and regulatory committee.

Councillor Sebastian Bowen proposed and Councillor John Harrington seconded the appointment of chairpersons and vice chairpersons recommended in appendix 1, as updated by the changes outlined above, which was carried. 

RESOLVED: That the appointment of committee chairpersons and vice chairpersons is approved as follows:

(There was an adjournment at 11:25 a.m.; the meeting reconvened at 11:32 a.m.)

The Chairman noted that there was an error in the total committee seats contained in the correction supplement agreed under recommendation (b); the total of committee seats should read 56. It was confirmed that the allocation of seats to political groups set out in the supplement and agreed by Council was correct.

Recommendation (g)

The Chairman introduced a tabled paper which recommended the size (number of members) and political allocation of seats to the scrutiny management board following the election of the chairpersons of the scrutiny committees above.

Councillor Sebastian Bowen moved and Councillor John Harrington seconded the recommended size and political allocation of seats of the scrutiny management board which was carried.

RESOLVED: That the size and political allocation of seats of the scrutiny management board is agreed as below: