To make appointments to the committees of the Council and outside bodies in line with the rules of political proportionality.

Council considered the report attached to the agenda relating to appointments to committees of the council and outside bodies in line with the rules of political proportionality. The Chairman outlined a correction to the date in recommendation (g) of the report which should read 28 November 2021. The monitoring officer confirmed that all members had a dispensation for recommendation (f) and could participate in the item.

 

Recommendation (a)

 

Councillor David Hitchiner proposed and Councillor Liz Harvey seconded recommendation (a) which was carried.

 

RESOLVED: That the list of ordinary committees listed at paragraph 11 are confirmed with their terms of reference as set out in the council’s constitution.

 

Recommendation (b)

 

Councillor David Hitchiner proposed and Councillor David Summers seconded recommendation (b).

 

Councillor Ellie Chowns proposed and Councillor David Summers seconded an amendment to recommendation (b) that Councillor Jim Kenyon be allocated the seat on the Children and Young People Scrutiny Committee currently allocated to The Green Party and The Green Party be allocated the seat on the Planning and Regulatory Committee currently allocated to the not aligned member. The monitoring officer explained that the vote on the amendment would need to be a nem con vote as it proposed the suspension of the rules of proportionality. The amendment was put to the vote and was lost.

 

Councillor Jonathan Lester proposed an amendment that Councillor Jim Kenyon be added to the membership of the Children and Young People Scrutiny Committee. Councillor Lester subsequently withdrew his amendment.

 

The original motion, recommendation (b) was put to the vote and was carried.  

 

RESOLVED: That the number of seats on each committee as set out at paragraph 11, and the allocation of those seats to political groups as set out at appendix 1 is approved.

 

 

(There was an adjournment at 11.29 a.m. due to a problem with the live stream for the meeting, the meeting reconvened at 11.45 a.m.)

 

Councillor David Hitchiner proposed and Councillor John Hardwick seconded the appointment of the not aligned member, Councillor Jim Kenyon, to the Planning and Regulatory Committee which was carried.

 

RESOLVED: That Councillor Jim Kenyon is appointed to the Planning and Regulatory Committee.

 

Recommendation (c)

 

Councillor David Hitchiner proposed and Councillor Liz Harvey seconded recommendation (c) which was carried.

 

RESOLVED: That the allocation of seats on outside bodies to political groups as set out at appendix 2 is approved.

 

Recommendation (d)

 

Councillor David Hitchiner proposed and Councillor Liz Harvey seconded recommendation (d).

 

Councillor Jonathan Lester proposed and Councillor Nigel Shaw seconded an amendment to recommendation (d) to include Councillor Jim Kenyon on the membership of the the Children and Young People Scrutiny Committee. The amendment was carried.

 

Councillor Gemma Davies proposed and Councillor Jennie Hewitt seconded an amendment to recommendation (d) to include a representative from the teaching sector as an additional co-optee on the Children and Young People Scrutiny Committee. The amendment was carried.

 

The substantive motion, inclusive of the two amendments carried above, was put to the vote and was carried.

 

RESOLVED: That the appointment of five co-opted members of children and young people scrutiny committee are approved as follows:

                                    i.     one representative as nominated by the diocese of Hereford

                                   ii.     one representative as nominated by the archdiocese of Cardiff

                                 iii.     one parent governor as elected from the primary school sector

                                 iv.     one parent governor as elected by the secondary school sector

                                   v.     one parent governor as elected by the special school sector

 

and additionally;

 

                                 vi.     one representative from the teaching sector co-optee

                               vii.     Councillor Jim Kenyon

 

Recommendation (e)

 

Councillor David Hitchiner proposed and Councillor Liz Harvey seconded recommendation (e), the recommendation was carried with no votes against.

 

RESOLVED: That the suspension of the rules of proportionality in respect of the standards panel, the River Lugg Internal Drainage Board, and the Wye Valley AONB Joint Advisory Committee is approved.

 

Recommendation (f)

Council moved to recommendation (f) and the appointment of chairpersons and vice chairpersons to council committees. 

The consideration of each appointment was as follows:

Chairperson of the Adults and Wellbeing Scrutiny Committee

Councillor Helen I’Anson proposed and Councillor Carole Gandy seconded the nomination of Councillor Elissa Swinglehurst as Chairperson of the Adults and Wellbeing Scrutiny Committee.

There were no other nominations.

Councillor Elissa Swinglehurst was appointed.

Vice Chairperson of the Adults and Wellbeing Scrutiny Committee

Councillor Alan Seldon proposed and Councillor Pauline Crockett seconded the nomination of Councillor Trish Marsh as Vice Chairperson of the Adults and Wellbeing Scrutiny Committee.

There were no other nominations.

Councillor Trish Marsh was appointed.

Chairperson of the Audit and Governance Committee

Councillor Christy Bolderson proposed and Councillor Jonathan Lester seconded the nomination of Councillor Nigel Shaw as Chairperson of the Audit and Governance Committee.

There were no other nominations.

Councillor Nigel Shaw was appointed.

Vice Chairperson of the Audit and Governance Committee

Councillor Peter Jinman proposed and Councillor Dave Boulter seconded the nomination of Councillor Christy Bolderson as Vice Chairperson of the Audit and Governance Committee.

There were no other nominations.

Councillor Christy Bolderson was appointed.

Chairperson of the Children and Young People Scrutiny Committee

Councillor Jonathan Lester proposed and Councillor John Stone seconded the nomination of Councillor Carole Gandy as Chairperson of the Children and Young People Scrutiny Committee.

Councillor Jennie Hewitt proposed and Councillor Paul Symonds seconded the nomination of Councillor Phillip Howells as Chairperson of the Children and Young People Scrutiny Committee.

Councillor Phillip Howells was appointed.

Vice Chairperson of the Children and Young People Scrutiny Committee

Councillor Phillip Howells proposed and Councillor Alan Seldon seconded the nomination of Councillor Jennie Hewitt as Vice Chairperson of the Children and Young People Scrutiny Committee. 

There were no other nominations.

Councillor Jennie Hewitt was appointed.

Chairperson of the Employment Panel

Councillor Tony Johnson proposed and Councillor Roger Phillips seconded the nomination of Councillor David Hitchiner as Chairperson of the Employment Panel.

There were no other nominations.

Councillor David Hitchiner was appointed.

Vice Chairperson of the Employment Panel

Councillor Trish Marsh proposed and Councillor Yolande Watson seconded the nomination of Councillor Ellie Chowns as Vice Chairperson of the Employment Panel.

There were no other nominations

 

Councillor Ellie Chowns was appointed.

Chairperson of the General Scrutiny Committee

Councillor Barry Durkin proposed and Councillor William Wilding seconded the nomination of Councillor Jonathan Lester as Chairperson of the General Scrutiny Committee.

There were no other nominations

 

Councillor Jonathan Lester was appointed.

Vice Chairperson of the General Scrutiny Committee

Councillor Jonathan Lester proposed and Councillor Jennie Hewitt seconded the nomination of Councillor Tracy Bowes as Vice Chairperson of the General Scrutiny Committee.

There were no other nominations.

 

Councillor Tracy Bowes was appointed.

Chairperson of the Planning and Regulatory Committee

Councillor Gemma Davies proposed and Councillor David Summers seconded the nomination of Councillor John Hardwick as Chairperson of the Planning and Regulatory Committee.

Councillor Kevin Tillett proposed and Councillor Mark Millmore seconded the nomination of Councillor Terry James as Chairperson of the Planning and Regulatory Committee.

Councillor Terry James was appointed.

Vice Chairperson of the Planning and Regulatory Committee

Councillor Pauline Crockett proposed and Councillor Tracy Bowes seconded the nomination of Councillor Alan Seldon as Vice Chairperson of the Planning and Regulatory Committee.

There were no other nominations.

Councillor Alan Seldon was appointed.

Chairperson of the Licensing Sub-Committee

Councillor Tracy Bowes proposed and Councillor John Hardwick seconded the nomination of Councillor Alan Seldon as Chairperson of the Licensing Sub-Committee.

There were no other nominations

Councillor Alan Seldon was appointed.

 

RESOLVED: That the appointment of committee chairpersons and vice chairpersons of the committees are approved as follows:

 

Committee	Position	Councillor
Adults and wellbeing scrutiny committee	Chairperson	Councillor Elissa Swinglehurst
	Vice Chairperson	Councillor Trish Marsh
Audit and governance committee	Chairperson	Councillor Nigel Shaw
	Vice Chairperson	Councillor Christy Bolderson
Children and young people scrutiny committee	Chairperson	Councillor Phillip Howells
	Vice Chairperson	Councillor Jennie Hewitt
Employment panel	Chairperson	Councillor David Hitchiner
	Vice Chairperson	Councillor Ellie Chowns
General scrutiny committee	Chairperson	Councillor Jonathan Lester
	Vice Chairperson	Councillor Tracy Bowes
Planning and regulatory committee	Chairperson	Councillor Terry James
	Vice-chairperson	Councillor Alan Seldon
Licensing sub-committee	Chairperson	Councillor Alan Seldon

 

Recommendation (g) and (h)

 

Councillor David Hitchiner proposed and Councillor Liz Harvey seconded recommendations (g) and (h).

 

Councillor Gemma Davies proposed an amendment that the dispensation for non-attendance due to COVID-19 related illness should be extended to cover all absences resulting from illness. Councillor Davies subsequently withdrew her amendment.

 

The original recommendations (g) and (h) were put to the vote and carried.

 

RESOLVED: That Council

 

i)                 waives the requirements of Section 85(1) of the Local Government Act 1972 and agrees that any councillor unable to attend a meeting for a period greater than six months for Covid 19 related reasons, receives a dispensation from the requirements of section 85 until 28 November 2020.

 

ii)               authorises the Monitoring Officer to approve the individual dispensations requests of any councillor who is unable to attend a council meeting for Covid19 related reasons and notes that the Monitoring Officer will retain a list of those councillors who apply for this dispensation.