Agenda and minutes

Venue: Online meeting

Contact: Sarah Buffrey  Democratic Service

Link: Watch the recording of this meeting on the Herefordshire Council Youtube Channel

No. Item


Apologies for Absence

To receive apologies for absence.


No apologies for absence were received.


Named Substitutes (if any)

To receive any details of Members nominated to attend the meeting in place of a Member of the committee.


There were no substitutes present at the meeting.


Declarations of Interest

To receive declarations of interests in respect of Schedule 1, Schedule 2 or Other Interests from members of the committee in respect of items on the agenda.


There were no declarations of interest made.


Application for a variation of a premises licence in respect of 'Marden Post Office, Marden, Hereford HR1 3EW' - Licensing Act 2003 pdf icon PDF 301 KB

To consider an application for a variation for a premises licence in respect of Marden Post Office, Marden, Hereford. HR1 3EW under the Licensing Act 2003.

Additional documents:


Members of the licensing sub-committee from the Council’s Planning and Regulatory Committee considered the above application, full details of which appeared before the members in their agenda. A supplement containing agreed conditions was published on 13 January 2023.


Prior to the sub-committee making their decision, the Council’s licensing officer presented the report which outlined the options available to the sub-committee and summarised the terms of the existing licence. Representations had been received from West Mercia Police but had been withdrawn following agreement of conditions to be applied to the licence. Two (2) relevant public representations had been received, including one from Marden Parish Council. The agreed conditions had been shared with the objectors but they had not withdrawn their objection.


The sub-committee heard from the representative of Marden Parish Council that:

·       The principle of improvements to the shop and post office was positive but there was no detail on what was proposed;

·       There were concerns about the protection of children entering the shop;

·       There was minimal parking provision and additional housing to be built nearby would add to the traffic;

·       The pub in the village, currently closed, would be a better location and more suited to this type of activity;

·       There was only one toilet provided for customers;

·       There were concerns about the numbers of people who would congregate in the outside area;

·       It was queried whether the Post Office had been consulted about having an on-licence for the premises.


The sub-committee then heard from the applicant’s representatives that:

·       The variation applied for was to cover the serving of alcohol in the new café to be established in the residential bungalow attached to the store;

·       The applicant was happy to speak to the parish council and residents about their concerns;

·       The existing licence allowed sale of alcohol until 11pm but the store currently chose to close at 6pm;

·       The applicant also owned the village pub but had struggled to make it viable in its current form, it was even more important therefore that the shop and post office remained open;

·       The applicant had made a significant investment to expand the shop area and increase footfall;

·       Separate staff would be recruited for the café so the store and post office would not be left unattended;

·       No responsible authorities other than the police had objected, and their objection had been withdrawn on the basis of the agreed conditions.


Following questions from the sub committee, it was confirmed that planning permission had already been granted for the change of use of the residential bungalow and that there was already some outside seating where coffee was served and a smoking area.


After a private discussion, the sub-committee agreed to adjourn to allow for a site visit to take place on 26 January 2023 at 2:30 pm.


A supplementary plan was published on 2 February 2023 from the licensing authority.


The re-convened sub-committee on 2 February 2023 heard from the principal licensing officer who outlined the report and highlighted a condition of the current  ...  view the full minutes text for item 22.