To elect a chairperson for the meeting

Councillor Polly Andrews was elected as Chairperson for the meeting

To receive apologies for absence.

To receive any details of Members nominated to attend the meeting in place of a Member of the committee.

There were no substitutes present at the meeting.

To receive declarations of interests in respect of Schedule 1, Schedule 2 or Other Interests from members of the committee in respect of items on the agenda.

To consider an application for an occasional grant of a premises licence in respect of ‘How the Light Gets In Festival 2022– Licensing Act 2003

Members of the licensing sub-committee from the Council’s Planning and Regulatory Committee considered the above application, full details of which appeared before the members in their agenda and the background papers and the supplements issued 16 March 2022.

Prior to making their decision the Council’s Licensing Officer presented the report which outlined the options available to the sub-committee.

The sub-committee heard from the public representation who highlighted:

•   Concerns over public nuisance and public safety

•   The festival was in a residential area with families with young children and older people, that has been recently developed and not included on the plans

•   The concerns arose from to the proposals for late night music and alcohol they believed the event should end more reasonably at 11pm.

•   Previous events have led to public nuisance such as noise disturbances, trespassing and other anti-social behaviour

The sub-committee then heard from the applicant and their colleagues who highlighted:

•   The Festival has been going for 10 years and have gained plenty of experience running the event.

•   They had taken in to account the concerns of residents, and after the 2019 event they received no complaints

•   The festival is believed to be far enough away from residential properties and due to it being on a hill, the slope attenuates some of the noise. They ran tests at the last event and found that the Festival was inaudible at the residential properties. Sound at the new residential development was inaudible during the previous Festival

•   The genre of music is folk and does not have a repetitive hype sound that many music festivals have.

•   Data from the 2019 Festival shows that the only time there was sufficient noise was from dogs and the general town noise, and not from the festival. This is due to the location of the event being on land that slopes downwards towards the river. At no point during their last event did they exceed the acceptable parameters.

•   The closing time of the Festival has already been reduced this year to 1am from 2am, this is because although the organisers are excited to be back they acknowledge that people may be nervous and it was thought that this would be a gesture that would be appreciated.

•   There will be a dedicated phone line for neighbours to get in touch with complaints that will be available throughout the Festival.

•   Stewards and security will be in place to dissuade exiting festival goers from causing a nuisance, as well as adequate lighting.

•   It was noted that in the evening there is a natural winding down of the festival, so it would not be the maximum occupancy that leaves at the end of the Festival.

Following questions from the sub committee, the following was confirmed:

•   The following complaints had been registered against the Festival in previous years:

o   April 2018 - an enquiry was made to the Environmental Health Team in relation to pre-event concerns about noise  ...  view the full minutes text for item 167.