Apologies were received from:  Councillor Gandy and Councillor Biggs

Apologies were also received from non-committee members:  Councillor Clare Davies

Apologies were received from officers: Tracey Sampson and Paul Walker

Quorum was discussed.  It was noted that only two Shareholder Committee members were present.  It was confirmed within the Terms of Reference of the Shareholder Committee there was the ability for the Leader to take decisions on behalf of the committee in cases of urgency.  The minutes and decisions would reflect that they were taken by the Leader under the urgency provision under provision 3.3.36.2 of the constitution. 

It was queried why the meeting was not quorate and what the grounds for urgency were.  It was confirmed that a report within Part 2 of the agenda was urgent requiring amendment to directors and separation of functions. 

It was noted that councillors Harvey and Hitchiner confirmed their objections to proceeding under the urgency provision at 3.3.36.2. 

To receive declarations of interests in respect of Table A, Table B or Other Interests from members of the committee in respect of items on the agenda.

None.

That the minutes of the meeting held on 14 October 2024 be approved as a correct record and signed by the Chairperson.

That the minutes of the meeting held on 14 October 2024 be approved as a correct record and signed by the Chairperson.

The deadline for submission of questions for this meeting is:

5pm on Thursday 17 April 2025 (due to the bank holiday Friday the deadline will be the previous day before as per paragraph  4.1.40 of the constitution). 

Questions must be submitted to councillorservices@herefordshire.gov.uk. Questions sent to any other address may not be accepted.

Accepted questions and the response to them will be published as a supplement to the agenda papers prior to the meeting. Further information and guidance is available at https://www.herefordshire.gov.uk/getinvolved

To receive questions from members of the public.

None were received.

To receive questions from councillors

None were received.

For the following three items on the agenda, the Chair proposed a vote that the meeting moved into a private session.  This being due to the reports containing information relating to information relating to any individual (pursuant to paragraph 1 of Schedule 12A of the Local Government Act 1972) and the financial or business affairs of any particular person (including the authority holding that information) pursuant to paragraph 3 of Schedule 12A of the Local Government Act 1972. 

It was resolved that:

a)    under section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information as defined in Schedule 12(A) of the Act paragraphs 1 and 3, and it is considered that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

It was resolved that:

a) under section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information as defined in Schedule 12(A) of the Act, and it is considered that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

An update to the Shareholder Committee

It was resolved that:

a) under section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information as defined in Schedule 12(A) of the Act, and it is considered that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

An update to the Shareholder Committee

It was resolved that:

a) under section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information as defined in Schedule 12(A) of the Act, and it is considered that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.