Decision details
Procurement of Remaining Priority Flood Repair Works
Decision Maker: Director of Economy and Place (Historic)
Decision status: Recommendations Approved
Is Key decision?: No
Is subject to call in?: No
Purpose:
Following the decision taken by Cabinet on 23
July 2020 and the subsequent funding decision taken by the Council
on 4 August 2020, the works to repair all remaining priority flood
damage sites were to be commissioned and delivered.
Consequently the Director of Economy and Place took the decision on
22 September 2020 that:
• All remaining elements of the Fownhope work (estimated
scheme value £1m including all management support) be
delivered through the Public Realm Services Contract;
• The Witney of Wye scheme (estimated value £0.5m
including all management support) be delivered as a design and
build commission;
• The various flood damage sites (estimated value
£0.962m including all management support) be delivered
through a new framework contract aimed at providing a
‘post’ COVID opportunity directly to local SMEs;
and
• The managing agent support to the council’s own
project and contract management costs, as required to deliver these
schemes, is commissioned through the Public Realm Services
Contract.
The Fownhope Scheme has now been delivered through the Public Realm
Services Contract.
The Whitney of Wye scheme has been tendered as a design and build
commission. However, no returns have been received from the market.
Consequently, as we are unable to progress to the delivery of this
scheme via this procurement route, it is discontinued. Analysis of
feedback received during the tender period from prospective bidders
suggests that there is a limited appetite in the local market for a
design and build commission of this nature.
A framework has been put to the market for the various flood damage
sites. However, analysis of the prices received concludes that this
framework does not represent value for money for the council, when
compared to other available delivery options. For this reason it is
proposed that we discontinue this procurement.
As a consequence alternative delivery options are sought for both
the Whitney on Wye scheme and the various flood damage sites.
In regard to the Whitney on Wye scheme, it is proposed that these
works are procured through a two stage approach, as follows:
• the first for the investigation and design work, culminating
in the production of a final design and all associated
specifications and tender documentation. This first stage is
proposed to be commissioned from Balfour Beatty Living Places
through the Public Realm Services Contract.
• the second stage will be for the works in accordance with
the design works as the product of the first commission. Meaning
that the second works tender will follow once the Balfour Beatty
Living Places have produced an outline design...
The first stage can be commissioned following this decision and
investigation work will be mobilised within the following month.
The procurement of the second phase, the repair works themselves,
will have to follow on from the completion of an outline design,
this procurement would take an estimated 6 to 8 week period to
complete, though work on the works tender can be progressed, to
some degree, in parallel with the design process, particularly
during the period following production of an outline design to
completion of the final design solution. This option will ensure
that value for money is secured through a competitive process for
the works, whilst allowing the necessary investigations and design
to progress as soon as it practicably can following this
decision.
In regard to the various flood damage sites, it is proposed that
these works are now procured through an open tender for the entire
works. This will ensure that value for money is secured for these
repair works through a competitive process. It is anticipated that
this option will take approximately 10 weeks to commission.
Contact: Mairead Lane, Acting Assistant Director for Highways and Transport / Head of Infrastructure Delivery Email: mlane@herefordshire.gov.uk Tel: 01432 260944.
Publication date: 04/07/2021
Date of decision: 02/07/2021
Accompanying Documents: