Decision details

Decision to fund up to £102,000.00 of Section 106 monies for “Education” (Primary) towards a single-storey extension to the front of existing school for the formation of new library and remodelling of reception area, at Burley Gate Primary School, Bu

Decision Maker: Service Director - Education, Skills and Learning

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No


The project to deliver a new library provision and remodelled reception area will provide new learning provisions and improve overall safeguarding.

The project received planning consent in September 2022 under application number 222389. The planning decision notice and all approved plans have been contained with appendix 1.

The project will be fully funded from three Section 106 legal agreements:

Planning Reference GT / FIN Code Contribution £ Expiry Date
P151937/O FIN1868 £46,462.00 31/01/2025
N102065/F FIN1489 £21,000.00 27/10/2026
P150473/F FIN1902 £34,538.00 TBC
TOTAL £102,000.00

From the above Primary contributions, there has been no expenditure to date.

In April 2023, tenders were invited for the undertaking of these works and in addition, provision of an external classroom. The tenders far exceeded the S106 allowance for this scheme, so omissions were identified and a revised cost established. This cost still exceeded the budget available and Owen Pell Ltd, the lowest contractor, were unable to identify any further savings following a value engineering exercise.

The decision was made to re-tender the scheme on the reduced specification, as the time-scale for the work had changed and some material costs had gone down.

Following the re-tender in September 2023, three contractors returned submissions as detailed below:

Tender Figure (plus VAT)
S C Joseph Ltd 82,721.00
P J B Merchants Ltd 88,350.00
Owen Pell Ltd 118,354.00

A priced specification was requested from the lowest contractor. A detailed technical and arithmetical check was undertaken and no errors were found.

Including all relevant preliminaries and professional fees the total costs for the works are outlined below:

Additional Security Works
Additional foundation costs 82,721.00
Building Regulations & Planning fees
Professional fees @ 10%


A contingency sum has been allowed to cover unknown risk during the delivery of the works.

A full tender report has been included in Appendix 1. The project programme has a 16 week works programme. Completion of the project is therefore due in early March 2024.

We are therefore satisfied that a sufficient tendering exercise has been completed in accordance with Herefordshire Councils Contract Procurement Rules (CPR).

It is therefore recommended that a contract is placed with S C Joseph Ltd for the undertaking of this scheme.

Responsibility for monitoring the project and managing expenditure within the total spend budget is to be with the S106 Programme Manager.

Contact: Liz Farr, Service Director, Education, Skills and Learning Email: Tel: 01432 260897.

Publication date: 09/11/2023

Date of decision: 03/11/2023

Accompanying Documents: