To approve an extension of the public realm service contract with Balfour Beatty Living Places in line with contract terms and conditions and provide an update on contract management arrangements

That:

(a)   Balfour Beatty Living Places be awarded two extensions in accordance with the Public Realm Contract of one year for each relevant period (to 31 August 2026);

(b)  That the progress in closing out the improvement plan actions is noted and agreed;

(c)   That the progress made in implementing the commissioning and contract

            management functions and the findings of the SWAP audit are noted.

1. Not to award an extension to the contract at this time. This is not recommended as the contract follows a model that is designed to incentivise the provider to achieve successful performance delivery throughout the potential contract term. Successful performance is gauged against strategic indicators which are monitored and considered at relevant set periods through the term of the contract. As Balfour Beatty Living Places (BBLP) has achieved acceptable strategic performance, as defined by the contract they are entitled to a contract extension in any event unless the performance reduces and then the council reduces the extension period.

2. To award an extension of the contract period to BBLP that is greater than two years for the relevant period. Under the contract the council has discretion to award extensions of greater than one year following the attainment of acceptable strategic performance by BBLP. This is not recommended at this time as the council considers the future operating model.