To approve the acceptance of grant funding from the Education and Skills Funding Agency (ESFA) for the delivery of the council’s adult and community learning plan. To ensure effective spend of the ESFA grant against relevant government and Herefordshire Council priorities, the report proposes delegating authority to the Director for Children’s Wellbeing to complete the contractual arrangements needed to accept the funding and to do so in future years that this grant funding remains available. All funds received will be directed to meet the priorities in the council’s adopted Adult and Community Learning Plan, utilising providers on the council’s established framework and in accordance with any grant conditions which may be set nationally. See Annex 1 ESFA funding allocation letter.

That

(a)        the ESFA grant of £509,945 for the delivery of adult and community learning for the academic year 2017/2018 be accepted; and

(b)        the Director for Children’s Wellbeing be authorised to complete the necessary contractual arrangements in order to access the ESFA adult and community learning grant in 2017/18 and in future years.

That:

(a)  a standard licence condition to allow the council, as the licensing authority, to encourage restricting the use of sky lanterns at licensed premises under the public safety licensing objective, be implemented with immediate effect which applicants may choose to offer within their application or which may be imposed, as appropriate, by the council when considering applications which come before it;

(b)  a condition be included in the terms of use for council owned land (highways, parks, new lease or license agreements) to restrict the release of sky lanterns and helium balloons when land is hired or used for events;

(c)  a local policy be implemented with immediate effect prohibiting the use of sky lanterns and helium balloons at all council organised events and premises; and

(d)  the assistant director of environment and place be authorised to take all operational decisions necessary to implement the above recommendations including undertaking a publicity campaign to raise awareness of the environmental consequences of balloon and Chinese/sky lantern releases.

To approve the additional allocation of resources required to effectively respond to a legal dispute, over and above that already agreed in February 2017, January 2016 and February 2015. 

That:

(a) authority be delegated to the director for economy, communities and corporate to draw down and deploy additional  funds from the agreed litigation reserve to resource the ongoing legal dispute as detailed in exempt appendix 1.

To approve a model Herefordshire Nursery Education Funding (NEF) Agreement to support implementation of the 30 hours free entitlement to nursery education for two, three and four year olds, which commenced on 1 September 2017.

That:

(a)  the draft Herefordshire Nursery Education Funding Agreement 2017 (at appendix 1) be approved; and

(b)  the director for children’s wellbeing be authorised to take all necessary operational decisions to complete agreements with relevant providers, within approved funding allocations.

To approve the commissioning intentions for public health nursing and early help services.

These will be part of Herefordshire’s approach to supporting families and providing early help for children and young people aged 0 to 19 and up to 25 for young people with a disability and/or additional health needs. This includes public health nursing (encompassing health visiting and school nursing) and an approach which supports greater integration with children’s centre services, early years and early help services together with wider family befriending, mentoring and third sector services from April 2018.

That:

(a)  the responses to the recommendations of the children and young people scrutiny committee at paragraph 40 be approved;

(b)  a new 0 to 25 integrated public health nursing service for a period of up to five years, to commence on 1 April 2018 at a maximum cost of £13,070,700 over this term, be procured;

(c)  the director for adults and wellbeing, following consultation with the directors for children’s wellbeing and public health, be authorised to take all necessary operational decisions, including award of contract, to implement the above recommendation within the budget set;

(d)  family mentoring services be procured for a period of up to two years at a maximum cost of £166k for 2018/19, with an option to extend for a further year, subject to continued funding being available;

(e)  pending the procurement referenced at recommendation (d) above; existing service delivery arrangements, across the county, for family befriending services provided by Homestart and Vennture be extended to the end of March 2018 at a cost of £167k in 2017/18; and

(f)   the director for children’s wellbeing be authorised to take all necessary operational decisions including award of contract to implement recommendations (d) and (e) above.

To seek approval of the community commissioning model, an approach that enables communities to procure various public realm services through the council’s service provider(s).

That:

(a)     The community commissioning model is approved and implemented with effect from the 1st October 2017.

To recommend the Youth Justice Plan 2017/18 for approval by full Council (appendix a).

The Youth Justice Plan (the plan) forms part of the council’s budget and policy framework and is

therefore reserved to full Council to approve.

The plan is prepared on an annual basis on behalf of Herefordshire, Shropshire, Telford and

Wrekin and Worcestershire councils. The basic plan preparation is undertaken by the West

Mercia Youth Justice Service according to the deadlines and content requirements set by the

Youth Justice Board for England and Wales (YJB).

The plan sets out how youth justice services across West Mercia are structured and resourced

and identifies key actions to address identified risks to service delivery and improvement.

Under section 40 of the Crime and Disorder Act 1998, each council has a duty to produce a plan

15

AGENDA ITEM 6

Further information on the subject of this report is available from

Keith Barham, head of service West Mercia Youth Justice Service (YJS) 01905 732200 or

Chris Baird, interim director for children’s wellbeing Tel: 01432 260264or cbaird@herefordshire.gov.uk

setting out how youth justice services in their area are provided and funded and how the youth

offending service for the area is funded and composed, the plan is submitted to the YJB.

The plan for 2017/18 was prepared in May 2017 in line with the guidance issued by the YJB. A

copy is appended.

That:

(a) the Youth Justice Plan (at appendix A) is recommended to full Council for approval.

To approve an amendment to the minimum revenue provision policy in the treasury management strategy.

(a)  It be recommended to full Council that an amendment be approved to the current MRP policy within the Treasury Management Strategy to be based on the estimated life of the assets, in accordance with regulations, and the method of repayment to be through an annuity calculation (providing a consistent overall annual borrowing charge).

To approve arrangements for the interim support and supervision of the Herefordshire Special Educational Needs and Disabilities Information, Advice and Support Service (SENDIASS) staff team and to arrange for an external review of the SENDIASS service with an options appraisal and recommendations for service structure and delivery from 2018.

While the service is operated within the council, with its staff being council employees, it is operated at arm’s length in order to maintain a degree of independence, particularly to be seen as independent from the council’s additional needs service for children with special educational needs. This means that the service has been self-managed for several years, while national arrangements have changed and are expected to continue to change. Following the retirement of the previous service manager, there is an opportunity to engage external technical advice and support to review the service and future expected demands, in order to plan for a sustainable and effective service in the long term.

Worcestershire County Council also operates a SENDIASS service, which has undergone some change and improvement in recent years that allows opportunity for peer support and challenge and potential to apply learning in Herefordshire.

That:

(a)     Herefordshire Council to enter into an agreement with Worcestershire County Council for a period of six months from 1 September 2017 to 31 March 2018, at a cost of £20K, for the latter to share staff (under the provisions of Section 113 of the Local Government Act 1972) to provide  technical management oversight and a review of the Herefordshire SENDIASS;

(b)     By virtue of this decision report an exemption to paragraphs 4.6.11 of the council’s contract procedure rules shall be granted to enable the direct award for the reasons as set out in paragraph 16 below and referred to throughout this report.

Following the national business rates revaluation central government announced the availability of new reliefs, this report is to agree the newDiscretionary Business Rates Revaluation Policy for Herefordshire to be adopted with immediate effect.

That:

theDiscretionary Business Rates Revaluation Relief  Policy at appendix 1 be approved and implemented with immediate effect.

That:

(a)         Herefordshire Council join the West Midlands Councils Framework for supported accommodation provider agencies, terminating no later than 8 January 2021; and

(b)         

the director for children’s wellbeing be authorised to take all operational decisions necessary to maintain Herefordshire Council’s participation in the framework having regard to the favourability of the fees, terms and conditions established by the framework and provider performance.

That:

a) the proposed list of charges (at appendix 1) for services offered by the library service be approved and implemented from 9th October 2017;

b) an amnesty on overdue charges across Herefordshire Libraries runs during National Libraries Week (week of 9th October 2017);

c) charges be reviewed annually and where appropriate increased in line with inflation with delegated authority to the Library Services Manager.

That:

the interim director of children’s wellbeing be authorised to take all operational decisions necessary to complete feasibility work, including information that is necessary to support a planning application, to a total cost of £210k.

To approve the members’ induction programme.

The application was refused contrary to the Case Officer’s recommendation.

The application was refused in accordance with the Case Officer’s recommendation.

Consideration of the application was deferred pending a site visit.

The application was approved in accordance with the Case Officer’s recommendation with an additional condition.

(40 MPH SPEED LIMIT) (No.2) ORDER 1984 (IMPOSITION OF 40 MPH SPEED LIMIT) (C264 TUMP LANE, MUCH BIRCH)

After receiving a formal request from the Local Member, who had received representations from local residents, proposals were drawn up for the introduction of parking restrictions. After discussions and resident consultations the final proposals look to introduce a prohibition of waiting, loading and unloading at any time in order to combat the regular habitual parking of vehicles on the footways adjacent to the two pedestrian crossings and alongside the built out footway to the west of the junction with Falconer Street that is hampering visibility and passage to through traffic in each of these areas. The proposals are depicted on the enclosed plans HD/T/LEO/1652/2a and HD/T/LEO/1652/3a (Appendix B and C to this report).

In addition, a request has also been received from the residents of the Coach House, located on the spur road off Pinsley Road, asking that consideration be given to the introduction of additional parking restrictions and an extra residents’ permit parking bay to be included into Zone LF as shown on the enclosed plan HD/T/LEO/1652/1a (Appendix D to this report).

To seek a decision to make a Definitive Map Modification Order to add a section of Byway Open To All Traffic (BOAT) in the Parish of Peterstow, and two sections of Restricted Byway in the Parishes of Peterstow and Hentland in consequence of the duty set out in section 53(2)(b) of the Wildlife and Countryside Act 1981 to keep the council’s Definitive Map and Statement under continuous review.

That part of the original application for a Byway Open to all Traffic in the Parish of Peterstow between the unclassified road U71015 and Point A on the plan at Appendix 1 to this report be rejected.

To consider an application under the Highways Act 1980, section 119, to make a public path diversion order to divert part of footpath LO6 in the parish of Llanrothal and part of footpath GW27A in the parish of Garway and a concurrent application under the Highways Act 1980 section 118 to make a public path extinguishment order to extinguish part of footpath LO3 in the parish of Llanrothal.

THAT:

(a)    A public path diversion order, for definitive footpath LO6 in the parish of Llanrothal and GW27A in the parish of Garway, is made in accordance with section 119 of the Highways Act 1980 and concurrent public path extinguishment order, for definitive footpath LO3 in the parish of Llanrothal is made in accordance with section 118 of the Highways Act 1980 as shown in the draft order and plan D475iii/243-6 in the Appendix to this report.

(b)     In the event that there are no unwithdrawn objections to the formal advertising of the orders, they are then  confirmed as satisfying the criteria in sub section (6) of the above section, for such confirmation

To consider an application under the Highways Act 1980, section 119, to make a public path diversion order to divert part of footpaths LO4 and LO5 in the parish of Llanrothal.

THAT:

(a)    A public path diversion order, for definitive footpaths LO4 and LO5 in the parish of Llanrothal, is made in accordance with section 119 of the Highways Act 1980 as shown in the draft order and plan D475i/243-4 (Plan 1) and D475ii243-5 (Plan 2) in the Appendix to this report.

In the event that there are no unwithdrawn objections to the formal advertising of the order, it  is then  confirmed as satisfying the criteria in sub section (6) of the above section, for such confirmation

(a)          a lease of approximately 0.09ha/0.24 acre at Holme Lacy Road, Rotherwas (as outlined at appendix 1) be granted to TRP Polymer Solutions Ltd for a period of approximately 116 years to 6 April 2133 in consideration of a payment of £45,000; and

(b)          the freehold ground lease of the plot referenced above be included in the planned sale of the council’s freehold ground leases authorised in decision reference: 2016-17.4553.

To review projected revenue outturn for 2017/18 and invite cabinet members to consider performance for the first two months of the year.

THAT:

(a) performance for the first two months of 2017/18 and projected financial outturn are reviewed and cabinet determines any additional actions required to achieve improvement; and

(b) £200k be vired from the waste management budget to the community

services budget.

To approve a new accommodation strategy for vulnerable young people in Herefordshire.

THAT:

(a) the accommodation strategy for vulnerable young people in Herefordshire at

appendix 1 be approved.

To approve an increase in capital expenditure to deliver a joint customer services hub at Blueschool House.

THAT:

(a) £50k be allocated from the ICT revenue reserve to provide sufficient ICT

equipment at Blueschool House;

(b) £200k be allocated from the earmarked economy, communities and corporate

revenue reserve to support the increased costs;

(c) having regard to the continued revenue benefits identified in the revised

business case, a further £720k be approved to deliver a joint customer

services hub at Blueschool House, bringing the total estimated cost to £1.92m;

(d) the audit and governance committee be asked to identify and recommend

improvement actions to strengthen property capital project management and

control.

To approve the appointment of a developer to work in partnership with the council in

delivering the development and regeneration programme.

THAT:

(a)                the highest scoring tender, Keepmoat, be appointed as the preferred bidder to work in partnership to deliver the council’s development and regeneration programme;

(b)          the director for economy, communities and corporate having consulted with the chief financial officer and cabinet member contracts and assets, and having received satisfactory confirmation of tender commitments, be authorised to complete contractual arrangements with Keepmoat for a period of 10 years;

(c)          in the event that satisfactory confirmation of tender commitments is not received from the preferred bidder, the director for economy, communities and corporate, following consultation with the chief financial officer and cabinet member for contracts and assets and having received satisfactory confirmation of tender commitments, be authorised to enter into the contract for the development and regeneration programme with the second highest bidder (‘the reserve bidder’);

(d)          following completion of contractual arrangements options appraisal and business cases for development of the former Bromyard depot and the Hereford station approach sites be brought forward for consideration as the first phase sites; and

(e)          thanks are extended to all bidders for the courteous, prompt and productive way in which they have all participated in the procurement.

To agree a policy for appointments to outside bodies.

THAT:

(a) the draft policy for appointments to outside bodies at appendix 1 be approved; and

(b) having regard to that policy and the outcome of the recent consultation the

council no longer make appointments to the following outside bodies:

·         The Courtyard Board Ltd

·         Jarvis Educational Charity

·         Kington Tourist Group

·         Leominster Area Regeneration Company (LARC) Development Trust

·         Leominster Museum Committee

·         Leominster Undenominational Educational Charity

·         Ross Charity Trustees

·         Shopmobility Hereford

·         Shopmobility Leominster

·         Three Choirs Festival

·         Coppett Hill Trust

·         Encore

·         Herefordshire vision links

·         Welcome to our future, and

·         West Midlands Reserve Forces and Cadets Association

To approve, in principle, the allocation of land and resources to enable the development of proposals to maximise the benefits of public sector land assets in Central Hereford.