To update the committee on the status of the energy from waste loan arrangement

For the committee to receive the external auditor’s annual audit letter for 2017/18 and determine
whether further action or inclusion in the committee’s work programme is appropriate.
The external audit findings have already been reported to the committee, the formal receipt of the letter completes the annual external audit process.

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360 litre bins are necessary to provide to households across the county who produce larger amounts of recycling than the standard 240 litre bins can accommodate.

In accordance with the councils procurement guidance for a medium value product, 3 quotes were requested from wheeled bin suppliers for the following:

Two full load of green 360 litre bins

All bins to be embossed on the front of the bin and on the lid

Bins to be independently certified to the following standards: EN840-1:2012, 5:2012 and 6:2012. RAL-GZ 951/1

Full off-loading service required from the delivery vehicle onto the ground & moved into a specified area at the depot.

10 year warranty and agreement of reimbursement of removal fee incurred by council if bin found to be faulty.

Only one compliant bid was received. The compliant bid met all elements of the requested specification and is therefore recommended for acceptance.

Purchase of two full loads of 360 litre green bins from SSI Schaefer Ltd at a cost of £24,544 to be delivered within 4 weeks and fully off loaded at FCC depot in order to provide greater recycling bin capacity to households across the county upon request.

A procurement exercise was undertaken in June 2018 with a closing date for submission on 16th July 2018 at 12:00noon at which point two suppliers opted out from submitting a quotation.

Following a tender evaluation process Vivedia Ltd satisfied the panel of their ability to deliver on all aspects of the specification.

As the total contract value exceeded £75,000 a waiver for exemption to contracts procedure rules has subsequently been signed off.

Award a contract to Vivedia Ltd (trading as ‘Obitus’) for the provision of an audio and visual system (supply, install and maintenance) for a period of eight years at a total cost of £77,400.00

Request received from Head Tenant for landlord's consent to renew the sub-lease of unit 20 within Maylord Shopping Centre in accordance with the terms of the head-lease.

Provide head landlord’s written consent for the Tenant managing Maylords Shopping Centre to renew sub-lease to unit 20

The decision was taken in order to ensure high quality sustainable educational accommodation for children and young people with social emotional and mental health special needs in Herefordshire. Matters taken into account when taking the decision, were as follows –
•Condition of the current buildings at the Brookfield School is adequate, apart from the building inhabited by the Arrow cohort of Brookfield students which is offsite, temporary and of poor quality.
•Compliance of the current buildings and of the site is poor for all age phases
•Future maintenance liability is highly likely for the off-site building
•Consultation with head teachers and governors showed recognition of the need for improvements at the Brookfield School.
•Consultation with parents and carers of children and young people with SEND showed recognition of the need for improvements at the Brookfield School
•Capital funds previously allocated and spent on improvement at the Brookfield School are not equitable with those spent at other SEND settings in the county.
•There is potential for the government funding to be matched with other identified funding in the Herefordshire council capital programme to enable a high quality project that will resolve compliance and quality issues in a strategic and sustainable way.
The decision taken impacts positively on the achievement of the principles set out in the published Herefordshire Schools Capital Investment Strategy pages 10 and 11.

The decision was made that the special provision fund (£500k) allocated to Herefordshire Local Authority by the government, would be spent on a project to improve the quality of accommodation at the Brookfield Special School, subject to a suitable feasibility study and high level costing exercise. In addition the decision was taken to put forward a business case to Cabinet for allocation of funding already listed in the capital programme for use at Brookfield School (1.76m), to add to the special provision fund to achieve a high quality strategic improvement project.
Although the Brookfield School is an academy, the criteria for the allocation of the special provision fund clearly states that spending on any type of setting, including academies, is permitted. In addition, the council has a statutory responsibility to commission educational provision for children and young people with an EHCP for SEND that is suitable for their age, ability, aptitude and SEN. The Brookfield School is the only in-county setting that provides for CYP with social, emotional and mental health (SEMH) as their primary need. Investment in this school is needed so that the council may fulfill its statutory responsibility to those CYP with SEMH. If the setting fails to be fit for purpose those pupils would need to be placed out of county, leading to a significantly increased cost of placement. This proposed investment will mitigate the risk of an increase in out of county placements in the future. It also ensures that the current need for temporary accommodation for a cohort of pupils with SEMH will be removed.

Broadlands Bright Sparks Pre-school is a popular nursery judged outstanding by Ofsted in 2014 and currently occupies space in the former Broadlands Primary School which was relocated to the Aylestone site in 2015. This site is now required for the delivery of a new Special Educational Needs Free School by the Education and Skills Funding Agency.

Alternative accommodation has been identified on the Aylestone High School site that is in close proximity to their current location however the area is not designed or set-up for use as a nursery. Refurbishment work is required to create a stand-alone area that can run independently of Aylestone with facilities appropriate for that of a nursery that will meet any standards currently expected by Ofsted.

Agreement to:
Grant a lease to Broadlands Bright Sparks Pre-school Committee between Broadlands Bright Sparks Pre-school Committee and Aylestone High School for the use of mobile accommodation on the Aylestone site by Bright Sparks.

Fund up to £100k, including all associated professional fees, for the remodeling and refurbishment of the mobile accommodation on Aylestone site to make it fit for purpose for the use by a stand-alone nursery and to provide appropriately safe and secure external play space, and create the necessary entrance and access to the facility.

Funding to be provided from £25,787 early years S106 receipts from several developments with the balance of up to £74,213 coming from 2 year old capital funding.

To inform council of the progress in the recruitment of independent persons and to recommend a way forward.

To make the Yarkhill neighbourhood development plan as part of the statutory development plan for Herefordshire and approve the consequential updates to the countywide policies maps.

To fulfil the legal duty to make /adopt the Yarkhill neighbourhood development plan and update the countywide policies map as part of the statutory development plan for Herefordshire.

To make the Wyeside Group neighbourhood development plan as part of the statutory development plan for Herefordshire and approve the consequential updates to the countywide policies maps.

To fulfil the legal duty to make /adopt the Wyeside Group neighbourhood development plan and update the countywide policies map as part of the statutory development plan for Herefordshire.

To make the Wellington Heath neighbourhood development plan as part of the statutory development plan for Herefordshire and approve the consequential updates to the countywide policies maps.

To fulfil the legal duty to make /adopt the Wellington Heath neighbourhood development plan and update the countywide policies map as part of the statutory development plan for Herefordshire.

To decide the allocation of seats on committees and other bodies to political or other groups in accordance with the political balance rules.

Supporting a community organization to store and distribute non-perishable food items to people in need in the local community

Granting an occupational licence to occupy space at The Old Police Station Kington on behalf of Kington

To decide upon objections to the proposed Hereford Resident’s Parking Order (as modified) and to authorise implementation of the Traffic Regulation Order(s) for the schemes.

To request a preliminary appraisal of options for the refurbishment of the Edgar Street football stadium as part of the council's development and regeneration programme

To approve the making and publication of a Notice, Under Section 75 of the Local Government Act, 1972 to a change of name of Cradley parish Council to Cradley and Storridge Parish Council.

To note the outcome of the Ofsted inspection of services under the new Inspection of Local Authority Children Services (ILACS) framework, which was conducted between 4 June 2018 and 22 June 2018.

To consider the council’s response to areas for improvement identified and to provide cabinet with the opportunity to comment and approve the council’s submission to Ofsted regarding the proposed actions to address the areas of improvement that have been identified.

The council is required to submit an action plan to Ofsted within 70 days if the publication of their report (which is 26 October 2018), outlining how the council intends to address each of the areas for improvement, the timescales for action to be undertaken, and the monitoring arrangements.

To award contract for architectural services in connection with a feasibility and options study for the Hillside care home redevelopment