Decisions
23/08/2019 - Progress report on 2019/20 internal audit plan
To update members on the progress of internal
audit work and to bring to their attention any key internal control
issues arising from work recently completed. To enable the
committee to monitor performance of the internal audit team against
the approved plan
Decision Maker: Audit and governance committee
Decision due date: 24/09/2019
Wards affected: (All Wards);
Lead officer: Andrew Lovegrove
Notice of decision: 23/08/2019
Anticipated restriction: Open
23/08/2019 - BT consultation on phone box removal 2019
To seek approval for 69 BT public call boxes
in the county to be either removed, adopted or retained,
incorporating parish council input and local
circumstances.
Decision Maker: Cabinet member health and adult wellbeing
Decision due date: 11/11/2019
Wards affected: (All Wards);
Lead officer: Philippa Lydford
Notice of decision: 23/08/2019
Anticipated restriction: Open
23/08/2019 - Warm Homes Funding (Park Homes) acceptance
Approval for Herefordshire Council to accept
the Warm Homes Fund grant offer of £0.491m, to act as the
accountable body for the project and to implement the project in
accordance with the attached project application.
Decision Maker: Assistant Director for Regulatory, Environment and Waste Services
Decision due date: 10/09/2019
Wards affected: Kings Acre; Whitecross;
Lead officer: Matthew Locking
Notice of decision: 23/08/2019
This decision will be taken under urgency procedures.
Reason for urgency:
The recipient agreement is required to be signed and returned to the funder by 30 September 2019 or the offer may be withdrawn. A 28 working day decision period would go right up to this deadline leaving no time for any contingencies required.
Anticipated restriction: Open
23/08/2019 - Statement on Modern Slavery
To agree Herefordshire Council’s
statement in addressing Modern Slavery. The Modern Slavery Act 2015
places specific responsibilities on organisations to ensure slavery
and human trafficking does not exist within its supply chain or in
any part of its own business. The term modern slavery captures a
whole range of exploitation with the report and statement outlining
how the council can use its powers, influence and responsibilities
to prevent and act against modern slavery.
Decision Maker: Cabinet member finance and corporate services
Decision due date: 26/09/2019
Wards affected: (All Wards);
Lead officer: Natalia Silver
Notice of decision: 23/08/2019
Anticipated restriction: Open
23/08/2019 - Fastershire Broadband Strategy 2019-2022
Purpose – to consider the latest
iteration of the Fastershire Broadband Strategy which will direct
the approaches of the Fastershire project that will drive the
deployment of high-speed broadband infrastructure throughout
Herefordshire and Gloucestershire through to 2022.
The strategy will not seek additional council resources beyond
those already agreed. Rather it will outline the methodology for
reaching as many of the final few percent of premises in each
county as possible using existing resources and reinvestment with a
view to making Herefordshire one of the most digitally connected
rural counties in the country.
Decision Maker: Cabinet member environment, economy and skills
Decision due date: 17/10/2019
Wards affected: (All Wards);
Lead officer: Matt Smith
Notice of decision: 23/08/2019
Anticipated restriction: Open
01/05/2018 - Sale of freehold interest in approx 9.46 acres land in hereford Enterprise Zone (EZ) at Chapel Road Rotherwas viz Romney Huts 6 - 11, Plot C22 and amenity land ref: 6226 Recommendations Approved
Decision Maker: Chief finance officer
Decision published: 22/08/2019
Effective from: 01/05/2018
Decision:
Approve sale of freehold interest in land and
property in EZ to Eastside 2000 Ltd
Lead officer: Gillian Stratford
22/08/2019 - Business Energy Efficiency Programme
To approve the Council's participation in the
second phase of the European Regional Development Funded Business
Energy Efficiency Programme (BEEP) led by Worcestershire County
Council.
This three year project will offer 50% capital grants of up to
£20,000 to small and medium sized business in Herefordshire
to support investment in energy efficiency, waste and water
reduction projects.
Led by Worcestershire County Council this project will support
businesses across Worcestershire, Herefordshire, Shropshire and
Telford & Wrekin.
The total grant allocation for businesses in Herefordshire is
£244,800.
Decision Maker: Director of Economy and Place
Decision due date: 20/09/2019
Wards affected: (All Wards);
Lead officer: Ben Boswell
Notice of decision: 22/08/2019
Anticipated restriction: Open
20/08/2019 - Procurement of a Disabled Units ref: 6224 Recommendations Approved
Decision Maker: Programme Director Housing and Growth
Decision published: 22/08/2019
Effective from: 20/08/2019
Decision:
To procure a disabled unit
Lead officer: Tina Wood
21/08/2019 - Revised Hereford (Rotherwas) Enterprise Zone Local Development Order 2019
To approve and adopt the revised Hereford
(Rotherwas) Enterprise Zone Local Development Order 2019 (Appendix
2) and roll forward its operation for a further period
Decision Maker: Director of Economy and Place
Decision due date: 19/09/2019
Wards affected: Dinedor Hill;
Lead officer: Kevin Singleton
Notice of decision: 21/08/2019
Anticipated restriction: Open
20/08/2019 - Decision to spend from the 2018/19 Corporate Accommodation Capital Budget and the Property Services Estates Capital Programme 2019/20 ref: 6223 Recommendations Approved
Decision Maker: Acting Assistant Director for Technical Services
Decision published: 21/08/2019
Effective from: 20/08/2019
Decision:
To authorise spend of the total budget of
£200k allocated to provide additional emergency evacuation
facilities at Plough Lane from the 2018/19 Corporate Accommodation
Capital Budget along with a spend of not more than £250k from
the £500k Property Estates Enhancements Works element of the
Property Services Estates Capital Programme 2019/20.
Lead officer: GianCarlo Paganuzzi
15/08/2019 - Confirmation of Tree Preservation Order 583, Kings Acre Road, Hereford ref: 6222 Recommendations Approved
Decision Maker: Officer Decision - Economy and Place
Decision published: 21/08/2019
Effective from: 15/08/2019
Decision:
To confirm Tree Preservation Order 583, Kings
Acre Road, Hereford
Lead officer: Juliet Wheatley
21/08/2019 - Annual report on code of conduct
To enable the committee to be assured that
high standards of conduct continue to be promoted and
maintained.
Decision Maker: Audit and governance committee
Decision due date: 24/09/2019
Wards affected: (All Wards);
Lead officer: Claire Ward
Notice of decision: 21/08/2019
Anticipated restriction: Open
21/08/2019 - Call-in of cabinet member decision on Hereford Transport Package and South Wye Transport Package
To consider the call-in of the decision of the
cabinet member - infrastructure and transport on the Hereford
transport package and the South Wye transport package.
Decision Maker: General scrutiny committee
Decision due date: 09/09/2019
Wards affected: (All Wards);
Lead officer: John Coleman
Notice of decision: 21/08/2019
Anticipated restriction: Open
21/08/2019 - 2018/19 additional external audit fee
For the committee to note the additional
external audit fee proposal for the work completed during the
external audit of the 2018/19 statement of accounts
Decision Maker: Audit and governance committee
Decision due date: 24/09/2019
Wards affected: (All Wards);
Lead officer: Josie Rushgrove
Notice of decision: 21/08/2019
Anticipated restriction: Open
08/08/2019 - To serve provisional Tree Preservation Order 620 The Ditch, Ashperton ref: 6221 Recommendations Approved
Decision Maker: Officer Decision - Economy and Place
Decision published: 20/08/2019
Effective from: 08/08/2019
Decision:
To serve provisional Tree Preservation Order
620 The Ditch, Ashperton
Lead officer: Juliet Wheatley
08/08/2019 - To serve provisional Tree Preservation Order 619 Gorsley Common Road ref: 6220 Recommendations Approved
Decision Maker: Officer Decision - Economy and Place
Decision published: 20/08/2019
Effective from: 08/08/2019
Decision:
To serve provisional Tree Preservation Order
619 Gorsley Common Road
Lead officer: Juliet Wheatley
08/08/2019 - To serve provisional Tree Preservation Order 618, Exchequer Court, Thruxton ref: 6219 Recommendations Approved
Decision Maker: Officer Decision - Economy and Place
Decision published: 20/08/2019
Effective from: 08/08/2019
Decision:
To serve provisional Tree Preservation Order
618, Exchequer Court, Thruxton
Lead officer: Juliet Wheatley
19/08/2019 - Options for addressing the Special Education Needs passenger transport budget pressure
To re-allocate £275k budget previously identified for community transport vehicle grant to help manage the forecast SEN school transport budget pressure for 2019/20 and identify a preferred approach for the longer term.
Decision Maker: Cabinet member Infrastructure and transport
Decision due date: Before 30/09/2019
Wards affected: (All Wards);
Lead officer: Steve Burgess
Notice of decision: 19/08/2019
Anticipated restriction: Open
19/08/2019 - Annual external audit letter
For the committee to receive the external
auditor’s annual audit letter for 2018/19 that completes the
annual external audit process.
Decision Maker: Audit and governance committee
Decision due date: 24/09/2019
Wards affected: (All Wards);
Lead officer: Josie Rushgrove
Notice of decision: 19/08/2019
Anticipated restriction: Open
19/08/2019 - External auditors report
To update the committee on the external
auditors finding report for 2018/19
Decision Maker: Audit and governance committee
Decision due date: 24/09/2019
Wards affected: (All Wards);
Lead officer: Josie Rushgrove
Notice of decision: 19/08/2019
Anticipated restriction: Open
19/08/2019 - Energy from waste (EfW) loan update
To provide assurance to the audit and
governance committee on the current status of the energy
from waste loan arrangement to enable the committee to fulfil its
delegated functions.
Decision Maker: Audit and governance committee
Decision due date: 24/09/2019
Wards affected: (All Wards);
Lead officer: Josie Rushgrove
Notice of decision: 19/08/2019
Anticipated restriction: Open
19/08/2019 - Work programme 2019 - 2020
To review the committee’s work programme
2019/20, note the executive responses to task and finish groups
undertaken in 2018/19 and agree terms of reference for proposed
task and finish groups.
Decision Maker: Children and young people scrutiny committee
Decision due date: 16/09/2019
Wards affected: (All Wards);
Lead officer: Matthew Evans
Notice of decision: 19/08/2019
Anticipated restriction: Open
16/08/2019 - Adoption of the Bosbury and Catley neighbourhood plan and consequential updates to the countywide policies map ref: 6169 Recommendations Approved (subject to call-in)
To make the Bosbury and Catley Group neighbourhood development plan as part of the statutory development plan for Herefordshire and approve the consequential updates to the countywide policies maps.
To fulfil the legal duty to make/adopt the Bosbury and Catley Group neighbourhood development plan and update countywide policies map as part of the statutory development plan for Herefordshire.
Full Council delegated authority for the making of the neighbourhood development plans, and consequential amendments to the countywide policies map, to the cabinet member infrastructure at its meeting on the 20 May 2016.
Decision Maker: Cabinet member Infrastructure and transport
Decision published: 16/08/2019
Effective from: 24/08/2019
Decision:
That:
(a) The Bosbury and Catley Group neighbourhood development plan is made as part of the statutory development plan for Herefordshire; and
(b) The required consequential changes are made to the countywide policies map.
Wards affected: Hope End;
Lead officer: Samantha Banks
16/08/2019 - Adoption of the Hampton Bishop neighbourhood plan and consequential updates to the countywide policies map ref: 6171 Recommendations Approved (subject to call-in)
To make the Hampton Bishop neighbourhood development plan part of the statutory development plan for Herefordshire and approve the consequential updates to the countywide policies maps.
To fulfil the legal duty to make /adopt the Hampton Bishop neighbourhood development plan and update the countywide policies map as part of the statutory development plan for Herefordshire. Full Council delegated authority for the making of all neighbourhood development plans, and consequential amendments to the countywide policies map, to the cabinet member infrastructure at its meeting on 20 May 2016.
Decision Maker: Cabinet member Infrastructure and transport
Decision published: 16/08/2019
Effective from: 24/08/2019
Decision:
That:
(a) The Hampton Bishop neighbourhood development plan is made as part of the statutory development plan for Herefordshire; and
(b) The required consequential changes are made to the countywide policies map.
Wards affected: Backbury;
Lead officer: Samantha Banks
16/08/2019 - Temporary Road Closures Decisions taken 5 Aug to 16 Aug 2019 ref: 6216 Recommendations Approved
Decision Maker: Acting Assistant Director for Highways and Transport
Decision published: 16/08/2019
Effective from: 16/08/2019
Decision:
Attached are the officer decisions taken for
temporary road closures and highway decisions from 5 August 2019 to
16 August 2019.
Lead officer: Jane Little
14/08/2019 - Additional functionality for the Get Walking website and apps ref: 6214 Recommendations Approved
Decision Maker: Assistant Director for Regulatory, Environment and Waste Services
Decision published: 15/08/2019
Effective from: 14/08/2019
Decision:
To develop additional functionality for the
Get Walking website and mobile applications in order to improve
service delivery.
The total costs of £4,475 are fully funded by the DfT Access
Fund grant.
Lead officer: Ben Boswell
19/07/2019 - Award of Public Bus Contracts – September 2019 ref: 6212 Recommendations Approved
Decision Maker: Acting Assistant Director for Highways and Transport
Decision published: 15/08/2019
Effective from: 19/07/2019
Decision:
The 2014 review of the public transport
network resulted in cabinet approval of the priorities for subsidy
and defined a core bus network for the county. A number of public
bus service contracts from this core network are approaching their
termination date and are due to be retendered in accordance with
the adopted passenger transport policy, and the passenger transport
Dynamic Purchasing System agreement.
In accordance with this requirement the decision has been taken
to:
1. Award public bus service contract number 313 which includes
route numbers 76, 76A, 402, 403, 404, 490, 494, 495, 501, 502,
504
Contract 313 – Leominster area. Awarded to Lugg Valley Travel
Ltd for a 7 year term commencing 2nd September 2018 at a total
annual value of £245,000. One compliant bid was
received.
Contract 313 replaces current contract numbers 270, 274, and 291 at
an additional cost of £2,204 per annum.
Lead officer: Clive Hall
15/08/2019 - Award of contract for office planning for Plough Lane and Elgar House ref: 6211 Recommendations Approved
Decision Maker: Assistant director Corporate Support
Decision published: 15/08/2019
Effective from: 15/08/2019
Decision:
Award a contract to Portsdown Office Limited
in the sum of £8,650.00 (excluding VAT) for the delivery of
office planning for the Plough Lane and Elgar House
offices.
Lead officer: Natalia Silver
14/08/2019 - Approval of contingency budget to finance “change events” that will mitigate risks occurring in the Shell Store project ref: 6210 Recommendations Approved
Decision Maker: Director of Economy and Place
Decision published: 14/08/2019
Effective from: 14/08/2019
Decision:
Approve the use of £169,907 from the
Shell Store project contingency approved budget on the following
expenditure items which have been raised as “change
events” through the design implementation:
• £1,978 for appointment of BREEAM sustainability
champion
• £13,526 for asbestos removal to concrete slab;
• £20,504 for temporary utility supplies;
• £98,484 for ground works;
• £35,415 for groundwork design fees;
Lead officer: Nick Webster
14/08/2019 - To approve a revised business case and budget for the expansion of Marlbrook Primary School within the approved capital allocation
To approve a revised business case and budget
for the expansion of Marlbrook Primary School within the approved
capital allocation to accommodate the additional pupils admitted
from 2014 in response to rising numbers in South Hereford and to
meet parental preference.
Decision Maker: Cabinet
Decision due date: 26/09/2019
Wards affected: Redhill;
Lead officer: Karen Knight
Notice of decision: 14/08/2019
Anticipated restriction: Open
13/08/2019 - Leader's report to Council
To provide an update on the work of the
Cabinet since the meeting of Council held on 12 July
2019.
Decision Maker: Council
Decision due date: 11/10/2019
Wards affected: (All Wards);
Lead officer: Annie Brookes
Notice of decision: 13/08/2019
Anticipated restriction: Open
22/05/2019 - B4214 Tenbury Road, Bromyard - proposed extension of existing 30mph speed limit and reduction of national speed limit to 40 mph ref: 6209 Recommendations Approved
Decision Maker: Acting Assistant Director for Highways and Transport
Decision published: 12/08/2019
Effective from: 22/05/2019
Decision:
THAT:
subject to the consideration of any objections received as part of
the statutory consultation the existing County of Hereford and
Worcester (Restricted Roads) (No 6) Order 1987 on the B4124 Tenbury
Road at Bromyard is revoked and a new 30 mph and 40 mph speed limit
Order made under Section 84 of the Road Traffic Regulation Act 1984
is introduced the effect of which will be to introduce:
(a) a 30 mph speed limit on the B4124 Tenbury Road from a point 41
metres southeast of the centre line of the junction with the U65438
to a point 118 metres northwest of the centre line of the junction
with the U65438.
(b) a 40 mph speed limit on the B4124 Tenbury Road from a point 118
metres northwest of the centre line of the junction with the U65438
for a distance of 472 metres in a generally northerly
direction
Lead officer: Clive Hall
12/08/2019 - Extension of building maintenance and cleaning contract ref: 6193 Recommendations Approved
To approve the extension of the existing council building maintenance and cleansing services contract, which has been procured through an open market tender exercise, to the 31August 2020.
The extension of the contract will enable time for the strategic service review of the Property Services function to complete, which is being undertaken to ensure a future sustainable service can be delivered.
Decision Maker: Cabinet member commissioning, procurement and assets
Decision published: 12/08/2019
Effective from: 17/08/2019
Decision:
That:
(a) The contract with Balfour Beatty Living Places to deliver an amalgamated property maintenance and cleansing service be extended for one year from 1 September 2019 to 31 August 2020 at a total contract value of £12 million.
Wards affected: (All Wards);
Lead officer: Andrew Husband
25/07/2019 - Disposal of Plot N26 within the North Magazine at Hereford Enterprise Zone, Rotherwas ref: 6208 Recommendations Approved
Decision Maker: Director of Economy and Place
Decision published: 12/08/2019
Effective from: 25/07/2019
Decision:
That the council commits to sell its freehold
interest in a plot of development land extending to approximately
0.43 acre on the North Magazine, Rotherwas.
Lead officer: Nick Webster