Decisions

Decisions

13/08/2020 - Highway Asset Management (HAM) C and U roads - Works Commission ref: 7079    Recommendations Approved

Whilst HAM funding was allocated in the annual plan decision April 2021, the HAM funding has not been commissioned up to this point as it may have been required to alleviate other capital works within the public realm contract.

The capital HAM funding can now be released for commission.

The programme of works have been derived from the asset management data and therefore justify investment.

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 13/08/2020

Effective from: 13/08/2020

Lead officer: John Manterfield


13/08/2020 - Review of peer on peer abuse cases

To provide the outcome of the review (including lessons learned) into peer on peer abuse cases referred to the Multi Agency Safeguarding Hub (MASH).

Decision Maker: Children and young people scrutiny committee

Decision due date: 15/09/2020

Wards affected: (All Wards);

Lead officer: Ceri Morgan

Notice of decision: 13/08/2020

Anticipated restriction: Part exempt  - view reasons

Explanation of anticipated restriction:
Appendix 2 - This Appendix is Exempt from Public and Press Disclosure ( Schedule 12A Local Government Act 1972) ( As amended by Local Authorities ( Access to Information Exempt Information ( England) Order 2006 – Exempt Paragraph 2.


12/08/2020 - Standing Advisory Council for Religious Education (SACRE) Support ref: 7077    Recommendations Approved

The contract for a statutory position to support the Standing Advisory Council for Religious Education (SACRE) is awarded to RE Today for a period of 3 years, from 1 September 2020 to 31 August 2023 at a maximum cost of £12,000 (£4,000 per annum).

Decision Maker: Director of Children and Families

Decision published: 13/08/2020

Effective from: 12/08/2020

Lead officer: Chris Baird


12/08/2020 - Key Stage 1, 2 & Phonics Moderation ref: 7076    Recommendations Approved

The contract to undertake Key Stage 1 & 2 moderation and Phonics monitoring is awarded to Marlbrook Teaching School. The contract is for a period of 3 years from 1 September 2020 to 31 August 2023 at a cost of £57,000 (£19,000 per annum).

Funding for the contract is confirmed from the Education Functions for Maintained Schools fund.

Decision Maker: Director of Children and Families

Decision published: 13/08/2020

Effective from: 12/08/2020

Lead officer: Chris Baird


13/08/2020 - Freehold disposal of a small parcel of land in Bartestree for garden use ref: 7078    Recommendations Approved

Regularises occupation of an anomalous small triangle of land that has been enclosed by an adjoining householder and incorporated into their garden. The majority of the site has been transferred to the local parish council. Anomalous boundary was created by historic circumstances and changes to Land Registry mapping. The new boundary line will be easier to manage.

Decision Maker: Assistant Director for Technical Services

Decision published: 13/08/2020

Effective from: 13/08/2020

Lead officer: Chris Jenner


07/07/2020 - Developing technologies to support patients and professionals with hospital discharge planning ref: 7075    Recommendations Approved

Herefordshire Council are advanced on a holistic transformation programme to reduce demand on health and social care services by developing independence for people within their communities. Technology plays a significant part in promoting and enabling independence and the next stage for us is to target everyday technologies for customers coming out of health provision. Improving the effectiveness of discharge pathways, especially during COVID-19, and moving people from hospital beds into a greater level of independence in their own communities is a challenge which all health economies and local authorities are looking to overcome.

The main benefit of a digital D2A approach is that it would enable a fully effective Discharge to Assess operating model, with the following expected associated benefits (which will be measured where possible as part of the programme of work):
? Reduce the average length of stay in hospital for patients that require a supported discharge through all D2A pathways
? Reduce the risk of patients leaving hospital with care and support needs being lost into the care system
? Empower staff within the multi-disciplinary teams (MDTs) working on specific community-based pathways with access to the up-to-date and timely information they need, from any location, to remotely manage the allocation and access to adult social care services - allowing them to make the best decisions for the patient
? Ensure hospital staff are kept informed of the progress of referrals and can be alerted of any risks or issues regarding timely discharge
? Reduce the risk of hospital readmissions.
? Improve the quality of the needs assessment
? Eliminate significant manual input and duplication
? Deliver a scalable solution which can realise standardisation and economies of scale
? Offer a rich source of data enabling new analytics capability, providing enhanced insights and improvements in service and support
? The system would revolutionise the current burdensome process, freeing up resource to focus on other critical areas

It is calculated that a DToC will cost £400 per day, per bed and so a modest reduction of 20 DToC days per month will equate to savings in the range of £100,000 per year to health economy with additional substantial savings for social care.

There are expected additional savings and efficiencies through:
? Administration cost savings
? Reductions in the number of business support staff currently employed across the local authority and partner organisations to manually manage the trackers - allowing them to be better deployed elsewhere
? Reduction in delays in assessments, moving people from expensive community placements to their own homes at the right time
? Management time and operational savings through elimination of multiple phone calls
? Potential financial savings for both social care and acute settings on the basis that clients would be more efficiently discharged and managed
? The additional cost of remediating cases where people have been lost in the system, understood to be between 15% and 25%
? Support commissioning needs and reduce costs of commissioning services that do not support flow

All of these broader savings will be thoroughly examined as a part of the project to help build the longer term business case for wider take up across the sector.

Decision Maker: Director of adults and communities

Decision published: 12/08/2020

Effective from: 07/07/2020

Lead officer: Stephen Vickers


12/08/2020 - Disposal of the North West Corner of Chapel Road, Hereford Enterprise Zone, Rotherwas ref: 7074    Recommendations Approved

Compliance with approved council policy.

Safeguard an existing Herefordshire business in the county and facilitate its further expansion.

Deliver private sector investment and job creation in the EZ which will boost confidence and interest from others and help generate further private sector investment and job creation. Speedy occupancy will boost the rates relief pot for the Local Enterprise Partnership (and hence the council).

Following the award of enterprise zone status in August 2011 approximately 45 hectares (110 acres) of council owned land was included, along with other privately owned land, in the designated EZ. The EZ status has resulted in the council and occupiers within the EZ benefiting from a number of government incentives such as significantly increased awareness and profile of the location and opportunity, business rates relief and retention, improved access to broadband etc. These factors have resulted in an increase in interest from local, national and international businesses in active and advanced negotiations with the council to acquire land within the EZ.

This area of land is located in the Chapel Road area of the EZ and has been identified for general employment use.

The sale of the land is on a freehold basis. The purchaser will not accept or proceed with the purchase on any other basis.

All the EZ land is being actively marketed, and is being sold according to independent land valuations and the EZ Land Disposal Policy which was approved by cabinet member on 7 January 2016. The plot was revalued in February 2020 to reflect current market conditions. The agreed purchase price meets the market valuation. Valuation document attached.

This part of the EZ houses a number of Romney Huts, designed as temporary storage accommodation in the Second World War. These are very basic (no heating) and have had primarily low value uses on very short term rental arrangements. The sale will represent a loss of income of just under £25,000 a year. Property Services have already accounted for this disposal in their rental estimates.

The purchaser was identified through an informal market tender process, set by the Council and undertaken by the EZ to secure the best possible redevelopment ideas for the site.

The proposal is an exciting phased redevelopment creating small workspace and shared facilities, and as preferred bidder, the purchaser has the full endorsement of the EZ executive board.
The proposition has the potential to create significant job opportunities on site, and this together with the prospective users meet the EZ’s Placement Strategy.

The rental arrangements will be transferred to the purchaser, who is one of the tenants in this location.

The decision to sell this plot supports council policy to use capital receipts from sale of land within the Enterprise Zone to fund the capital expenditure on installing necessary infrastructure across the site. The latest council decision to incur this expenditure is available via this link:

http://councillors.herefordshire.gov.uk/ieDecisionDetails.aspx?ID=6182


Decision Maker: Director of Economy and Place

Decision published: 12/08/2020

Effective from: 12/08/2020

Lead officer: Nick Webster


11/08/2020 - To procure salt from the preferred supplier from the regional Eastern Shires Purchasing Organisation (ESPO) framework contract ref: 7073    Recommendations Approved

As set out in the council’s Winter Service Plan, salt supplies are obtained through the ESPO framework contract. Suppliers listed on the framework have been assessed during the procurement process for their financial stability, track record, experience and technical and professional ability. The framework provides the pricing schedule, identifies the best option for the provision of salt and also identifies other suppliers that can be used if required.

Herefordshire Council’s Winter Service Plan 2018 – 2023:

http://councillors.herefordshire.gov.uk/mgIssueHistoryHome.aspx?IId=50027880&Opt=0

Section 41 of the Highways Act 1980, the council has a duty to maintain the highway:

The Railways and Transport Safety Act 2003 amended the Highways Act 1980 by adding a Statutory Duty section 41(1A) concerning dealing with snow and ice. This states ‘in particular a Highway Authority are under a duty to ensure, as far as reasonably practicable, that safe passage along a highway is not endangered by snow or ice.’

The council’s Winter service Plan builds upon tried and tested operational standards and is developed to meet the needs of Herefordshire.

ESPO is the trading name of the joint committee of local authorities who procures services and goods for supply to member authorities. A formal notice inviting expressions of interest was published in the Official Journal of the European Union. The procurement process adopted by ESPO was based upon the open tendering procedure as detailed in the Public Contracts Regulations 2015. There are 3 providers for the service the council enquires, the tendering process identified the preferred supplier. The evaluation process grouped the suppliers to the provision which were then scored against the award criteria, 70% price and 30% non-price accounting.

The framework commenced on 1 July 2020 and will be in place until 30 July 2024.

Using the framework the will enter into a contract for the supply of de-icing salt, the conditions for which are as set out in the terms of framework.

The provision of salt is integral to the winter service the council provides, there is significant cost associated with the provision, using the framework enables the best available cost for the provision and the procurement process undertaken by ESPO, The ESPO price schedule identifies Compass Minerals UK Ltd as the primary contractor with an alternative supplier provided if the need arises

The Winter Service is undertaken by the council’s partners, Balfour Beatty Living Places (BBLP) as set out in the Annual Plan, the responsibility for the procurement of salt sits with the council.

In times of severe winter weather, the demand for salt provision is high, the framework contract allows for alternative suppliers at set rates, the suppliers include overseas providers, this provides resilience for the service.

The salt procurement and deliveries are phased over the year, the stocks are topped up to 6,000tonnes during the summer when prices are lower and topped up as necessary throughout the winter. Towards the end of the season the stocks are reduced as the forecasts allow to then be restocked in the summer.
The budget for the service is allocated within the council’s highway service and identified as the ‘winter service budget.’ The council’s revenue budget for 2020/21 was approved at the 14 February 2020 full council meeting.

The financial commitment is circa £300k per annum over 4 years which equates to £1.2m contract value over the four year period


Decision Maker: Director of Economy and Place

Decision published: 11/08/2020

Effective from: 11/08/2020

Lead officer: Bruce Evans


11/08/2020 - Mobile Phone and Data Contract Award ref: 7072    Recommendations Approved

It is a requirement for Herefordshire Council to have mobile voice and data service provisions to allow personnel to carry out their daily duties. Failure to provide this functionality will have an impact on service delivery which would affect the residents of Herefordshire. Mobile phone use is also important when lone working and being contactable particularly in the areas of social care.

The implementation of a new mobile voice and data provision contract will take approximately 2 months hence the requirement to extend the current 30 day rolling contract to ensure services are continually being delivered without disruption while the implementation of the new contract is completed.

A procurement exercise was undertaken through CCS Framework RM3808 Lot 10 where an assessment of all catalogue items was done in line with the rules and conditions associated with this framework.

On completion of this assessment, only one catalogue item was identified as being able to meet the requirements of the specification to provide mobile voice and data provisions. This was the company ‘EE’. The table below shows the evaluation summary of this tender process:

Rank Supplier Total Contract Price
(36 months)
1 EE £380,322

Following the award criteria, ‘EE’ have been identified as providing the most economically advantageous tender and are recommended for award.

Decision Maker: Assistant director Corporate Support

Decision published: 11/08/2020

Effective from: 11/08/2020

Lead officer: Natalia Silver


11/08/2020 - Minerals and Waste Local Plan (MWLP)

To ask the committee to determine whether it wishes to make any recommendations to the executive on the publication draft Minerals and Waste Local Plan (MWLP), which would strengthen the emerging policy approach

Decision Maker: General scrutiny committee

Decision due date: 28/09/2020

Wards affected: (All Wards);

Lead officer: Victoria Eaton

Notice of decision: 11/08/2020

Anticipated restriction: Open


11/08/2020 - Section 228 Highway Act 1980 – Adoption of part of Yazor Brook Cycleway, Hereford ref: 7071    Recommendations Approved

To secure adopted publicly maintained highway works constructed to the proper standards for the benefit of the community

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 11/08/2020

Effective from: 11/08/2020

Lead officer: Mairead Lane


11/08/2020 - Approval to add providers to the adult and community learning provider framework 2019 – 2022, preferred list of providers. ref: 7069    Recommendations Approved

Following a competitive tendering process, the following
providers be added to the adult and community learning preferred
provider framework 2019-2022:

• Dynamis Enterprises Ltd
• Go Train Ltd
• Whitehead-Ross Education and Consulting (WREC) Ltd

These are in addition to the following providers who are already on the framework:
• Business Angel (Hereford) Ltd
• ECHO for Extra Choices in Herefordshire Ltd
• Herefordshire, Ludlow and North Shropshire College
• NCLP
• National Star College
• Red Spark Learning CIC
• Standglide Ltd
• The Cart Shed CIC
• The Houghton Project
• Walsingham Ltd

Acceptance onto the preferred provider framework list does not
mean that an organisation will be awarded funding. However,
the organisation will be awarded a framework contract and will
be invited to tender for adult and community learning funding on an
annual basis.

Decision Maker: Director of Children and Families

Decision published: 11/08/2020

Effective from: 11/08/2020

Lead officer: Chris Baird


11/08/2020 - Endorsement of Marches Environmental Strategy

Endorsement of the new Marches Nature Partnership Environmental Strategy 2020-2023

Decision Maker: Cabinet member environment, economy and skills

Decision due date: 30/09/2020

Wards affected: (All Wards);

Lead officer: Elizabeth Duberley

Notice of decision: 11/08/2020

Anticipated restriction: Open


11/08/2020 - Writing and Publishing Council Plans, Policies and Procedures

To seek agreement on the approach to the production and publication of plans, policies and procedures produced by the council. To include a framework for producing policy documents whilst recognising the purpose and intended audiences will influence different requirements. The report also covers the publishing of documents that meet the accessibility standards required by law.

Decision Maker: Cabinet member finance and corporate services

Decision due date: 21/09/2020

Wards affected: (All Wards);

Lead officer: Natalia Silver

Notice of decision: 11/08/2020

Anticipated restriction: Open


11/08/2020 - Hereford Bath St Car Park Beryl Bike Bay Licence ref: 7068    Recommendations Approved

Support a sustainable transport inititative

Decision Maker: Assistant Director for Technical Services

Decision published: 11/08/2020

Effective from: 11/08/2020

Lead officer: Chris Jenner


16/07/2020 - Grafton Depot Beryl Bike Bay Licence ref: 7067    Recommendations Approved

Agree lience to allow part of Grafton Depot to be used as a Beryl Bike bay to support sustainable transport

Decision Maker: Assistant Director for Technical Services

Decision published: 10/08/2020

Effective from: 16/07/2020

Lead officer: Chris Jenner


03/08/2020 - Street trading application decision - Caroline Symonds gardens, Ross on Wye, Hot food pitch ref: 7066    Recommendations Approved

To approve an application deemed as suitable.

Decision Maker: Assistant Director for Technical Services

Decision published: 10/08/2020

Effective from: 03/08/2020

Lead officer: Chris Jenner


10/08/2020 - Street trading application decision - Rope Walk open space, Ross on Wye, Hot food pitch ref: 7065    Recommendations Approved

To approve an application deemed as suitable.

Decision Maker: Assistant Director for Technical Services

Decision published: 10/08/2020

Effective from: 10/08/2020

Lead officer: Chris Jenner


10/08/2020 - The construction and management of Integrated Wetlands as tertiary treatments for waste water treatment works to reduce phosphate levels within the River Lugg catchment area ref: 7049    For Determination

To approve the design, land acquisition, construction and management of integrated wetlands, providing tertiary treatment to waste water treatment works in order to reduce phosphate levels within the River Lugg catchment area.

 

Decision Maker: Cabinet member Infrastructure and transport

Decision published: 10/08/2020

Effective from: 15/08/2020

Decision:

That:

(a)       That the approved £2m allocation in the Council’s 2020/21 capital programme from the New Homes Bonus is authorised for the land purchase, design, construction and management of the integrated wetlands as set out in this report;

(b)       Subject to the identification of suitable sites for development as integrated wetlands, the Assistant Director for Regulation, Environment & Waste in consultation with the Cabinet Member for Infrastructure & Transport and Section 151 Officer,  is authorised to undertake land purchasing and lease negotiations with land owners for acquisition of up to 8 sites;

(c)       Subject to a successful funding decision, that up to £1m of match funding from the Marches Local Enterprise Partnership and the Ministry of Housing, Communities & Local Government is accepted;  

(d)       Up to £30,000 of the approved capital programme is made available to commission the development of an interim delivery plan. This plan will include a phosphate calculator and a suite of recommended mitigation measures appropriate to the River Lugg in order to enable developers to calculate, mitigate and/or offset the identified phosphate load from development proposals;

(e)       Subject to the identification of existing agricultural land suitable for repurposing, the Assistant Director for Regulation, Environment & Waste in consultation with the Cabinet Member for Infrastructure & Transport and Section 151 Officer, is authorised to undertake land purchasing and lease negotiations with land owners as a complimentary solution for reducing phosphate pollution in the River Lugg catchment area;

(f)        The Assistant Director for Regulation, Environment & Waste be authorised to take all operational decisions necessary to implement the scheme including the required land acquisitions and leases.

Wards affected: (All Wards);

Lead officer: Ben Boswell


10/08/2020 - West Midlands Combined Authority ref: 7048    Recommendations Approved (subject to call-in)

To seek approval to withdraw as an observer from the West Midlands Combined Authority (WMCA) and to stop paying the £25k membership fee starting this financial year 2020/21. 

Decision Maker: Cabinet member corporate strategy and budget

Decision published: 10/08/2020

Effective from: 15/08/2020

Decision:

That:

(a)  Herefordshire Council withdraws as an observer from the WMCA and ceases to pay the annual fee with effect from 1 April 2020; and

(b)  Herefordshire Council works with other local and national rural authorities, and other organisations which represent such areas, to explore the implications of the Government’s forthcoming English Devolution paper.

 

 

Wards affected: (All Wards);

Lead officer: Vinia Abesamis


10/08/2020 - Capital spend on the development of Gypsy and Traveller sites within the County ref: 7050    For Determination

 

Project 1

To seek approval to begin works to modernise and upgrade traveller sites owned/managed by the council.  The six sites and 53 pitches require works of further improvements.  The proposed works include, improvements to fencing, doors, electric meter and supply upgrade, improved security on sites, play areas and general site repairs identified in the stock condition survey. The six traveller sites are detailed in Appendix 1.

 

To seek approval to begin works to develop three additional traveller pitches.  The pitches consist of two at the Bromyard Site and one at the Grafton Site. Both sites are owned and managed by the council.  The development of the new pitches will attract an annual income of £11,700 and there is a waiting list of potential residents to take up tenancies for all these pitches.

 

Project 2

 

To seek approval to begin the design stage of the four proposed pitches and entrance works on a new site adjacent to the already existing site at Pembridge, complete a tender process and award a contract for the works and then carry out the construction works required to complete the project.

 

 

Decision Maker: Cabinet member commissioning, procurement and assets

Decision published: 10/08/2020

Effective from: 15/08/2020

Decision:

That:

(a)       expenditure up to the value of £911,000 is approved for the development of two traveller site pitches at Bromyard and one at the Grafton site and the modernisation of 6 traveller sites across the county as detailed in Appendix 1 (Project 1)

(b)       an NEC 3 contract is awarded to SC Joseph Limited up to the value of £752,000 (inclusive of contingency) (Project 1)

(c)        expenditure up to the value of £30,000 for professional fees is approved

(d)       expenditure up to the value of £937,000 to commence and complete four pitches at the Pembridge Site (Project 2) is approved; and

(e)       the Assistant Director for Regulatory, Environment and Waste be authorised to take all operational decisions to complete project 1 and project 2.

Wards affected: Arrow; Bircher; Bromyard Bringsty; Bromyard West; Hope End; Saxon Gate; Wormside;

Lead officer: Joni Hughes


03/08/2020 - Street Trading Decision - Caroline Symonds Gardens, Ross on Wye, Ice Cream pitch ref: 7064    For Determination

To approve a street trading application deemed as suitable.

Decision Maker: Assistant Director for Technical Services

Decision published: 10/08/2020

Effective from: 03/08/2020

Lead officer: Chris Jenner


07/08/2020 - Electric Vehicle Charge Point Concession Contract ref: 7047    Recommendations Approved (subject to call-in)

To approve the development and procurement of a concession contract to secure a delivery partner to operate and expand the countywide electric vehicle charging network in order to support the anticipated increase in electric vehicle ownership and subsequent demand.

Decision Maker: Director of Economy and Place

Decision published: 07/08/2020

Effective from: 14/08/2020

Decision:

That:

(a)   The Council undertake an open procurement process seeking a delivery partner for the operation and expansion of Herefordshire’s electric vehicle (EV) charging point network. The final procured arrangement will be operated as a Concession Contract, whereby a single supplier will be appointed to operate the EV charging scheme at no cost to the Council for a duration of a 3+1+1 year contract;

(b)  The Assistant Director for Regulatory Environment and Waste be authorised to award the contract; and

(c)   The Sustainability & Climate Change Manager be authorised to take all operational decisions necessary to implement the above.

 

Wards affected: (All Wards);

Lead officer: Laura Blackwell


06/08/2020 - Car Parking Charges

To consider consultation feedback and approve revised parking tariffs in council on and off street parking areas.

Decision Maker: Cabinet member Infrastructure and transport

Decision due date: 16/10/2020

Wards affected: (All Wards);

Lead officer: James.Hughes

Notice of decision: 06/08/2020

Anticipated restriction: Open


06/08/2020 - Capital Investment in Infrastructure 2020/21 Public Realm Annual Plan ref: 7043    Recommendations Approved (subject to call-in)

To authorise spend / investment in the highway asset and infrastructure following resolution at council meeting 14 February 2020 to allocate £2m from Hereford Transport Package to repair and maintain C and U roads in 2020/21.

To authorise spend of Investment in Infrastructure budget £2m in 2020/21 from capital programme to deliver improvements to the infrastructure assets set out within this report to improve resilience and safety of the highway network.

Decision Maker: Cabinet member Infrastructure and transport

Decision published: 06/08/2020

Effective from: 14/08/2020

Decision:

 

That:

(a)        £2m to be spent in 2020/21 on the U and C road network following resolution at meeting of the Council held on 14 February, 2020. The proposed delivery programme, following assessment/survey of the whole network, will be confirmed in a further cabinet member report: and

(b)        £2m investment in infrastructure capital programme budget is invested and spent as set out below:

a.         £380k Drainage works in Lea Flood Alleviation Scheme

b.         £300k Drainage investment in capital schemes to alleviate public realm flood sites and damaged / broken assets.

c.         £20k Improve signage at gauge boards at known flooding areas and diversion routes such as A438 Letton.

d.         £300k Investment in structures.

e.         £500k Highway safety scheme.

f.          £100k Invest in the Public Rights of Way damaged infrastructure resulting in closed networks.

g.         £100k Playground investments.

h.         £100k Footpath Improvements.

i.          £200k Winter Fleet investment.

Wards affected: (All Wards);

Lead officer: Bruce Evans


05/08/2020 - 193665 and 193666 - ST MICHAELS CHURCH, BRAMPTON ABBOTTS, ROSS-ON-WYE, HR9 7JE ref: 7061    Recommendations Approved

Decision Maker: Planning and regulatory committee

Made at meeting: 05/08/2020 - Planning and regulatory committee

Decision published: 05/08/2020

Effective from: 05/08/2020

Decision:

The Committee approved the application in accordance with the Case Officer’s recommendation with additional conditions.

Wards affected: Old Gore;


05/08/2020 - 200299 - LAND ADJACENT GARNOM, BIRCH HILL, CLEHONGER, HEREFORDSHIRE ref: 7060    Recommendations Approved

Decision Maker: Planning and regulatory committee

Made at meeting: 05/08/2020 - Planning and regulatory committee

Decision published: 05/08/2020

Effective from: 05/08/2020

Decision:

The Committee deferred consideration of the application.

Wards affected: Stoney Street;


05/08/2020 - 200755 - LAND OPPOSITE MILL HOUSE FARM, FOWNHOPE, HEREFORDSHIRE ref: 7062    Recommendations Approved

Decision Maker: Planning and regulatory committee

Made at meeting: 05/08/2020 - Planning and regulatory committee

Decision published: 05/08/2020

Effective from: 05/08/2020

Decision:

The Committee approved the application in accordance with the Case Officer’s recommendation.

Wards affected: Backbury;


17/07/2020 - Introduction of ‘click and collect’ library service and collection of green garden waste sacks at Hereford, Leominster, Ross and Ledbury libraries ref: 7059    Recommendations Approved

The eleven sites delivering a library service on behalf of Herefordshire Council closed have been closed since March 20th 2020 due to the COVID-19 outbreak. In line with government guidance, libraries have been allowed to operate again from 4 July. The national professional body, Libraries Connected, has worked with the Department for Digital, Culture, Media and Sport as well as Public Health England, to produce a library recovery toolkit. This has been adopted as best practice across England and recommends a phased reintroduction of library services

Herefordshire Library Service has worked with the relevant other Council Departments to ensure due process is followed to provide the service in a manner that is safe for staff and customers

Customers will be able to order library books in advance, these requests will be collated for them and they will be advised when the books are ready for collection. Collection will be from the front door of the relevant building

In addition, those libraries operating the click and collect scheme will also be a collection point for green garden waste sacks that have been pre-ordered and paid for via the Herefordshire Council website

Decision Maker: Director of Economy and Place

Decision published: 05/08/2020

Effective from: 17/07/2020

Lead officer: Jon Chedgzoy


24/07/2020 - Approval of expenditure of up to £84k for swimming pool demolition at Ashfield Park Primary School ref: 7058    Recommendations Approved

Approval of the swimming pool demolition planned maintenance works at Ashfield Park Primary School, to be undertaken via Balfour Beatty at an initial cost of £67,760 plus associated contingency, professional and statutory fees. A total cost up to the value of £84k

The funding of the demolition works from the existing school capital maintenance budget

Decision Maker: Assistant Director Education, Development and Skills

Decision published: 05/08/2020

Effective from: 24/07/2020

Lead officer: Ceri Morgan


05/08/2020 - Extension of ERDF Sustainable Energy in Public Buildings programme ref: 7042    Recommendations Approved

 

To authorise acceptance of the offer by the Ministry of Housing Communities & Local Government (MHCLG) of further European Regional Development Fund (ERDF) capital and revenue funding to the council, in order to administer the Sustainable Energy in Public Buildings project covering the Marches local enterprise partnership (LEP) area on behalf of Herefordshire, Shropshire and Telford & Wrekin councils.

 

This funding allows public authority applicants to apply for grant funding in order to enable the installation of energy efficiency measures in public buildings.

Decision Maker: Cabinet member environment, economy and skills

Decision published: 05/08/2020

Effective from: 12/08/2020

Decision:

That:

(a)  Subject to the bid being successful, the Assistant Director for Regulation, Environment & Waste Services is authorised to accept the ERDF funding and to implement the project in accordance with the original bid and subsequent project change request for a 3 year project extension;

(b)  Herefordshire Council continue to act as accountable body and lead partner for the sustainable energy in public buildings project for the Marches LEP area.

 

 

Wards affected: (All Wards);

Lead officer: Matthew Locking


03/06/2020 - To commission the scoping of a long range, low power network for Herefordshire ref: 7057    Recommendations Approved

The technology and digital programme for Adults and Communities is developing our use of technology to support people to live independently within their communities and reduce the need for formal care packages. Herefordshire doesn’t not have full coverage for residents from any one type of connectivity which means that some residents are currently excluded from maximising their opportunities for independence with some technologies.
While coverage is increasing it is unlikely that full coverage will ever be reached through 4g/5g or broadband.
A wide area network would provide the opportunity for all residents to have access to some of the technologies we are looking at and could form an essential part of a complementary digital infrastructure.
It could also provide the Council with the opportunity to improve services and save money in other areas of its work and support the economy of the county.
Work is now needed to scope the possibility and to understand the business case for such developments.

Decision Maker: Director of adults and communities

Decision published: 04/08/2020

Effective from: 03/06/2020

Lead officer: Stephen Vickers


04/08/2020 - Station Approach Nominations Agreement with New Model Institute in Technology and Engineering ref: 7056    Recommendations Approved

To enter into a Sub-nominations Agreement with NMiTE to cover the council’s nominations obligations for the Student accommodation at No.1 Station Approach

Entering into this agreement would enable the occupancy of the building and prevent the council incurring additional costs that might otherwise be required under the terms of the Nominations Agreement for the facility which the council is a party to

Decision Maker: Director of Economy and Place

Decision published: 04/08/2020

Effective from: 04/08/2020

Lead officer: Nigel Thomas


04/08/2020 - Approval of further amendments to the Discretionary (Covid-19) Business Grant Fund ref: 7055    Recommendations Approved

On the 23 July the government informed all Local Authorities that the Covid 19 grant support, including the Discretionary Grant schemes will close at the end of August 2020. To date the take up of the Herefordshire Discretionary Grant Scheme has been low (please see finance section below)

Therefore, the proposed changes will simplify the current scheme criteria to encourage more applications and to expand who is eligible to apply. The Exceptional Circumstances Fund (ECF) will provide a route to support those that have suffered significant hardship, but have not been able to access any other funding, a route to seeking some support

The previous Discretionary Grant Record of Officer Decision agreed to the principle of having an ECF and allocated £649,000 as a budget from within Herefordshire’s Discretionary Grant allocation from government

There are a large number of self-employed, micro and small businesses and charities in the county that due to exceptional circumstances have not been eligible for any Covid 19 grant support to date, threatening their continued viability. Whilst individually these may be smaller businesses in terms of numbers of employees and turnover, 90% of Herefordshire’s business base are micro enterprises. Therefore, the potential closure of these businesses represents a very significant threat to the economic viability of the county

The proposed ECF scheme will enable those that are encountering significant hardship due to Covid 19 and have no other avenue to seek support to make a their case for assistance. Each case will be considered on its own merits, against the criteria outlined above which are in compliance with the national Discretionary Grant Scheme guidance. The weekly panel will consider applications made up until the point the funds are exhausted, or at the point the Discretionary Grant Scheme closes at the end of August 2020

Decision Maker: Director of Economy and Place

Decision published: 04/08/2020

Effective from: 04/08/2020

Lead officer: Roger Allonby


31/07/2020 - Adult and Community Learning service's exceptional arrangements for awarding qualifications: the Qualifications Estimated Results policy: summer 2020 - COVID 19 ref: 7054    Recommendations Approved

Agreement of the adult and community learning service’s exceptional arrangements for awarding qualifications: the Qualifications Estimated Results Policy: Summer 2020 series – COVID 19.

Decision Maker: Director of Children and Families

Decision published: 03/08/2020

Effective from: 31/07/2020

Lead officer: Stephen Vickers


30/07/2020 - Education and Skills Funding Agency (ESFA) Adult Education Budget and 16-19 Funding Contract for the Academic Year 2020/2021 ref: 7053    Recommendations Approved

Acceptance of the Secretary of State for Education, acting through the Education and Skills Funding Agency (ESFA), Conditions of Funding Grant for the funding year 1 August 2020 to 31 July 2021 for the following:

• £538,652 for the delivery of adult and community learning
• £96,889.00 on behalf of the maintained school sixth form of Earl
Mortimer College and Sixth Form Centre and £1,877 on behalf of
Westfield School for bursary support

Decision Maker: Director of Children and Families

Decision published: 03/08/2020

Effective from: 30/07/2020

Lead officer: Chris Baird


23/06/2020 - Proposed Public Path Diversion Order Footpath D514 AV4 (Part) in the Parish of Avenbury ref: 7052    Recommendations Approved

To consider an application under the Highways Act 1980, section 119, to make a public path diversion order to divert part of Footpath AV4(part) in the parish of Avenbury.

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 31/07/2020

Effective from: 23/06/2020

Lead officer: Mairead Lane


31/07/2020 - Implementing the Cabinet Member Decision “Fastershire Terms of Extension 2019” 18/12/19 ref: 7051    Recommendations Approved

The Fastershire project works across Herefordshire and Gloucestershire to commission a broadband network where commercial providers will not invest. Capital funding is provided by The County of Herefordshire District Council (“Herefordshire Council”), Gloucestershire County Council and national Government via BDUK. Herefordshire Council is the lead authority. The total percentage of premises with superfast broadband in Herefordshire is currently 91% which is set to increase with contracted delivery.

The decision made by cabinet member on 18th December 2019 contained this following recommendation:

£1.8m of additional subsidy is used to extend the scope of the Gigaclear contracts (subject to state aid approval), in order to extend the full fibre broadband network to no less than 5,485 extra premises of which at least 872 premises do not currently receive superfast broadband.

To deliver on the recommendation, a contract variation is needed which will cover the new premises and the financial contribution from the Fastershire project.

Consultations have taken place with the National Competency Centre (the national authority on state aid who advise BDUK and who provide the state aid approval on which the above decision was dependent). This process has led to a revision of the contractible figures as follows:

• £250k reduction in the public sector subsidy required
• £190k increase in the private sector contribution
• Reduction in the contractible number of premises to 1,718 which include 835 of the 872 premises that do not have a superfast capability and which were the primary target of the original decision.

The difference in superfast premises between 835 now being reached and the 872 in the recommendation is revised deployment design and associated reduced cost of public sector subsidy.

The total premise figure is not a contracted amount but incidental build by Gigaclear as part of their deployment. In the decision of December 2019 that was stated as 5,485 and as part of the redesign stands at 5,348 - this difference is accounted for in that premises having coverage with those premises already reached.

Decision Maker: Assistant director Corporate Support

Decision published: 31/07/2020

Effective from: 31/07/2020

Lead officer: Natalia Silver