Decisions

Decisions

19/06/2020 - Tree Preservation Order 624 Chapel House Clehonger ref: 7569    Recommendations Approved

To serve the tree preservation order on an oak tree at Chapel House Clehonger.

Decision Maker: Officer Decision - Economy and Place

Decision published: 25/01/2021

Effective from: 19/06/2020

Lead officer: Elizabeth Duberley


25/01/2021 - Decision to spend from the Estates Capital Programme 2019/22 on Improvement Works to Un-adopted Roads. ref: 7568    Recommendations Approved

To improve the access road that at present does not form part of the
Public Realm Highways responsibility to bring them up to an acceptable
Standard for future adoption.

Decision Maker: Director of Economy and Place

Decision published: 25/01/2021

Effective from: 25/01/2021

Lead officer: Chris Jenner


10/12/2019 - Tree Preservation Order 621 Lilac Cottage Clehonger ref: 7561    Recommendations Approved

To serve TPO 621 Lilac Cottage Clehonger

Decision Maker: Officer Decision - Economy and Place

Decision published: 25/01/2021

Effective from: 10/12/2019

Lead officer: Elizabeth Duberley


06/05/2020 - TPO 623 Morrisons Carpark Hereford ref: 7562    Recommendations Approved

To serve TPO 623 Morrisons Car Park Hereford

Decision Maker: Officer Decision - Economy and Place

Decision published: 25/01/2021

Effective from: 06/05/2020

Lead officer: Elizabeth Duberley


22/01/2021 - Strengthening the recruitment of Council Foster Carers ref: 7527    Recommendations Approved (subject to call-in)

 

To approve the business case for investment in commissioned marketing and engagement services to strengthen the council’s in-house fostering service, increasing the number of general and specialist foster carers and reduce the reliance on the more costly IFA (independent fostering agency) sector in line with Herefordshire’s County Plan and Children and Young People’s Plan.

 

Decision Maker: Cabinet member children and families

Decision published: 22/01/2021

Effective from: 29/01/2021

Decision:

That:

 

(a)  the business case described within paragraphs 9-37 is approved

 

(b)  a contract is openly tendered for the provision of a professional marketing and engagement service, at a value of up to £261k over up to five-years for award by the Director for Children and Families under the Chief Executive’s scheme of delegation, which authorizes that commissioning for children’s services may be undertaken by the Director for Children and Families, and following the council’s Contract Procedure rules

 

Wards affected: (All Wards);

Lead officer: Richard Watson


22/01/2021 - Capital grant for homelessness hub ref: 7528    Recommendations Approved (subject to call-in)

 

To approve a capital grant to Citizen Housing for improvement works to enable the launch of a homelessness hub in Hereford, with an associated nominations agreement.

The proposal forms part of Project Brave, an initiative developed during the Covid19 response and now evolving to make homelessness in Herefordshire rare, infrequent, non-recurring and short-lived.

 

It is proposed to make a grant of capital to Citizen Housing to enable redecoration and refreshment of the accommodation located west of the City Centre. The grant for works to create a homelessness hub will be funded entirely from a capital grant awarded for the purpose to the council by the Ministry of Housing, Communities and Local Government (MHCLG)

 

The hub will launch during April 2021 and provide drop-in advice and support, eight units of emergency accommodation and four self contained flats for transition of homeless people towards independent living. Support and advice will be provided by the council's Housing Solutions service and Vennture, with housing management through Citizen Housing. There will be a nominations and operational agreement between the three organisations to support smooth and effective accommodation and support of homeless people at the hub.

Decision Maker: Cabinet member health and adult wellbeing

Decision published: 22/01/2021

Effective from: 29/01/2021

Decision:

 

That:

(a)       Capital funding of £104k on improving and equipping premises in Hereford as a homelessness hub, incorporating a grant to Citizen Housing be approved and

(b)       The director for Adults and Communities be authorised to approve a nominations and operational agreement with Citizen Housing and Vennture for the provision of accommodation and support at the homelessness hub.

 

Wards affected: Whitecross;

Lead officer: Ewen Archibald


22/01/2021 - Hereford City Centre Transport Package (HCCTP) ref: 7545    Recommendations Approved (subject to call-in)

This report provides an update on the budget for the Hereford City Centre Transport Package (HCCTP) project and seeks approval of budget adjustments.

Decision Maker: Cabinet member Infrastructure and transport

Decision published: 22/01/2021

Effective from: 29/01/2021

Decision:

That:

(a)       within the overall capital programme allocation of £40.651 million for the Hereford city centre transport package (HCCTP), a £1.377m  increase in budget for City Link Road Land Acquisition to £16.25m, and a £1.318m reduction in budget for the Transport Hub and Public Realm to £5.172m, be approved; and

(b)  the Director for Economy and Place in consultation with the Section 151 officer be authorised to take all operational decisions necessary to make the remaining City Link Road land acquisition payments.

 

 

Wards affected: Aylestone Hill; Central; College; Eign Hill; Widemarsh;

Lead officer: Mairead Lane


22/01/2021 - Consultant led review of opportunities for technology enabled living and Hillside ref: 7554    Recommendations Approved (subject to call-in)

To approve funding to undertake a comprehensive

 

1.     review of the current technology in Hillside Care Centre and set-out the short, medium and long term technological opportunities.  This will help to integrate focused improvements and appropriate enabling technology solutions into Hillside services.  This, in turn, will facilitate better quality of care, support the health, wellbeing and independence needs of individuals, whilst driving efficiencies, effectiveness and improving outcomes

2.     options appraisal to understand the scope, delivery model, technical solution, cost and benefits for a new proactive and responsive technology enabled living (TEL) service to replace the current alarm receiving service (ARC) which comes to end of contract in March 2022.

 

 

Decision Maker: Director of adults and communities

Decision published: 22/01/2021

Effective from: 29/01/2021

Decision:

(a)       To approve revenue spend of upto £25,000.00 to undertake a comprehensive analysis, technical assessment detailing the current capacity, use, barriers and potential opportunities to transform Hillside into a digitally rich care home.

(b)       To approve revenue spend of upto £30,000.00 to set-out the scope, delivery model, solution platform options and costs for a new proactive and responsive technology enabled living service to replace the current alarm receiving service which comes to the end of contract in March 2022.

(c)       To delegate authority to the Assistant Director All Ages Commissioning for award and delivery of the contract.

 

Wards affected: (All Wards);

Lead officer: Davinder Johal


21/01/2021 - Decision to spend from the property services planned, reactive and capital maintenance programme 2018/19 at Hereford Racecourse. ref: 7559    Recommendations Approved

Erecting a robust new 8/6/8 twin wire fence on the racecourse side of the
existing fence between the Grandstand road dog walk area and the
racecourse, leaving the existing concrete post and weld mesh fence in situ, will improve security, prevent continued public access to the course and avoid further damage.
It is the council’s responsibility under the lease to repair the current weld
mesh fence so as to prevent trespass by the public which is an ongoing
revenue cost.

Decision Maker: Director of Economy and Place

Decision published: 22/01/2021

Effective from: 21/01/2021

Lead officer: Chris Jenner


21/01/2021 - Hereford Transport Strategy ref: 7530    Recommendations Approved (subject to call-in)

 

For cabinet to set out its recommendations to council with regard to stopping the western bypass and southern link road schemes and amendment to the capital programme.

For cabinet to agree allocation of ear marked revenue reserves to cover the costs of decapitalising the two road schemes in the event that council agrees to stop the schemes.

Decision Maker: Cabinet

Decision published: 21/01/2021

Effective from: 28/01/2021

Decision:

 

Following Cabinet’s recommendation of 3 December 2020 to stop the western bypass and southern link road schemes THAT:

(a)  Cabinet also recommends to council that the Hereford Transport Package and South Wye Transport Package be removed from the capital programme; and

 

(b)  Subject to Council agreeing to stop the western bypass and southern link road schemes, cabinet, instructs the chief finance officer to allocate the finance resilience earmarked reserve amounting to £11.833m to cover the costs associated with the western bypass and southern link road schemes being de-capitalised.

 

Wards affected: (All Wards);

Lead officer: Steve Burgess


21/01/2021 - Hereford Towns Fund town investment plan submission ref: 7529    Recommendations Approved (subject to call-in)

 

In November 2019 Hereford was included by government in their Towns Fund Programme.  This report seeks to accept the grant of £162k to support the process, provide endorsement of the submission, by the Hereford Towns Fund Board to government, of a Town Investment Plan for Hereford and for the council to support the bid by agreeing to be the accountable body for the funding. 

Decision Maker: Cabinet

Decision published: 21/01/2021

Effective from: 28/01/2021

Decision:

 

That:

(a)       The council endorses the Hereford Town Investment Plan submission to government which the Hereford Towns Fund Board will prepare, approve and return before 29 January 2021;

(b)       The council acts as the accountable body for the Hereford Towns Fund programme and any Town Deal that is agreed with government;

(c)       The Hereford Towns Fund Board is included on the council partnerships register as a significant partnership; and

(d)       The council accepts, on behalf of the Hereford Towns Fund Board, the grant of £162k capacity funding to support the development of the Town Investment Plan.

 

Wards affected: Aylestone Hill; Belmont Rural; Bobblestock; Central; College; Eign Hill; Greyfriars; Hinton & Hunderton; Holmer; Kings Acre; Newton Farm; Redhill; Saxon Gate; Tupsley; Whitecross; Widemarsh;

Lead officer: Nick Webster


21/01/2021 - Schools Capital Investment Programme ref: 7531    Recommendations Approved (subject to call-in)

 

To approve the proposed expenditure of the preliminary works budget included in the capital programme.

 

The distribution of this funding is determined in accordance with the principles set out in the schools capital investment strategy and is based on regular condition surveys, suitability assessments and assessments of current and forecast demand for places.

Decision Maker: Cabinet

Decision published: 21/01/2021

Effective from: 28/01/2021

Decision:

 

That:

(a)  Feasibility studies, within an approved budget of £475K, are commissioned to inform a programme of school capital investment work;

(b)  The Assistant Director for Education, Development and Skills be authorised to take all operational decisions necessary to deliver the required schedule of feasibility studies  within the approved budget of £475k including fees; and

(c)  The Assistant Director for Education, Development and Skills be authorised to take all operational decisions necessary to vary the schedule of feasibility studies should any information received require them to do so.

 

 

Wards affected: (All Wards);

Lead officer: Karen Knight, Quentin Mee


21/01/2021 - Property services estates capital programme 2021/22 ref: 7495    Recommendations Approved (subject to call-in)

 

To agree the property services 2021/22 estates capital works programme.  The proposed programme of works as set out in appendix A, incorporates a series of planned project works that enables the council to deliver on its obligations to maintain buildings fit for purpose utilising the agreed £1.39m capital budget which was approved at council budget meeting of 15 February 2019

Decision Maker: Cabinet member commissioning, procurement and assets

Decision published: 21/01/2021

Effective from: 28/01/2021

Decision:

That:

(a)       the 2021/22 estate capital programme as set out in appendix A be approved at a total cost of not more than £990k;

(b)       the assistant director for technical services be authorised to take all operational decisions necessary to implement the above recommendation and spend within the approved overall budget of £990k for the projects as listed in appendix A, provided that the sum of individual project expenditure do not exceed the overall budget;

(c)       the assistant director for technical services be authorised to take all operational decisions necessary to implement the expenditure of the Property Estates Enhancement Works-Emergency budget on emergency works as they arise.

 

Wards affected: (All Wards);

Lead officer: GianCarlo Paganuzzi


21/01/2021 - To accept and approve the gateway delivery of the Kickstart scheme, providing work experience placements to 16 to 24 year olds

The council has successfully applied to the Department for Work and Pensions to be a gateway organisation for the delivery of the Kickstart scheme across Herefordshire. As part of the Covid 19 recovery programme, the Kickstart scheme funds 6 monthly work experience placements for 16 to 24 year olds receiving universal credit. An urgent decision is required to accept and implement this scheme as part of the Covid 19 response.

Decision Maker: Cabinet member environment, economy and skills

Decision due date: 03/02/2021

Wards affected: (All Wards);

Lead officer: Roger Allonby, Alexia Heath, Neal Sherrington

Notice of decision: 21/01/2021

This decision will be taken under urgency procedures.

Reason for urgency:
Department for Work and Pensions require the funding offer letter to be signed by the 4th February 2021. The Kickstart scheme is urgently required to support local people aged between 16 to 24 (the worst impacted economically due to the pandemic) to develop skills and experience in seeking future employment.

Anticipated restriction: Open


20/01/2021 - Approval of the expenditure of up to £27,450 from the Capital Maintenance Schools’ Budget for emergency fire alarm works to Kington School. ref: 7553    Recommendations Approved

Agreement to:
1. Award the contract to Balfour Beatty LP to spend up to £25,035 from the contingency allocation for the fire alarm works at Kington School. Responsibility for managing and monitoring the project to be carried out by the Capital Project Manager, within the spend budget.

2. To authorise the expenditure of up to the value of £2,400 for professional fees from the contingency as set out in the Cabinet Decision. Responsibility for managing and monitoring the project to be carried out by the Capital Project Manager, within the spend budget.

3. To add this emergency works scheme to the 2020/21 maintenance programme.

Decision Maker: Assistant Director Education, Development and Skills

Decision published: 21/01/2021

Effective from: 20/01/2021

Lead officer: Ceri Morgan


20/01/2021 - Extension to Create Dedicated Nursery Provision at St Joseph’s RC Primary School, Ross-on-Wye ref: 7552    Recommendations Approved

To fund up to £244,400 for an extension to create dedicated Nursery provision at St Joseph’s RC Primary School, Ross-on-Wye.

Funding to be provided from early years Section 106 receipts from various housing developments, 2 year Old capital funding, with the remaining funding covered by the school (including diocesan and charity contributions).

Decision Maker: Director of Children and Families

Decision published: 20/01/2021

Effective from: 20/01/2021

Lead officer: Chris Baird


20/01/2021 - Public realm service annual plan 2021/22

To confirm the annual plan 2021/22 for the public realm services contract with Balfour Beatty Living Places.



The annual plan has been developed by Balfour Beatty Living Places (BBLP) with council officers based on instruction by the council to ensure that it meets the council’s objectives for the public realm (highways and related services) within the assigned budgets. The service manager’s acceptance of the annual plan has ensured that the annual plan complies with the terms of the public realm services contract. Cabinet member approval of the plan provides final confirmation of this acceptance and in doing so ensures that the plan provides a sound basis for performance and contract management during the forthcoming financial year. The council has confirmed that the necessary contractual requirements have been complied with in regard to the annual plan.

Decision Maker: Cabinet member Infrastructure and transport

Decision due date: 11/03/2021

Wards affected: (All Wards);

Lead officer: John Manterfield

Notice of decision: 20/01/2021

Anticipated restriction: Open


20/01/2021 - To purchase and install Perspex screens to allow the re-opening of Hereford, Leominster, Ledbury and Ross-On-Wye libraries for public access ref: 7550    Recommendations Approved

Herefordshire libraries have been operating a limited, click and collect service, since the first Covid-19 related lockdown in March 2020. The installation of screens allows for a move towards allowing public access to buildings again when national and local circumstances allow

Decision Maker: Director of Economy and Place

Decision published: 20/01/2021

Effective from: 20/01/2021

Lead officer: Jon Chedgzoy


20/01/2021 - Provision of performing / creative arts space at John Masefield High School ref: 7551    Recommendations Approved

To fund £13,622, for the provision of a performing / creative arts space at John Masefield High School.

Funding to be provided from Section 106 receipts from various housing developments and School devolved capital.

Decision Maker: Director of Children and Families

Decision published: 20/01/2021

Effective from: 20/01/2021

Lead officer: Chris Baird


14/01/2021 - Highways Act 1980, Section 25 Proposed Public Path Creation Agreement in the Parish of Colwall ref: 7549    Recommendations Approved

To consider a proposed creation agreement under Section 25 of the Highways Act 1980 to add a Public Footpath to the definitive map and statement in the parish of Colwall.

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 19/01/2021

Effective from: 14/01/2021

Lead officer: Mairead Lane


15/01/2021 - Town and Country Planning Act 1990, Section 257 ref: 7548    Recommendations Approved

To consider an application under the Town and Country Planning Act 1990, section 257, to make a public path diversion order to divert part of footpath WC96 in the parish of Whitchurch.

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 19/01/2021

Effective from: 15/01/2021

Lead officer: Mairead Lane


19/01/2021 - Minerals & Waste Local Plan (MWLP) Consultation

To approve the draft MWLP for pre-submission publication, in accordance with regulation 19 of the Town & Country Planning (Local Planning) (England) Regulations 2012

Decision Maker: Cabinet member Infrastructure and transport

Decision due date: 26/02/2021

Wards affected: (All Wards);

Lead officer: Victoria Eaton

Notice of decision: 19/01/2021

Anticipated restriction: Open


19/01/2021 - C1131, Withies Road, Withington, Herefordshire Temporary Road Closure Order 2021 ref: 7547    Recommendations Approved

To enable BT Openreach to carry out overhead cabling works within the highway, for which purpose the Council, as highway authority, consider the closure of the road is required due to the likelihood of danger to highway users while the said works are being carried out.

Decision Maker: Officer Decision - Economy and Place

Decision published: 19/01/2021

Effective from: 19/01/2021

Lead officer: Bruce Evans


18/01/2021 - Record of Officer Decision - Decision to continue to administer the test and trace support payments to individuals on low income required to self-isolate ref: 7544    Recommendations Approved

Central government announced the test and trace support payments scheme on 20 September 2020 and an extension to the scheme was announced on 11 January 2021.

Central government is providing further funding for Test and Trace Support Payments of a £500 lump sum payment for employed people on low incomes who are unable to work while they are self-isolating because they cannot work from home.

To be eligible for the Test and Trace Support Payment, an individual must:

? have been asked to self-isolate by NHS Test and Trace either because they’ve tested positive for coronavirus or have recently been in close contact with someone who has tested positive;
? be employed or self-employed;
? be unable to work from home and will lose income as a result; and
? be currently receiving Universal Credit, Working Tax Credit, income-based Employment and Support Allowance, income-based Jobseeker’s Allowance, Income Support, Housing Benefit and/or Pension Credit.

To be eligible for a discretionary Test and Trace Support Payment, an individual must:
? have been asked to self-isolate by NHS Test and Trace either because they’ve tested positive for coronavirus or have recently been in close contact with someone who has tested positive;
? be employed or self-employed and earn up to £400 a week;
? be unable to work from home and will lose at least 50% of earned income as a result; and
? have less than £3,000 in savings.

Herefordshire Council will verify eligibility, process applications and make payments.

Decision Maker: Chief finance officer

Decision published: 19/01/2021

Effective from: 18/01/2021

Lead officer: Josie Rushgrove


19/01/2021 - Approval of the expenditure of up to £13,800 for accessibility improvement works at Weobley Primary School from individual pupil needs funding ref: 7543    Recommendations Approved

To approve the accessibility improvement works at Weobley Primary School, to be undertaken via Balfour Beatty Living Places, at an initial cost of £12,540 plus associated contingency, professional and statutory fees. A total cost up to the value of £13,800

Fund the works from the existing individual pupil needs budget

Decision Maker: Assistant Director Education, Development and Skills

Decision published: 19/01/2021

Effective from: 19/01/2021

Lead officer: Ceri Morgan


15/01/2021 - Decision to procure a Learning Management System and an associated website for the Herefordshire Safeguarding Children Partnership (HSCP), Herefordshire Safeguarding Adult Board and Herefordshire Community Safety Partnership. ref: 7546    Recommendations Approved

The decision to procure a Learning Management System and associated website for a period of 5 years at a total cost of £60,000.

Decision Maker: Director of Children and Families

Decision published: 19/01/2021

Effective from: 15/01/2021

Lead officer: Chris Baird


18/01/2021 - 202499 - LAND ADJACENT TO GALEN HOUSE, CHERRY ORCHARD, KINGS ACRE, HEREFORD ref: 7540    Recommendations Approved

Decision Maker: Planning and regulatory committee

Made at meeting: 18/01/2021 - Planning and regulatory committee

Decision published: 18/01/2021

Effective from: 18/01/2021

Decision:

The application was approved in accordance with the Case Officer’s recommendation.

 

Wards affected: Credenhill;


18/01/2021 - 203581 - 45 WALKERS GREEN, MARDEN, HEREFORD, HR1 3DZ DEN, HEREFORD, HR1 3DZ ref: 7541    Recommendations Approved

Decision Maker: Planning and regulatory committee

Made at meeting: 18/01/2021 - Planning and regulatory committee

Decision published: 18/01/2021

Effective from: 18/01/2021

Decision:

The application was approved in accordance with the Case Officer’s recommendation.

Wards affected: Sutton Walls;


18/01/2021 - 193707 New House Farm Grafton Lane Grafton ref: 7539    Recommendations Approved

Decision Maker: Planning and regulatory committee

Made at meeting: 18/01/2021 - Planning and regulatory committee

Decision published: 18/01/2021

Effective from: 18/01/2021

Decision:

The application was refused contrary to the Case Officer’s recommendation.

 

Wards affected: Wormside;


18/01/2021 - 200662 - METHODIST CHURCH, 145 THE HOMEND, LEDBURY, HEREFORDSHIRE, HR8 1BP ref: 7537    Recommendations Approved

Decision Maker: Planning and regulatory committee

Made at meeting: 18/01/2021 - Planning and regulatory committee

Decision published: 18/01/2021

Effective from: 18/01/2021

Decision:

The application was refused contrary to the Case Officer’s recommendation.

Wards affected: Ledbury North;


18/01/2021 - 192672 - LAND ADJACENT TOWN HOUSE B4352, MADLEY, HEREFORDSHIRE ref: 7536    Recommendations Approved

Decision Maker: Planning and regulatory committee

Made at meeting: 18/01/2021 - Planning and regulatory committee

Decision published: 18/01/2021

Effective from: 18/01/2021

Decision:

The application was approved in accordance with the Case Officer’s recommendation with additional conditions.

Wards affected: Stoney Street;


18/01/2021 - Approval of amendments to the Discretionary (Covid-19) Business Grant Fund and the launch of an Exceptional Circumstances Fund ref: 7538    Recommendations Approved

Discretionary Grant Scheme
Following the Cabinet Member decision on 24 November 2020, a Discretionary Grant Scheme was launched to help those businesses or charities affected by the November 2020 lockdown period. The scheme provided support to those businesses mandated to close but without a rateable value who would not receive a grant via the Local Restrictions Support Grant and those that were open but lost more than 50% of trade.

The council will now re-launch the Discretionary Support Scheme to assist those businesses or charities closed due to the lockdown period which commenced on the 5th January where ineligible for the Local Restrictions Support Grant.

The changes to the Discretionary Grant Scheme are as follows;
• Support of between £1,334 and £3,000 will be provided to businesses mandated to close in the lockdown period which commenced on the 5th January but are not eligible for the Local Restrictions Support Grant (LRSG). To ensure alignment with the LRSG for those businesses that successfully apply, a rolling monthly grant award will be made to these businesses for the period of lockdown (pro-rated where the lockdown is less than one full month).

• Businesses that were closed in November 2020 and successfully applied for the Discretionary Grant Scheme will also now receive a monthly equivalent payment for the latest lockdown period (subject to confirmation they remain closed but have not gone out of business).

• The revised Discretionary Grant Scheme will no longer provide support to businesses that are open and lost more than 50% of trade. These businesses will be supported by the Exceptional Circumstances Fund below.

• In accordance with the move to a regular payment, the Head of Economic Development or the Economic Development Manager will be authorised to approve a grant award of up to £3,000 per business per month for the period of the national lockdown.

• Registered charities must have an income of more than £5k per annum


Exceptional Circumstances Fund
On the 5th January 2021 the government announced a ‘top up’ grant scheme to support Retail Hospitality and Leisure businesses with a rateable value of between £4,000 and £9,000 (in addition to the LRSG funding).

Recognising that a number of Retail, Leisure and Hospitality businesses do not have a rateable value, and that a number of other businesses sectors have been severely impacted by the lockdown, the council will utilise the Additional Restrictions Grant allocation to establish an Exceptional Circumstances Fund (ECF) to support those that have lost more than 50% of trade. Aligned to the Retail Hospitality and Leisure grant award levels, the ECF will make grant awards on a sliding scale subject to the level of losses incurred and the size of the respective business (in terms of FTEs employed).

The ECF will be available to Herefordshire based self-employed, micro, small businesses as well as registered charities who were trading on or after 5th January 2021 who wish to make a case for why a grant is critically required based on the following circumstances;

• They are not eligible for the Retail Hospitality and Leisure ‘top up’ grant and can demonstrate a significant (50%+) loss of income. Businesses and charities that have received either the Discretionary Grant Scheme, Local Restrictions Support Grant, or the Self-Employed Income Support Scheme (SEISS) that have not received the Retail Hospitality and Leisure top up grant and can demonstrate significant on-going financial hardship will be able to apply for the ECF.

• They employed at least half of one full time equivalent employee on 5th January 2021 within Herefordshire. That is someone who works at least 15 hours per week for the business. This can include the business owner(s) or the director(s) of a limited company if they work for the business or charity. Registered charities can include evidenced volunteer time for this eligibility (up to 4 FTE volunteers)

The minimum grant level that will be paid (please see levels below) will be £2,000 or less if the level of declared lost income is lower than this amount (net any other grant award). This would prevent businesses or charities from possibly inadvertently profiting from the scheme, by ensuring they receive a grant within levels of losses actually incurred.

Those who would like to be considered for the ECF will complete an online application form to set out their case (declaring their application to be a true and accurate account), and provide any available supporting evidence to their application such as a statement from their accountant of the impact on their business, letter from bank manager, evidence of cancelled orders/ events, identifying numbers of employees on payroll who are now at risk of redundancy.

A decision making panel (senior Economic Development and Finance managers) will review applications on their own merits making a recommendation to the Head of Economic Development or the Economic Development Manager to award a grant award of £0, £2K £4K, £6K or £9K (or within these bandings in line with the level of loss incurred). This level of grant award is aligned with the Retail Hospitality Leisure top up scheme, but including a lower threshold of £2,000 (or below in line with level of lost income) for sole traders or micro businesses/ smaller charities.

The ECF will provide one top up payment to eligible businesses for the current lockdown period. Should the period of lockdown be extended, and second proportionate (subject to the length of the extension) payment may be made.

In an exceptional circumstance, where a business or charity operates from multiple sites and can demonstrate that their future viability is at significant risk, the panel may make a recommendation to the Head or Economic Development or the Economic Development Manager to consider awarding multiple grants.

As a guide the following scoring criteria would utilised by the panel.

Loss of Income Score Number of Employees (FTE) Score
Min 50% Loss Income 10 0.5 to 5 10
75% Loss of Income 15 5 to 10 15
100% Loss of Income 20 10 to 20 20
20+ 25

Level of Grant
Total Score Award
Up to 20 £2,000 or less (in line with the level of actual lost income stated in the application).
21 to 29 £4,000 (in line with the level of actual lost income stated in the application).
30 to 40 £6,000 (in line with the level of actual lost income stated in the application).
41+ £9,000 (in line with the level of actual lost income stated in the application).

As the panel would be considering each application on its own merits, in exceptional circumstances they may make a recommendation to the Head of Economic Development or Economic Development Manager (with clearly defined and recorded rationale) to award a higher level of grant than that the scoring category, but not each individual grant would not exceed £9,000.

Where the number of applications received exceeds the available budget, the council reserves the right to proportionately reduce the grant award to within the available funding.



Decision Maker: Director of Economy and Place

Decision published: 18/01/2021

Effective from: 18/01/2021

Lead officer: Roger Allonby


18/01/2021 - C1238 Cluttin Road To The Old Rectory, Garway Hill, Herefordshire ref: 7535    Recommendations Approved

To enable Welsh Water to carry out air valve renewal works within the highway, for which purpose the Council, as highway authority, consider the closure of the road is required due to the likelihood of danger to highway users while the said works are being carried out

Decision Maker: Officer Decision - Economy and Place

Decision published: 18/01/2021

Effective from: 18/01/2021

Lead officer: Bruce Evans


18/01/2021 - U71224, Road From C1248 To Little Trewen Lane, Llangrove, Herefordshire ref: 7534    Recommendations Approved

To enable Western Power to carry out new electricity supply works within the highway, for which purpose the Council, as highway authority, consider the closure of the road is required due to the likelihood of danger to highway users while the said works are being carried out.

Decision Maker: Officer Decision - Economy and Place

Decision published: 18/01/2021

Effective from: 18/01/2021

Lead officer: Bruce Evans


18/01/2021 - To provide a collection and disposal service for lateral flow testing (LFT) waste ref: 7533    Recommendations Approved

The decision has been taken due to the unprecedented threat to Public Health posed by the outbreak of COVID-19.

Government has directed all secondary schools to conduct lateral flow testing for pupils and teachers upon their return to school in January 2021.

Waste from these tests has been classified as ‘healthcare’ waste which must be collected and disposed of as prescribed by the Department of Health and Social Care Clinical Standard Operating Procedure (SOP) for Mass Testing with Lateral Flow Antigen Testing Devices in Schools and Colleges version 2.2. This prescribes that the waste has to be collected separately from normal general rubbish.

Schools are advised to contact their existing waste collection provider for a collection service. Herefordshire Council provide a general waste collection service to the majority of schools.

A clinical waste collection service is currently only provided to households across the county but our collection contractor have the specialist vehicle required to transport ‘healthcare’ waste safely between schools and a disposal point.

Our Energy from Waste facility has received approval from the Environment Agency to accept specified non-hazardous healthcare waste associated with LFT under Regulatory Position Statement C23.

The collection cost for the service is outlined in the existing bill of quantities under the Waste Collection Contract.

The disposal cost of the healthcare waste will be charged through the existing cost of contract waste under the Waste Management Service Contract.

The councils charging principle seeks to achieve full cost recovery for delivering services where it is appropriate to do so, unless there are conflicting policies, legal or contractual reasons not to do so. The cost charged to schools for this service therefore incorporates both the collection and disposal costs which the council will incur from its contractors.

The cost charged by the council to schools for this service will be £6.78 per sack collected with an additional one off cost of £20.28 for delivering the first sacks directly to the school.

Decision Maker: Director of Economy and Place

Decision published: 18/01/2021

Effective from: 18/01/2021

Lead officer: Nicola Percival


18/01/2021 - Construction of North Magazine Civil Works, Hereford Enterprise Zone ref: 7532    Recommendations Approved

Significant remediation work has already taken place on the North Magazine, including extensive ground investigations and earth movement/sifting in preparing the site for further development. Detailed design work for the required infrastructure has now also been completed following the masterplanning exercise carried out in Summer 2020.

The council is now ready to commence the construction phase at the North Magazine following a successful tender exercise which will include the installation of the estate roads, utility trenches, SUDS, foul drainage, walkways / cycleways and landscaping features. The work will see the North Magazine sub-divided into a number of smaller plots in line with identified investor interest.

Owen Pell Limited have been appointed following an open tender exercise which was carried out via the pro contract system, and evaluated against both cost and quality. The council’s contract procedure rules have been followed with support from the commercial team.

Decision Maker: Director of Economy and Place

Decision published: 18/01/2021

Effective from: 18/01/2021

Lead officer: Neil Batt


26/03/2020 - Licence to Assign leases at Kington Cemetery Chapel & Leominster Cemetery Chapel ref: 7525    Recommendations Approved

1. Both cemetery chapels are leased to Oak Tree Funeral Services whose sole proprietor wishes to sell his business and retire.
2. It is proposed to grant a Licence to assign both leases to A W Hughes & Son, undertakers for the unexpired terms.
3. These buildings will continue in use and to be cared for.

Decision Maker: Director of Economy and Place

Decision published: 14/01/2021

Effective from: 26/03/2020

Lead officer: Chris Jenner


14/05/2020 - Extension of Option Agreement to sell land at St Weonards’ School for new footpath to link proposed housing development to the village and school ref: 7521    Recommendations Approved

• Option Agreement was completed 15/03/2018 and will expire 30/06/2020.

• Progression of the affordable housing scheme on land owned by the Duchy of Cornwall (which is dependent upon a footpath provision linking the new houses to the school and village) has been delayed.

• It is sought to extend the Option Agreement for a further 24 months to expire 30/06/2022

Decision Maker: Director of Economy and Place

Decision published: 14/01/2021

Effective from: 14/05/2020

Lead officer: Chris Jenner


01/06/2020 - Granting a Tenancy at Will to occupy space at Ross Library between expiry of Lease and grant of new Lease ref: 7519    Recommendations Approved

• Lease has ended and tenancy at Will is required to regularize the continued occupation by DWP before terms for a new lease are agreed
• Required to protect the Council’s interest by not allowing a protected tenancy to be created
• Required to enable the Council to continue to charge rent and recover a contribution to building costs and overheads

Decision Maker: Assistant Director for Technical Services

Decision published: 14/01/2021

Effective from: 01/06/2020

Lead officer: Chris Jenner


26/06/2020 - To grant Landlord’s consent for tenant at The Wilton Road Sports Centre to install flood resilience measures ref: 7518    Recommendations Approved

• The Wilton Road Sports Centre was inundated during the February 2020 floods
• Tenant has been offered grunt funding for flood resilience measures comprising 4 no. flood doors, 2 no. water pumps and 3 no. non-return valves for drainage system.
• Lease requires Landlord’s written consent for all alterations
• Works to be carried out alongside the insurance reinstatement works

Decision Maker: Assistant Director for Technical Services

Decision published: 14/01/2021

Effective from: 26/06/2020

Lead officer: Chris Jenner


11/12/2020 - Taking a Licence to erect fire assembly point sign at Nelson House ref: 7510    Recommendations Approved

Health and safety of the building occupiers at Nelson House by providing a safe assembly point in the event of an evacuation of the building

Decision Maker: Assistant Director for Technical Services

Decision published: 14/01/2021

Effective from: 11/12/2020

Lead officer: Chris Jenner


17/12/2020 - Extension of Licence to Occupy to Hereford College of Arts (HCA) to occupy student accommodation at Gardner Hall ref: 7509    Recommendations Approved

• Licensee currently holds a Licence to Occupy the two upper floors (student accommodation) as temporary accommodation for new intake students following Covid-19 delays at Station Approach development.
• Current licence expires 31.12.2020.
• Fire at Station Approach site has delayed completion of the new accommodation.
• Extension of existing licence of Gardner Hall on the same terms is required for three further months to 31.03.2021.

Decision Maker: Assistant Director for Technical Services

Decision published: 14/01/2021

Effective from: 17/12/2020

Lead officer: Chris Jenner


07/01/2021 - Freehold sale of 240 m² land at Ross Road Ledbury ref: 7508    Recommendations Approved

1. The land comprises a small area being the building footprint.

2. The sale is to the Trustees of the Ledbury Rifle and Pistol Club for the sum of £7,500. They already own the building and have had a ground lease of the land which has 6 years unexpired at a rent of £300 per annum.

3. The surrounding site was transferred by way of freehold community asset transfer to Ledbury Rugby Club in 2015 but the Rugby Club did not want to take on the Rifle Club tenancy as landlord.

4. The Ledbury Rifle and Pistol Club did not meet the criteria for a Community Asset Transfer but purchasing the land would enable them to secure a long-term future at this location and access funding for development.


Decision Maker: Director of Economy and Place

Decision published: 14/01/2021

Effective from: 07/01/2021

Lead officer: Chris Jenner


12/01/2021 - Landlord's consent for new road sign at Leominster Cemetery Chapel ref: 7507    Recommendations Approved

Tenant's request

Decision Maker: Director of Economy and Place

Decision published: 14/01/2021

Effective from: 12/01/2021

Lead officer: Chris Jenner


14/01/2021 - Property Services Planned and Reactive Maintenance Programme 2021/22

To agree the property services planned and reactive maintenance programme 2021/22 to ensure the continuing upkeep, improvements and maintenance of the council’s property assets and also to allow the council to fulfil its obligations to carry out statutory compliance inspections and related remedial works.

Decision Maker: Cabinet member commissioning, procurement and assets

Decision due date: 26/02/2021

Wards affected: (All Wards);

Lead officer: GianCarlo Paganuzzi

Notice of decision: 14/01/2021

Anticipated restriction: Open


14/01/2021 - Decision to fully fund early years providers which are open at the level they would have expected to receive in the 2020 autumn term had there been no coronavirus (COVID-19) outbreak in accordance with advice from the Department for Education. ref: 7506    Recommendations Approved

To explicitly follow Department for Education (DfE) guidance and award additional funding to early years providers which are open at the level they would have expected to see in the 2020 autumn term had there been no coronavirus (COVID-19) funded from Dedicated Schools Grant (£120k) and the Council’s emergency grant funding (£259k)

Decision Maker: Director of Children and Families

Decision published: 14/01/2021

Effective from: 14/01/2021

Lead officer: Chris Baird


14/01/2021 - £2m Investment in the C and U road network - confirmation of the delivery programme ref: 7476    Recommendations Approved

 

To approve the £2m investment in C and U roads and the £2m investment in infrastructure assets was made on 6 August 2020, as set out in the decision for the Capital Investment in Infrastructure 2020/21 Public Realm Annual Plan

 

The report recommendation required confirmation that the programme has been developed following the survey of the network, this report confirms the survey has been completed and that the delivery programme is prepared for delivery.

 

Decision Maker: Cabinet member Infrastructure and transport

Decision published: 14/01/2021

Effective from: 21/01/2021

Decision:

That:

The £2m investment in the C and U road network is programmed for delivery following the survey of the network and assessment of the data, to approve and deliver the works through the Public Realm Contract from January through to March 2021.

Wards affected: (All Wards);

Lead officer: Bruce Evans


02/09/2020 - Granting Licence to Occupy to Hereford College of Arts (HCA) to occupy The Hive, Venns Lane, Hereford ref: 7517    For Determination

•Previous occupier vacated on 31st August 2020, so building will continue to be used for educational purposes.
•Licensee already has a lease of 80% of the buildings on this campus and use of The Hive will enable them to improve their offer to students.
•Any damage to the property to be made good at the expense of the Licensee.
•Outgoings to be paid by Licensee.
•Legal costs – each party to pay their own.

Decision Maker: Assistant Director for Technical Services

Decision published: 14/01/2021

Effective from: 02/09/2020

Lead officer: Chris Jenner


02/09/2020 - Granting Licence to Occupy to NEW MODEL IN TECHNOLOGY & ENGINEERING (NMiTE) to occupy offices and basement at Gardner Hall ref: 7516    Recommendations Approved

•Licensee currently occupies whole building but is giving up occupation of the upper floors (student accommodation) to Hereford College of Arts for temporary accommodation of new intake students following Covid-19 delays at Station Approach development.
•Replacement short term licence of just the offices and basement is required whilst lease is under discussion

Decision Maker: Assistant Director for Technical Services

Decision published: 14/01/2021

Effective from: 02/09/2020

Lead officer: Chris Jenner


02/09/2020 - Granting short-term Licence to Occupy to Royal National College for the Blind (RNC) to occupy The Chapel, Venns Lane, Hereford ref: 7515    For Determination

• RNC already occupies this building but previous licence expired on 31st August 2020 and a new one is required to formalise their occupation.

• Any damage to the property to be made good at the expense of the Licensee.

• Outgoings to be paid by Licensee.
• Legal costs – each party to pay their own.

Decision Maker: Assistant Director for Technical Services

Decision published: 14/01/2021

Effective from: 02/09/2020

Lead officer: Chris Jenner


09/09/2020 - Deed of Covenant and issue of certificate for Land Registry relating to overage clause and at Cross Brook Farm, Moreton Eye ref: 7514    Recommendations Approved

•Overage clause in original conveyance from the Council on 30 May 2018 relates to a Development Uplift for 25 years from date of transfer.
•There may be no disposition of the Property without a certificate signed by Herefordshire Council
•The Property is being resold

Decision Maker: Assistant Director for Technical Services

Decision published: 14/01/2021

Effective from: 09/09/2020

Lead officer: Chris Jenner


12/10/2020 - Deed of Covenant and issue of certificate for Land Registry relating to overage clause on onward disposal of land at Upper Cottage, Yarkhill ref: 7513    Recommendations Approved

•Overage clause in conveyance from the Council on 25th September 2020 relates to a Development Uplift for 20 years from date of transfer.
•There may be no disposition of the Property without a certificate signed by Herefordshire Council
•The Property is being resold

Decision Maker: Assistant Director for Technical Services

Decision published: 14/01/2021

Effective from: 12/10/2020

Lead officer: Chris Jenner


03/11/2020 - Extension of Occupational Licence to DVSA at Plough Lane Offices ref: 7512    Recommendations Approved

1. Licensee occupies one administrative office, parking spaces for driving test candidates and seated waiting space in Plough Lane Reception area.
2. Licence ended 18 September and Licensee has been unable to secure alternative premises to date.
3. The Council has agreed to extend the Licence to 31st January 2021 to allow the continuation of driving tests from the Plough Lane location whilst alternative premises are finalised.

Decision Maker: Assistant Director for Technical Services

Decision published: 14/01/2021

Effective from: 03/11/2020

Lead officer: Chris Jenner


13/01/2021 - To approve expenditure of £28,000 from the Gypsy and Traveller site ‘Project 1’ budget (previously allocated to the Pembridge Site) to refurbish plot 5 at the Bromyard site, and to instruct SC Joseph to carry out this work under the existing contract ref: 7505    For Determination

1) To bring an additional plot into a lettable condition so that it can be legitimately occupied, increasing tenant capacity and letting income potential.
2) To significantly reduce the risk of further rubbish accumulation associated with vacant/uninhabitable plots (plot 5 has recently been cleared).
3) Due to further unexpected vandalism the extent of work needed at the Pembridge site has increased since the original survey which informed the scope of Project 1. All 6 plots are now known to be in need of modernisation, rather than the 2 plots previously intended. There is insufficient funding within the Project 1 budget to address all 6 plots, and a high risk that vandalism and rubbish accumulation will continue if only 2 plots are modernised leaving 4 nearby plots vacant and uninhabitable. A future project with sufficient funding to refurbish and let all 6 plots would be expected to represent greater value for money and a more robust use of funds.
4) Unauthorised encampments at Pembridge are currently preventing progression of the work at this site, and it is not at this stage clear when this work would be able to proceed.
5) Pembridge is expected to see investment during 2021/22 in 4 brand new traveller sites on a separate area as set out in (d) of the cabinet report (Project 2).

Decision Maker: Assistant Director for Regulatory, Environment and Waste Services

Decision published: 14/01/2021

Effective from: 13/01/2021

Lead officer: David Jones


31/03/2020 - Granting Tenancy at Will of ground floor rooms at Elgar House to Worcestershire Health and Care NHS Trust ref: 7526    Recommendations Approved

1. Required due to change in the organizational name.
2.To be granted until mid-May only.

Decision Maker: Assistant Director for Technical Services

Decision published: 14/01/2021

Effective from: 31/03/2020

Lead officer: Chris Jenner


30/04/2020 - Granting leases of two residential properties to tendered service provider to support vulnerable care leavers ref: 7520    For Determination


• The council faces challenges in finding accommodation for vulnerable people with complex needs as social housing providers prioritise commercial considerations and are often unwilling to take the risk of letting homes to this user group. Consequently the council needs to find alternative accommodation solutions which are economic and sustainable.

• One of the buildings to be let was purchased by the Council last year to provide supported accommodation for vulnerable people with complex needs. The other property is residential stock that was already owned by the Council. Decision to purchase was a partially exempt decision as the property will house vulnerable people. Consequently property details are included in Appendix 1.

• The Properties (both in Hereford City Centre) will accommodate in total eight very vulnerable care leavers to improve outcomes and help prevent specialist high cost placements.

• The tenant was selected by competitive tender to provide support services. They will manage the buildings and placements. See Appendix 1


Decision Maker: Assistant Director for Technical Services

Decision published: 14/01/2021

Effective from: 30/04/2020

Lead officer: Chris Jenner


14/05/2020 - Granting Tenancy at Will of ground floor rooms at Elgar House to Worcestershire Health and Care NHS Trust ref: 7522    Recommendations Approved

1.Current agreement expires mid-May but Covid-19 situation requires this to be extended for service delivery.
2.May be terminated when required at any time by either party.



Decision Maker: Assistant Director for Technical Services

Decision published: 14/01/2021

Effective from: 14/05/2020

Lead officer: Chris Jenner


07/04/2020 - Consent for Burghill Community Academy to construct a new timber classroom and retrospective consent for one other permanent replacement classroom ref: 7523    Recommendations Approved

•Additional new timber classroom which will use s. 106 monies
•Plus historic single storey extension to provide additional permanent classroom. A pre-existing mobile classroom was removed (2018)

Decision Maker: Assistant Director for Technical Services

Decision published: 14/01/2021

Effective from: 07/04/2020

Lead officer: Chris Jenner


21/04/2020 - Deed of variation to lease of Kington Cemetery Chapel ref: 7524    Recommendations Approved

1.Kington Cemetery chapel is leased to Oak Tree Funeral Services whose sole proprietor wishes to sell his business and retire.
2.It is proposed to grant a Licence to assign the lease to A W Hughes

Decision Maker: Assistant Director for Technical Services

Decision published: 14/01/2021

Effective from: 21/04/2020

Lead officer: Chris Jenner


04/01/2021 - PROPOSED TRAFFIC REGULATION ORDER TO IMPLEMENT A 7.5 TONNE WEIGHT RESTRICTION (EXCEPT FOR ACCESS) ON VARIOUS ROADS IN CALLOW AND HAYWOOD, HEREFORDSHIRE ref: 7504    Recommendations Approved

To consider the recommendation to introduce a 7.5t Weight Restriction (except for access) on various roads at Callow and Haywood, Herefordshire.

The extents of the proposed restriction are set out in detail in Recommendations below and shown on drawing 3409 83 in Appendix A.

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 13/01/2021

Effective from: 04/01/2021

Lead officer: Mairead Lane


13/01/2021 - Decision to reimburse schools who fund the cost of up to £15 per week for free school meals during the February 2021 half term school holidays for one week and £33 in total for the eleven day Easter school holiday period for c.3,200 eligible children ref: 7503    Recommendations Approved

Agreed to reimburse schools who fund £15 per week for children eligible for free school meals. Numbers identified are c.3,200 but this is likely to increase as more families identify themselves.

Decision Maker: Director of Children and Families

Decision published: 13/01/2021

Effective from: 13/01/2021

Lead officer: Chris Baird


11/01/2021 - Street Trading consent application decsion - land to rear of 8 Belmont Road, Hereford ref: 7502    Recommendations Approved

To assess and determine the application made.

Decision Maker: Assistant Director for Technical Services

Decision published: 13/01/2021

Effective from: 11/01/2021

Lead officer: Chris Jenner