Decisions

Decisions

23/08/2019 - Progress report on 2019/20 internal audit plan

To update members on the progress of internal audit work and to bring to their attention any key internal control issues arising from work recently completed. To enable the committee to monitor performance of the internal audit team against the approved plan

Decision Maker: Audit and governance committee

Decision due date: 24/09/2019

Wards affected: (All Wards);

Lead officer: Andrew Lovegrove

Notice of decision: 23/08/2019

Anticipated restriction: Open


23/08/2019 - BT consultation on phone box removal 2019

To seek approval for 69 BT public call boxes in the county to be either removed, adopted or retained, incorporating parish council input and local circumstances.

Decision Maker: Cabinet member health and adult wellbeing

Decision due date: 11/11/2019

Wards affected: (All Wards);

Lead officer: Philippa Lydford

Notice of decision: 23/08/2019

Anticipated restriction: Open


23/08/2019 - Warm Homes Funding (Park Homes) acceptance

Approval for Herefordshire Council to accept the Warm Homes Fund grant offer of £0.491m, to act as the accountable body for the project and to implement the project in accordance with the attached project application.

Decision Maker: Assistant Director for Regulatory, Environment and Waste Services

Decision due date: 10/09/2019

Wards affected: Kings Acre; Whitecross;

Lead officer: Matthew Locking

Notice of decision: 23/08/2019

This decision will be taken under urgency procedures.

Reason for urgency:
The recipient agreement is required to be signed and returned to the funder by 30 September 2019 or the offer may be withdrawn. A 28 working day decision period would go right up to this deadline leaving no time for any contingencies required.

Anticipated restriction: Open


23/08/2019 - Statement on Modern Slavery

To agree Herefordshire Council’s statement in addressing Modern Slavery. The Modern Slavery Act 2015 places specific responsibilities on organisations to ensure slavery and human trafficking does not exist within its supply chain or in any part of its own business. The term modern slavery captures a whole range of exploitation with the report and statement outlining how the council can use its powers, influence and responsibilities to prevent and act against modern slavery.

Decision Maker: Cabinet member finance and corporate services

Decision due date: 26/09/2019

Wards affected: (All Wards);

Lead officer: Natalia Silver

Notice of decision: 23/08/2019

Anticipated restriction: Open


23/08/2019 - Fastershire Broadband Strategy 2019-2022

Purpose – to consider the latest iteration of the Fastershire Broadband Strategy which will direct the approaches of the Fastershire project that will drive the deployment of high-speed broadband infrastructure throughout Herefordshire and Gloucestershire through to 2022.

The strategy will not seek additional council resources beyond those already agreed. Rather it will outline the methodology for reaching as many of the final few percent of premises in each county as possible using existing resources and reinvestment with a view to making Herefordshire one of the most digitally connected rural counties in the country.

Decision Maker: Cabinet member environment, economy and skills

Decision due date: 17/10/2019

Wards affected: (All Wards);

Lead officer: Matt Smith

Notice of decision: 23/08/2019

Anticipated restriction: Open


01/05/2018 - Sale of freehold interest in approx 9.46 acres land in hereford Enterprise Zone (EZ) at Chapel Road Rotherwas viz Romney Huts 6 - 11, Plot C22 and amenity land ref: 6226    Recommendations Approved

Decision Maker: Chief finance officer

Decision published: 22/08/2019

Effective from: 01/05/2018

Decision:

Approve sale of freehold interest in land and property in EZ to Eastside 2000 Ltd

Lead officer: Gillian Stratford


22/08/2019 - Business Energy Efficiency Programme

To approve the Council's participation in the second phase of the European Regional Development Funded Business Energy Efficiency Programme (BEEP) led by Worcestershire County Council.

This three year project will offer 50% capital grants of up to £20,000 to small and medium sized business in Herefordshire to support investment in energy efficiency, waste and water reduction projects.

Led by Worcestershire County Council this project will support businesses across Worcestershire, Herefordshire, Shropshire and Telford & Wrekin.

The total grant allocation for businesses in Herefordshire is £244,800.

Decision Maker: Director of Economy and Place

Decision due date: 20/09/2019

Wards affected: (All Wards);

Lead officer: Ben Boswell

Notice of decision: 22/08/2019

Anticipated restriction: Open


20/08/2019 - Procurement of a Disabled Units ref: 6224    Recommendations Approved

Decision Maker: Programme Director Housing and Growth

Decision published: 22/08/2019

Effective from: 20/08/2019

Decision:

To procure a disabled unit

Lead officer: Tina Wood


21/08/2019 - Revised Hereford (Rotherwas) Enterprise Zone Local Development Order 2019

To approve and adopt the revised Hereford (Rotherwas) Enterprise Zone Local Development Order 2019 (Appendix 2) and roll forward its operation for a further period

Decision Maker: Director of Economy and Place

Decision due date: 19/09/2019

Wards affected: Dinedor Hill;

Lead officer: Kevin Singleton

Notice of decision: 21/08/2019

Anticipated restriction: Open


20/08/2019 - Decision to spend from the 2018/19 Corporate Accommodation Capital Budget and the Property Services Estates Capital Programme 2019/20 ref: 6223    Recommendations Approved

Decision Maker: Acting Assistant Director for Technical Services

Decision published: 21/08/2019

Effective from: 20/08/2019

Decision:

To authorise spend of the total budget of £200k allocated to provide additional emergency evacuation facilities at Plough Lane from the 2018/19 Corporate Accommodation Capital Budget along with a spend of not more than £250k from the £500k Property Estates Enhancements Works element of the Property Services Estates Capital Programme 2019/20.

Lead officer: GianCarlo Paganuzzi


15/08/2019 - Confirmation of Tree Preservation Order 583, Kings Acre Road, Hereford ref: 6222    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision published: 21/08/2019

Effective from: 15/08/2019

Decision:

To confirm Tree Preservation Order 583, Kings Acre Road, Hereford

Lead officer: Juliet Wheatley


21/08/2019 - Annual report on code of conduct

To enable the committee to be assured that high standards of conduct continue to be promoted and maintained.

Decision Maker: Audit and governance committee

Decision due date: 24/09/2019

Wards affected: (All Wards);

Lead officer: Claire Ward

Notice of decision: 21/08/2019

Anticipated restriction: Open


21/08/2019 - Call-in of cabinet member decision on Hereford Transport Package and South Wye Transport Package

To consider the call-in of the decision of the cabinet member - infrastructure and transport on the Hereford transport package and the South Wye transport package.

Decision Maker: General scrutiny committee

Decision due date: 09/09/2019

Wards affected: (All Wards);

Lead officer: John Coleman

Notice of decision: 21/08/2019

Anticipated restriction: Open


21/08/2019 - 2018/19 additional external audit fee

For the committee to note the additional external audit fee proposal for the work completed during the external audit of the 2018/19 statement of accounts

Decision Maker: Audit and governance committee

Decision due date: 24/09/2019

Wards affected: (All Wards);

Lead officer: Josie Rushgrove

Notice of decision: 21/08/2019

Anticipated restriction: Open


08/08/2019 - To serve provisional Tree Preservation Order 620 The Ditch, Ashperton ref: 6221    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision published: 20/08/2019

Effective from: 08/08/2019

Decision:

To serve provisional Tree Preservation Order 620 The Ditch, Ashperton

Lead officer: Juliet Wheatley


08/08/2019 - To serve provisional Tree Preservation Order 619 Gorsley Common Road ref: 6220    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision published: 20/08/2019

Effective from: 08/08/2019

Decision:

To serve provisional Tree Preservation Order 619 Gorsley Common Road

Lead officer: Juliet Wheatley


08/08/2019 - To serve provisional Tree Preservation Order 618, Exchequer Court, Thruxton ref: 6219    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision published: 20/08/2019

Effective from: 08/08/2019

Decision:

To serve provisional Tree Preservation Order 618, Exchequer Court, Thruxton

Lead officer: Juliet Wheatley


19/08/2019 - Options for addressing the Special Education Needs passenger transport budget pressure

To re-allocate £275k budget previously identified for community transport vehicle grant to help manage the forecast SEN school transport budget pressure for 2019/20 and identify a preferred approach for the longer term.

Decision Maker: Cabinet member Infrastructure and transport

Decision due date: Before 30/09/2019

Wards affected: (All Wards);

Lead officer: Steve Burgess

Notice of decision: 19/08/2019

Anticipated restriction: Open


19/08/2019 - Annual external audit letter

For the committee to receive the external auditor’s annual audit letter for 2018/19 that completes the annual external audit process.

Decision Maker: Audit and governance committee

Decision due date: 24/09/2019

Wards affected: (All Wards);

Lead officer: Josie Rushgrove

Notice of decision: 19/08/2019

Anticipated restriction: Open


19/08/2019 - External auditors report

To update the committee on the external auditors finding report for 2018/19

Decision Maker: Audit and governance committee

Decision due date: 24/09/2019

Wards affected: (All Wards);

Lead officer: Josie Rushgrove

Notice of decision: 19/08/2019

Anticipated restriction: Open


19/08/2019 - Energy from waste (EfW) loan update

To provide assurance to the audit and governance committee on the current status of the energy
from waste loan arrangement to enable the committee to fulfil its delegated functions.

Decision Maker: Audit and governance committee

Decision due date: 24/09/2019

Wards affected: (All Wards);

Lead officer: Josie Rushgrove

Notice of decision: 19/08/2019

Anticipated restriction: Open


19/08/2019 - Work programme 2019 - 2020

To review the committee’s work programme 2019/20, note the executive responses to task and finish groups undertaken in 2018/19 and agree terms of reference for proposed task and finish groups.

Decision Maker: Children and young people scrutiny committee

Decision due date: 16/09/2019

Wards affected: (All Wards);

Lead officer: Matthew Evans

Notice of decision: 19/08/2019

Anticipated restriction: Open


16/08/2019 - Adoption of the Bosbury and Catley neighbourhood plan and consequential updates to the countywide policies map ref: 6169    Recommendations Approved (subject to call-in)

To make the Bosbury and Catley Group neighbourhood development plan as part of the statutory development plan for Herefordshire and approve the consequential updates to the countywide policies maps.

To fulfil the legal duty to make/adopt the Bosbury and Catley Group neighbourhood development plan and update countywide policies map as part of the statutory development plan for Herefordshire.

Full Council delegated authority for the making of the neighbourhood development plans, and consequential amendments to the countywide policies map, to the cabinet member infrastructure at its meeting on the 20 May 2016.

Decision Maker: Cabinet member Infrastructure and transport

Decision published: 16/08/2019

Effective from: 24/08/2019

Decision:

That:

(a)       The Bosbury and Catley Group neighbourhood development plan is made as part of the statutory development plan for Herefordshire; and

(b)       The required consequential changes are made to the countywide policies map.

 

 

Wards affected: Hope End;

Lead officer: Samantha Banks


16/08/2019 - Adoption of the Hampton Bishop neighbourhood plan and consequential updates to the countywide policies map ref: 6171    Recommendations Approved (subject to call-in)

To make the Hampton Bishop neighbourhood development plan part of the statutory development plan for Herefordshire and approve the consequential updates to the countywide policies maps.

 

To fulfil the legal duty to make /adopt the Hampton Bishop neighbourhood development plan and update the countywide policies map as part of the statutory development plan for Herefordshire. Full Council delegated authority for the making of all neighbourhood development plans, and consequential amendments to the countywide policies map, to the cabinet member infrastructure at its meeting on 20 May 2016.

Decision Maker: Cabinet member Infrastructure and transport

Decision published: 16/08/2019

Effective from: 24/08/2019

Decision:

That:

(a)       The Hampton Bishop neighbourhood development plan is made as part of the statutory development plan for Herefordshire; and

(b)       The required consequential changes are made to the countywide policies map.

Wards affected: Backbury;

Lead officer: Samantha Banks


16/08/2019 - Temporary Road Closures Decisions taken 5 Aug to 16 Aug 2019 ref: 6216    Recommendations Approved

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 16/08/2019

Effective from: 16/08/2019

Decision:

Attached are the officer decisions taken for temporary road closures and highway decisions from 5 August 2019 to 16 August 2019.

Lead officer: Jane Little


14/08/2019 - Additional functionality for the Get Walking website and apps ref: 6214    Recommendations Approved

Decision Maker: Assistant Director for Regulatory, Environment and Waste Services

Decision published: 15/08/2019

Effective from: 14/08/2019

Decision:

To develop additional functionality for the Get Walking website and mobile applications in order to improve service delivery.

The total costs of £4,475 are fully funded by the DfT Access Fund grant.

Lead officer: Ben Boswell


19/07/2019 - Award of Public Bus Contracts – September 2019 ref: 6212    Recommendations Approved

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 15/08/2019

Effective from: 19/07/2019

Decision:

The 2014 review of the public transport network resulted in cabinet approval of the priorities for subsidy and defined a core bus network for the county. A number of public bus service contracts from this core network are approaching their termination date and are due to be retendered in accordance with the adopted passenger transport policy, and the passenger transport Dynamic Purchasing System agreement.

In accordance with this requirement the decision has been taken to:

1. Award public bus service contract number 313 which includes route numbers 76, 76A, 402, 403, 404, 490, 494, 495, 501, 502, 504

Contract 313 – Leominster area. Awarded to Lugg Valley Travel Ltd for a 7 year term commencing 2nd September 2018 at a total annual value of £245,000. One compliant bid was received.

Contract 313 replaces current contract numbers 270, 274, and 291 at an additional cost of £2,204 per annum.

Lead officer: Clive Hall


15/08/2019 - Award of contract for office planning for Plough Lane and Elgar House ref: 6211    Recommendations Approved

Decision Maker: Assistant director Corporate Support

Decision published: 15/08/2019

Effective from: 15/08/2019

Decision:

Award a contract to Portsdown Office Limited in the sum of £8,650.00 (excluding VAT) for the delivery of office planning for the Plough Lane and Elgar House offices.

Lead officer: Natalia Silver


14/08/2019 - Approval of contingency budget to finance “change events” that will mitigate risks occurring in the Shell Store project ref: 6210    Recommendations Approved

Decision Maker: Director of Economy and Place

Decision published: 14/08/2019

Effective from: 14/08/2019

Decision:

Approve the use of £169,907 from the Shell Store project contingency approved budget on the following expenditure items which have been raised as “change events” through the design implementation:

• £1,978 for appointment of BREEAM sustainability champion
• £13,526 for asbestos removal to concrete slab;
• £20,504 for temporary utility supplies;
• £98,484 for ground works;
• £35,415 for groundwork design fees;

Lead officer: Nick Webster


14/08/2019 - To approve a revised business case and budget for the expansion of Marlbrook Primary School within the approved capital allocation

To approve a revised business case and budget for the expansion of Marlbrook Primary School within the approved capital allocation to accommodate the additional pupils admitted from 2014 in response to rising numbers in South Hereford and to meet parental preference.

Decision Maker: Cabinet

Decision due date: 26/09/2019

Wards affected: Redhill;

Lead officer: Karen Knight

Notice of decision: 14/08/2019

Anticipated restriction: Open


13/08/2019 - Leader's report to Council

To provide an update on the work of the Cabinet since the meeting of Council held on 12 July 2019.

Decision Maker: Council

Decision due date: 11/10/2019

Wards affected: (All Wards);

Lead officer: Annie Brookes

Notice of decision: 13/08/2019

Anticipated restriction: Open


22/05/2019 - B4214 Tenbury Road, Bromyard - proposed extension of existing 30mph speed limit and reduction of national speed limit to 40 mph ref: 6209    Recommendations Approved

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 12/08/2019

Effective from: 22/05/2019

Decision:

THAT:
subject to the consideration of any objections received as part of the statutory consultation the existing County of Hereford and Worcester (Restricted Roads) (No 6) Order 1987 on the B4124 Tenbury Road at Bromyard is revoked and a new 30 mph and 40 mph speed limit Order made under Section 84 of the Road Traffic Regulation Act 1984 is introduced the effect of which will be to introduce:

(a) a 30 mph speed limit on the B4124 Tenbury Road from a point 41 metres southeast of the centre line of the junction with the U65438 to a point 118 metres northwest of the centre line of the junction with the U65438.

(b) a 40 mph speed limit on the B4124 Tenbury Road from a point 118 metres northwest of the centre line of the junction with the U65438 for a distance of 472 metres in a generally northerly direction

Lead officer: Clive Hall


12/08/2019 - Extension of building maintenance and cleaning contract ref: 6193    Recommendations Approved

To approve the extension of the existing council building maintenance and cleansing services contract, which has been procured through an open market tender exercise, to the 31August 2020.

 

The extension of the contract will enable time for the strategic service review of the Property Services function to complete, which is being undertaken to ensure a future sustainable service can be delivered.

 

Decision Maker: Cabinet member commissioning, procurement and assets

Decision published: 12/08/2019

Effective from: 17/08/2019

Decision:

That:

(a)       The contract with Balfour Beatty Living Places to deliver an amalgamated property maintenance and cleansing service be extended for one year from 1 September 2019 to 31 August 2020 at a total contract value of £12 million.

 

Wards affected: (All Wards);

Lead officer: Andrew Husband


25/07/2019 - Disposal of Plot N26 within the North Magazine at Hereford Enterprise Zone, Rotherwas ref: 6208    Recommendations Approved

Decision Maker: Director of Economy and Place

Decision published: 12/08/2019

Effective from: 25/07/2019

Decision:

That the council commits to sell its freehold interest in a plot of development land extending to approximately 0.43 acre on the North Magazine, Rotherwas.

Lead officer: Nick Webster