A report providing an update to the Shareholder Committee on the performance of Cyber Quarter Ltd

To allocate £150,000 to advance the implementation of NFM measures.

To extend the contract with RSK Environment Limited for Lead Local Flood Authority services by way of a contract variation.

To award a contract to Herefordshire and Worcestershire Health and Care Trust (HWHCT), Child and Adolescent Mental Health Service (CAMHS), for the provision of a 0.61 FTE (3 days per week) Band 8a Clinical/Counselling Psychologist, to be based within Herefordshire Council Children and Young People’s Directorate’s Care Leavers Teams.

A report providing a recommendation to the Shareholder Committee to agree to the sale of property

A report providing an update to the Shareholder Committee on the performance of Hoople Ltd

To authorise the making of a Temporary Footpath Closure Order served under section 14(1) of the Road Traffic Regulation Act 1984 to require a temporary closure of ZC135, Leominster planned to be effective for a period of 6 months commencing 6 April 2026.

Considering that 18 objections have been raised during the Notice of Proposal Stages, a new Traffic Regulation Order be implemented under Sections 1, 2 and 4 of Part I and Part IV of Schedule 9 of the Road Traffic Regulation Act 1984, as proposed in the Notice of Proposal, the effect of which will be to introduce a banned right turn restriction on Hinton Road, which will prevent vehicles turning from Hinton Road onto Ross Road.

(a) A public path diversion order, for definitive footpath ZK29 in the parish of Ross-on-Wye, is made in accordance with section 119 of the Highways Act 1980, as shown in the draft order and plan D571 in Appendix 1 attached to this report and;
(b) In the event that there are no un-withdrawn objections to the formal advertising of the order, it is then confirmed.
(c) If sustained objections are received, the matter can be passed to the Secretary of State for a decision.

To award a contract (Works Order 41) to Tarmac Trading Ltd using the Council’s NEC 4 Framework Agreement, up to the value of £852,326.32 with an approved contingency of 10% to the value of £85,232.63.

Appoint Price & Myers LLP as the Principal Designers (PD) for the construction phase of the Holme Lacy Road Active Travel Measures (ATM) scheme.

To extend the previously agreed licence to The Courtyard by a further 4 days and vary the terms so the land can be used for servicing the event which has been relocated to The Courtyard. Increase in licence fee on a pro rata basis to £1125.
To enable the licensee to relocate the Big Top event
The variation from the original licence is to ensure that required security and compliance measures can be met.

Decision to transfer land to National Grid for a new substation to be located adjacent to Halo leisure pool and the council’s Pay & Display car park at St Martin’s, Hereford
• A new substation is necessary to supply the voltage requirements of new high speed car charging points in the public car park, that are already installed.
• The new substation will be located on land currently subject to a head lease of 70 years to Halo.
• Wherever possible Herefordshire Council will transfer the freehold of substation sites to NG.
• The legal process requires the land to first be taken out of the Halo lease, then the freehold can be transferred to NG.
• There is a separate decision for NG to surrender the old sub-station lease and the cleared vacant site will then be reabsorbed into the Halo lease area

Granting a wayleave to Last Mile Electricity Limited in connection with the installation, connection and operation of EV Charging Points at St Katherine’s Car Park Ledbury
The wayleave is necessary to enable the new electric car charging points to become operable by connecting them to the nearest electricity sub-station.
Installation of the charging points is covered by a separate decision https://councillors.herefordshire.gov.uk/ieDecisionDetails.aspx?Id=10652

To invite Scrutiny Committee to review and comment on the draft Herefordshire Parking Strategy 2026–2041 prior to its submission to Cabinet for adoption. The strategy sets out a modern, evidence-based approach to how parking will be planned, managed, enforced and integrated across the county over the next 15 years.

The strategy aims to deliver safe, accessible, financially sustainable and user-centred parking services that support economic vitality, protect vulnerable users, and integrate parking with wider transport planning.

A report to recommend to full Council updates to the Council's Constitution.

To update members on the progress of internal audit work and to bring to their attention any key internal control issues arising from work recently completed.

To assure the committee that action is being taken on risk related issues identified by internal audit. This is monitored through acceptance of agreed management actions and progress updates in implementing the action plans. In addition, occasions where audit actions not accepted by management are documented if it is considered that the course of action proposed by management presents a risk in terms of the effectiveness of or compliance with the council’s control environment.

To review and agree the external auditor’s draft annual plan for 2025/26.

To agree to join the NPP to provide multiple options of cashless parking providers for all council pay and display car parks and on-street.

To seek cabinet member approval to implement a compliant digital financial platform to effectively deliver the Crisis and Resilience Fund, enabling a ‘cash first’ approach to financial support for Herefordshire residents experiencing financial shock, and ensuring compliance with DWP requirements.

Decision to fund up to £106,000.00 of Section 106 monies for “Educational” (Primary) for the provision of a Social, Emotional & Mental Health (SEMH) base at Trinity Primary School.

To accept grant funding of up to £130,000.00 from the Department for Education (DfE).

To enter contract with eEnergy Services UK Ltd to deliver the works through the DfE CCS Framework.

To spend up to £130,000.00 of GBESP funding to deliver the Solar PV scheme at Weobley Primary School.

Award a contract to ONE Creative Environments Ltd for consultancy services related to works at Ryefields Centre, 33 Grammar School Close, Ross-on-Wye, HR9 7QD following a successful tender on Procure Partnerships framework.

• Approve the expenditure of up to £114,780 to ONE Creative Environments Ltd for their consultancy services
• Approve a contingency allowance of up to £15,000 for any unforeseen costs that may arise.
• Approve the expenditure of up to £5,000 for internal and external professional fees.

Authority is delegated to the Capital Project Manager from the
Corporate Director of Economy and Environment to act as spend manager for the project. Responsibility for monitoring the remaining works to be carried out by the Capital Project Manager within the spend budget

Decision to grant a Tenancy at Will to the tenant at Unit 19 Maylord Orchards Centre, Hereford.

1. The tenant has served their break notice to end their current lease at the property on 03rd March 2026.
2. The property team has encouraged the tenant to remain in occupation on a Tenancy at Will in the interim period which the tenant has agreed to.
3. The Tenancy at Will allows the tenant time to see how their business reacts to a number of new occupiers coming to the centre. If they wish to remain then a new lease will be negotiated with the landlord’s agent.
4. The Terms agreed leave the Tenant responsible for payment of the rent, landlord Service Charge, business rates, insurance and utilities.
5. The Centre comprises multiple retail units, some of which have been vacant for some time and it is important that occupation levels are maximized so that the holding costs incurred by the Council are mitigated.

Decision to accept a Surrender from National Grid of a lease of land (electricity substation) located adjacent to Halo leisure pool and council’s Pay & Display car park at St Martin’s, Hereford
• A new substation is necessary to supply the voltage requirements of new high speed car charging points in the public car park, that are already installed.
• The legal process requires the lease of the old substation site to be surrendered.
• A new transaction will be completed for the new site and will be covered by a separate decision

Decision to sell the Lugg Vale Cottage and paddock via tender submission to best candidate.
• The council went through the correct procedure in order for it to be declared surplus to requirements
• Generate income for the council
• Allow the community to make good use of a building which would otherwise be vacant

THAT:
(a) A public path diversion order, for definitive footpath ZC24 in the parish of Leominster, is made in accordance with section 257 of the Town and Country Planning Act 1990, as shown in the draft order and plan TCPA108 in Appendix 1 attached to this report to enable development granted planning permission P250711/F for the proposed change of use of agricultural land to residential curtilage use, the erection of timber garage and redirection of public footpath ZC24 to be carried out and;
(b) In the event that there are no un-withdrawn objections to the formal advertising of the order, it is then confirmed.
(c) If sustained objections are received, the matter can be passed to the Secretary of State for a decision.

THAT:

(a) A public path diversion order, for definitive footpath ZC116 (part) in the parish of Leominster, is made in accordance with section 119 of the Highways Act 1980, as shown in the draft order and plan D570 in Appendix 1 attached to this report and;
(b) In the event that there are no un-withdrawn objections to the formal advertising of the order, it is then confirmed.
(c) If sustained objections are received, the matter can be passed to the Secretary of State for a decision.

See Appendix 1 below for drawing.

To award a contract directly to MG Motors UK Ltd for the purchase of 18 cars under the Crown Commercial Services (CCS) framework RM6244 Lot 1 Purchase of Passenger Cars in the sum of £334,744.38
To award a contract directly to Citroen UK Ltd for the purchase of 7 vans under the Crown Commercial Services (CCS) framework RM6244 Lot 2 Purchase of Light and Medium Commercial Vehicles up to 7.5 Tonnes in the sum of £180,428.78.
To award a contract directly to Co Wheels for the purchase of vehicle telematics for fleet management and compliance under the Crown Commercial Services (CCS) framework RM6265 Lot 5 Car Share Solutions in the sum of £12,375.00

To authorise the making of a Temporary Footpath Closure Order served under section 16A of the Road Traffic Regulation Act 1984 to require a temporary closure of WBK4, Welsh Bicknor planned to be effective for a period of 8 hours commencing 0600 14 March 2026.

To award a contract (Works Order 40) to Tarmac Trading Ltd using the Council’s NEC 4 Framework Agreement, up to the value of £180,000.00 with an approved contingency of 10% to the value of £18,000.

The works identified as shown within Appendix 1.

To authorise the making of a Temporary Footpath Closure Order served under section 14(1) of the Road Traffic Regulation Act 1984 to require a temporary closure of GR42, Goodrich planned to be effective for a period of 6 months commencing 10 March 2026.

To authorise the making of a Temporary Footpath Closure Order served under section 14(1) of the Road Traffic Regulation Act 1984 to require a temporary closure of AM2, Almeley planned to be effective for a period of 6 months commencing 9 March 2026.

To seek approval for the allocation of Basic Need Capital Grant funding to support the expansion of John Masefield High School and Weobley High School in order to meet future demand for additional secondary school places.

To provide an update on the status of corporate risks at the end of Quarter 3 2025/26 (December
2025) and provide assurance that risks are being managed effectively across the council.

To approve expenditure within the capital building improvement programme 2026-2029

This report seeks approval from the Cabinet Member for Roads and Regulatory Services to adopt a revised private rented sector enforcement framework in preparation for the commencement of the Renters’ Rights Act 2025.
The report proposes the adoption of a Justice for Tenants (JFT) Housing Enforcement Policy, a standalone JFT Civil Penalty Policy and matrix, and updated standard HMO licence conditions, together with approval to enter into a JFT support contract (subject to legal review and agreement) to support implementation.
The purpose of the report is to ensure the Council is legally compliant, operationally ready and able to deliver consistent, transparent and defensible enforcement of housing standards and landlord legislation from 1 May 2026.

To approve going out to tender to procure an external specialist partner to work with the Community Wellbeing directorate to identify, design and implement transformation activity that delivers sustainable, recurrent savings over the Medium Term Financial Strategy period.

To propose the High Needs Budget for 2026/27 to the Cabinet Member Children and Young People.

Dedicated Schools Grant funding for the High Needs Block (HNB) in 2026/27 is £25.14 million. At this stage, the funding for HNB is provisional and is subject to final adjustments based on actual termly take up. The funding values and formula calculations are in accordance with the National Funding Formula (NFF) as set by the Government.

To approve the establishment of a Council wide Voluntary, Community and Social Enterprise (VCSE) Commissioning Framework.

To approve the capital budget allocated to Strategic Housing through the Council’s capital programme to meet the immediate housing need of vulnerable groups and provide grant assistance to property owners to bring empty properties back into use.

To approve the council’s Delivery Plan 2026-27. Cabinet is required to produce a delivery plan each year of the administration which sets out how the strategic priorities within the Herefordshire Council Plan 2024-28 will be delivered and monitored.

To adopt the new carbon management plan for the period 2026/27 to 2030/31

To approve an extension to the council’s current commissioned home care framework for up to six months from 31 October 2026 to 30 April 2027.

The purpose of the report is to approve the 2026-2036 Herefordshire Adult Social Care Prevention Strategy

To report to Cabinet the quarterly outturn of key KPIs and progress against the Delivery Plan 2025/26.

This is a five year statutory strategy to replace the 2020-2025 strategy. It sets out our approach to the prevention of homelessness and rough sleeping in the county.

To provide Cabinet with an update regarding the Phosphate Mitigation Wetland schemes

To seek cabinet approval for Herefordshire Council to take receipt of the Crisis and Resilience Fund (CRF) grant as a programme funded by the Department of Work and Pensions (DWP) between 2026-2029. The CRF replaces the Household Support Fund (HSF) and the Discretionary Housing Payments (DHP) and will enable Herefordshire to work collaboratively with partners and communities at county and local levels to build long-term resilience, cohesion, and reduce the need for crisis support.

To update the Highway Maintenance Plan, which sets out the reasonable system of inspection and repair that will
be deployed by the Council to ensure that it meets its duty to maintain all publicly maintainable highways.

To formally adopt the Herefordshire Local Nature Recovery Strategy and accept associated government grant for delivery.

To Allocate the balance of the Climate and Nature Reserve for the delivery of projects which will positively impact the climate and natural environment of Herefordshire to the benefit of all who reside in the county.

This report seeks approval to procure and undertake any necessary works to depot and other facilities as required to deliver the New Public Realm Service from 1 June 2026.

To seek Cabinet approval for the adoption of the Local Walking and Cycling Plan

To approve the scoping and construction of solar car ports at Plough Lane