Decisions

Decisions

19/06/2018 - Contract review for printing, scanning and photocopying

The purpose of this report is to request approval to progress with a review of the requirements for printing and to carry out a procurement of a new contract for 3 years with an option to extend for a further two which will meet the identified requirements. This contract includes printing, photocopying and scanning of documents along with the secure printing using ID cards.

Decision Maker: Cabinet member contracts and assets

Decision due date: 07/2018

Wards affected: (All Wards);

Lead officer: Sandra Dallimore, Nikki White

Notice of decision: 19/06/2018

Anticipated restriction: Open


19/06/2018 - Weather forecasting service contract ref: 5183    Recommendations Approved

Decision Maker: Officer decision - economy, communities and corporate

Decision published: 19/06/2018

Effective from: 19/06/2018

Decision:

To procure a weather forecasting service for a period of four years at a cost of no more than £160k, to support the winter service as described in the council’s winter service plan.

Lead officer: Bruce Evans


19/06/2018 - Replacement of roofs over Units 1-6 Tarsmill Court, Rotherwas, Hereford

To seek approval to replace the defective roofs over Units 1-6 Tarsmill Court, Rotherwas, Hereford

Decision Maker: Chief finance officer

Decision due date: 27/07/2018

Wards affected: Dinedor Hill;

Lead officer: Gillian Stratford

Notice of decision: 19/06/2018

Anticipated restriction: Open


19/06/2018 - Straight Mile Cycleway and Footway ref: 5184    Recommendations Approved

Decision Maker: Director for economy, communities and corporate

Decision published: 19/06/2018

Effective from: 19/06/2018

Decision:

To award a contract to Owen Pell Ltd to implement a cycleway/footway along the Straight Mile to a value of no more than £220,000.

Lead officer: Nick Webster


18/06/2018 - Review of burial and cremation charges for children under the age of eighteen ref: 5179    Recommendations Approved (subject to call-in)

To consider charges relating to burial and cremation for children, not exceeding eighteen years of age, in Herefordshire Council cemeteries and crematorium.

 

Decision Maker: Assistant director environment and place

Decision published: 18/06/2018

Effective from: 23/06/2018

Decision:

That:

(a)        All charges relating to burial and cremation for children, not exceeding eighteen years of age, are removed in Herefordshire Council cemeteries and crematorium.

 

Wards affected: (All Wards);

Lead officer: John Gibbon


18/06/2018 - Herefordshire Destination Business Improvement District ref: 5177    Recommendations Approved (subject to call-in)

To approve funding to Herefordshire Sustainable Food and Tourism Partnership (HSFTP) to undertake feasibility study on the possibility of creating a Herefordshire Destination Business Improvement District (BID).

 

The reasons for the recommendation are that the Herefordshire Sustainable Destination Management Plan (DMP) 2018-2022 identified developing a Destination BID for Herefordshire as a key priority. 

 

The Herefordshire Destination BID proposal has been identified in the DMP as a route to establish strategic governance and management and achieve financial independence for the sector and support the delivery of the DMP priorities for the county.

Decision Maker: Cabinet member economy and communication

Decision published: 18/06/2018

Effective from: 23/06/2018

Decision:

That:

(a)        Grant funding of up to £20k is awarded to The Brightspace Foundation on behalf of the Herefordshire Sustainable Food and Tourism Partnership to undertake a feasibility study on the possibility of creating a Herefordshire Destination Business Improvement District.

 

Wards affected: (All Wards);

Lead officer: Rachel Jones


18/06/2018 - Children and Young People's Plan 2018 - 2023

To adopt the children and young people's plan 2018 - 2023 which will enable continued service improvement to support positive outcomes for all children and young people throughout Herefordshire. The plan establishes key priorities and outlines how they will be achieved through work undertaken by all participating partner agencies.

Decision Maker: Council

Decision due date: 12/10/2018

Wards affected: (All Wards);

Lead officer: Amanda Price, Richard Watson

Notice of decision: 18/06/2018

Anticipated restriction: Open


11/06/2018 - Marches Redundant Building Grant Regional Growth Funding (RGF) Grant Contract ref: 5182    Recommendations Approved

Decision Maker: Director for economy, communities and corporate

Decision published: 18/06/2018

Effective from: 11/06/2018

Decision:

Herefordshire Council will not clawback funding on individual businesses if they have underperformed on their job creation target.

Lead officer: Caroline Cattle


15/06/2018 - Addressing environmental and serious organised crime

To approve that the £500,000 Health & Wellbeing Reserve be directed towards better enforcement to make Herefordshire a healthier and safer place to live and work.

Decision Maker: Cabinet member transport and regulatory services

Decision due date: 26/07/2018

Wards affected: (All Wards);

Lead officer: Marc Willimont

Notice of decision: 15/06/2018

Reason for urgency:
N/A

Anticipated restriction: Open

Explanation of anticipated restriction:
N/A


15/06/2018 - ENTERPRISE ZONE CAPITAL INTERVENTIONS PHASE 4 ref: 5166    Recommendations Approved (subject to call-in)

To agree the next phase of capital interventions to make council owned land at the Hereford Enterprise Zone (Hez) ready for investment from either private sector developers or businesses, or from direct development undertaken by the council.

 

The capital interventions within this phase broadly relate to the provision of new road and utility infrastructure to service plots, site ground raising to comply with flooding mitigation measures, more specific plot works when end user requirements are understood, and site wide signage and landscape works.

Decision Maker: Cabinet member corporate strategy and budget

Decision published: 15/06/2018

Effective from: 22/06/2018

Decision:

That:

(a)       £2.55m from the enterprise zone capital programme provision be allocated to the following infrastructure interventions at the Hereford enterprise zone:

Augment the zone-wide ground raising solution utilising spoil from the North Magazine

£450k

Road access interventions

£400k

Utilities investment as follows:

  • Water, foul, gas main provisions to the North Magazine
  • Utilities for plot C1
  • Specific plot by plot provision as required

 

£750k

£300k

£150k

Plot works

£300k

Site wide improvement works including strategic signage and landscaping interventions

£200k

Total

£2.55m

(b)  the Economic Development Manager be authorised to take all necessary operational decisions to implement the above interventions, including the appointment of contractors following an appropriate procurement process.

Wards affected: Dinedor Hill;

Lead officer: Nick Webster


15/06/2018 - Property services planned, reactive and capital maintenance programme 2018/19. ref: 5171    Recommendations Approved (subject to call-in)

The purpose of this report is to approve the expenditure of the planned, reactive and capital maintenance budgets for 2018/19 to spend on the council’s property assets to maintain them so they are fit for purpose, compliant and their value is protected

 

Decision Maker: Cabinet member contracts and assets

Decision published: 15/06/2018

Effective from: 22/06/2018

Decision:

That:

(a)        the 2018/19 planned maintenance and reactive budgets of  £2.538m respectively split as shown on appendix B,  and is spent to allow for the continuing upkeep and maintenance of the council’s 175 key property assets and also to allow the council to fulfil its obligations to carry out statutory compliance inspections as noted in appendix A and related remedial works

(b)        the 2018/19 capital maintenance budget of £1.765m is spent on a programme of prioritised projects necessary for the upkeep and continued use of council’s property assets

 

Wards affected: (All Wards);

Lead officer: Andrew Husband


15/06/2018 - Rapid charge points for electric vehicles

To note the application for funds from Highways England for the installation of rapid electric vehicle charge points at three locations along the A49 corridor; to accept the feasibility study money if awarded, and if the feasibility study is successful to give the Assistant Director for Environment and Place delegated authority to accept and fully implement the capital grant from Highways England.

Decision Maker: Director for economy, communities and corporate

Decision due date: 07/2018

Lead officer: Belinda Wilson

Notice of decision: 15/06/2018

Anticipated restriction: Open


22/05/2018 - Approval to dispose of land at wetbrook manor in accordance with a pre-emption agreement ref: 5176    Recommendations Approved

Decision Maker: Director for economy, communities and corporate

Decision published: 14/06/2018

Effective from: 22/05/2018

Decision:

Approval to dispose of land at wetbrook manor in accordance with a pre-emption agreement

Lead officer: Helen Beale


14/06/2018 - Hereford City Centre (St Peter’s Square U80010) Order Amdt 1 2018

To decide upon objections and consider other responses to the consultation on Council proposals to remove the goods vehicle stipulation from the loading bay on the north-west side of St Peter’s Square near the junction with Offa’s Street. Also to extend the taxi rank and loading bay facilities outside St Peter’s Church, with changes to the hours of operation.
To authorise the making and implementation of the Hereford City Centre (St Peter’s Square U80010) Order Amdt 1 2018, as per the below recommendations

Decision Maker: Assistant director environment and place

Decision due date: 25/06/2018

Wards affected: Central;

Lead officer: Mairead Lane

Notice of decision: 14/06/2018

Anticipated restriction: Open


14/06/2018 - Rights of Way Improvement Plan 2018-2028 ref: 5167    Recommendations Approved (subject to call-in)

To adopt and endorse the revised statutory Rights of Way Improvement Plan (ROWP) for 2018-2028.

 

The Countryside and Rights of Way Act 2000 (CROW Act), section 60 requires councils to prepare and publish an improvement plan for their public rights of way (ROWIP). This plan should be reassessed and reviewed not more than ten years after publication and at intervals of not less than ten years thereafter.

Decision Maker: Cabinet member transport and regulatory services

Decision published: 14/06/2018

Effective from: 21/06/2018

Decision:

That:

(a)        the Rights of Way Improvement Plan for Herefordshire 2018-2028 at appendix 1 be approved.

 

Wards affected: (All Wards);

Lead officer: Steve Burgess


12/06/2018 - Record of Officer Decision - Contract Award for Town Hall terracotta and stone work repair ref: 5175    Recommendations Approved

Decision Maker: Chief finance officer

Decision published: 13/06/2018

Effective from: 12/06/2018

Decision:

To award a contract to Stone Edge Ltd to carry out remedial works to the Hereford Town Hall canopy and façade to a value of no more than £260k.

Lead officer: Andrew Lovegrove


13/06/2018 - Deprivation of Liberty Safeguards

The purpose of this report is to highlight the current situation with regards to the Deprivation of Liberty Safeguards process within Herefordshire. To identify the current situation in relation to where the local authority is in relation to meeting its statutory obligations and how it is managing the risks to individuals in relation to deprivation of liberty issues. To seek the views of the committee in relation to the current approach to managing these issues

Decision Maker: Adults and wellbeing scrutiny committee

Decision due date: 17/07/2018

Wards affected: (All Wards);

Lead officer: Jane Higgins

Notice of decision: 13/06/2018

Anticipated restriction: Open


13/06/2018 - To approve the submission of planning application for the Bromyard former depot and grazing land    Abandoned

To approve the submission of a planning application relating to the former depot and grazing land in Bromyard. The planning application will be developed and submitted by the council’s development partner, Keepmoat Homes Ltd.

Decision Maker: Cabinet member contracts and assets

Decision due date: 06/2018

Wards affected: Bromyard West;

Lead officer: Richard Gabb

Notice of decision: 13/06/2018

Anticipated restriction: Open


12/06/2018 - Hereford City Centre Design Supplementary Planning Document ref: 5173    Recommendations Approved

To approve the procurement of a consultant to prepare the development of a Hereford city centre design guide supplementary planning document (“SPD”) in partnership with the NMiTE University

The production of a Hereford city centre design guide SPD (“design SPD”) will provide the basis for a comprehensive and effective approach to achieving good quality design.  The guidance, will help provide a consistent approach across the city centre and ensure the guidance is sensitive to local distinctiveness.

Decision Maker: Director for economy, communities and corporate

Decision published: 12/06/2018

Effective from: 19/06/2018

Decision:

That:

(a)         a consultant be procured to prepare a Hereford city centre design guide supplementary planning guidance document in accordance with an agreed timetable within a total budget of £80k; and

(b)   The programme director housing and growth be authorised to take all operational decisions necessary to appoint a consultant.

 

 

Lead officer: Kevin Singleton


12/06/2018 - Contract award for additional work on the roof at Hereford Library ref: 5174    Recommendations Approved

Decision Maker: Chief finance officer

Decision published: 12/06/2018

Effective from: 12/06/2018

Decision:

To carry out additional works to resolve leaks in the front elevation roof slope utilizing the contractor currently replacing the roof coverings on the adjacent pitch; to a value of no more than £19,000.

Lead officer: Andrew Lovegrove


12/06/2018 - Hoople service level agreement (SLA) 2018/19 ref: 5168    Recommendations Approved

To approve the first quarter payments in relation to back office services provided by Hoople, pending the finalisation of the Service Level Agreement for 2018/19.

Decision Maker: Assistant director environment and place

Decision published: 12/06/2018

Effective from: 19/06/2018

Decision:

That:

(a)        Payments to Hoople for back office service provision for the period April to end of June 2018 are made in line with the terms agreed in the SLA for 2017/18 until the revised SLA for 2018/19 is approved.

 

Wards affected: (All Wards);

Lead officer: Robert Ewing


08/06/2018 - Admittance of applicants to the Herefordshire Council Passenger Transport Dynamic Purchasing System (DPS) - Round 1 ref: 5172    Recommendations Approved

Decision Maker: Officer decision - economy, communities and corporate

Decision published: 11/06/2018

Effective from: 08/06/2018

Decision:

1. To approve the admittance of contractors to the Passenger Transport Dynamic Purchasing System (DPS) on 8th June 2018.

Lead officer: Steve Burgess


08/06/2018 - Direct development at the Hereford enterprise zone ref: 5170    Recommendations Approved

To undertake a preliminary business case assessment of two potential direct council commercial development projects at Hereford enterprise zone (Hez).

In this instance the direct development undertaken by the council will create new employment space for rent by businesses, this will serve to meet unmet demand for business space at Hez.  This will help to accelerate the achievement of business occupancy targets, and meet the objective of creating more and better quality jobs at Hez, thereby helping to implement an important priority project of the Herefordshire Economic Vision.

Decision Maker: Director for economy, communities and corporate

Decision published: 08/06/2018

Effective from: 15/06/2018

Decision:

That:

(a)         a business case be developed regarding investment opportunities for the council to develop medium scale office and industrial space for rental at the Hereford Enterprise Zone; and

(b)        £35,000 be allocated from the Development and Regeneration Partnership budget to undertake the detailed work required to inform the business case preparation and for this detailed work to be undertaken by the council’s development partner.

 

Wards affected: Dinedor Hill;

Lead officer: Nick Webster


08/06/2018 - Adoption of the Kimbolton neighbourhood development plan and consequential updates to the countywide policies map ref: 5159    Recommendations Approved

To make the Kimbolton neighbourhood development plan as part of the statutory development plan for Herefordshire and approve the consequential updates to the countywide policies maps.

 

To fulfil the legal duty to make /adopt the Kimbolton neighbourhood development plan and update the countywide policies map as part of the statutory development plan for Herefordshire. Council delegated authority for the making of the neighbourhood development plans, and consequential amendments to the countywide policies map, to the cabinet member infrastructure.

Decision Maker: Cabinet member infrastructure

Decision published: 08/06/2018

Effective from: 15/06/2018

Decision:

That:

(a)        The Kimbolton neighbourhood development plan is made as part of the statutory development plan for Herefordshire; and

(b)        The required consequential changes are made to the countywide policies map

Wards affected: Leominster North & Rural;

Lead officer: Samantha Banks


08/06/2018 - Adoption of the Yarpole Group neighbourhood development plan and consequential updates to the countywide policies map ref: 5160    Recommendations Approved

To make the Yarpole Group neighbourhood development plan as part of the statutory development plan for Herefordshire and approve the consequential updates to the countywide policies maps.

 

To fulfil the legal duty to make /adopt the Yarpole Group neighbourhood development plan and update the countywide policies map as part of the statutory development plan for Herefordshire. Council delegated authority for the making of the neighbourhood development plans, and consequential amendments to the countywide policies map, to the cabinet member infrastructure.

Decision Maker: Cabinet member infrastructure

Decision published: 08/06/2018

Effective from: 15/06/2018

Decision:

That:

(a)        The Yarpole Group neighbourhood development plan is made as part of the statutory development plan for Herefordshire; and

(b)        The required consequential changes are made to the countywide policies map

 

Wards affected: Bircher;

Lead officer: Samantha Banks


07/06/2018 - Courtyard Theatre Expansion Project

To seek in principle approval for the following:

• That the Council act as the lead organisation for the improvement programme including bids for external funding.
• The allocation of capital expenditure funded by prudential borrowing for a capital investment and improvement programme at the Courtyard Centre for the Arts.

Decision Maker: Cabinet member contracts and assets

Decision due date: 09/07/2018

Wards affected: (All Wards);

Lead officer: Hannah McSherry

Notice of decision: 07/06/2018

Anticipated restriction: Open


07/06/2018 - Learning Disability Strategy ref: 5164    Recommendations Approved

To approve the Learning Disability Strategy 2018-2028.

Decision Maker: Cabinet

Decision published: 07/06/2018

Effective from: 14/06/2018

Decision:

That:

(a)  the executive’s response to the recommendations of the children and young peoples’ scrutiny committee at paragraph 40 be approved; and

 

(b)  the Learning Disability Strategy 2018-2028 (Appendix 1) be approved.

Wards affected: (All Wards);

Lead officer: Adam Russell