Decisions

Decisions

19/12/2018 - Appointment of contractor for the production of school condition surveys and compliance audits for LA maintained schools ref: 5572    Recommendations Approved

Decision Maker: Officer Decision - Children and Families

Decision published: 19/12/2018

Effective from: 19/12/2018

Decision:

Award a contract to Faithful and Gould for the production of school condition surveys and compliance audits at a total cost of up to £73,000 including contingency, statutory and professional fees.

Lead officer: Chris Jones


19/12/2018 - Record of officer decision - Use of capital - car parking strategy ref: 5571    Recommendations Approved

Decision Maker: Acting Assistant Director for Technical Services

Decision published: 19/12/2018

Effective from: 19/12/2018

Decision:

To approve expenditure on car parking strategy capital program allocation for 10 x card readers for pay and display machines

Lead officer: James.Hughes


18/12/2018 - 182893 - SPORTS GROUND AND CLUB ROOM, OLD SCHOOL LANE, HEREFORD, HEREFORDSHIRE, HR1 1EX ref: 5568    Recommendations Approved

Decision Maker: Planning and regulatory committee

Made at meeting: 18/12/2018 - Planning and regulatory committee

Decision published: 19/12/2018

Effective from: 18/12/2018

Decision:

The application was approved in accordance with the Case Officer’s recommendation.

Wards affected: Holmer;


18/12/2018 - 182950 - TED POWELL BUILDING, THE COUNTY GROUND, HEREFORD, HEREFORDSHIRE, HR4 9NA ref: 5569    Recommendations Approved

Decision Maker: Planning and regulatory committee

Made at meeting: 18/12/2018 - Planning and regulatory committee

Decision published: 19/12/2018

Effective from: 18/12/2018

Decision:

The application was approved in accordance with the Case Officer’s recommendation.

Wards affected: Widemarsh;


18/12/2018 - 181664 - THE TREES, ORCOP, HEREFORD. ref: 5567    Recommendations Approved

Decision Maker: Planning and regulatory committee

Made at meeting: 18/12/2018 - Planning and regulatory committee

Decision published: 19/12/2018

Effective from: 18/12/2018

Decision:

The application was approved in accordance with the Case Officer’s recommendation subject to amended conditions.

Wards affected: Birch;


18/12/2018 - 181848 - LAND EAST OF CASTLE POOL COTTAGE, LITTLE BIRCH, HEREFORD ref: 5570    For Determination

Decision Maker: Planning and regulatory committee

Made at meeting: 18/12/2018 - Planning and regulatory committee

Decision published: 19/12/2018

Effective from: 18/12/2018

Decision:

The application was refused contrary to the Case Officer’s recommendation.

Wards affected: Birch;


18/12/2018 - 181050 - LAND AT BURTON WOOD, WEOBLEY, HEREFORDSHIRE ref: 5565    Recommendations Approved

Decision Maker: Planning and regulatory committee

Made at meeting: 18/12/2018 - Planning and regulatory committee

Decision published: 19/12/2018

Effective from: 18/12/2018

Decision:

The application was approved in accordance with the Case Officer’s recommendation with amended conditions as set out in the Committee update.

Wards affected: Weobley;


18/12/2018 - 182239 - LAND OFF HEREFORD ROAD, BROMYARD ref: 5563    Recommendations Approved

Decision Maker: Planning and regulatory committee

Made at meeting: 18/12/2018 - Planning and regulatory committee

Decision published: 19/12/2018

Effective from: 18/12/2018

Decision:

The application was approved in accordance with the Case Officer’s recommendation with additions set out in the committee update.

Wards affected: Bromyard West;


18/12/2018 - 181494 - LAND ADJACENT TO SPRING COTTAGE, HEADBROOK, KINGTON, HR5 3DY ref: 5564    Recommendations Approved

Decision Maker: Planning and regulatory committee

Made at meeting: 18/12/2018 - Planning and regulatory committee

Decision published: 19/12/2018

Effective from: 18/12/2018

Decision:

The application was approved contrary to the Case Officer’s recommendation.

Wards affected: Kington;


18/12/2018 - 181347 - TWYFORD BROOK BARN, TWYFORD COMMON ROAD, TWYFORD, HEREFORDSHIRE, HR2 8AD ref: 5566    Recommendations Approved

Decision Maker: Planning and regulatory committee

Made at meeting: 18/12/2018 - Planning and regulatory committee

Decision published: 19/12/2018

Effective from: 18/12/2018

Decision:

The application was refused contrary to the Case Officer’s recommendation.

Wards affected: Wormside;


14/12/2018 - Serving provisional Tree Preservation Order 606, Coughton Lawn ref: 5562    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision published: 18/12/2018

Effective from: 14/12/2018

Decision:

To serve provisional Tree Preservation Order 606, Coughton Lawn

Lead officer: Juliet Wheatley


11/12/2018 - Confirmation of a Tree Preservation Order 596, Credenhill Primary School ref: 5561    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision published: 18/12/2018

Effective from: 11/12/2018

Decision:

To confirm Tree Preservation Order 596 at Credenhill Primary School

Lead officer: Juliet Wheatley


10/12/2018 - Award contract for the River Wye and Lugg NFM Project river and rainfall monitoring work package ref: 5560    Recommendations Approved

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 18/12/2018

Effective from: 10/12/2018

Decision:

To award Work Package 1: River and Rainfall Monitoring (from Dec 2018 until March 2021) at a cost of £42,818.77. This will support the delivery of the DEFRA funded, River Wye and Lugg Natural Flood Management project.

Lead officer: Clive Hall


18/12/2018 - Development and Regeneration Programme : Holme Lacy former School site

To approve the scope and cost of the first stage of appraisal services to be provided by the
Council’s developer partner, Keepmoat Homes, in respect of a potential project to redevelop the former school site to provide new housing

Decision Maker: Cabinet member contracts and assets

Decision due date: Before 25/01/2019

Wards affected: Dinedor Hill;

Lead officer: Peter Clasby

Notice of decision: 18/12/2018

Anticipated restriction: Part exempt


17/12/2018 - Change to BT Contracts for Fastershire Broadband Strategy Stage 3 Lots 3a and 3b ref: 5558    Recommendations Approved

Decision Maker: Assistant director Corporate Support

Decision published: 17/12/2018

Effective from: 17/12/2018

Decision:

That a change to the Lot 3a and 3b contracts is approved by the authorities with the effect of:
a. Increasing the subsidy for Lot 3a by £72k
b. Decreasing the subsidy for Lot 3b by £14k
c. Decreasing the number of premises to be reached by the Lot 3a contract by 800 premises
d. Increasing the number of premises to be reached by the Lot 3b Contract by 5 premises.

Lead officer: Natalia Silver


17/12/2018 - Standards Appeals Panel Working Group Update

To provide the committee with an update on the progress of the standards appeal panel working group,

Decision Maker: Audit and governance committee

Decision due date: 23/01/2019

Wards affected: (All Wards);

Lead officer: Annie Brookes

Notice of decision: 17/12/2018

Anticipated restriction: Open


17/12/2018 - Recruitment of independent persons

To approve the appointment of independent persons

Decision Maker: Council

Decision due date: 15/02/2019

Wards affected: (All Wards);

Lead officer: Claire Ward

Notice of decision: 17/12/2018

Anticipated restriction: Open


17/12/2018 - Changes to Household Recycling Centre Service

To consider and approve options for introducing resident only restrictions at Herefordshire Household Recycling Centres and changes to opening hours.

Decision Maker: Cabinet member contracts and assets

Decision due date: 21/02/2019

Wards affected: (All Wards);

Lead officer: Kenton Vigus

Notice of decision: 17/12/2018

Anticipated restriction: Open


17/12/2018 - Update of Staff Car Parking Policy 2019

To amend and update the staff car parking policy in light of changes in circumstance including use of buildings and more flexible working, specifically the designation of car parks. To also outlined way of managing and enforcing the requirements of policy through the use of technology and validation.

Decision Maker: Cabinet member transport and regulatory services

Decision due date: 28/02/2019

Wards affected: (All Wards);

Lead officer: Natalia Silver

Notice of decision: 17/12/2018

Anticipated restriction: Open


17/12/2018 - Environmental Policy ref: 5523    Recommendations Approved (subject to call-in)

To approve a revised Environmental Policy.

 

Decision Maker: Director of Economy and Place

Decision published: 17/12/2018

Effective from: 22/12/2018

Decision:

That:

The Environmental Policy 2018 at appendix 1 be approved.

Lead officer: Belinda Wilson


17/12/2018 - Policy for the use of, and determination of projects for, Children’s Wellbeing Section 106 funding ref: 5545    Recommendations Approved (subject to call-in)

To approve the policy for the use of, and determination of projects for, children & families Section 106 (S106) contributions received from housing development schemes that have been implemented in the administrative area of Herefordshire Council

 

Other than the Planning Obligations Supplementary Planning Document (SPD) there is no policy in place that determines how contributions gained by way of S106 agreements for children & families should be allocated to projects and spent. This policy sets out the principles that will be applied to identify the affected establishments, the level of funding requested, the project to which funding received will be allocated, the governance required and how the project will be managed.

Decision Maker: Cabinet member children and families

Decision published: 17/12/2018

Effective from: 22/12/2018

Decision:

That:

(a)        the policy, at appendix 1, for the use of, and determination of projects for, children and families S106 funding be approved;

(b)        the director for children and families be authorised to take all operational decisions necessary to implement the policy and allocate funding in accordance with the policy criteria.

 

Wards affected: (All Wards);

Lead officer: Karen Knight


13/12/2018 - Procurement of new Automatic Traffic Counters (ATCs) ref: 5557    Recommendations Approved

Decision Maker: Director of Economy and Place

Decision published: 14/12/2018

Effective from: 13/12/2018

Decision:

To procure new ATCs to continue and enhance our continued monitoring program.

Lead officer: Mathew Howells


14/12/2018 - Better Care Fund Quarter 3 report 2018/19

To review the better care fund (BCF) 2018/19 quarter three performance report

Decision Maker: Health and wellbeing board

Decision due date: 12/03/2019

Wards affected: (All Wards);

Lead officer: Emma Evans

Notice of decision: 14/12/2018

Anticipated restriction: Open


14/12/2018 - Better Care Fund Quarter 2 report 2018/19

To review the better care fund (BCF) 2018/19 quarter two performance report, as per the requirements of the national programme.

Decision Maker: Health and wellbeing board

Decision due date: 22/01/2019

Wards affected: (All Wards);

Lead officer: Emma Evans

Notice of decision: 14/12/2018

Anticipated restriction: Open


13/12/2018 - Preparation of a Temporary Road Closure Order made under Section 21 of the Town Police Clauses Act (1847) ref: 5556    Recommendations Approved

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 14/12/2018

Effective from: 13/12/2018

Decision:

To authorise the making of a Temporary Road Closure Order served under Section 21 of The Town Police Clauses Act (1847) to require the temporary closure of the following roads in Leominster
Corn Square, Corn Street, Victoria Street

The order shall come into effect on :
January 2019 – 12th
February 2019 – 9th
March 2019 – 2nd, 9th
April 2019 – 13th, 20th
May 2019 – 11th, 25th
June 2019 – 1st, 8th, 15th, 29th
July 2019 – 13th, 27th
August 2019 – 10th, 31st
September 2019 – 7th, 14th, 28th
October 2019 – 12th, 26th
November 2019 – 9th, 23rd, 30th
December 2019 – 7th, 14th, 15th, 24th

And is planned to be in effect for 1 day.

Lead officer: Clive Hall


14/12/2018 - External auditors annual plan

For the committee to receive the external auditors annual plan for the 2018/19 work programme.

Decision Maker: Audit and governance committee

Decision due date: 23/01/2019

Wards affected: (All Wards);

Lead officer: Josie Rushgrove

Notice of decision: 14/12/2018

Anticipated restriction: Open


12/12/2018 - Preparation of a Temporary Speed Restriction Order made under section 14(1) of the Road Traffic Regulations Act 1984 (as amended) ref: 5554    Recommendations Approved

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 14/12/2018

Effective from: 12/12/2018

Decision:

To authorise the making of a Temporary Speed Restriction served under section 14(1) of the Road Traffic Regulation Act 1984 to require a temporary speed restriction of 40MPH on the B4224 Hampton Park Road, Hereford, Herefordshire. The Order shall come into effect on the 14 January 2019 and is planned to be in effect for 9 days.

Lead officer: Clive Hall


14/12/2018 - External audit annual certification letter

For the committee to receive the annual housing benefit external audit certification letter for 2017/18.

Decision Maker: Audit and governance committee

Decision due date: 23/01/2019

Wards affected: (All Wards);

Lead officer: Josie Rushgrove

Notice of decision: 14/12/2018

Anticipated restriction: Open


11/12/2018 - Preparation of a Temporary Closure Order made under section 14(1) of the Road traffic Regulations Act 1984 (as amended) ref: 5553    Recommendations Approved

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 14/12/2018

Effective from: 11/12/2018

Decision:

To authorise the making of a Temporary Closure Order served under section 14(1) of the Road Traffic Regulation Act 1984 to require a temporary closure of the U80220 Southbank Road, Hereford, Herefordshire. The Order shall come into effect on the 3rd January 2019 and is planned to be in effect for 29 days.

Lead officer: Clive Hall


10/12/2018 - SURFACE DRESSING – PRE PATCHING WORKS, HEREFORDSHIRE ref: 5552    Recommendations Approved

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 14/12/2018

Effective from: 10/12/2018

Decision:

To authorise the making of a Temporary Lane Closure Order served under section 14(1) of the Road Traffic Regulation Act 1984 to require a temporary closure of the roads shown in Article 1 Schedule 1 of the Order as attached. The Order shall come into effect on the 7th January 2019 and is planned to be in effect for 12 weeks, with each road being closed for the planned duration show in Article 1, attached.

Lead officer: Clive Hall


10/12/2018 - Preparation of a Temporary Closure Order made under section 14(1) of the Road traffic Regulations Act 1984 (as amended) ref: 5551    Recommendations Approved

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 14/12/2018

Effective from: 10/12/2018

Decision:

To authorise the making of a Temporary Closure Order served under section 14(1) of the Road Traffic Regulation Act 1984 to require a temporary closure of the U70706 Chase Road, Ross-on-Wye, Herefordshire. The Order shall come into effect on the 7 January 2019 and is planned to be in effect for 3 days.

Lead officer: Clive Hall


13/12/2018 - Resurfacing (February & March), Herefordshire ref: 5550    Recommendations Approved

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 14/12/2018

Effective from: 13/12/2018

Decision:

To authorise the making of a Temporary Lane Closure Order served under section 14(1) of the Road Traffic Regulation Act 1984 to require a temporary closure of the roads shown in Article 1 Schedule 1 of the Order as attached. The Order shall come into effect on the 4th February 2019 and is planned to be in effect for 8 weeks, with each road being closed for the planned duration show in Article 1, attached.


Lead officer: Clive Hall


04/12/2018 - Preparation of a Temporary Closure Order made under section 14(1) of the Road traffic Regulations Act 1984 (as amended) ref: 5549    Recommendations Approved

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 14/12/2018

Effective from: 04/12/2018

Decision:

Agree to complete all documentation as regards the said Order.
To enable BT to carry out new customer service works within the highway, for which purpose the Council, as highway authority, consider the closure of the road is required due to the likelihood of danger to highway users while the said works are being carried out.

Lead officer: Clive Hall


14/12/2018 - Education, development and skills strategy 2018-2021 ref: 5524    Recommendations Approved (subject to call-in)

To approve the Education, development and skills strategy (appendix a) and the Herefordshire school improvement partnership delivery model (appendix b).

 

The strategy sets out how Herefordshire Council will work with partners, including school and college leaders, early years’ settings, external agencies such as Ofsted and the Department for Education (DfE) and the range of multi-agencies within Herefordshire to raise standards of achievement for children and young people in our county.

 

The delivery model sets out how improvement will be taken forward by the partnership across the county. The council aims to continue its approach of supported autonomy for schools and settings that has recently positively impacted on educational outcomes with rising standards in the primary phase over recent years.  Close working with the county’s accredited teaching schools is key to developing schools’ pedagogy and practice.

Decision Maker: Cabinet member children and families

Decision published: 14/12/2018

Effective from: 21/12/2018

Decision:

That:

(a)       the Education, Development and Skills Strategy 2018/21 attached at appendix a is approved; and

(b)       the Herefordshire School Improvement Partnership delivery model at appendix b is approved.

 

Wards affected: (All Wards);

Lead officer: Lisa Fraser


12/12/2018 - Preparation of a Temporary Closure Order made under section 14(1) of the Road Traffic Regulations Act 1984 (as amended) ref: 5555    Recommendations Approved

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 14/12/2018

Effective from: 12/12/2018

Decision:

To authorise the making of a Temporary Lane Closure Order served under section 14(1) of the Road Traffic Regulation Act 1984 to require a temporary closure of the C1105 Ivington Road, Newtown, Herefordshire. The Order shall come into effect on the 15th January 2019 and is planned to be in effect for 1 day.

Lead officer: Clive Hall


13/12/2018 - Tackling serious organised crime ref: 5522    Recommendations Approved (subject to call-in)

To approve a programme of measures to tackle serious organised crime through closer working with the police and other partner organisations through multi agency targeted enforcement.

This will entail additional funding and better resource to more effectively regulate the increasing problem of:

"           Illicit tobacco and alcohol,

"           Criminal landlords exploiting the vulnerable.

"           Awareness raising for the disruption of organised crime and meeting the needs of vulnerable people.

 

The serious organised crime gangs concerned with the above activities are also likely to be involved in the 'County Lines' phenomenon, whereby drugs enter Herefordshire from the urban areas that surround it. This report therefore also seeks to raise awareness with partner agencies and the public to disrupt this organised crime and help the council meet the health & wellbeing needs of its most vulnerable people and keep them safe.   

Decision Maker: Cabinet member transport and regulatory services

Decision published: 13/12/2018

Effective from: 20/12/2018

Decision:

That:

(a)               £500,000 additional one off investment in measures to tackle anti-social and serious organised crime be approved to be spent across the areas of:

·      Illicit tobacco and alcohol control – circa £240,000

·      Criminal landlord and anti-social activity – circa £240,000

·      Awareness raising for the disruption of organised crime and meeting the needs of vulnerable people – circa £20,000  

 

Wards affected: (All Wards);

Lead officer: Marc Willimont


13/12/2018 - Development Regeneration Programme - Station Approach project approval ref: 5540    Recommendations Approved (subject to call-in)

To enter into a development agreement to provide student accommodation on the station approach site.

 

Cabinet identified, through the one public estate programme, the provision of student accommodation at a council-owned site at station approach as a priority project. On 27 July 2017 Cabinet resolved tobring forward an options appraisal and business case for development of the station approach site as a first phase site of the development and regeneration programme, subject to the council reaching a successful conclusion on the contract negotiations to enter into the overarching agreement, which was achieved in June 2018.

 

On 27 July 2018 the Cabinet Member contracts and assets authorised the issue of a new project request to Engie, under the terms of the overarching agreement, which specified the council’s requirements and its criteria for the development of up to 220 units of student accommodation on the site;these are capable of being refined as the project moves forward.

 

A number of workstreams have been progressed since July in order meet a challenging project programme, working back from a scheme which could be open to new students in September 2020. This report updates Cabinet on the output of those workstreams and specifically seeks approval to move the project from Stage 1 (preliminary appraisal stage) to Stage 2 (full business case stage) of the Development and Regeneration Programme, as well as seeking delegated authority to take the project through to legal and financial completion, within the defined parameters set out in this report.

Decision Maker: Cabinet

Made at meeting: 13/12/2018 - Cabinet

Decision published: 13/12/2018

Effective from: 20/12/2018

Decision:

That:

(a)        the council approves the Stage 1 Submission (appendix 1) for the Station Approach student accommodation project, provided by Engie Regeneration Ltd under the development and regeneration programme (DRP), and the project be authorised to proceed into stage 2 of the DRP new project approval process with the Project Criteria, for submission in February 2019, being as follows:

i.          A student accommodation block of up to 180 units;

ii.         A design and specification in line with normal market practice and demand, subject to other criteria set out here;

iii.         A design which is Equality Act compliant and which respects the requirements of students with diverse needs and promotes the wellbeing of all its residents;

iv.        To achieve the earliest possible completion date to align with the commencement of an academic year;

v.         To develop the project in liaison with higher education and further education providers identified by the council including Hereford College of Arts and NMiTE;

vi.        To clarify funding options for the project and recommend a preferred approach;

vii.       To identify options for the asset management of the accommodation;

viii.      To identify ways to provide active frontage and a commercially viable amenity on the site;

ix.        To work with the council to  ensure sufficient public parking supply is maintained and that this is clearly identified for potential users;

x.         To provide a scheme which meets the requirements of BREEAM (Building Research Establishment Environmental Assessment Method) Good or above;

xi.        To provide the council with options for the project to make an enhanced contribution to environmental sustainability, over and above that which would be required by relevant law or existing planning policy;

xii.       To work with the council to develop the evidential framework by which the Stage 2 Submission can be assessed against the council’s requirement to demonstrate best value and meet all other relevant legal obligations.

(b)        a Stage 2 Development Fee of up to £752,648 be approved for underwriting by the council, subject to the terms of the overarching agreement, with an additional contingency of 20% (£150,530) to be released, if required, by the Director for Economy and Place;

(c)        the preferred funding model to the project is for a commercial investor to provide funding for the construction and operational phases (the council to act as guarantor during the operational phases)

(d)        the Chief Finance Officer be authorised to complete legal and financial due diligence on this preferred option during Stage 2, including the selection of a preferred funder and the negotiation of final terms, following consultation with the Cabinet Member Contracts and Assets, the Cabinet Member for Finance and Corporate Services, and the Director for economy and place, and provided that the funding model delivers for the council:

i.          a capital receipt for the leasehold interest in the site that reflects the best consideration that can reasonably be obtained; and

ii.         a best value solution for the project which meets the Project Criteria.

(e)        in the event that acceptable terms cannot be agreed with a commercial investor in accordance with item (c) above by 28 February 2019 and subject to the Stage 2 submission having met the Project Criteria, the Chief Finance Officer be authorised, following consultation with the Cabinet Member Contracts and Assets, the Cabinet Member for Finance and Corporate Services, and the Director for economy and place to secure funding for the project up to a maximum sum of £18m from the council’s capital allocation for the Development Partnership by using the council’s own funds and/or Public Works Loan Board borrowing;

(f)         subject to the Stage 2 Submission meeting the Project Criteria (item a. above) and an acceptable funding model being secured under item (c), (d) or (e) above, authority be delegated to the Director for Economy and Place,  following consultation with the Cabinet Member Contracts and Assets and the Chief Financial Officer, to approve the project for immediate implementation;

 

(g)        authority be delegated to the acting Director for Economy and Place,  following consultation with the Cabinet Member Contracts and Assets and the Chief Financial Officer, to enter into all necessary legal agreements including as set out in Financing Options and Project Agreements (appendix 2 to this report) and/or the giving of securities or guarantees and take all operational decisions necessary to implement the above within the approved budget;

(h)        the £35k cost of further services commissioned from Engie on 14 August 2018 to address issues with the Welsh Water sewer crossing the site be capitalised as part of the project; and

(i)         a further capital sum of up to £100k is approved for drawing down from the Development Partnership capital budget for council client support to deliver the project, including staff costs, due diligence and financial and legal support.

Wards affected: Widemarsh;

Lead officer: Richard Gabb


13/12/2018 - Purchase of accommodation to meet strategic priorities ref: 5539    Recommendations Approved (subject to call-in)

To approve the acquisition of a limited number of properties to enable the council to help meet some strategic priorities.

 

The council faces challenges in finding accommodation to meet the needs of some groups of vulnerable young people. Social housing providers have to prioritise commercial considerations and are unwilling to take the risk of letting homes to certain groups.  Therefore, the council must find alternative accommodation solutions which are economic and sustainable in a limited range of circumstances. These include accommodating care leavers and other young people with complex needs, such as chaotic and high risk lifestyles and self harm.

 

There are several other priority groups and vulnerable people who have accommodation needs and these might be best met through acquisition of property.  These would require further analysis and business case, as part of governance. Capital funding for housing or accommodation will be used only where the council has significant statutory duties and other means of discharging them have been exhausted. In some instances, investment may also provide economic benefits.

 

It is proposed to purchase properties from the open market and make appropriate arrangements for housing management, usage of rental income and management of risk. It is envisaged that a modest number of properties of different types and sizes would be acquired over the period to 2022.

Decision Maker: Cabinet

Made at meeting: 13/12/2018 - Cabinet

Decision published: 13/12/2018

Effective from: 20/12/2018

Decision:

That:

(a)        the principle of acquisition of properties to meet the needs of care leavers and other people with complex needs be approved,

(b)        authority be delegated to the director for economy and place, following consultation with relevant cabinet members, the director for children and families and the chief finance officer, to approve acquisition of individual properties including those with a value requiring a key decision, and subject to the usual capital funding approval processes.

 

Wards affected: (All Wards);

Lead officer: Ewen Archibald


02/01/2019 - Amendment to paternity leave policy and request form ref: 5547    Recommendations Approved

Decision Maker: Chief executive

Decision published: 13/12/2018

Effective from: 02/01/2019

Lead officer: Harriet Yellin


13/12/2018 - End of September 2018 corporate budget and performance report ref: 5543    Recommendations Approved (subject to call-in)

To provide assurance that progress is being made towards achievement of the agreed revenue and service delivery targets, and that the reasons for major variances or potential under-performance are understood and are being addressed to the cabinet’s satisfaction. Cabinet is asked to review projected revenue and capital outturn for 2018/19 and consider performance for the first six months of the year.

 

At the end of the first six months of the year there is a forecast revenue overspend of £1,184k, whilst the majority of projects are being delivered to schedule and 52% of performance measures are showing improved or stable performance. Action plans are being developed in relevant directorates to address the in-year pressures.

Decision Maker: Cabinet

Made at meeting: 13/12/2018 - Cabinet

Decision published: 13/12/2018

Effective from: 20/12/2018

Decision:

That:

a)         the projected financial outturn and performance for the first half of 2018/19 are reviewed and cabinet determines any additional actions required to achieve improvement.

 

Wards affected: (All Wards);

Lead officer: Steve Hodges


13/12/2018 - Peterchurch Primary School Rebuild ref: 5537    Recommendations Approved (subject to call-in)

To authorise the commissioning of a feasibility study by (or through) Herefordshire Council Property Services for the rebuild of Peterchurch Primary School on its existing site.

 

This will enable the commissioning of a feasibility study to Royal Institute of British Architect (RIBA) Stage 2 (concept design) by (or through) Herefordshire Council Property Services for the rebuild of Peterchurch Primary School on its existing site and to delegate authority to the Director of Education to commission further design work to RIBA Stages 3 (developed design) and 4 (technical design).

 

Following provision being made in the capital programme to replace Peterchurch Primary School discussions have been held with interested parties including the primary school, Fairfield High School, local parish council and ward member to identify the most suitable site for the new building. There is now local consensus that it would be most appropriate to seek to rebuild on the current site. The consultation identified some highways and transportation improvements needed to improve traffic flows and access to the Fairfield High School site; these will form the subject of a separate decision.

 

This report is seeking approval to undertake detailed feasibility work for the rebuilding of Peterchurch Primary School on its existing site, including provision of permanent accommodation for the onsite charitable pre-school and refurbishment of the building housing the school swimming pool and progress all other activity necessary to inform a final decision.

Decision Maker: Cabinet

Made at meeting: 13/12/2018 - Cabinet

Decision published: 13/12/2018

Effective from: 20/12/2018

Decision:

That:

(a)        the director for children and families be authorised to commission feasibility work and take all other steps necessary to inform a further decision on the replacement of Peterchurch primary school and associated on-site facilities on its current site, and determination of the most appropriate route to procurement, within a budget of not more than £180k.

 

Wards affected: Golden Valley North;

Lead officer: Andrew Hind


13/12/2018 - Hereford Centre for Cyber Security – Joint Venture and Financial Arrangements ref: 5541    Recommendations Approved (subject to call-in)

To approve the creation of a Joint Venture company between the council and the University of Wolverhampton to deliver and operate the Centre for Cyber Security at Hereford Enterprise Zone, with associated legal considerations and financial contribution from the council.

The University propose to develop a centre for cyber security located on the Hereford Enterprise Zone. The proposed site will form part of a national ‘Cyber Triangle’with GCHQ Cheltenham and the Government Cyber Centre in Newport, South Wales, and ‘Cyber Valley’ with Worcestershire. It will be an anchor building generating new research and short course opportunities that will feed into training and education in industry and within the University.

 

The Cyber Centre will be a cutting edge facility because it will offer over 1,000m2 of Research and Development floorspace in 3 cyber laboratories. The Centre will form an integral element of the Wolverhampton Cyber Research Institute where leading research will be conducted with a range of international business partners. Local, regional and national businesses will be able to buy cyber security training, participate in developing new technologies and try new products. This will be a benefit not only for the county’s existing local cyber industries but also local companies more generally which want to improve their cyber resilience.

 

The University are proposing that the centre for cyber security is undertaken as a joint venture with the council.  It is recommended that the council agree to take a direct role in the development and operation of the centre for cyber security through the establishment of a corporate partnership structure, which is proposed to take the form of a company limited by shares. This is recommended as the best model for the council to ensure that the centre for cyber security is developed as an asset which brings maximum economic benefits into the county and is complementary to other economic activity at the Hereford Enterprise Zone.

 

In July 2018 Council made provision within the capital programme of £3.5m to support the delivery of the centre for cyber security.

 

In August 2018 the Director for Economy, Communities and Corporate authorised the project to proceed to a due diligence phase to understand the options and implications for the council of this significant project. That due diligence work has been substantially completed and this report now seeks Cabinet authorisation to establish a joint venture company and related financial arrangements, with the finalisation of negotiations with the University to be delegated to the Acting Director of Economy and Place in consultation with the Chief Finance Officer and the Cabinet Member Economy and Communications.

Decision Maker: Cabinet

Made at meeting: 13/12/2018 - Cabinet

Decision published: 13/12/2018

Effective from: 20/12/2018

Decision:

That:

(a)        the council establishes, as a private company limited by shares, a joint venture company with the University of Wolverhampton to construct and operate a Cyber Security Centre at Hereford Enterprise Zone;

(b)        the council acquires, for £1 per share, a shareholding in the new company of 19% with the remaining 81% shareholding to be acquired by the University of Wolverhampton;

(c)        the council provides a capital loan, on commercial terms, to the new company of £3.5m;

(d)        the council grants to the new company a long term lease of the site identified on the attached redline plan at the South Magazine in the Hereford Enterprise Zone for best consideration and on commercialterms;

(e)        The Acting Director of Economy and Place, following consultation with the Chief Finance Officerand the Cabinet Member Economy and Communications, be authorised to determine, in accordance with the recommendations (a) –(d) above, the terms of the loan, lease, shareholders agreement and other company documents, the extent of the council’s representation on the Board of Directors and to approve the name and incorporation of the company;

(f)           The joint venture company is added to the council’s register of strategic partnerships and list of outside bodies; and

(g)        The Acting Director of Economy and Place be authorised to take all operational decisions necessary to implement the recommendations (a) –(f) above.

 

Lead officer: Sian Stroud, Nick Webster


12/12/2018 - Preparation of the land to the south of Station Approach (Essex Arms site) for development

The Essex Arms site has been opened up for development as a result of the construction of the City Link Road (now named as Station Approach) which forms the northern boundary of the site.
However the site in its current form cannot be developed as it is subject to flooding due to its low laying topography, and throughout the master planning for the Edgar Street Grid (ESG ) area, it was known that part of the site would need to be raised so it the ground level was equal to its neighbours to allow it to be redeveloped as part of the Urban Village.

Decision Maker: Programme Director Housing and Growth

Decision due date: Before 18/01/2019

Wards affected: Widemarsh;

Lead officer: Peter Clasby

Notice of decision: 12/12/2018

Anticipated restriction: Part exempt


12/12/2018 - Direct award of contract for Technology Enabled Care service (TECS)

To approve a direct award to the current provider to continue the delivery of a call monitoring service around Technology Enable Care Service (TECS) equipment.

Decision Maker: Director of Adults and Communities

Decision due date: 21/01/2019

Wards affected: (All Wards);

Lead officer: Ewen Archibald

Notice of decision: 12/12/2018

Anticipated restriction: Open


11/12/2018 - New nomination agreements with multiple housing providers ref: 5515    Recommendations Approved

 

To approve nomination arrangements for the allocation of social and affordable rented housing ensuring that the council's statutory duties are met by the housing providers.

Approval is sought for the Nomination Agreement to serve as the standard agreement detailing how the housing associations (referred to in the Nomination Agreement as registered providers) work with the council to house nominees from the council's housing register.  The standard document will be individualised for each provider to reflect the percentage of properties negotiated and minor variations in process. Providers agree to let a proportion of their vacant properties to people nominated from the housing register. The agreed percentage will not fall below the range of between 60% and 75%, with rates of 50% for small numbers of homes which are shown to be difficult to let.

Government guidance indicates that council's should have nomination agreements with each housing association working in their area, covering a range of topics including the percentage of vacant properties available to the council, the grounds for rejecting council nominees and how disputes will be resolved.

 

The Nominations Agreement has been drafted with regard to the guidance and input from the housing associations through the Housing Allocations Redesign project. It reflects what will happen in practice when the new arrangements are implemented. 

 

The council will need to sign separate individualised agreements with each of the housing associations who have properties within the county. The associations have agreed the percentages of vacancies to be made available and the process to be used in respect of their association, including review arrangements.

 

Decision Maker: Director of Adults and Communities

Decision published: 11/12/2018

Effective from: 18/12/2018

Decision:

That:

The proposed draft Nomination Agreement at appendix 1 be approved as the standard agreement regulating the relationship between the council and the housing associations in the allocation of social housing.

Wards affected: (All Wards);

Lead officer: Trea Connon


11/12/2018 - Draft Minerals & Waste Plan consultation

To approve the Draft Minerals & Waste Local Plan for 6 week public consultation

Decision Maker: Cabinet member infrastructure

Decision due date: 10/01/2019

Wards affected: (All Wards);

Lead officer: Victoria Eaton

Notice of decision: 11/12/2018

Reason for urgency:
N/A

Anticipated restriction: Open

Explanation of anticipated restriction:
N/A


11/12/2018 - Development of Gypsy and Traveller Sites

To approve Capital spend on the development of existing sites and increase the number of pitches owned/managed by the Coucil.

Decision Maker: Cabinet member contracts and assets

Decision due date: 25/01/2019

Wards affected: Arrow; Bircher; Bromyard West; Dinedor Hill; Wormside;

Lead officer: Claire Corfield

Notice of decision: 11/12/2018

Anticipated restriction: Open


10/12/2018 - Capital programme 2019/20 onwards and Capital Strategy

To recommend to Council for approval the capital investment budget and capital strategy for 2019/20 onwards

Decision Maker: Council

Decision due date: 15/02/2019

Wards affected: (All Wards);

Lead officer: Karen Morris

Notice of decision: 10/12/2018

Anticipated restriction: Open


07/12/2018 - Hereford Heat Network - Detailed Project Development

To approve the continuation of the Hereford Heat Network studies utilising grant funding from central government.

Decision Maker: Assistant director environment and place

Decision due date: 25/01/2019

Wards affected: Widemarsh;

Lead officer: Richard Vaughan

Notice of decision: 07/12/2018

Anticipated restriction: Open


29/11/2018 - Scrutiny working group update on looked after children cost reduction ref: 5542    For Determination

To receive a report on the outcomes of the scrutiny panel to provide an oversight of progress against the proposal to reduce the number of looked after children and associated resource implications, including the medium term financial target.

Decision Maker: Children and young people scrutiny committee

Made at meeting: 29/11/2018 - Children and young people scrutiny committee

Decision published: 07/12/2018

Effective from: 29/11/2018

Decision:

The DCF introduced the report of the scrutiny working group (as appended to the agenda) which consisted of two members of the committee and received bi-monthly reports of work that was ongoing to reduce the costs associated with looked after children. During the period that the group was in operation up to 80 children and young people had been identified who could be supported in different arrangements  from care including by special guardianship order and return to parents. The number pf looked after children (LAC) in Herefordshire was comparatively high in relation to other Local Authorities. Assessments were being  made as to what was best in respect of each child and young person. The savings proposal for 2018/19 had been considered by the group and it was understood that the savings did not relate totally to the reduction in numbers of looked after children through this work alone but concerned broader aspects of service. The savings proposals would continue into 2019/20 and would focus on revising the financial approach to special guardianship.

 

Councillor Seldon spoke on the report as a member of the working group and thanked the DCF and the head of the service for Looked After Children for the work they had undertaken. The Group had challenged the savings outlined in the Medium Term Financial Strategy (MTFS) during meetings with the DCF and the report was commended to the Executive.

 

The committee discussed the points below in the debate that followed:

 

·         The committee acknowledged the challenges in recruitment of social workers to local authorities across the West Midland. The continuing vacancies for social workers in Herefordshire were raised.  The DCF confirmed that recruitment had occurred over the year and that vacancies were now almost full, a number had been recruited through the West Midlands regional approach which was really welcome, but Herefordshire wanted to permanently recruit staff as well as retain the good staff that it has.

·         The committee welcomes those positive elements of the report including the care orders that had been revoked.

·         The shortage of places locally for children requiring intensive support was raised which was consistent with a national shortage. The DCF explained that there was a current initiative in the West Midlands which had seen local authorities join together, under a scheme originating from the Department of Education, to look at increasing local provision for intensive support.

·         The committee requested that future updates concerning performance against the savings proposal should be reported to the committee.

RESOLVED: that future updates concerning performance against the LAC reduction savings proposal added to the committee’s work programme.

 

Wards affected: (All Wards);

Lead officer: Chris Baird


07/12/2018 - Procurement of care provider for Hillside

To commence a procurement process for a care provider for the proposed new care home facility at Hillside.

Decision Maker: Cabinet member health and wellbeing

Decision due date: Not before 08/02/2019

Wards affected: Redhill;

Lead officer: Amy Pitt

Notice of decision: 07/12/2018

Anticipated restriction: Open


07/12/2018 - Health Safety Wellbeing and Equality Policy Statement and Strategy ref: 5499    Recommendations Approved

To approve the joint Health, Safety, Wellbeing and Equality Policy statement

 

There is a legal requirement to have a health and safety statement which is included in the combined health, safety wellbeing and equality policy statement as well as an equality policy statement and these have been combined into one policy statement 

 

Decision Maker: Cabinet member finance and corporate services

Decision published: 07/12/2018

Effective from: 14/12/2018

Decision:

That:

a)     the combined health, safety, wellbeing and equality policy statement at appendix 1 be approved

 

Wards affected: (All Wards);

Lead officer: Phil Chandler


07/12/2018 - Officer decision to implement trial extended opening at Ross on Wye Household Recycling Centre ref: 5546    Recommendations Approved

Decision Maker: Assistant director environment and place

Decision published: 07/12/2018

Effective from: 07/12/2018

Decision:

To implement an additional day per week opening of Ross on Wye HRC for a trial period of 6 months.

Lead officer: Kenton Vigus


07/12/2018 - Warm Homes Funding acceptance ref: 5510    Recommendations Approved

This report seeks approval for Herefordshire Council to accept the Warm Homes Fund grant offer of £1.069m, to act as the accountable body for the project and to implement the project in accordance with the attached project applications.

 

Warm Homes funding will enable Herefordshire to support approximately 150 fuel poor households in the county, with the same number potentially supported in Shropshire.

Decision Maker: Cabinet member infrastructure

Decision published: 07/12/2018

Effective from: 14/12/2018

Decision:

That:

(a)   Herefordshire Council act as accountable body for the £1,068,900 grant funding and delivery of the Warm Homes Fund Project across Herefordshire and Shropshire;

(b)   the scheme criteria set out at paragraphs 11a and bbe approved;

(c)   the chief finance officer be requested to add the £959,830 capital grant funding to the capital programme; and

(d) the Acting Assistant Director for Regulatory, Environment and Waste Services  be authorised to take all operational decisions necessary to implement the scheme including determination of grant applications in accordance with scheme criteria.

Wards affected: (All Wards);

Lead officer: Matthew Locking


07/12/2018 - Childcare sufficiency report 2019-2020 ref: 5505    Recommendations Approved

To approve the annual  childcare sufficiency report for 2019-2020.  This report sets out key data about childcare provision in Herefordshire and areas for future development in the context of changing national policy and requirements, and local demography.  It provides a strategic overview within which the council, schools, and private and voluntary providers can develop services for the benefit of children and their parents.

Decision Maker: Cabinet member children and families

Decision published: 07/12/2018

Effective from: 14/12/2018

Decision:

That

 

the childcare sufficiency report and actions for 2019-2020 be approved.

Wards affected: (All Wards);

Lead officer: Andrew Hind


06/12/2018 - Appointment of contractor for the completion of a feasibility study and report for Brookfield Special School, ref: 5544    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 06/12/2018

Effective from: 06/12/2018

Decision:

To award a contract to Haverstock Associates LLP for the delivery of a feasibility study at Brookfield Special School at a total cost of up to £21k, resulting in a report of options available, preferred option and high level costing.

Lead officer: Chris Jones


01/08/2018 - Serving provisional Tree Preservation Order 602 - Lodge Farm, Ocle Pychard ref: 5538    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision published: 06/12/2018

Effective from: 01/08/2018

Decision:

To serve provisional Tree Preservation Order 602 - Lodge Farm, Ocle Pychard

Lead officer: Juliet Wheatley