Decisions
08/11/2024 - High Needs Budget 2025/26
To approve the Dedicated Schools Grant
(DSG)
high needs budget for 2025/26 as recommended
by Schools Forum
Decision Maker: Herefordshire Schools Forum
Decision due date: 14/03/2025
Wards affected: (All Wards);
Lead officer: Clare Bellis-powley
Notice of decision: 08/11/2024
Anticipated restriction: Open
08/11/2024 - CYPSC 26 November Work Programme 2024/25
To consider the draft work programme for
Herefordshire Council’s Children and Young People Scrutiny
Committee for the municipal year 2024/25.
Decision Maker: Children and Young People Scrutiny Committee
Decision due date: 26/11/2024
Wards affected: (All Wards);
Lead officer: Simon Cann
Notice of decision: 08/11/2024
Anticipated restriction: Open
08/11/2024 - SMB 19 November Work Programme 2024/25
To consider the draft work programme for
Herefordshire Council’s scrutiny committees for the municipal
year 2024/25.
Decision Maker: Scrutiny Management Board
Decision due date: 19/11/2024
Wards affected: (All Wards);
Lead officer: Simon Cann
Notice of decision: 08/11/2024
Anticipated restriction: Open
08/11/2024 - Q2 2024/25 Budget Report
To report the forecast position for 2024/25 at
Quarter 2, including explanation and analysis of the drivers for
the material budget variances, and to outline current and planned
recovery activity to reduce the forecast overspend.
To provide assurance that progress has been made towards delivery
of the agreed revenue budget and service delivery targets, and that
the reasons for major variances are understood and are being
addressed to the cabinet’s satisfaction.
Decision Maker: Cabinet
Decision due date: 28/11/2024
Wards affected: (All Wards);
Lead officer: Rachael Sanders
Notice of decision: 08/11/2024
Anticipated restriction: Open
08/11/2024 - High Needs Provision Capital Grant spend ref: 10348 Recommendations Approved (subject to call-in)
To approve the spend of the High Needs Provision Capital Grant to extend our inclusion offer in mainstream schools, increase places for children with Special Educational Needs and Disabilities (SEND) and to improve Alternative Provision (AP) education arrangements
Decision Maker: Cabinet member community services and assets
Decision published: 08/11/2024
Effective from: 15/11/2024
Decision:
That:
a) To approve the spend of the High Needs Provision Capital Grant (£4.23million) to extend our inclusion offer in mainstream schools, increase capacity for children with Special Educational Needs and Disabilities (SEND) and to improve Alternative Provision (AP) education arrangements
b) To delegate to the Service Director for Education, Learning and Skills all operational decisions necessary to deliver a programme of works including varying such programme; and
c) Should the Council receive additional high needs grant funding from central
Government or there is an underspend on current education grant funded capital projects, authority is granted to add this to the budget by the Section 151 officer to provide additional funding for the programme should it be deemed necessary by the
Service Director for Education, Learning and Skills.
Wards affected: (All Wards);
Lead officer: Hilary Jones, Caroline Marshall, Quentin Mee
08/11/2024 - Schools Budget 2025/26
To approve school forum’s recommended
budget
proposals for school budgets, central school
services and
early years within the Dedicated Schools Grant
(DSG) for
2025/26
Decision Maker: Cabinet member children and young people
Decision due date: 14/02/2025
Wards affected: (All Wards);
Lead officer: Clare Bellis-powley
Notice of decision: 08/11/2024
Anticipated restriction: Open
07/11/2024 - Schools Budget 2025/26
To approve school forum’s recommended
budget
proposals for school budgets, central school
services and
early years within the Dedicated Schools Grant
(DSG) for
2025/26
Decision Maker: Herefordshire Schools Forum
Decision due date: 20/01/2025
Wards affected: (All Wards);
Lead officer: Clare Bellis-powley
Notice of decision: 07/11/2024
Anticipated restriction: Open
07/11/2024 - Environment and Sustainability Scrutiny Committee Work Programme 18 November 2024
To consider the draft work programme for
Herefordshire Council’s scrutiny committees for the municipal
year 2024/25.
Decision Maker: Environment and Sustainability Scrutiny Committee
Decision due date: 18/11/2024
Wards affected: (All Wards);
Lead officer: Simon Cann
Notice of decision: 07/11/2024
Anticipated restriction: Open
07/11/2024 - Tree and Hedgerow Management
To provide an update to the Environment and
Sustainability Scrutiny Committee regarding tree and hedgerow
management
Decision Maker: Environment and Sustainability Scrutiny Committee
Decision due date: 18/11/2024
Wards affected: (All Wards);
Lead officer: Ben Boswell, Richard Vaughan
Notice of decision: 07/11/2024
Anticipated restriction: Open
17/10/2024 - Re-procurement of Herefordshire Carer Support Service by way of an open tender process ref: 10364 Recommendations Approved
Decision Maker: Corporate Director - Community Wellbeing
Decision published: 07/11/2024
Effective from: 17/10/2024
Decision:
To re-procure, by way of an open tender
process, the Herefordshire Carer Support Service, for a period of 2
years with an option to extend the contract for up to an additional
12 months.
The annual cost of this provision will be £160,000.
Lead officer: John Burgess
28/10/2024 - Short-term License to Occupy in respect of Unit 32, 1 Gomond Street, Maylord Orchards Centre, Hereford. ref: 10363 Recommendations Approved
Decision Maker: Commercial and Investment Manager
Decision published: 07/11/2024
Effective from: 28/10/2024
Decision:
1. The tenant has negotiated a deal to take
the currently vacant Unit 32 on a short-term license
agreement.
2. To provide the retailer with the experiences associated with the
permanent retail operation of a shop without the long-term
commitment normally associated with property rental
agreements.
3. The Centre comprises multiple units, some of which have been
vacant for some time and it is important that occupation levels are
maximized so that the holding costs incurred by the Council are
mitigated.
4. This unit has been unoccupied since the previous tenant
vacated.
5. The terms agreed leave the tenant responsible for payment of the
service charge, insurance, business rates and utilities in line
with the Maylord Orchards Management Plan (January 2024).
Lead officer: Michelle Chadd
28/10/2024 - Peaceable re-entry of council owned properties ref: 10362 Recommendations Approved
Decision Maker: Commercial and Investment Manager
Decision published: 07/11/2024
Effective from: 28/10/2024
Decision:
To enable repossession be taken where
occupiers of council property are in breach of the terms of their
occupancy agreements and any attempts to have the breach remedied
have failed.
The leases of council properties have forfeiture clauses which
allow for the council to make peaceable re-entry
Taking repossession mitigates further and or future financial loss
to the council
All necessary actions will be taken as advised by the
council’s legal representatives.
All necessary notices will be prepared by the councils legal
representatives
Lead officer: Michelle Chadd
01/11/2024 - Short-term License to Occupy in respect of Unit 17, 7 Gomond Street, Maylord Orchards Centre, Hereford. ref: 10361 Recommendations Approved
Decision Maker: Commercial and Investment Manager
Decision published: 07/11/2024
Effective from: 01/11/2024
Decision:
1. The tenant has negotiated a deal to take
the currently vacant Unit 17 on a short-term license
agreement.
2. To provide the retailer with the experiences associated with the
permanent retail operation of a shop without the long-term
commitment normally associated with property rental
agreements.
3. The Centre comprises multiple units, some of which have been
vacant for some time and it is important that occupation levels are
maximized so that the holding costs incurred by the Council are
mitigated.
4. This unit has been unoccupied since the previous tenant vacated
at the start of the year.
5. The terms agreed leave the tenant responsible for payment of the
service charge, insurance, business rates and utilities in line
with the Maylord Orchards Management Plan (January 2024).
Lead officer: Michelle Chadd
01/11/2024 - Acquisition Fund for Housing Provision (previously Acquisition Fund For Housing Development) ref: 10345 Recommendations Approved
To seek delegated approval to acquire and develop sites to meet our critical housing need across Herefordshire, enabling a quick response as opportunities arise, subject to the completion of a due diligence business case. In July 2024 full council approved an outline business case (appendix 1) to add £5m to the capital programme to enable the council to develop the critical housing provision we need in the county. The council faces an increasing demand for social housing provision, there is a lack of local provision to meet this need, as such people are being placed in temporary accommodation which isn’t fit for purpose and has significant additional costs.
Decision Maker: Cabinet member economy and growth
Decision published: 07/11/2024
Effective from: 08/11/2024
Decision:
That:
a) The Corporate Director for Economy and Environment or the Corporate Director of
Community Wellbeing in consultation with the Cabinet Member for Economy and
Growth and the Director for Finance, to be given delegated authority to draw down and
up to £5 million (capital) of the Acquisition Fund for Housing Provision allocation, and
b) make all required operational decisions to acquire and develop sites to meet our critical social and affordable housing need
Wards affected: (All Wards);
Lead officer: Roger Allonby, Hayley Crane, Stephen Holland
07/11/2024 - Household Support Fund 6 ref: 10360 For Determination
To accept the Household Support Fund allocation from the Department of Work and Pensions. To also approve the local eligibility approach for allocation of the funding for the Household Support Fund.
Decision Maker: Cabinet member finance and corporate services
Decision published: 07/11/2024
Effective from: 14/11/2024
Decision:
That:
a. The Household Support Fund allocation of £1,329,601.78 grant funding from the
Department of Work and Pensions for October 2024 to March 2025 is accepted;
b. The local eligibility principles for allocation of the funding, as set out in paragraph
8, are approved;
c.Application of the principles of local eligibility as set out in this report is approved
for any further extensions of the Household Support Fund, subject to any
additional guidance issued by central government; and
d. All operational and budgetary decisions in accordance with the local eligibility
criteria regarding this scheme be delegated to Talk Community Lead.
Wards affected: (All Wards);
Lead officer: Emily Lowe, William Merriman, Nikki Stroud
06/11/2024 - Warm Homes: Local Grant
We are seeking approval to apply for and spend
funding under the new Warm Homes: Local Grant funding
scheme
Decision Maker: Cabinet member environment
Decision due date: 12/2024
Wards affected: (All Wards);
Lead officer: Bernadette Muldowney
Notice of decision: 06/11/2024
Reason for urgency:
N/A
Anticipated restriction: Open
Explanation of anticipated restriction:
N/A
05/11/2024 - Local Authority Housing Delivery Models
This report and its appendices provide
information to support the Connected Communities Scrutiny
Committee’s scrutiny of the council’s services to meet
its demand for affordable housing.
Decision Maker: Connected Communities Scrutiny Committee
Decision due date: 13/11/2024
Wards affected: (All Wards);
Lead officer: Danial Webb
Notice of decision: 05/11/2024
Anticipated restriction: Open
05/11/2024 - Work programme
To consider the draft work programme for
Herefordshire Council's scrutiny committees for the municipal year
2024/25.
Decision Maker: Connected Communities Scrutiny Committee
Decision due date: 13/11/2024
Wards affected: (All Wards);
Lead officer: Danial Webb
Notice of decision: 05/11/2024
Anticipated restriction: Open
07/07/2024 - Contract Award for Herefordshire Resurfacing Works - Works Orders WO1 and W02. ref: 10355 Recommendations Approved
Decision Maker: Corporate Director – Economy & Environment
Decision published: 04/11/2024
Effective from: 07/07/2024
Decision:
To award the Resurfacing Works, Works Orders 1
and 2 contract to Tarmac Trading using the councils NEC 4 Framework
Agreement, up to the value of £3,031,553.50.
The works identified are the resurfacing programme on various A, B,
C and U roads across the county.
Lead officer: Laurence Butterworth
04/11/2024 - Additional Public Rights of Way Town and Parish Grant Funding ref: 10354 Recommendations Approved
Decision Maker: Corporate Director – Economy & Environment
Decision published: 04/11/2024
Effective from: 04/11/2024
Decision:
To enter into Parish Lengthsman contract
variation agreements with 18 Town and Parish Councils, to provide
labour only purchase orders for 2 Town and Parish Councils, to
supply materials only to 4 Town and Parish Councils as listed in
Appendix 1, and to increase a previous agreement with Little Birch
Parish Council by a further £2,250 due to an administrative
error so as to deliver £83,063.53 of improvement works on the
Public Rights of Way network, as set out in this report, and within
a total value of £25k per Town and Parish Council in order to
be permissible as a direct award under the Contract Procedure
Rules.
(This Record of Officer Decision is further to a previous Record of
Officer Decision of July 2024 to enter into Parish Lengthsman
contract variation agreements with 34 Town and Parish Councils in
order to deliver £83,602.45 of improvement works on the
Public Rights of Way network).
Lead officer: Ed Bradford
28/10/2024 - Officer Decision to Procure Library Stock Supply Contracts ref: 10353 Recommendations Approved
Decision Maker: Corporate Director - Community Wellbeing
Decision published: 01/11/2024
Effective from: 28/10/2024
Decision:
That the contract for the supply of library
stock materials (adult) and the contract for the supply of library
stock materials (children) for Herefordshire county library service
be procured as part of the West Mercia Library Stock Consortium.
Contract duration: 1 April 2025 to 31 March 2028 (with options to
extend up to 31 March 2030). Total value of contract (including
optional years) up to £480,000. Current contracts to run
until the new contracts commence.
Lead officer: Jon Chedgzoy
03/10/2024 - To confirm Tree Preservation Order 689 Leintwardine Cemetery ref: 10351 Recommendations Approved
Decision Maker: Officer Decisions - Economy and Enviroment
Decision published: 31/10/2024
Effective from: 03/10/2024
Decision:
To confirm a TPO
Lead officer: Ruth Jackson
16/10/2024 - Decision to make additional payments to Homes for Ukraine sponsors to support them with increased costs of hosting over the winter months November 2024 to March 2025 ref: 10350 Recommendations Approved
Decision Maker: Service Director - All Ages Commissioning
Decision published: 31/10/2024
Effective from: 16/10/2024
Decision:
An additional payment of £250 per month
to be made to each Homes for Ukraine sponsor for the months of
November 2024 through to the end of March 2025. New hosting
arrangements during that period will qualify for pro rata
payments.
Lead officer: Nina Bridges
15/10/2024 - Decision to extend Support for Ukraine Community Integration Grant Scheme funded through the Homes for Ukraine Sponsorship Scheme ref: 10349 Recommendations Approved
Decision Maker: Service Director - All Ages Commissioning
Decision published: 31/10/2024
Effective from: 15/10/2024
Decision:
As a result of the success of the grant
scheme, together with ongoing conflict in Ukraine, the end of the
grant scheme is extended from 31st January 2025 to 31st January
2026. Whilst the extended scheme is open to new applications as
well as the continuation projects, the emphasis will be on
supporting continuation activity, where there is a proven
need.
Lead officer: Nina Bridges
28/10/2024 - Better Care Fund (BCF) Quarter 1 and Quarter 2 reports 2024-2025
To review the better care fund (BCF) 2024/25
quarter one and quarter two reports, as per the requirements of the
Better Care Fund (BCF) programme.
Decision Maker: Health and Wellbeing Board
Decision due date: 09/12/2024
Wards affected: (All Wards);
Lead officer: Marie Gallagher
Notice of decision: 28/10/2024
Anticipated restriction: Open
28/10/2024 - Q2 Performance Report 2024/25
To review performance of Quarter 2 (Q2) 2024/25 and to report the performance position across all Directorates for this period.
Decision Maker: Cabinet
Decision due date: 28/11/2024
Wards affected: (All Wards);
Lead officer: Jessica Karia
Notice of decision: 28/10/2024
Anticipated restriction: Open
25/10/2024 - Ofsted Monitoring Visit Feedback
To share the feedback letter from Ofsted
following their fifth Monitoring Visit conducted 8th to 23rd
October, with site days 22nd/23rd October 2024
Decision Maker: Cabinet
Decision due date: 19/12/2024
Wards affected: (All Wards);
Lead officer: Maxine David, Tina Russell
Notice of decision: 25/10/2024
Anticipated restriction: Open
23/10/2024 - Addition of Capital Budget to deliver IT Capital Programme
Decision Maker: Cabinet
Decision due date: 28/11/2024
Lead officer: Amy Swift
Notice of decision: 23/10/2024
16/10/2024 - The New Public Realm Services
Defines the new public realm services for
procurement
Decision Maker: Cabinet
Decision due date: 28/11/2024
Wards affected: (All Wards);
Lead officer: Alex Deans
Notice of decision: 16/10/2024
Anticipated restriction: Open
04/10/2024 - Accommodation based support for children in care and care leavers aged 16-21
To seek approval to commission, by means of a competitive tender process in line with the council’s contract procedure rules, an accommodation based service for 16-25 year old children in the Council’s care and care leavers. The accommodation based support service is currently delivered by Caring for Communities and People (CCP) and is due to expire on 31 March 2025.
Decision Maker: Cabinet member children and young people
Decision due date: 11/11/2024
Wards affected: (All Wards);
Lead officer: Wendy Dyer
Notice of decision: 04/10/2024
Anticipated restriction: Open
20/09/2024 - 2025/26 Capital Investment in Existing Highway Infrastructure
To authorise the spend/investment in the
public realm
assets and infrastructure in 2025/26 following
Council’s
resolution at the Council meeting 10 February 2023, to
approve the proposed Capital Programme for 2023/24
through to 2026/27.
Decision Maker: Cabinet member roads and regulatory services
Decision due date: 13/11/2024
Wards affected: (All Wards);
Lead officer: Ed Bradford
Notice of decision: 20/09/2024
Anticipated restriction: Open
01/08/2024 - Community Spaces Capital Grant Scheme
Following the approval of the outline business case for the community spaces capital grant scheme this is to approve the approach and drawdown of the £2million allocated within the capital budget. The aims of the grant scheme are to:
- transform and improve existing/unused buildings for community benefit
- create improved spaces for communities to connect and for events and activities to be delivered
- increase opportunities for people to access integrated services in their community
- target areas of health inequalities and deprivation
Decision Maker: Cabinet member adults, health and wellbeing
Decision due date: 15/11/2024
Wards affected: (All Wards);
Lead officer: Emily Lowe
Notice of decision: 01/08/2024
Anticipated restriction: Open
05/07/2024 - Student Accommodation Update and Recommendations
To update Cabinet Member on the progress and
budget for the project
Decision Maker: Cabinet member community services and assets
Decision due date: 28/11/2024
Wards affected: College; Widemarsh;
Lead officer: Joni Hughes, Susan White
Notice of decision: 05/07/2024
Anticipated restriction: Open
16/10/2023 - Corporate Parenting Strategy
To approve the corporate parenting
strategy
Decision Maker: Cabinet
Decision due date: 19/12/2024
Wards affected: (All Wards);
Lead officer: Caroline Marshall, Julie Mepham
Notice of decision: 16/10/2023
Anticipated restriction: Open
11/08/2023 - 24/25 Winter Service
To seek approval for the arrangements being
made for the provision of winter service during the period of 2023
through to 2024 season, as set out in the Winter Service
Plan.
The Winter Service Plan continues to build on existing best
practice and the findings of reviews that have taken place both
locally and nationally. Herefordshire Council will continue to meet
its duties towards the maintenance of the highway network in full
and by working in partnership with Herefordshire’s
communities, wherever practicable, enhance the county’s
resilience to the impact of prolonged or severe winter
weather.
Decision Maker: Cabinet member roads and regulatory services
Decision due date: 05/12/2024
Wards affected: (All Wards);
Lead officer: Bruce Evans
Notice of decision: 11/08/2023
Anticipated restriction: Open
03/08/2023 - Herefordshire and Worcestershire Group Training Association Ltd (HWGTA) Investment Partnership Model
To develop a business case outlining options
for a preferred investment model and;
to approve the preferred investment model option for the HWGTA Ltd
and Herefordshire Council partnership to enable the development of
a vocational centre of excellence on Skylon Park.
Decision Maker: Cabinet
Decision due date: 23/01/2025
Wards affected: Dinedor Hill;
Lead officer: Joni Hughes, Gabriela Singh
Notice of decision: 03/08/2023
Anticipated restriction: Open
08/06/2023 - New care facility
To consider and agree the business case to
invest in and develop the council’s own care facility in
Herefordshire to meet future demand
Decision Maker: Cabinet
Decision due date: 23/01/2025
Lead officer: Hilary Hall, Hayley Doyle
Notice of decision: 08/06/2023