Decisions

Decisions

24/09/2021 - Development and implementation of a fundraising strategy to secure the Herefordshire Hoard for the people of Herefordshire ref: 8245    Recommendations Approved

In June 2015 a number of items from the late 9th century were found buried in a privately owned field in the north of Herefordshire. The collection, now known as the Herefordshire Hoard, is currently with the British Museum awaiting valuation by the Department of Culture, Media & Sports’ Treasure Valuation Committee.

Once valued, Herefordshire Council will have the opportunity to acquire the Hoard and display it for the benefit of the people of Herefordshire.

Acquisition of the Hoard will strengthen the business case for the redevelopment of the building currently housing the museum in Hereford as part of the Stronger Towns Project.

Acquiring the Hoard would enhance the cultural offer to residents and visitors, support the case for the museum redevelopment as part of the Stronger Towns Project, would extend people’s understanding locally, nationally and internationally of the importance of the Hoard in understanding how the English nation developed.

A professional fundraiser will be commissioned to develop, write and implement a fundraising strategy to support the acquisition of the Hoard, covering areas such as donations, community engagement and external funding bids.

Total cost of the process to be up to £40,150. These costs would cover the development and implementation of a fundraising strategy, activities and evaluation, marketing and promotion and additional staff time to manage the process and donations.

£32,000 has been identified to support this from existing revenue reserves with additional funds up to the total being provided from existing revenue budgets where available.

Decision Maker: Director of Economy and Place

Decision published: 24/09/2021

Effective from: 24/09/2021

Lead officer: Jon Chedgzoy


24/09/2021 - Payment for professional services costs in relation to the Edgar Street Grid Link Road and Urban Village / Hereford City Centre Transport Package land acquisition ref: 8244    Recommendations Approved

A Compulsory Purchase Order (CPO) and Side Roads Order (SRO) were made on the 23 August 2013, to enable the delivery of the Link Road and following a public inquiry on 23 September 2014 both the CPO and SRO were confirmed by the Secretary of State for Communities and the Local Government and the Secretary of State for Transport respectively.

This is professional support required in regards to negotiating and agreeing statutory compensation due under s52 Land Compensation Act 1973 up until the 31 December 2021. Other than Lambeth Smith Hampton the costs identified specifically relate to the one outstanding claim that relate to three property interests.

The anticipated £130k for Lambeth Smith Hampton is the total cost for all claims that have been received and settled to date.

To date the following payments have been made:

Professional Service Amount (£)
Lambeth Smith Hampton 127k
Forensic accountant 0k
Barber Wadlow 11k
Pinsent Masons 5k
Counsel Advice 0k

Total 143k

All of the above have been procured in line with the council’s contract procedure rules. The total payments will be £176k


Decision Maker: Director of Economy and Place

Decision published: 24/09/2021

Effective from: 24/09/2021

Lead officer: Helen Beale


23/09/2021 - To appoint a provider to undertake a ‘State of the community and voluntary sector’ report for Herefordshire ref: 8243    Recommendations Approved

To appoint a provider to undertake a state of the community and voluntary sector report across Herefordshire by the end of January 2022 with the option for the council to instruct the provider to undertake a second survey in 2023/4, to monitor change as part of the covid recovery plan.


Decision Maker: Acting director of adults and communities

Decision published: 23/09/2021

Effective from: 23/09/2021

Lead officer: Paul Smith


13/09/2021 - Decision to directly award £98,844 funding to Age UK Herefordshire and Worcestershire to support the delivery of the Covid Recovery plan and deliver improved access for digital inclusion across the county through existing community assets and infrast ref: 8242    Recommendations Approved

The global Covid-19 pandemic and the resulting measures taken to reduce the spread of the virus have had an unprecedented impact on the national and local economy and on people’s wellbeing and mental (as well as physical) health. Nationally the magnitude of the recession caused by the pandemic is unprecedented, GDP declined by 9.8% in 2020 the steepest drop since records began in 1948.

The pandemic has also had a severe impact on people’s mental health and wellbeing, due to long periods of anxiety, isolation, and uncertainty. The Herefordshire Community Wellbeing Survey 2021 found 28% of people reported high levels of anxiety, 32% experienced drop in household income, 33% doing less exercise, and 30% sleeping less well. Wellbeing is lowest in those living in the most deprived areas.
The council has worked across all directorates to support businesses, residents and communities throughout the pandemic to remain as safe as possible and to prevent and reduce spread of infection and protect those most vulnerable in our society.

Our focus now moves towards recovery. Over the coming months the true impact of the pandemic will become better known for the economy, community wellbeing and organisation.
To support the recovery cabinet approved a £6m Covid Recovery Plan which includes the economy, community wellbeing and organisation. The recovery plan now focuses on the immediate impactful actions we need to take in the short term. Our priorities are to:
- Establish Safe and Welcoming Places
- Support Business Viability and Resilience,
- Support Employment
- Support Wellbeing.

This ROOD will give authorisation for direct funding to be provided to Age UK Herefordshire and Worcestershire to deliver the following activities:

- 6 week courses
Co-ordinators will facilitate weekly cafes at rural locations around Herefordshire such as village halls, community centres or our own offices and make use of the wealth of how to guides that are available to improve digital skills. Creating a weekly 6 week course to cover: the basic skills, how to access and use social media, set up email, use Zoom/Facetime/Video calling, how to stay safe online and online shopping. These will be delivered by Co-ordinators and supported by Digital Volunteers. A follow on 121 course will also be offered, if participants wish to continue their learning. Age UK will work with them on a 121 basis to support with specific individual tasks like personal admin for household bills, setting up online energy accounts and personal banking.

- 121/Outreach support
For those who are at the very early stages of entering the digital world, we will provide 121 outreach support by way of Co-ordinator meeting with the client to understand their individual needs. Once these needs have been established, a Digital Volunteer will be allocated who will provide ongoing support to enable the client to get online. This could be with liaising with broadband providers to set up connections, supporting with purchasing the right equipment, setting up new devices and end with supporting the client to attend one of the courses being offered in their local area to continue to build on their new skills.

- Tablet Loan
Purchasing 50 tablets, 20 of which will be dedicated to delivering our courses. The remaining tablets will be made available for loan to clients for a 3 month period to ‘try before they buy’. An agreement will be established between Age UK and the client so all parties are clear on their expectations. An agreement will be established between Age UK and the client so all parties are clear on their expectations. How tablets will be utilised beyond the project timescales will be decided jointly by Age UK and Herefordshire Council at the end of the project.

Age UK has modelled their offer on the following predicted beneficiary impact:
Age UK believe the number of beneficiaries detailed below could be supported based on: employing 2 Co-ordinators at 30hrs per week, recruiting 20 volunteers to support with the café running and 121 support, and that the project starts on time in September/October 2021.
The number of beneficiaries per year are detailed below:
• 6 week computer café course:288
• Follow on 121 course: 60
• 121 Outreach: 80
• Tablet Loan: 50

Decision Maker: Acting director of adults and communities

Decision published: 23/09/2021

Effective from: 13/09/2021

Lead officer: Paul Smith


23/09/2021 - Approval for submission of Minerals and Waste Local Plan (MWLP) ref: 8210    Recommend Forward to Council

·     To consider and agree the schedule of suggested main modifications and minor changes (Appendix A) to the Herefordshire Minerals and Waste Local Plan (MWLP or ‘the Plan’) development plan document (DPD) (see background papers), which have been produced following the completion of the pre-submission publication period, consideration of duly made representations and subsequent discussions with statutory undertakers; and

·     to refer the MWLP, together with the schedule of suggested main modifications and minor changes, to Council with a recommendation that these, along with the Plan’s supporting documents (including updates as necessary),  be submitted to the Secretary of State for independent examination, in accordance with section 20(1) of the Planning and Compulsory Purchase Act 2004 (as amended) and regulation 22 of the Town and County Planning (Local Planning) (England) Regulations 2012 (as amended); and

·     to consider and agree the granting of delegated authority to officers of the council (and their appointed consultants) who will attend the examination to discuss and agree modifications to the MWLP with the Planning Inspector, so that there are no unnecessary delays to the examination process and to recommend the approval of such delegated powers to Council.

 

Decision Maker: Cabinet

Decision published: 23/09/2021

Effective from: 23/09/2021

Decision:

That:

a)    the draft MWLP development plan document (see background papers) and the schedule of suggested main modifications and minor changes (Appendix A) be recommended for approval by Council for submission to the Secretary of State for examination in public;

b)    to agree that the Planning Inspector be invited to recommend any main modifications necessary to the MWLP in order to find it legally compliant and sound; and

c)    delegated authority be given to the Assistant Director for Regulatory, Environment and Waste and to the Lead Development Manager to agree, with the Planning Inspector, any additional modifications to the MWLP, if it is appropriate and necessary to do so, in order to facilitate efficient progress of the Plan through the examination process. Subsequently, such modifications will be subject to public consultation.

 

Lead officer: Victoria Eaton


23/09/2021 - Maylord Orchards Interim Management Plan

To approve the Maylord Orchard Interim Management Plan.

The head lease of the Maylord Orchard centre was purchased in June 2020 to allow Herefordshire Council to exert greater control over the City centre and its economic and community development.
The proposed Interim Management Plan for Maylord Orchards is anticipated to cover a 3-5 year period with the City Masterplan forming the basis of the longer term strategy of the site that aligns with the broader plan for the city centre. The Interim Management Plan combines member’s clear aspirations to deliver a vibrant community environment and growth bed for local business underpinned by the financial viability of the centre that will increase footfall.

Making sure we have a robust, well thought out management plan for the future of the centre is vital to proving to current and potential tenants that the council has a plan for the high street; is a competent landlord and intends to make a success of using an established retail centre to offer a unique enterprise platform to local residents, business and community organisations.

Decision Maker: Cabinet

Decision due date: 25/11/2021

Wards affected: Central;

Lead officer: Andrew Husband

Notice of decision: 23/09/2021

Anticipated restriction: Open


23/09/2021 - Arrangements to support festivals & events with discretionary grant funding via the Additional Restrictions Grant budget ref: 8241    Recommendations Approved

The Council has been awarded £7.37m Additional Restriction Grant fund since November 2020 to support businesses severely impacted by coronavirus restrictions. The Department for Business Energy & Industrial Strategy has provided the council discretion on how it can use these funds to support the needs of local businesses and the economy. Following a number of discretionary grant rounds, £630k of the £7.37m budget remains.

The Cabinet Member for Economy and Place decision 04 May 2021, “Additional Restrictions Grant - business recovery programme” set out proposals for a Festivals and Events Grant to support existing public events and festivals that will take place within the 2021/22 financial year.

Due to the dynamic Covid-19 situation, circumstances have changed and many events planned for 2021 will either have now occurred or have been cancelled due to the situation. There is also an opportunity to reflect arrangements on other grant schemes, simplify the criteria and remove subjective assessment requirements or further post payment spend monitoring.

In consideration of the above, this decision proposes to vary the criteria to support festivals and events as follows:

• Operate the grant as a discretionary grant with broad criteria and application process. Making grant awards to those events meeting the criteria. Eligible applicants would be given discretion on the use of the award and there would be no subsequent monitoring process on the use of these funds (the covid-19 fraud/post payment checks will remain).

• Eligible applicants will have the discretion on the use of the funds within the government set criteria.

• Applicants will need to be either a business, a charity, or town or parish council. Constituted community groups will be able to apply through one of the above eligible applicants where they are an active partner within the group.

• Events will need to take place following the receipt of the grant either within 2021 or 2022 calendar years. If the event or festival does not go ahead by December 31st 2022, unless due to the reintroduction of further COVID19 restrictions, any grant awarded will be clawed back from the applicant body.
• Events supported will have a minimum attendee requirement of 500 which will restrict very localised events.

• Events must be held in Herefordshire and all members of the public must be able to attend (via a reasonable charge if necessary) at all times.
• A previous event of the same nature must have been held by the applicant during the three calendar years prior to 17 September 2021.

• Event organisers who hold more than one event per year will be able to apply for more than one event providing that each is materially different. For example an event organiser holding a food festival would not be supported for holding another food festival but would be supported for holding a walking festival or arts fair.

• Applicants can apply for no more than 2 grants per organisation.

In addition to the above criteria the following types of event are specifically excluded:
o Award ceremonies
o Business expos or trade fairs
o Wedding fairs
o School or village fetes
o Regular street markets, auctions, car boot sales, or agricultural markets
o Sports matches, race meetings or sporting competitions

A one off grant will be made in accordance with the following criteria:

• Events or festivals evidencing less than 1000 attendees will receive a £5,000 grant payment;

• Events and festivals providing strong evidence of between 1001 and 5,000 attendees will receive a £10,000 grant payment.


• For events and festivals providing substantial and verifiable evidence of over 5,000 attendees a grant payment of up to £50,000 will be made.

• For events in this last category the size of the grant payment will be determined by:

o the number of attendees;
o the strength of evidence provided for numbers of attendees – for example demonstrable ticket sales being very strong evidence, head counts or estimations being weak evidence;
o demonstrable commitment to holding an event before the 31st December 2022 – for example booked venues, performers, released promotion, other associated costs;
o
o a definable and demonstrable need for support in the form of an identified viability gap or an expansion of the previous event in terms of number of attendees, length of event, enhanced facilities or attractions.

Wherever possible evidence should be based on the last time the event was held during the last three years. For most applicants this should be the last pre Covid19 year (anticipated as 2019 for most annual events).

The Economic Development Manager is delegated authority to conclude the suggested eligible items of expenditure, eligible applicant organisations, and any final detailed administration of the scheme.

A webpage with the criteria for the scheme and an online application form will be developed which will follow the precedent set by the Additional Restriction Grant Guidance and previous discretionary schemes. Guidance will be provided to applicants and criteria terminology will be explained.

All applications will follow the application process and applications will be checked that they are correct, accurate, and that applicants meet the stated criteria and the ARG assurance requirements. The Economic Development Manager will award grants to those that meet the requirements in accordance to the grant criteria. All applicants will be notified of the outcome of their application.

Decision Maker: Director of Economy and Place

Decision published: 23/09/2021

Effective from: 23/09/2021

Lead officer: Nick Webster


23/09/2021 - To fund additional capacity within the Talk Community Health and Wellbeing trainer service as part of the COVID recovery plan. ref: 8240    Recommendations Approved

The global Covid-19 pandemic and the resulting measures taken to reduce the spread of the virus have had an unprecedented impact on the national and local economy and on people’s wellbeing and mental (as well as physical) health. Nationally the magnitude of the recession caused by the pandemic is unprecedented, GDP declined by 9.8% in 2020 the steepest drop since records began in 1948.

The pandemic has also had a severe impact on people’s mental health and wellbeing, due to long periods of anxiety, isolation, and uncertainty. The Herefordshire Community Wellbeing Survey 2021 found 28% of people reported high levels of anxiety, 32% experienced drop in household income, 33% doing less exercise, and 30% sleeping less well. Wellbeing is lowest in those living in the most deprived areas.
The council has worked across all directorates to support businesses, residents and communities throughout the pandemic to remain as safe as possible and to prevent and reduce spread of infection and protect those most vulnerable in our society.
Our focus now moves towards recovery. Over the coming months the true impact of the pandemic will become better known for the economy, community wellbeing and organisation.

To support the recovery cabinet approved a £6.1m COVID Recovery Plan which includes the economy, community wellbeing and organisation. The recovery plan now focuses on the immediate impactful actions we need to take in the short term. Our priorities are to:

- Establish Safe and Welcoming Places
- Support Business Viability and Resilience,
- Support Employment
- Support Wellbeing.

An element of the recovery plan will be to provide additional capacity to the Talk Community Health and Wellbeing Team to deliver mini health checks and healthy lifestyle behavioral support within the community. This support will provide people the advice and support needed, to stop smoking, be more active, reduce alcohol consumption, lose weight and eat healthier.

The current service provides 12 week evidence based lifestyle support to enable, individuals, and groups, the time and support needed to make positive, and sustainable lifestyle choices within their community – helping improve their overall health and wellbeing. Additional capacity within the service will allow a greater reach into Herefordshire communities and further opportunities to address lifestyle risk factors associated with ill-health, covid-19 complications and improve wellbeing.



Decision Maker: Acting director of adults and communities

Decision published: 23/09/2021

Effective from: 23/09/2021

Lead officer: Paul Smith


23/09/2021 - Making commitments with regard to the accommodation and support for resettled Afghan refugees to enable an offer to be made to the Home Office ref: 8235    Recommendations Approved

Herefordshire is an inclusive county and has welcomed 95 refugees through resettlement programmes since late 2016. From 2020, the council has had to defer implementing its commitment to resettle more refugees, owing largely to Covid19. However the final withdrawal of UK forces from Afghanistan and the unfolding situation amid humanitarian concerns has led to the council rapidly reviewing the options for resettling refugees.

The government has announced two resettlement schemes; the afghan citizen’s resettlement scheme (ACRS) and the ARAP scheme, which is for Afghan people who have been employed supporting UK forces and agencies. The two schemes are now closely aligned and are supported by the same comprehensive financial package. People on both schemes will be awarded refugee status and five years leave to remain, giving them all the rights of UK citizens.

The council has received significant offers of support from key partners including but not limited to: the CCG, NHS Trusts, police, housing, voluntary and community sector agencies.

Herefordshire’s larger stockholding housing providers are offering properties suitable for refugee families, when they become available from their existing social and affordable stock or new development schemes. Suitable properties will generally be able to accommodate a family of four or larger. Properties will be reserved by the council to ensure they are available at the time of arrivals.

The council must submit an offer of accommodation and support to the Home Office by Thursday 23 September. It is likely that an offer made to the Home Office from Herefordshire will focus on one or more of Ledbury, Hereford City or Leominster areas. A support and orientation service will be commissioned from a specialist provider and mobilised rapidly, subject to a separate record of officer decision.

A communications approach for Afghan refugee resettlement is being prepared in conjunction with the Communications Team, to guide all external and internal communications as resettlement develops.


Decision Maker: Acting director of adults and communities

Decision published: 23/09/2021

Effective from: 23/09/2021

Lead officer: Paul Smith


23/09/2021 - Leominster Heritage Action Zone ref: 8211    For Determination

To approve expenditure and deliver activities as detailed in the Leominster Heritage Action Zone Delivery Plan

Decision Maker: Cabinet

Decision published: 23/09/2021

Effective from: 30/09/2021

Decision:

That:

a)    The Director for economy and place, following consultation with the Section 151 Officer, the Cabinet member for environment and economy and the Cabinet member for infrastructure and transport, be authorised to approve expenditure required to deliver the public realm projects which will be procured in line with the council’s contracts procedures rules[1];

b)    The Director for economy and place, following consultation with Section 151 Officer, in consultation with the Cabinet member for environment and economy and Cabinet member for infrastructure and transport, be authorised take all operational decisions necessary to deliver the balance of the programme, including grant schemes and information and engagement projects within the total project budget of £3.6m; and

c)    The Section 151 Officer be authorised to reduce the grant element of the overall budget to up to £1.8m from the £2m originally estimated and approved at Council so that the overall capital programme budget for this project is £3.6m.



[1] Herefordshire Council Constitution; Part 4 – Procedure Rules Updated: 26 January 2021

Wards affected: Leominster East;

Lead officer: Robert Ewing


06/09/2021 - Granting of an Explosives Storage Licence (Fireworks) to Aldi, Hereford. Widemarsh. 21.09.1 ref: 8232    Recommendations Approved

To grant an explosives licence to Aldi, 166 – 168 Eign Street, HR4 0AP in accordance with the Explosives Regulations 2014 for 5 years. Expiry 31st August 2026.

Decision Maker: Officer Decision - Economy and Place

Decision published: 21/09/2021

Effective from: 06/09/2021

Lead officer: David Hough


06/09/2021 - Granting of an Explosives Storage Licence (Fireworks) to Aldi, Leominster. Leominster. 06.09.21 ref: 8231    Recommendations Approved

To grant an explosives licence to Aldi, Dishley Street, HR6 8PX in accordance with the Explosives Regulations 2014 for 5 years. Expiry 31st August 2026.

Decision Maker: Director of Economy and Place

Decision published: 21/09/2021

Effective from: 06/09/2021

Lead officer: David Hough


06/09/2021 - Granting of an Explosives Storage Licence (Fireworks) to Aldi, Ross on Wye. Ross on Wye. 06.09.21 ref: 8230    Recommendations Approved

To grant an explosives licence to Aldi, Brookend Street, Ross on Wye, HR9 7EE in accordance with the Explosives Regulations 2014 for 5 years. Expiry 31st August 2026.

Decision Maker: Officer Decision - Economy and Place

Decision published: 21/09/2021

Effective from: 06/09/2021

Lead officer: David Hough


11/08/2021 - Decision to prosecute an individual for a waste duty of care offence. Kingsland. 11.08.21 ref: 8229    Recommendations Approved

To prosecute one defendant for failing in duty of care under Sections 34 (1) & 34(6) of the Environmental Protection Act 1990.

Decision Maker: Director of Economy and Place

Decision published: 21/09/2021

Effective from: 11/08/2021

Lead officer: Marc Willimont


19/08/2021 - Decision to prosecute. An individual for contravening The Business Protection from Misleading Marketing Regulations 2008 and the Fraud Act 2006. Kingsland. 19.08.21 ref: 8228    Recommendations Approved

To prosecute one defendant for contravening regulations 3 & 6 of The Business Protection from Misleading Marketing Regulations 2008 and sections 1 & 2 of the Fraud Act 2006

Decision Maker: Director of Economy and Place

Decision published: 21/09/2021

Effective from: 19/08/2021

Lead officer: Marc Willimont


31/08/2021 - Decision to prosecute an individual under Section 117 of the Road Traffic Regulation Act 1984. Central Ward. 31.08.21 ref: 8227    Recommendations Approved

To prosecute the defendant for offences under the Road Traffic Regulation Act 1984, Section 117

Decision Maker: Director of Economy and Place

Decision published: 21/09/2021

Effective from: 31/08/2021

Lead officer: Neil Taylor


21/04/2021 - Granting of a HMO licence for a property in St Owen Street, Hereford. Central. 21.04.21 ref: 8226    Recommendations Approved

HMO Licence granted M/117328.

Decision Maker: Officer Decision - Economy and Place

Decision published: 21/09/2021

Effective from: 21/04/2021

Lead officer: Charles Yarnold


21/04/2021 - Granting of a HMO licence for a property in Stanhope Street, Hereford. Greyfriars. 21.04.21 ref: 8225    Recommendations Approved

HMO Licence granted M/117182.

Decision Maker: Officer Decision - Economy and Place

Decision published: 21/09/2021

Effective from: 21/04/2021

Lead officer: Charles Yarnold


21/04/2021 - Granting of a HMO licence for a property in Whitecross Road, Hereford. Greyfriars. 21.04.21 ref: 8224    Recommendations Approved

HMO Licence granted M/117098.

Decision Maker: Officer Decision - Economy and Place

Decision published: 21/09/2021

Effective from: 21/04/2021

Lead officer: Charles Yarnold


20/06/2021 - Serving of a S20 & S21 Prohibition Order Notice relating to Commercial Road. Hereford. Widemarsh. 20.07.21 ref: 8223    Recommendations Approved

To serve a S20 & 21 Prohibition Order Cat 1 & Cat 2 notice - U/003274.

Decision Maker: Officer Decision - Economy and Place

Decision published: 21/09/2021

Effective from: 20/06/2021

Lead officer: Charles Yarnold


20/08/2021 - Serving of a R18 - PWS Regulations 2016 notice relating to a property in Linton, Bromyard. Bromyard Bringsty. 16.08.21 ref: 8222    Recommendations Approved

To serve a R18- PWS Regulations 2016 notice - U/003283.

Decision Maker: Officer Decision - Economy and Place

Decision published: 21/09/2021

Effective from: 20/08/2021

Lead officer: Charles Yarnold


21/09/2021 - To grant a licence to RNC to access The Chapel, Venns Lane to repair air conditioning ref: 8221    Recommendations Approved

• The licence granted to RNC (Royal National College for the Blind) to occupy the building expired on 31st August.

• Repairs are required to the air conditioning plant which are the obligation of RNC to resolve, but they were unable to procure before the licence to occupy ended.

• A further short-term licence to do works is required to permit the RNC to return and to carry out the works.

Decision Maker: Delivery Director – Property Services

Decision published: 21/09/2021

Effective from: 21/09/2021

Lead officer: Sarah Jowett


20/09/2021 - Renewal of the existing the contract for an external Children’s Social Care Quality Review & Assurance Team as part of the Council’s Children’s Services Improvement Programme. ref: 8220    Recommendations Approved

To:
i. renew the existing the contract with Attenti Consulting Ltd at a maximum cost of £437,190 for an external Children’s Social Care Quality Review & Assurance Team from 21 September 2021 to 20 December 2021
ii. vary the contract terms to reduce the termination notice period from one month to two weeks

Decision Maker: Director of Children and Families

Decision published: 21/09/2021

Effective from: 20/09/2021

Lead officer: Catherine Knowles


20/09/2021 - Employment land and incubation space in market towns

To approve the Market Town Investment Plans (MTIP’s) for each of Herefordshire’s market towns. The MTIPs have the vision for the future economic development of the town together with a programme of potential projects that support the delivery of the vision. And to approve next steps in the development of business cases for projects that have been identified and prioritised by stakeholders as part of the market town investment planning process that meet the criteria for ELIS funding.

Decision Maker: Cabinet

Decision due date: 28/10/2021

Wards affected: Bromyard Bringsty; Bromyard West; Kington; Ledbury North; Ledbury South; Ledbury West; Leominster East; Leominster North & Rural; Leominster South; Leominster West; Ross East; Ross North; Ross West;

Lead officer: Tara Roche Schiavon

Notice of decision: 20/09/2021

Anticipated restriction: Open


20/09/2021 - Temporary Road Closures issued during the month of August 2021 ref: 8219    Recommendations Approved

C1219 Nuthatch Cottage To Gwent Boundary, Walterstone (TTRO21-722)

Wye Float

8 Septe C1110 From C1116 Junction To Pencombe Road, Winslow, BT

22 Sept C1110 From C1116 Junction To Pencombe Road, Winslow, BT

B4348 From A465 To C1228 Haywood Road, Tram Inn (TTRO21-722)

Temporary Parking Restriction - C1189 Breinton Road, Hereford (TTRO21-196)

U70409, Bulls Hill From B4234 To Forest Green, Walford

08 U71603 Little Birch Road Wrigglebrook Kingsthorne Closure - OD (TTRO21-820)

09 PUTLEY FIBRE FASTERSHIRE CLOSURE - OD - TTRO21-388
Little Princess Trust

U94214 Gorsty Hill, Kimbolton (TTRO21-189)

C1110 from Risbury Mill to Pencombe via Risbury (TTRO21-190)

U67252, Upperfields, Ledbury

C1093, High Street, Weobley

U66007, Criftage Lane, Ullingswick, Herefordshire

C1206 From C1205 To Crossway, Michaelchurch Escley, Herefordshire

B4216, New Street, Ledbury

U70228, Cothars Lane, Gorsley

U70017, How Caple Court Road, How Caple

U70001, Church Road, Upton Bishop

U65630, Crumpton Hill, Storridge

C2097 From C1061 Junction To School Lane Hampton Charles Closure - OD (TTRO21-675)

C1280 Whitehall Road To Bury Hill Lane, Weston Under Penyard

C1297 Mordiford To Woodland Car Park, Mordiford (TTRO21-774)

C1219 Lower House Road To The Vroe Road Via Rowlestone, Rowlestone

U94001 Hope Under Dinmore

C1120 From A49 To Old School House Via Moreton-On-Lugg, Moreton-On-Lugg (TTRO21-715)

TCO OP14

A4110 Three Elms Road, Hereford (TTRO21-764)

U70200, Hope Mansell Lane, Hope Mansell (TTRO21-702)

A4110 from C1017 to Brinshope Lane, Wigmore - HGV Restriction

C1261 Picts Cross To Moraston Farm, Dadnor And Picts Cross (TTRO21-719)

A44 Mill Street, Leominster (TTRO21-597)

Road Closure - U75246, Cusop Dingle, Cusop

U74417, Wern Ddu Road From Prill Road Ewyas Harold To Golden Grove, Ewyas Harold

C1080 From A480 To Track South Of Pennsylvania, Lyonshall

C1149, Watery Lane, Yarkhill

U72214, Common Hill, Fownhope

Road Closure - U93654, Perseverance Road, Leominster

C1257 Symonds Yat West Road, Symonds Yat (TTRO21-726)

U92622, Killhorse Lane, The Goggin Richards Castle (TTRO21-713)

U93400, Lower Derndale, Westhope

U70238, The Line, Linton Ross On Wye

C1129 From C1130 To Junction With Veldo Lane, Withington

C1032, Bridge Street, Pembridge

TCO TL5

U67252, Upperfields, Ledbury

C1048, Eye Lane, Luston

Eardisley Fibre Pt 2 - Road closure

U71610, Castle Nibole Road, Little Birch, Closure (TTRO21-793)

TCO DW20

U73220 Church Croft - Road Closure

Winforton Fibre - Road Closures

C1142, Birchwood Lane, Storridge (TTRO21-728)

U71009, Moraston Lane From C1261, Dadnor And Picts Cross

C1144 From A438 To Longworth Mill, Lugwardine

U91029, Kingswood Road, Kingswood

C1040 from Gilberts Farmhouse to B4361

U66208 Alders End Road

U93624, High Street, Leominster

run Hereford half marathon event – 19 September 2021

C1037, Hostel Lane, Kingsland (TTRO21-755)

U70408, Leys Hill Road, Leys Hill Walford (TTRO21-752)

TCO KS5

Cheltenham motor club Three Shires Rally – officer decision

s.38 - Yew Tree Close

Bromyard folk Festival – 11th/12 September 2021

C1183, Middlewood, Dorstone

U72004, Kilforge Road, Bolstone

U65025 Whitbourne School Road, Whitbourne (TTRO21-181)

U93209, Dilwyn Common Road, Stretford

TCO BZ72

road closure for Cheltenham Club Rally

Decision Maker: Officer Decision - Economy and Place

Decision published: 20/09/2021

Effective from: 20/09/2021

Lead officer: Bruce Evans


20/09/2021 - Lease renewal in respect of unit 28 Maylord Shopping Centre, Hereford ref: 8218    Recommendations Approved

1. The Maylord Orchard Shopping Centre is now owned outright by the council as a strategic asset in the centre of Hereford.

2. The Shopping Centre comprises multiple retail units some of which a number have been vacant for some time and it is important that occupation levels are increased so that the holding costs incurred by the Council are mitigated.

3. The renewal for a period of 12 months will help retain an existing occupier and the footfall that they bring, whilst also mitigating void costs for the unit.

4. The tenant, a mobile phone retailer, and the terms for the letting have been recommended by the council’s managing agent Montagu Evans.

The tenancies at the Shopping Centre will not prohibit the council from undertaking development at a future date.

Decision Maker: Delivery Director – Property Services

Decision published: 20/09/2021

Effective from: 20/09/2021

Lead officer: Sarah Jowett


20/09/2021 - Lease renewal in respect of unit 42 Maylord Shopping Centre, Hereford ref: 8217    Recommendations Approved

1. The Maylord Orchard Shopping Centre is now owned outright by the council as a strategic asset in the centre of Hereford.

2. The Shopping Centre comprises multiple retail units some of which a number have been vacant for some time and it is important that occupation levels are increased so that the holding costs incurred by the Council are mitigated.

3. The renewal for a period of two years will help retain an existing occupier and the footfall that they bring, whilst also mitigating void costs for the unit.

4. The tenant, and the terms for the letting have been recommended by the council’s managing agent Montagu Evans.

5. This tenancy at the Shopping Centre will not prohibit the council from undertaking development at a future date.

Decision Maker: Delivery Director – Property Services

Decision published: 20/09/2021

Effective from: 20/09/2021

Lead officer: Sarah Jowett


09/09/2021 - Appointment of a consultancy service to undertake a Commission Options Appraisal ref: 8216    Recommendations Approved

To assist the council in the implementation of the New Integrated Waste Management Strategy agreed by Cabinet in July 2021.

Decision Maker: Chief finance officer

Decision published: 17/09/2021

Effective from: 09/09/2021

Lead officer: Rachael Joy


16/09/2021 - Environmental Building Design Standards ref: 8191    For Determination

This paper seeks agreement to approve the output of the proposed environmental building design standards which will set the standard for future developments and retrofit of housing schemes across the county. At Cabinet on 26 November 2020 the decision was taken on how the council would progress the delivery of net carbon zero affordable housing across the county over the coming years.

 

Cabinet also approved the appointment of an independent expert to advise on building housing to maximise the environmental benefits to meet the council’s climate emergency responsibilities.

 

Decision Maker: Cabinet

Decision published: 17/09/2021

Effective from: 24/09/2021

Decision:

That:

 

(a)   The Herefordshire Future Homes report be approved; and

(b)  The recommendations in the report are adopted as the recognised standards for future housing developments and retrofit work undertaken by the council with the removal of paragraph 7 of the covering report.

 

Wards affected: (All Wards);

Lead officer: Robert Barton


17/09/2021 - Commissioning of TELS reactive call monitoring service, adult social care out of hours service and lone worker services ref: 8190    Recommendations Approved

To approve the re-commissioning of a reactive call monitoring service, incorporating technology enabled living (TELS) reactive call monitoring, adult social care out of hours (OOH) and the lone working service. These services are currently provided separately and combining them will provide a simplified contract arrangements and potential efficiencies and quality improvements in service delivery. It is proposed that a contract is awarded for two years, with options to extend for two further years.

 

Decision Maker: Cabinet member health and adult wellbeing

Decision published: 17/09/2021

Effective from: 24/09/2021

Decision:

That:

a)    The commissioning of a reactive call monitoring service comprising TELS call monitoring, out of hours and lone working services, via a competitive tender process is approved, to a maximum total value of £340k, for a maximum period of four years; and

b)    The assistant director for all age commissioning, is authorised to take the operational decisions required to award a contract, on completion of a satisfactory and compliant tender process and to ensure its implementation.

Wards affected: (All Wards);

Lead officer: Lisa Bedford


15/09/2021 - Licence to occupy in respect of Unit 5.09, Shell Store, Hereford Enterprise Zone ref: 8215    Recommendations Approved

1. The Shell Store is owned by the Council, and has been developed to operate as a business incubation, development and networking Centre to stimulate business activity, with 40 units for rent.
2. The Shell Store units are envisaged as being occupied through easy in, easy out terms, through licence arrangements.
3. We want to welcome and settle the first set of tenants into the building as soon as possible to create an income and generate a positive atmosphere to stimulate further interest.
4.The terms agreed reflect on market rents and the facilities on offer to tenants.
5.The prospective tenant has cleared appropriate checks.

Decision Maker: Delivery Director – Property Services

Decision published: 17/09/2021

Effective from: 15/09/2021

Lead officer: Sarah Jowett


16/09/2021 - Variation to West Mercia Energy Joint Agreement ref: 8192    For Determination

This report recommends to Cabinet and seeks approval that the Joint Agreement be varied to update the formulae for the distribution of the accumulated surplus each year.

 

The proposed new method ensures that if one Member Authority decides to adjust their margin compared to the other Member Authorities, then the impact is solely on the Member Authority making the change.

 

The Joint Agreement includes the provision that accumulated surpluses identified for distribution are allocated to Member Authorities each year.

 

Decision Maker: Cabinet

Decision published: 16/09/2021

Effective from: 23/09/2021

Decision:

That:

a)    the West Mercia Energy Joint Agreement be varied to update the formulae for the distribution of the accumulated surplus each year; and

b)    the interim Director for Economy and Place be authorised, following consultation with the Solicitor to the Council and S151 Officer to finalise and execute the variation.

 

Wards affected: (All Wards);

Lead officer: Ben Boswell, Richard Vaughan


16/09/2021 - Decision to directly award funding to the East Primary Care Network to pilot earlier identification of risky drinking in patients as identified within the corporate Covid-19 Recovery Plan. ref: 8213    Recommendations Approved

To directly award funding to the East Primary Care Network, for the remainder of the current financial year 21/22, for training and resources to increase the early identification of risky drinking through increased interventions including but not limited to; Alcohol AUDIT C screening tool, brief interventions and patient surveys.

Decision Maker: Acting Director of Public Health

Decision published: 16/09/2021

Effective from: 16/09/2021

Lead officer: Rebecca Howell-Jones


13/09/2021 - Variation to Framework Partnership between the council and Herefordshire and Worcestershire Clinical Commissioning Group (CCG) relating to the commissioning of health and social care services in connection with the Better Care Fund. ref: 8212    Recommendations Approved

As part of the annual review of budgets and commissioning plans the partners have agreed a revised financial plan for the financial year 2021/22.
The Partners acknowledge agree and confirm that they waive the requirements of clause 33 (Variation) in respect of the variations set out in this Deed and further acknowledge, agree and confirm that the Partnership Agreement shall be amended as follows:
1) The Partners have agreed to vary Schedule 1 (Financial Contributions and Financial Governance) to the Partnership Agreement as set out in Schedule 4 (Other Amendments).
2) The Partners have agreed to amend Schedule 3 (Scheme Template & Schedules) to the Partnership Agreement to reflect the revised financial plan as set out in Schedule 4 (Other Amendments).
3) The Partners have reviewed the financial arrangements contained in the Partnership Agreement and have agreed to revise Schedule 4 (Risk Share and Overspends) to the Partnership Agreement to reflect the revised financial plan as set out in Schedule 4 (Other Amendments);
4) The Partners have reviewed the performance management arrangements and have agreed to revise Schedule 6 (Performance Arrangements) to reflect the revised governance structures for joint commissioning as set out in Schedule 4 (Other Amendments);
5) The partners have reviewed the detailed financial plan and have agreed to add to the Partnership Agreement Schedule 11 (Financial Plan)
A partnership arrangement under section 75 (s75) of the NHS Act 2006 enables partners to commission integrated health and social care services to better meet the needs of service users than if the partners were operating independently. Section 75 agreements provide a contractual framework for the use of pooled funds between the council and CCG, to enable services to be delivered and commissioned co-dependently.

The s75 agreement is a national requirement of the Better Care Fund, set by NHS England under the NHS Act 2006.

Decision Maker: Acting director of adults and communities

Decision published: 16/09/2021

Effective from: 13/09/2021

Lead officer: Paul Smith


16/08/2021 - *Amended* To work with key organisations across the county as part of the COVID recovery plan to facilitate a number of grant schemes and direct delivery to support the whole population to be active and experience new opportunities ref: 8214    Recommendations Approved

The global Covid-19 pandemic and the resulting measures taken to reduce the spread of the virus have had an unprecedented impact on the national and local economy and on people’s wellbeing and mental (as well as physical) health. Nationally the magnitude of the recession caused by the pandemic is unprecedented, GDP declined by 9.8% in 2020 the steepest drop since records began in 1948.
The pandemic has also had a severe impact on people’s mental health and wellbeing, due to long periods of anxiety, isolation, and uncertainty. The Herefordshire Community Wellbeing Survey 2021 found 28% of people reported high levels of anxiety, 32% experienced drop in household income, 33% doing less exercise, and 30% sleeping less well. Wellbeing is lowest in those living in the most deprived areas.
The council has worked across all directorates to support businesses, residents and communities throughout the pandemic to remain as safe as possible and to prevent and reduce spread of infection and protect those most vulnerable in our society.
Our focus now moves towards recovery. Over the coming months the true impact of the pandemic will become better known for the economy, community wellbeing and organisation.
To support the recovery cabinet approved a £6.1m COVID Recovery Plan which includes the economy, community wellbeing and organisation. The recovery plan now focuses on the immediate impactful actions we need to take in the short term. Our priorities are to:
-Establish Safe and Welcoming Places
-Support Business Viability and Resilience,
-Support Employment
-Support Wellbeing.

Decision Maker: Acting director of adults and communities

Decision published: 16/09/2021

Effective from: 16/08/2021

Lead officer: Paul Smith


14/09/2021 - Decision to spend from the Property Services Estates Capital Works Programme on Improvement Works to Un-adopted Roads. ref: 8208    Recommendations Approved

To improve the access roads that at present do not form part of the Public
Realm Highways responsibility, to reduce the number of insurance claims
against the council and to bring them up to an acceptable standard
for future adoption.

S C Joseph Ltd have been identified as the bidder representing best value for money following a competitive tender and assessment process in accordance with Council procurement procedures. Quotations were
invited from three prospective companies and two returned valid quotation for consideration.

The work to be various locations on the Rotherwas Industrial Estate to be
Awarded to S C Joseph Ltd at a cost of £24,889.00.

The overall budget of £109k (residual from the three year budget) is also
to improve Station Road an un-adopted road in Bromyard.

Decision Maker: Officer Decision - Economy and Place

Decision published: 15/09/2021

Effective from: 14/09/2021

Lead officer: Sarah Jowett


14/09/2021 - Priority Flood Repair Works Capital Programme: Realignment

The general scrutiny committee review proposals for in year adjustments to the capital programme to allow the re-alignment of capital spend to projects on priority flood works that require the allocation of budget.

Decision Maker: General scrutiny committee

Decision due date: 22/09/2021

Wards affected: (All Wards);

Lead officer: Jenny Preece

Notice of decision: 14/09/2021

Anticipated restriction: Open


03/09/2021 - OBJECTION REPORT PROPOSED TRAFFIC REGULATION ORDER TO IMPLEMENT A 20MPH SPEED LIMIT AT PEMBRIDGE, HEREFORDSHIRE ref: 8207    Recommendations Approved

To consider the comments and objections received from one resident, in relation to the advertisement of the council’s proposal to introduce the following Traffic Regulation Order: (A44 AND VARIOUS SIDE ROADS, PEMBRIDGE) (20MPH SPEED LIMIT) ORDER 2021.

The extents of the proposed restrictions as advertised are shown on drawing 3409-100 in Appendix A.

Decision Maker: Director of Economy and Place

Decision published: 14/09/2021

Effective from: 03/09/2021

Lead officer: Neil Taylor


14/09/2021 - Executive response to General Scrutiny Recommendations regarding Herefordshire Council’s response to the Covid pandemic ref: 8184    Recommendations Approved

To approve the executive response to recommendations made by general scrutiny committee regarding the council’s response to the Covid pandemic.

 

Decision Maker: Leader of the Council (Section 9E)

Decision published: 14/09/2021

Effective from: 21/09/2021

Decision:

That:

a)    The response to the General Scrutiny committee’s recommendations as attached at appendix 1 is approved.

 

Wards affected: (All Wards);

Lead officer: Claire Ward


04/05/2021 - Serving of a Civil Penalty Notice - HMO Licence S.72 notice relating to Blackfriars Street, Hereford, HR4 9HS. Widemarsh. 04.05.21 ref: 8206    Recommendations Approved

To serve a Civil Penalty Notice - HMO Licence S.72 notice: U/003223

Decision Maker: Officer Decision - Economy and Place

Decision published: 13/09/2021

Effective from: 04/05/2021

Lead officer: Charles Yarnold


02/07/2021 - : Serving of an Environmental Protection Act 1990 S80 Notice notice relating to Ox Pastures, Marden, Herefordshire. Sutton Walls. 02.07.21 ref: 8205    Recommendations Approved

To serve a EPA 1990 S80 Notice - U/003259.

Decision Maker: Officer Decision - Economy and Place

Decision published: 13/09/2021

Effective from: 02/07/2021

Lead officer: Charles Yarnold


20/07/2021 - Serving of a Civil Penalty Notice - HMO Licence S.72 notice relating to Management Accommodation at St Owen Street, Hereford. Central. 20.07.21 ref: 8204    Recommendations Approved

To serve a Civil Penalty Notice - HMO Licence S.72 notice - U/003262

Decision Maker: Officer Decision - Economy and Place

Decision published: 13/09/2021

Effective from: 20/07/2021

Lead officer: Charles Yarnold


01/09/2021 - Serving of an EPA 1990 S80 Notice notice relating to Ledbury Road, Hereford. Tupsley. 01.09.21 ref: 8202    Recommendations Approved

To serve a EPA 1990 S80 Notice notice - U/003289

Decision Maker: Director of Economy and Place

Decision published: 13/09/2021

Effective from: 01/09/2021

Lead officer: Charles Yarnold


01/09/2021 - Granting of a HMO licence for Kingsway, Hereford. College. 01.09.21 ref: 8201    Recommendations Approved

HMO Licence granted M/118502.

Decision Maker: Director of Economy and Place

Decision published: 13/09/2021

Effective from: 01/09/2021

Lead officer: Charles Yarnold


13/09/2021 - To spend from the Property Services Estates Capital Programme 2021/22 on external decoration of windows at Kington Library ref: 8200    Recommendations Approved

The external surfaces of the windows are in need of minor repair and decoration deemed necessary in order for this Grade II Listed Building to be preserved and to prevent further deterioration of the asset.

The adjacent road is narrow and will need a road closure in place to facilitate scaffolding to safely carry out the works.

Hoople have provided a target cost to carry out these works in the amount of £18,973.20.

The works to be awarded to Hoople to self-deliver.

Decision Maker: Officer Decision - Economy and Place

Decision published: 13/09/2021

Effective from: 13/09/2021

Lead officer: Sarah Jowett


13/09/2021 - Executive Response to Follow up Recommendations to the Committee’s Review of the Climate and Ecological Emergency July 2021 ref: 8180    Recommendations Approved

To approve the executive response to recommendations made by general scrutiny committee

regarding the climate and ecological emergency review.

 

On 19 July 2021 the General Scrutiny Committee made a further three recommendations after reviewing the executive response to the follow up 11 recommendations that were made in response to the original 58 recommendations.

 

Decision Maker: Cabinet member environment and economy

Decision published: 13/09/2021

Effective from: 18/09/2021

Decision:

That:

a)    The response to the General Scrutiny committee’s additional recommendations regarding the task and finish group review concerning the Climate and Ecological Emergency, as attached at Appendix 1 is noted.

 

Wards affected: (All Wards);

Lead officer: Ben Boswell, Danny Lenain, Richard Vaughan


13/09/2021 - To accept and spend £675k of LEP funding awarded to the council to spend on infrastructure works to make land ready for development at Hereford Enterprise Zone.

The council has secured an award of £675k of LEP funding to spend on infrastructure in 2021/22 to prepare land for development at Hereford Enterprise Zone. This funding is in addition to £5,432k previously awarded LEP funds and the £14,947k of capital funding already in the approved capital programme (both of which are shown as separate projects on the capital programme). The funding will enable the council to carry out additional infrastructure work and hence prepare more land for development and sale at the North Magazine of Skylon Park.

Decision Maker: Cabinet member environment and economy

Decision due date: 01/10/2021

Wards affected: Dinedor Hill;

Lead officer: Neil Batt

Notice of decision: 13/09/2021

This decision will be taken under urgency procedures.

Reason for urgency:
The LEP have given us a deadline of October 8th to accept the funds, so the funding agreement can be issued.

Anticipated restriction: Open


13/09/2021 - Commissioning of professional advice to complete the site valuation before purchase of the former Job Centre, St Nicholas Street and The old Post Office, St Peters Street, Hereford ahead of the potential Council purchase. The cost of the site is £7,1 ref: 8198    Recommendations Approved

• The council is keen to progress the investigation of delivering affordable housing as quickly as possible. Expert advice is required to inform decisions regarding the sites value of any purchase of third party owned housing schemes on across Herefordshire.

• Fisher German LLP have the expertise in this area and are able to complete a Red Book Valuation and initial assessment of the site.

• The council has opted to use three quotes to assess the value for money of this contract. The procurement process complied with the council’s contract procedure rules for a contract of this value.

Decision Maker: Director of Economy and Place

Decision published: 13/09/2021

Effective from: 13/09/2021

Lead officer: Neil Taylor


13/09/2021 - Decision to reimburse Wilton Sports Club for works undertaken on the community project at Wilton Sports Centre. ref: 8199    Recommendations Approved

The cabinet member report dated the 12th February 2021 authorises that the insurance settlement figure of £173k be granted to the sports club to undertake the reinstatement works.
The specification was approved in November by the councils building surveyor and mechanical engineer.
The sports club to date have been paid £173 k as per the cabinet member report dated he 12th February 2021. The actual insurance settlement amount was £173,408.14, leaving a balance in the cost centre of £408.14.
It is proposed that this balance be forwarded to the sports club as full and final settlement.
A copy of the invoices and valuation to date have been provided.

Decision Maker: Director of Economy and Place

Decision published: 13/09/2021

Effective from: 13/09/2021

Lead officer: Sarah Jowett