The amalgamation of the council building maintenance and cleansing services contract, to be procured through an open market tender exercise.

The cabinet member contracts and assets introduced the item. The main points noted were:

·         the figure in recommendation (b) represented an upper limit which was required for procurement purposes, the detail of the expected spend was set out in the report and there was scope to undertake additional work as part of the contract if the council chose to do so;

·         the procurement process would be a combination of frameworks.

Group leaders invited to give the views of their group. It was stated that:

·         appropriate break clauses should be included in the contract;

·         there should be a clear distinction between maintenance work and development work.

It was clarified that whilst provision would be made in the contract for an option to extend the contract by one year to mitigate any risk of subsequent contracts not being ready to proceed at the appropriate time, any exercise of that contractual option would be subject to further governance.

Resolved that:

(a)  an amalgamated property maintenance and cleansing service be procured for a one year period from 1 September 2018 – 31 August 2019; and

(b)  the chief finance officer be authorised, following consultation with the cabinet member contracts and assets, to award a contract to the successful provider following tender evaluation, with a contract value of up to £12m.