The amalgamation of the council building maintenance and cleansing services contract, to be procured through an open market tender exercise. The contract period is for one year from 1 September 2018 to 31 August 2019.

The short term contract will provide a timeline for a strategic service redesign of these services to align with the council’s needs and corporate objectives. This project will be undertaken in conjunction with the short term contract.

That:

(a) an amalgamated property maintenance and cleansing service be procured for a one year period from 1 September 2018 – 31 August 2019; and

(b) the chief finance officer be authorised, following consultation with the cabinet member contracts and assets, to award a contract to the successful provider following tender evaluation, with a contract value of up to £12m.

1. To procure a longer term contract; this option is not recommended as a strategic service redesign is scheduled to be undertaken in spring 2018, to ensure the council procure the most efficient and effective strategic service going forward.

2. Not to procure the service; this option is not recommended as the council have

outsourced this service and do not have an in-house management resource required to manage the service and deliver continuous service provision.

3. To transfer the services into the public realm contract; this option is not recommended as the council are seeking to undertake a fundamental service redesign and would therefore need to extract the service from the public realm contract to procure the service going forward and this would create unnecessary cost and work. This option will be considered should the procurement exercise be unsuccessful.