The council building maintenance and cleansing services were amalgamated under a single contract, which was procured through an open market tender exercise and this contract is due to terminate on the 31 August 2020. This contract now needs to be procured for a period from 1 September 2020 to 30 June 2023.

That:

(a)  a propertymaintenanceandcleaningservice contractbe procuredfortwo years and nine months from1 September2020– 30 June2023 with provision for a one year extension;and

(b)  the director of economy and placebe  authorised, following consultation with the  cabinet member  for assets, contracts and procurement, toawarda contract tothe successfulprovider for each or both services followingtenderevaluation,with acontractvalueof upto £12m per annum.

1.         To procure a longer term contract; this option is not recommended as a strategic review of property services will be undertaken in 2020; this review will include recommendations which encompass the future delivery of maintenance and cleaning services, to ensure the council procure the most efficient and effective service going forward which accords with the new property services model.

2.         Not  to  procure  the  service;  this  option  is  not  recommended  as  the  council  have outsourced this service and do not have an in-house management resource required to manage the service and deliver continuous service provision.

3.         To procure the service by way of two separate contracts (maintenance and cleaning); this option is not recommended as it would be a retrograde step and the efficiencies of single management i.e. not duplicating management structures, and delivery of services by a single provider which have achieved savings of £100k per annum, would be lost.

4.         To transfer the services into the public realm contract; this option is not recommended as the council are seeking to undertake a fundamental service review and may therefore need to extract the service from the public realm contract at a future date, to procure the service going forward and this would create unnecessary cost and work.