To inform Cabinet of progress with the Streetscene major procurements that are currently underway and seek approval for officers to proceed to award contracts to put in place new service delivery arrangements for 1 September 2013 when current contracts come to an end.

THAT:

a)    Cabinet authorised the Director for Places and Communities (‘the Director’) to enter into the contract for Public Realm Services with Balfour Beatty Living Places subject to the Director receiving from the preferred bidder satisfactory confirmation of tender commitments;

b)    In the event the Director (in their opinion) had not received satisfactory confirmation of tender commitments from the preferred bidder, Cabinet authorised the Director to enter into the contract for Public Realm Services with Amey LG Ltd, subject to the Director receiving from the reserve bidder satisfactory confirmation of tender commitments;

c)    In the event the Director (in their opinion) had not received satisfactory confirmation of tender commitments from either the preferred bidder or the reserve bidder, Cabinet authorised the Director to enter into the contract for Public Realm Services with Costain Ltd, subject to the Director receiving from the second reserve bidder satisfactory confirmation of tender commitments;

d)    Cabinet authorised the Director (in consultation with the Chief Officer Finance and Commercial, and the Cabinet Member for Major Contracts) to conclude the procurement of Building Services, Building Cleaning, and Ancillary Services; and award contracts to the successful tenderers; and

e)    Cabinet thanked all bidders for the courteous, prompt and productive way in which they had all participated in these procurements.

To conclude the procurement processes required to put in place new contractual arrangements to ensure service continuity from 1 September 2013 when the current arrangements come to an end. 

None.  Not accepting the above recommendations could result in a challenge to the Public Realm procurement process which would delay contract award, result in significant costs to the Council and affect service continuity in these important front line services