The Council meeting involves all 53
members of the Council.
It is responsible for the Policy Framework (statutory
plans) and the Budget, which includes the allocation of financial
resources to different services and projects, proposed contingency
funds, setting the Council tax and decisions relating to the
control of the Council’s borrowing requirement, the control
of its capital expenditure and the setting of virement
The Policy Framework
means the following plans and
Children and Young People’s
Community Safety and Drugs Partnership
Council’s Corporate Plan
Economic Development Strategy
Gambling Act Statement of
Local Transport Plan
Medium Term Financial Strategy
Annual capital and revenue
Proposed contingencies, general reserves
and specific reserves
Statutory Council Tax
Treasury Management Policy and annual
The Chief Finance Officer’s
statutory declarations on budget setting
Virement limits and
Scale of fees and charges
Sustainable Community Strategy
Unitary Development Plan/Local
Youth Justice Plan
TIMES AND VENUE OF MEETINGS
Meeting dates, times and venue are shown on the
website. The Council usually meets at
10.00 am on a Friday. The Annual
Meeting starts at 10.30 am.
AND PETITIONS FROM MEMBERS OF THE PUBLIC
With the exception of:
the Annual Meeting of Council; and
Extraordinary Meetings (unless the
Chairman decides otherwise)
a member of the public may ask a Cabinet Member or
Chairman of a Committee one question relevant to a matter in
relation to which the Council has powers or duties or which affects
the County. Questions are not
normally accepted for Extraordinary meetings of Council.
* The January/February
Council meeting is an Ordinary meeting of the Council and is
primarily reserved as the budget meeting. A member of the public may ask a Cabinet Member or
Chairman of a Committee one question which must relate to matters
listed on the Agenda.
Questions must be delivered in writing or by email
to the Monitoring Officer no later than 5.00 p.m. two clear working
days before the day of the meeting (e.g. 5.00p.m. on a Tuesday
where the meeting is on a Friday).
Public speaking at meetings of Council
HOW TO SUBMIT A FORMAL QUESTION TO COUNCIL
A member of the public may submit only one
question at any meeting of the council, to a maximum of six
questions in any municipal year. A question must be lodged with the
Monitoring Officer no later than 5.00 p.m. two clear working days
before the meeting. Questions should be
posted to: The Monitoring Officer, Herefordshire Council, The Shire
Hall, St Peter’s Square, Hereford, HR1 2HX or emailed to
firstname.lastname@example.org. An email or letter will be sent acknowledging
receipt of the question.
RESERVED SEATING FOR PUBLIC SPEAKERS
A member of the public who has lodged
a written question should identify themselves to a Council
officer. All written questions and
answers will be made available, in writing, to members of the
public prior to the commencement of the meeting. The
chairman will invite the questioner to put the question to the
member named in the notice. If a questioner who has submitted a
written question is unable to be present, or would prefer not to
ask the question in person, the chairman will put the question on
their behalf. Questions will be answered in the order in which they
ASKING A SUPPLEMENTARY QUESTION AT COUNCIL
A questioner who is present at the meeting
may, at the discretion of the Chairman, also put one supplementary
question without notice to the member who has replied to the
A period of up to 30 minutes is set aside for
the answering of questions and supplementary questions from members
of the public.
Once the Chairman has invited a speaker to ask
a supplementary question, a microphone will be provided to enable
the supplementary question to be asked.
The supplementary question must arise directly
out of the original question or the reply. The Chairman may reject
a supplementary question if it does not adhere to the criteria set
out in paragraph 4.1.49 of the constitution but in brief a
supplementary question should not be:
longer than 70 words, take longer than a minute to ask or be in
substantially the same or similar to a question which has been put
at a meeting of the Council in the past six months
defamatory, frivolous or
A verbal response will be given to the
supplementary question by the relevant Cabinet Member or Chairman
of a Committee, where appropriate.
A reply will be given at the meeting if
possible. If it cannot a written answer
will be provided.
If you have any queries or would like further
information about speaking at a Council meeting, please email
email@example.com or telephone (01432)
The Chairman will be available 30 minutes before an
ordinary Council meeting to receive petitions from local
Councillors along with Herefordshire residents.
The petition(s) may be presented publicly and the
press may be present.
The Chairman will report the receipt of such
petition(s) to the Council as part of the Chairman’s
Announcements and shall present the petition(s) to the relevant
Cabinet Member or Chairman of Committee.
ATTENDANCE BY THE PUBLIC
Members of the Public are welcome to attend meetings
of the Council but may be excluded from the meeting if business of
a confidential or exempt nature is to be transacted.
In the event of a general disturbance which renders
the conduct of business impossible, the Chairman may adjourn the
meeting for such a period as he/she considers expedient.
For further information on Council meetings please