Decisions

Decisions

18/07/2024 - Addition of Capital Budget to provide an Acquisition Fund for Housing Provision ref: 10218    Recommend Forward to Council

To recommend to Council for approval the addition of a £5m capital budget to enable delivery of housing provision.

Decision Maker: Cabinet

Decision published: 18/07/2024

Effective from: 18/07/2024

Decision:

That: the following be recommended to Council

a) To approve the addition of £5m to the capital programme for housing provision

Wards affected: (All Wards);

Lead officer: Karen Morris


23/05/2024 - Decision to award contract and approve the expenditure of up to £85,747 for the Roof works at Ewyas Harold School, Herefordshire. ref: 10217    Recommendations Approved

Decision Maker: Service Director - Education, Skills and Learning

Decision published: 11/07/2024

Effective from: 23/05/2024

Decision:

Award a contract to Central Roofing & Building Services Ltd for the Roof works at Ewyas Harold Primary School, Herefordshire, following a successful tender on the Council’s procurement portal.

Approve the expenditure of up to £76,219 for the works, which includes a contingency of up to £6,929.

Approve the expenditure of up to £9,527.38 for internal and external professional fees.

Responsibility for monitoring the programme to be carried out by the Capital Senior Project Manager within the spend budget.

Lead officer: Annie Ahearne


03/07/2024 - Granting a Lease to pre-school provider at Orleton CE Primary School ref: 10216    Recommendations Approved

Decision Maker: Commercial and Investment Manager

Decision published: 11/07/2024

Effective from: 03/07/2024

Decision:

The pre-school is an external provider and has been occupying a surplus mobile classroom for a number of years under a licence.

The agreement has being updated and is to be replaced with a new lease for 5 years.

Lead officer: Michelle Chadd


08/07/2024 - Enter into a Licence to Occupy with Citizen Housing for office space at Whitecross Hub. ref: 10215    Recommendations Approved

Decision Maker: Senior Estate Manager

Decision published: 11/07/2024

Effective from: 08/07/2024

Decision:

Housing Solutions team identified that office space is required at Whitecross Hub for Council employed workers.

The licence was negotiated by Community Wellbeing team.

Lead officer: Michelle Chadd


26/06/2024 - Grant Leases/Licences relating to The Installation, Connection and Operation of EV Charging Points at Multiple Locations ref: 10214    Recommendations Approved

Decision Maker: Commercial and Investment Manager

Decision published: 11/07/2024

Effective from: 26/06/2024

Decision:

A concession contract is in place with an EV charging point provider to install and operate EV Charging points at various Herefordshire Council owned locations.

The above locations identified in the concession contract as a location for the EV charging points.

The charging point provider has requested to commence installation of the charging points.

Lead officer: Michelle Chadd


25/06/2024 - Award of Funding from the Household Support Fund to the Local Welfare Provision Service to run an open application process for emergency support. ref: 10213    Recommendations Approved

Decision Maker: Director of Resources and Assurance

Decision published: 11/07/2024

Effective from: 25/06/2024

Decision:

Herefordshire Council has received an allocation of £1,329,601.78 from the Department for Work and Pensions (DWP) under the Household Support Fund.

Part of the funding criteria states that an open application process must be available for all residents within the county to apply. The expectation is that it should be used to support households in the most need; particularly those who may not be eligible for other support the government has made available but who are nevertheless struggling due to the increased cost of living.

The council already operates an application scheme for people requiring support in an emergency through its Local Welfare Provision (LWP) service. Utilising this funding enables the LWP service and eligibility criteria for emergency support to be enhanced, by providing additional staff resources to assess and administer applications and distribute the voucher payments.

The attached policy provides the local eligibility framework for emergency support to meet crucial needs of a person or household experiencing financial hardship resulting in them struggling to feed themselves or their family, heat their home, or pay for other essential living costs.

Lead officer: Laura Matthews


25/06/2024 - Decision to provide up to £35k of the Household Support Fund to deliver the high energy medical equipment scheme ref: 10212    Recommendations Approved

Decision Maker: Director of Resources and Assurance

Decision published: 11/07/2024

Effective from: 25/06/2024

Decision:

Herefordshire Council has received an allocation of £1,329,601.78 from the Department for Work and Pensions (DWP) under the Household Support Fund.

In line with DWP guidance most of the funding should be earmarked to support those most in need and affected by the recent cost of living crisis. The decision to support vulnerable people with medical conditions that are facing fuel poverty would meet the recommended guidance.
Individuals with medical equipment that typically consumes high amounts of energy are at greater risk of experiencing fuel poverty due to increased bills during the winter months.

Individuals can make a self-referral or be referred by a professional body in order to be considered for the one-off £250 payment. Payment will be made within a 14 day from the referral being received. This scheme has the potential to benefit up to 140 households. Further information on the scheme is provided within the policy (Appendix A).

Lead officer: Laura Matthews


25/06/2024 - Decision to provide up to £30k of the Household Support Fund to deliver support for families with children 0 to 5yrs old ref: 10211    Recommendations Approved

Decision Maker: Director of Resources and Assurance

Decision published: 11/07/2024

Effective from: 25/06/2024

Decision:

Herefordshire Council has received an allocation of £1,329,601.78 from the Department for Work and Pensions (DWP) under the Household Support Fund. In line with DWP guidance most of the funding should be earmarked to support families with children and pensioner households who would otherwise struggle with energy, food and energy bills as well as other essential costs. The decision to support families with children between the ages of 0 to 5yrs old would meet the recommended guidance. Families will be identified via referrals through Children’s Centre, Health Visitors, Midwives, Nurseries/ Early Years settings, schools and Third Party Organisations (that are funded through the HSF). This is to ensure that the most in need are best placed to be in receipt of the funding. The support provided would be a one of payment of £75 that could potentially benefit up to 240 households. Within the £30k funding Citizens Advice would receive £12,000 to provide support and assistance to parents with their finances in order to ensure they are receiving all the benefits they are entitled to.

Lead officer: Laura Matthews


25/06/2024 - Decision to support families with children entitled to free school meals by providing a food vouchers during the Summer Holiday period ref: 10210    Recommendations Approved

Decision Maker: Director of Resources and Assurance

Decision published: 11/07/2024

Effective from: 25/06/2024

Decision:

The free school meal system is an important component of the support that is provided to low-income families. Providing vouchers in the school holidays for children entitled to free school meals is an extension to this support and will benefit over 4,694 children. Through this proposal, primary and secondary aged school pupils who are eligible for benefits related free school meals will receive a food voucher of £90 for the Summer Holiday period.

Herefordshire Council has received an allocation of £1,329,601.78 from the Department of Works and Pensions under the Household Support Fund. The expectation is that the funding should be used primarily to support households in the most need, particularly those including children and pensioners who would otherwise struggle with energy, food and water bills as well as other essential costs.

By utilising the funding from government, this will have a positive impact on low income families and child poverty by minimising the debt burden on those that struggle to pay essential bills.


Lead officer: Laura Matthews


10/07/2024 - To approve the proposal to add a governor run nursery at Peterchurch Primary School from 1 September 2024 ref: 10209    Recommendations Approved

Decision Maker: Officer Decisions - Children and Young People

Decision published: 11/07/2024

Effective from: 10/07/2024

Decision:

Approve the addition of a governor run nursery at Peterchurch Primary school

Lead officer: Annie Ahearne


26/06/2024 - Record of Officer Decision for Safer Streets 5 ref: 10208    Recommendations Approved

Decision Maker: Service Director - Economy and Regulatory

Decision published: 11/07/2024

Effective from: 26/06/2024

Decision:

To approve spend for Safer Streets 5 up to a maximum value of £164,982 to install CCTV and upgrade street lighting in areas identified within Leominster and Ross-On-Wye.
Provision for the spend is related directly to the cabinet report listed above and there will be a contribution from Leominster Town Council and Ross Town Council(subject to approval) to carry out specific CCTV works in conjunction with the Safer Streets 5 project costs.

Financial Breakdown
The Police and Crime Commissioner for West Mercia Police- £149,982
Leominster Town Council- £4,500
Ross Town Council- £10,500

The completion date for the project is scheduled for 31 March 2025. A
detailed Programme plan will be shared with West Mercia Police to
confirm delivery.
Authority is delegated to the Senior Project Manager from the
Service Director – Economy & Growth to act as spend manager for the project.

Lead officer: Katie Ainsworth


10/07/2024 - Addition of Capital Budget to provide an Acquisition Fund for Housing Provision

To recommend to Council for approval the addition of a £5m capital budget to enable delivery of housing provision.

Decision Maker: Council

Decision due date: 26/07/2024

Wards affected: (All Wards);

Lead officer: Karen Morris

Notice of decision: 10/07/2024

This decision will be taken under urgency procedures.

Reason for urgency:
Delaying the decision would not be in the public interest as delaying the decision limits the Council's ability to react as needed to purchase housing or land.

Anticipated restriction: Open


10/07/2024 - Internal Audit Update Report Quarter 2 2024/25

To update members on the progress of internal audit work and to bring to their attention any key internal control issues arising from work recently completed.

To assure the committee that action is being taken on risk related issues identified by internal audit. This is monitored through acceptance of agreed management actions and progress updates in implementing the action plans. In addition, occasions where audit actions not accepted by management are documented if it is considered that the course of action proposed by management presents a risk in terms of the effectiveness of or compliance with the council’s control environment.

Decision Maker: Audit and Governance Committee

Decision due date: 23/07/2024

Wards affected: (All Wards);

Lead officer: Rachael Sanders, Judith Tranmer

Notice of decision: 10/07/2024

Anticipated restriction: Open


27/06/2024 - To extend the existing blue badge and concessionary travel pass assessment service contract ref: 10207    Recommendations Approved

Decision Maker: Corporate Director - Community Wellbeing

Decision published: 09/07/2024

Effective from: 27/06/2024

Decision:

To approve a two year extension of the current expert assessor service for blue badges and disabled concessionary travel services contract with NRS Healthcare from 1 July 2024 to 30 June 2026.

Lead officer: Sharon Amery


09/07/2024 - Designation on s151 Officer and Salary for Director of Finance Post

To approve employment panel’s recommendations for the the salary for the new post of Director of Finance and the designation of the post as the statutory s151 officer.

Decision Maker: Council

Decision due date: 26/07/2024

Wards affected: (All Wards);

Lead officer: Tracey Sampson

Notice of decision: 09/07/2024

Anticipated restriction: Open


05/07/2024 - Work Programme

To agree a programme of work for the committee.

Decision Maker: Connected Communities Scrutiny Committee

Decision due date: 10/07/2024

Wards affected: (All Wards);

Lead officer: Danial Webb

Notice of decision: 05/07/2024

Anticipated restriction: Open


05/07/2024 - New Lease Edgar Street Football Ground ref: 10200    Recommendations Approved

To agree the terms for a new lease to Hereford Football Club in respect of the Edgar Street Football Ground.

Decision Maker: Cabinet member community services and assets

Decision published: 05/07/2024

Effective from: 12/07/2024

Decision:

That:

 

a)    A new lease for a term of forty years is granted from 1 August 2030 surrender of part of the existing lease and short term lease at the northern end of the site, in accordance with the agreed key terms in Appendix 2;

b)    Finalisation of the heads of terms for the new lease, interim arrangements and all operational decisions relating to the above recommendations be delegated to the Director for Economy and Environment in consultation with the cabinet member for community and assets

 

Wards affected: Widemarsh;

Lead officer: Helen Beale


05/07/2024 - Gambling Act 2005 - Statement of Gambling Licensing Policy 2024 – 2027 ref: 10186    Recommendations Approved

To seek Cabinet Member approval for the Gambling Policy for onward consideration and approval  by full Council.

Decision Maker: Cabinet member roads and regulatory services

Decision published: 05/07/2024

Effective from: 05/07/2024

Decision:

That:

The policy as presented should be recommend to full council for approval (appendix 1 )

 


Wards affected: (All Wards);

Lead officer: Fred Spriggs


05/07/2024 - Student Accommodation Update and Recommendations

To update Cabinet Member on the progress and budget for the project

Decision Maker: Cabinet member community services and assets

Decision due date: 26/09/2024

Wards affected: College; Widemarsh;

Lead officer: Joni Hughes

Notice of decision: 05/07/2024

Anticipated restriction: Open


01/07/2024 - To enter into a lease agreement for the letting of Widemarsh Common Pavilion ref: 10206    Recommendations Approved

Decision Maker: Commercial and Investment Manager

Decision published: 04/07/2024

Effective from: 01/07/2024

Decision:

- Widemarsh Pavilion’s previous tenant vacated the building at the end of April, the property was subsequently advertised on Herefordshire Council’s ‘property to let’ page and interested parties were given the opportunity to express interest.

- It is important to find a tenant for the property to ensure that it does not fall into further disrepair and is the target for vandals.

- The Lease has been offered to the tenant that accepted the draft heads of terms without amending.

- Proposed use will be of future benefit and accessible to the youth of Herefordshire.

- The prospective tenant is committing to investing in the property to ensure that the asset is bettered.

Lead officer: Michelle Chadd


26/06/2024 - Blackmarston School - grant of Academy Lease and Commercial Transfer Agreement to The Accordia Academies Trust ref: 10204    Recommendations Approved

Decision Maker: Senior Estate Manager

Decision published: 04/07/2024

Effective from: 26/06/2024

Decision:

• Grant of 125 year lease (contracted out of L&T Act 1954) of the school and grounds

• Commercial Transfer Agreement (CTA) and TUPE of staff

• Tenant will be responsible for all repairs and insurance

• The council’s fees in the matter will not be met by the Trust as this is an Academy Order made further to section 4(A1) of the Academies Act 2010

• Proposed conversion date 1st November 2024

Lead officer: Michelle Chadd


20/06/2024 - License in respect of Unit 42, 3 The Atrium, Maylord Orchards Centre, Hereford ref: 10203    Recommendations Approved

Decision Maker: Commercial and Investment Manager

Decision published: 04/07/2024

Effective from: 20/06/2024

Decision:

1. The tenant has negotiated a deal to take the currently vacant, Unit 42 Maylord Orchards Centre on a short term license agreement.

2. The Centre comprises multiple units, some of which have been vacant for some time and it is important that occupation levels are maximised so that the holding costs incurred by the Council are mitigated.

3. The Terms agreed leave the Tenant responsible for payment of the rent, landlord Service Charge, business rates, insurance, utilities and internal repairs.

4. The license aligns with the Management Plan January 2024 in respect of short term lettings.

Lead officer: Michelle Chadd


02/07/2024 - License in respect of 49A Widemarsh Street, Hereford ref: 10202    Recommendations Approved

Decision Maker: Commercial and Investment Manager

Decision published: 04/07/2024

Effective from: 02/07/2024

Decision:

1. The tenant has negotiated a deal to take the currently vacant, 49A Widemarsh Street a license agreement.

2. The property has been vacant for some time and it is important that occupation levels are maximised so that the holding costs incurred by the Council are mitigated.

3. The Terms agreed leave the Tenant responsible for payment of the rent, landlord Service Charge, business rates, insurance, utilities and internal repairs.

Lead officer: Michelle Chadd


03/07/2024 - 2023/24 Financial Statement Audit Progress

To report progress on the external audit of the council's 2023/24 financial statements.

Decision Maker: Audit and Governance Committee

Decision due date: 23/07/2024

Wards affected: (All Wards);

Lead officer: Judith Tranmer

Notice of decision: 03/07/2024

Anticipated restriction: Open


03/07/2024 - Families Commission Update

To provide an update on the Families Commission report recommendations.

Decision Maker: Children and Young People Scrutiny Committee

Decision due date: 30/07/2024

Wards affected: (All Wards);

Lead officer: Maxine David, Caroline Marshall, Tina Russell

Notice of decision: 03/07/2024

Anticipated restriction: Open


03/07/2024 - Public Realm Future Operating Model working group terms of reference    Recommendations Approved

To provide terms of reference for a proposed working group of the committee to scrutinise a proposed future operating model for public realm services.

Decision Maker: Connected Communities Scrutiny Committee

Decision due date: 10/07/2024

Wards affected: (All Wards);

Lead officer: Danial Webb

Notice of decision: 03/07/2024

Anticipated restriction: Open


03/07/2024 - Q1 Performance Report

Note and approve the quarterly performance report

Decision Maker: Cabinet

Decision due date: 26/09/2024

Wards affected: (All Wards);

Lead officer: Jessica Karia

Notice of decision: 03/07/2024

Anticipated restriction: Open


03/07/2024 - Appointment of Director of Finance

To agree the appointment of the Director of Finance on a secondment basis and to recommend a salary for the role to full council.

Decision Maker: Employment Panel

Decision due date: 18/07/2024

Wards affected: (All Wards);

Lead officer: Tracey Sampson

Notice of decision: 03/07/2024

Anticipated restriction: Fully exempt  - view reasons

Explanation of anticipated restriction:
Information related to an individual