Decisions
06/10/2021 - Capital Investment in infrastructure and Assets: Extra Ordinary Highways Maintenance, Bio Diversity Net Gain and Winter Fleet ref: 8251 Recommendations Approved
To authorise the spend/investment in the council / highway asset and infrastructure following the resolution at the Council meeting on 12 February 2021, to allocate £2.299m in Extra Ordinary Highways Maintenance, Bio Diversity Net Gain and the Winter Fleet.
Decision Maker: Cabinet member Infrastructure and transport
Decision published: 06/10/2021
Effective from: 13/10/2021
Decision:
That:
a) £2.299m to be invested in infrastructure as set out below:
· £910k C and U road investment - drainage and carriageway works.
· £250k bio diversity net gain projects across the public realm, public open spaces, council assets and working with partnering groups.
· £750k Market Town Maintenance Investment
· £200k Structures/Retaining Wall Repairs
· £50k Village Safety Initiatives
· £139k Winter Fleet.
b) Delegated authority to Director of Economy and Place (in consultation with the S151 officer) to take all operational decisions to spend the budget as set out in the recommendation (a).
Wards affected: (All Wards);
Lead officer: Bruce Evans
06/08/2021 - Freehold Transfer of Hinton Community Centre to a third party community organisation ref: 8074 Recommendations Approved
To approve the freehold transfer of Hinton Community Centre to Hinton Community Association Ltd (HCA) who currently occupy and run the centre.
The centre is currently held under a lease with less than fifteen years to run and HCA have applied to the council for the freehold of the property under the council’s community asset transfer (CAT) process as the restrictions contained in the lease are hindering their ability to obtain sufficient funding to enhance the facility and expand the services it delivers to the local community.
Decision Maker: Cabinet member commissioning, procurement and assets
Decision published: 06/08/2021
Effective from: 13/08/2021
Decision:
That:
a) the freehold transfer of Hinton Community Centre at nominal value be approved; and
b) delegated authority be given to the director for economy and place in consultation with the section 151 officer and the cabinet member for commissioning, procurement and assets to agree all heads of terms and all other operational decisions necessary to implement the above recommendations.
Wards affected: Hinton and Hunderton;
Lead officer: Helen Beale
30/07/2021 - West Midlands Rail Executive and DfT Collaboration Agreement ref: 8075 Recommendations Approved
To set out the changes to the Collaboration Agreement between West Midlands Rail Ltd (WMRL) and the Department for Transport (DfT) and seek cabinet member approval to support these changes.
Decision Maker: Cabinet member Infrastructure and transport
Decision published: 30/07/2021
Effective from: 06/08/2021
Decision:
That the Cabinet
member:
(a) Approve that the Council supports WMRL entering into a new Collaboration Agreement with the Department for Transport (included as Appendix A);
(b) On behalf of the Council votes in favour of new Collaboration Agreement at a Special Resolution meeting of the WMRL Board of Directors planned to take place in September 2021.
Wards affected: (All Wards);
Lead officer: Victoria Hammond
29/07/2021 - Recovery and Investment Fund ref: 8090 Recommendations Approved
To recommend to Cabinet the approval in principle of the establishment of a Covid 19 Recovery and Investment Fund to support Herefordshire businesses.
This is recommended to investigate providing additional targeted funding opportunities for local business growth in support of delivering the County Plan. Any funding provided will be in addition to the support that is already established and available.
Decision Maker: Cabinet
Decision published: 29/07/2021
Effective from: 05/08/2021
Decision:
That:
a) Cabinet approve further investigation into the establishment of a recovery and investment fund to support Herefordshire businesses post Covid 19.
b) Cabinet approve the principles and objectives of investment for a Herefordshire Recovery and Investment fund as detailed in paragraph 13.
c) Cabinet authorises the Acting Deputy Chief Executive, Chief Finance Officer, to develop the scheme details based on the principles set out within this report and report back with the final proposals.
Wards affected: (All Wards);
Lead officer: Josie Rushgrove
29/07/2021 - Mental Health Aftercare Arrangements as required under section 117 of the Mental Health Act 1983 ref: 8087 Recommendations Approved
To approve the joint policy and standard operating procedure (SOP) for section 117 aftercare, which is required under the Mental Health Act 1983. People who have been detained in hospital for treatment of their mental health needs may require care and support after they leave hospital. This aftercare will be arranged by the council or the NHS and provided in a variety of ways, depending on people’s needs.
Herefordshire Council and Herefordshire and Worcestershire Clinical Commissioning Group have a joint responsibility in law to make available appropriate aftercare services for people who have previously been detained in hospital for treatment under the Mental Health Act 1983. In practice, this responsibility applies only to aftercare for people who have been detained in hospital for more than 28 days.
Decision Maker: Cabinet
Decision published: 29/07/2021
Effective from: 05/08/2021
Decision:
That:
a) The draft joint policy and draft standard operating procedure for section 117 mental health aftercare are approved; and
b) The Acting Director for Adults and Communities, in consultation with the Cabinet Member for health and wellbeing and the Director for Children and Families is authorised to make all operational decisions to ensure implementation of the policy and procedure, agreeing any operational changes to the documents, including those arising from case law, as required for their implementation.
Wards affected: (All Wards);
Lead officer: John Burgess
25/06/2021 - Decision to make a direct award of a contract for domestic abuse services ref: 7986 Recommendations Approved
To approve the direct award of a contract for domestic abuse services to West Mercia Women’s Aid for a total period of one year, commencing in July 2021. The new services would be complementary to the existing commissioned domestic abuse support service, provided by West Mercia Women’s Aid. They would encompass extension of dispersed accommodation and associated support and new services to engage vulnerable victims from under represented communities. They will also deliver enhanced specialist support for children’s safeguarding arrangements and the development of new models of working under the new Act
Decision Maker: Assistant Director All Ages Commissioning
Decision published: 25/06/2021
Effective from: 02/07/2021
Decision:
That:
a) a direct award of a contract for the provision of domestic abuse services to West Mercia Women’s Aid be approved, in consultation with the cabinet member for health and wellbeing, to a maximum value of £362k, for a period of one year commencing in July 2021.
Lead officer: Danielle Mussell
16/06/2021 - Acceptance and implementation of Green Homes Grant Local Authority Delivery (GHG LAD) Phase 2 funding project ref: 7971 Recommendations Approved
The report seeks approval for the Council to accept Green Homes Grant Local Authority Delivery Phase 2 (GHG LAD 2) capital funding of up to £1,460,600 via the signing of a Grant Letter agreement with the Midlands Energy Hub.
This funding will be used to enable an estimated 134 fuel poor households across Herefordshire to be supported with home energy efficiency and renewable heating measures.
Decision Maker: Cabinet member environment, economy and skills
Decision published: 16/06/2021
Effective from: 23/06/2021
Decision:
That:
a) The Council signs the Grant letter with the Midlands Energy Hub (MEH) for up to £1,460,600 GHG LAD 2 grant funding and delivery of the project across Herefordshire;
b) the scheme criteria set out in paragraphs 8 to 15 of this reportbe approved; and
c) The Assistant Director for Regulatory, Environment and Waste Services be authorised to take all operational decisions necessary to implement.
Wards affected: (All Wards);
Lead officer: Matthew Locking
11/06/2021 - Herefordshire Community Renewal Fund submission ref: 7963 Recommendations Approved
To approve the submission to government of a shortlist of projects applying to the UK Community Renewal Fund for a combined maximum amount of £3m, and for the council to agree to be the accountable body for any Community Renewal Funding awarded to those projects shortlisted by the council and approved by government.
Decision Maker: Cabinet member environment, economy and skills
Decision published: 11/06/2021
Effective from: 18/06/2021
Decision:
That:
a) Subsequent to an independently conducted appraisal process that followed government guidance and appraisal criteria, the council approves the submission of a shortlist of recommended projects to the government’s UK Community Renewal Fund by 18 June 2021;
b) The council agrees to act as the accountable body for the Community Renewal Fund within Herefordshire and any grant funding award that is agreed with government;
c) Authority is delegated to the Director for Economy and Place in consultation with the Cabinet Member Environment and Economy to confirm and submit to government a shortlist of Community Renewal Fund project bids with a combined value of up to £3m;
d) Authority is delegated to the Director for Economy and Place and S151 Officer in consultation with the Cabinet Member Environment and Economy to undertake any operational decisions required to implement the Community Renewal Fund within Herefordshire;
e) The council accepts the grant of £20k capacity funding to support the promotion and appraisal of the Community Renewal Fund, and any further capacity funding to manage grant fund awards.
Wards affected: (All Wards);
Lead officer: Nick Webster
19/05/2021 - To accept and approve the gateway delivery of additional Kickstart scheme placements, providing work experience placements to 16 to 24 year olds ref: 7902 Recommendations Approved
To gain approval to accept additional grant funding offered by the Department of Work and Pensions (DWP).
DWP require the council to return the acceptance of the additional funding offer by 21 May 2021.
Decision Maker: Cabinet member environment, economy and skills
Decision published: 19/05/2021
Effective from: 26/05/2021
Decision:
That:
a) The council accepts additional grant funding offered by the Department of Work and Pensions of up to £2 million for the continued implementation of the Kickstart Scheme.
b) The Chief Finance Officer be authorised to sign on behalf of the council the funding offer addendum (appendix A) from the Department for Work and Pensions, and following consultation with the cabinet member for Environment, Economy and Skills, any subsequent variations such as any increase to the number of approved placements.
c) To delegate to the Director for Economy and Place, following consultation with the cabinet member for Environment, Economy and Skills and the S151 Officer, operational decisions required to ensure the successful delivery of the scheme.
Wards affected: (All Wards);
Lead officer: Roger Allonby
05/05/2021 - Decision to fund uninsured regulatory works at Bromyard Leisure ref: 7886 Recommendations Approved
The Leisure Centre remains closed due to water
damage. Both insured and uninsured re-instatement works are well
underway however to ensure the Centre can be re-opened the
uninsured elements of the regulatory electrical, emergency lighting
and fire alarm installations need to be improved and made
compliant. This decision approves spending a further £50,000
on top of the £170,000 approved here
http://councillors.herefordshire.gov.uk/documents/s50088618/Decision%20to%20fund%20uninsured%20regulatory%20works%20at%20Bromyard%20Leisure%20Centre.pdf
Vandalism to the roofing and subsequent water ingress has caused
the Leisure
Centre to remain closed due to water damage to the emergency
lighting, fire
alarm, and electrical installations in a number of locations
necessitating partial
replacement of the water damaged components and wiring, funded
by
insurers. As a consequence of replacing these sections of the
installations the
current regulatory conditions required a whole replacement of the
systems to
meet current regulations in order to achieve final
certification.
Both insured and uninsured re-instatement works are well underway
however
to ensure the Centre can be re-opened the uninsured elements of
the
regulatory electrical, emergency lighting and fire alarm
installations need to
be improved and made compliant.
Decision Maker: Chief finance officer
Decision published: 05/05/2021
Effective from: 05/05/2021
Lead officer: Josie Rushgrove
05/05/2021 - Section 228 Highway Act 1980 – Adoption of unadopted footways in Commercial Road, Hereford ref: 7885 Recommendations Approved
The unadopted areas of footway in Commercial
Road are thought to have their origins in historic shop frontage
use of these areas. This practice has long since ceased, and the
areas are now virtually indistinguishable from the adjoining
sections of adopted footway. Members of the public use both adopted
and unadopted sections to pass and repass along Commercial Road,
and are unaware of any difference in status. The commercial
premises which front onto these areas are also thought to be
unaware of their potential liability for them, and a check with
Land Registry confirms that none of the private premises have
registered title to them.
Given that these areas are used by the public to pass and repass,
and as such are almost certainly subject to public rights, it makes
sense to formally adopt them as publicly maintainable for the
benefit of the public.
Decision Maker: Acting Assistant Director for Highways and Transport
Decision published: 05/05/2021
Effective from: 05/05/2021
Lead officer: Mairead Lane
05/05/2021 - Housing Pipeline Investigation Account ref: 7869 Recommendations Approved
This paper seeks agreement to proceed with the creation of a Housing Pipeline Investigation Account budget which could be utilised to procure technical services to undertake initial site studies for sites in third party ownership to advance the creation of a pipeline of developable sites.
Decision Maker: Cabinet Member housing, regulatory services and community
Decision published: 05/05/2021
Effective from: 12/05/2021
Decision:
That:
a) Create a Housing Pipeline Investigation Account from the capital Strategic Housing Development budget up to £350,000 which could be utilised to procure technical services to undertake initial site studies for sites in third party ownership to enable the delivery of council owned housing; and
b) The Director of Economy and Place be given delegated authority to spend the funds,following consultation with the Chief Financial Officer, and to take all operational decisions including the procurement of third party services to complete the required technical services.
Wards affected: (All Wards);
Lead officer: Roger Allonby
04/05/2021 - Appointments to Council Committees and Outside Bodies Recommendations Approved
To make appointments to the committees of the
Council and outside bodies in line with the rules of political
proportionality.
Decision Maker: Council
Decision due date: 21/05/2021
Wards affected: (All Wards);
Lead officer: Matthew Evans
Notice of decision: 04/05/2021
Anticipated restriction: Open
26/04/2021 - Statement of Common Ground (SoCG) between Shropshire and Herefordshire Councils’ Local Plans and the Herefordshire Minerals and Waste Local Plan. ref: 7884 Recommendations Approved
Government requires neighbouring local
authorities to agree Statements of Common Ground in order to
demonstrate effective and on-going joint working by strategic
plan-making authorities. The statements should identify any
strategic cross-boundary matters and document the cooperation
between plan making authorities in addressing any such
issues.
Shropshire Council is reviewing its local plan and will submit it
to the Secretary of State for Housing, Communities and Local
Government for examination in the near future. Discussions have
been ongoing between officers of Shropshire and Herefordshire
Councils and it is concluded that there are no strategic cross
boundary issues to address. However, the SOCG sets out the
commitment to continue to work together as the Local Plans progress
to adoption. A further SOCG will be required as the Herefordshire
Local Plan review is developed.
Decision Maker: Assistant Director for Regulatory, Environment and Waste Services (Historic)
Decision published: 04/05/2021
Effective from: 26/04/2021
Lead officer: Marc Willimont
18/03/2021 - Approval to award a contract to Loyal Free to implement and manage a bespoke App linked to local businesses that offers incentives and encouragement to shop and play locally. ref: 7883 Recommendations Approved
In 2020, Covid-19 caused the largest
contraction in the UK economy
for over 300 years. Although the implementation of the
vaccination
programme and the announcement of the ‘lockdown road
map’ by
the government has offered more immediate hope about the road
to
recovery, the impact of the pandemic on businesses, jobs and
households will continue to be felt in the months and years
ahead.
Already, we have seen the existing inequalities widening, with the
low-paid and already vulnerable groups disproportionately affected
across a range of socio-economic and health measures.
Before the pandemic, the decline of the UK’s high streets is
well documented. The growth of out-of-town shopping centres and
internet shopping has led to absentee landlords, empty shops and a
stifling of choice at the heart of our communities. The pandemic
has therefore accelerated the need to think differently about how
we design and create vibrant, thriving high streets across the
county.
The council recognises that our market towns and high streets play
a critical role in the county’s economy and in our
communities. While the composition and size may vary, they are
often a point of community focus and for generations have been the
place where people go to shop, meet or work. They are an economic,
social and cultural hub that shapes the vibrancy, wellbeing and
prosperity of where we live and work. In addition, they are the key
interface between the wider rural areas and connectivity to and
from Hereford.
Providing support to our market towns and high streets to enable
recovery as soon as possible is therefore one of the
Council’s immediate priorities. Cabinet Members have a vision
for Herefordshire to join the growing number of Councils and
organisations that have a bespoke digital platform linked to local
businesses that offers our residents incentives and encouragement
to shop and play.
Project management resource will be provided to support the
implementation of the Loyal Free App.
Decision Maker: Director of adults and communities (Historic)
Decision published: 04/05/2021
Effective from: 18/03/2021
Lead officer: Stephen Vickers
04/05/2021 - Additional Restrictions Grant - business recovery programme ref: 7866 Recommendations Approved
To urgently seek approval to accept and spend the Additional Restrictions Grant (ARG) funding (£1.7m) January 2021 allocation from government, and, if funding conditions are met, to accept and spend the additional £1.791m ARG top up Restart Grant allocation to support businesses and charities affected by the continuing lockdown restrictions and their ongoing recovery. The principal funding condition to trigger the additional £1.791m allocation is the achievement of full spend of the existing £1.7m ARG allocation from January 2021.
Decision Maker: Cabinet member environment, economy and skills
Decision published: 04/05/2021
Effective from: 11/05/2021
Decision:
That:
a) The cabinet member for Environment, Economy and Skills approves the expenditure (£1,712,661) of government funding provided in January 2021 for the Covid 19 Herefordshire Additional Restrictions Grant Fund;
b) The cabinet member for Environment, Economy and Skills approves the expenditure (£1,791,685) of government top up funding allocation for the Covid 19 Herefordshire Additional Restrictions Grant Fund;
c) The cabinet member for Environment, Economy and Skills approves the approach to delivering the Additional Restrictions Grant scheme;
d) To delegate to the Director for Economy and Place following consultation with the Cabinet Member for Environment, Economy and Skills and the Section 151 Officer the authority to vary the grant support for businesses in accordance with the national government guidance to be able to urgently respond to fast changing Covid 19 circumstances; and
e) The Head of Economic Development and the Economic Development Manager be authorised to approve grant awards to businesses following satisfactory appraisal of the applications received (up to a value of £50,000 per business).
Wards affected: (All Wards);
Lead officer: Nick Webster
30/04/2021 - Contract for NHS number identifier. ref: 7881 Recommendations Approved
To continue to contract with Quicksilva to
enable the implementation of the unique number identifier via the
NHS spine through the mosaic system for a period of 3 years until
28 April 2024 at a total cost of £10,800 excluding any annual
inflations.
Decision Maker: Assistant Director All Ages Commissioning
Decision published: 30/04/2021
Effective from: 30/04/2021
Lead officer: Paul Smith
30/04/2021 - Draft Housing Strategy ref: 7860 Recommendations Approved
To approve the draft housing strategy for community consultation and to agree the outline consultation process and timeline.
Developing a Local Housing Strategy provides local authorities with a strategic opportunity to consider the operation of the housing system in its area and to plan strategically for meeting current and future need and demand, and the effective delivery of housing-related services over the lifetime of the strategy.
Decision Maker: Cabinet Member housing, regulatory services and community
Decision published: 30/04/2021
Effective from: 08/05/2021
Decision:
That:
a) The draft housing strategy, at Appendix 1, is approved for community consultation;
b) That approval is given for the outline consultation process and timeline, as set out at Appendix 2.
Wards affected: (All Wards);
Lead officer: Hannah McSherry
30/04/2021 - Officer approval of Sustainable Energy in Public Buildings Grants made by Shropshire Council for Shrewsbury Library ref: 7882 Recommendations Approved
The Assistant Director for Regulatory,
Environment and Waste is authorised to accept the ERDF funding and
to implement the Sustainable Energy in Public Buildings project in
accordance with the following decision:
http://councillors.herefordshire.gov.uk/mgIssueHistoryHome.aspx?IId=50035112
Approval of Grants by the Assistant Director for Regulatory,
Environment and Waste forms part of our agreed Governance process
with the managing authority, Ministry of Housing, Communities
Decision Maker: Assistant Director for Regulatory, Environment and Waste Services (Historic)
Decision published: 30/04/2021
Effective from: 30/04/2021
Lead officer: Marc Willimont
29/04/2021 - Virtual car park season tickets contract ref: 7880 Recommendations Approved
To utilise Ringo (the cashless provider) to
provide season ticketing on council car parks. Customers will pay
Ringo directly for this service, as they do with other parking
sessions on the following rates (where taken up by the
council):
• Monthly (7 days p/w) £1.40
• Quarterly £2.00
• Annual £3.20
The virtual season tickets will increase security by significantly
reducing the risk of fraud by copying or amending permits, and
restrict use to one vehicle per permit. They will also increase the
flexibility to be able to be offered as currently monthly permits
are not available (due to processing costs) and therefore these can
be an expensive one off purchases for some.
Ringo will deliver this service using the existing infrastructure
in place for cashless parking payments.
Delivering season tickets through this platform will be at zero
cost to the council saving and reduce the processing of paper
permits.
Decision Maker: Director of Economy and Place (Historic)
Decision published: 29/04/2021
Effective from: 29/04/2021
Lead officer: James Hughes
29/04/2021 - Award contract for supply and installation of car park signage ref: 7879 Recommendations Approved
Following the above referenced decision
procurement activity has been undertaken in accordance with the
council procedures. This activity has been confirmed as being
compliant within the councils Contractual Procedural Rules by
Procurement and Legal officers.
An invitation to quote was placed on the approved council
procurement systems where 22 bids for the specified works were
received. UK Signs Ltd were evaluated against the other 21 and
scored the highest in terms of the price and quality when
assessed.
The quote provided is confirmed as being within the budget set
aside from the above decision for this part of the implementation
work.
New signage has been designed by the councils internal design team
and will contain the corporate text and logos, as required.
Additionally, this new signage will be larger, easier to read and
provide more localised information.
Temporary signage will be in place immediately after the new car
park charges take effect on the 17 May 2021. New signs will be
replaced in the days following this.
Decision Maker: Director of Economy and Place (Historic)
Decision published: 29/04/2021
Effective from: 29/04/2021
Lead officer: James Hughes
28/04/2021 - Award a contract for professional services in connection with a new facility of four Gypsy and Traveller accommodation units ref: 7877 Recommendations Approved
There is a need to engage an external provider
in order to progress the design and statutory approvals, and to
provide professional support through the construction phase.
A competitive procurement exercise was undertaken in accordance
with Council procurement procedures. The tender return from Berrys
was the most favourable when assessed against quality and cost
criteria.
Decision Maker: Assistant Director for Regulatory, Environment and Waste Services (Historic)
Decision published: 29/04/2021
Effective from: 28/04/2021
Lead officer: David Jones
28/04/2021 - Commission to provide development cost estimates for transport schemes from Hereford Transport Strategy Review ref: 7875 Recommendations Approved
Cabinet confirmed its preferred transport
options for Hereford following the completion and findings of the
Hereford Transport Strategy Review 2020 (HTSR).
Cabinet was able to make its determination based on the technical
information included in the HTSR. This included high level costings
of options alongside technical assessment of impacts (carbon,
economic, environmental and societal).
The total capital cost estimate for cabinet’s preferred
transport strategy is £131m and annual revenue operating
costs are £5.5m.
Further technical work is now required to identify the revenue
development costs of the 11 individual options selected by cabinet
to ensure that cabinet understands the financial consequences of
any decision it takes to progress any or all of these
options.
Decision Maker: Director of Economy and Place (Historic)
Decision published: 28/04/2021
Effective from: 28/04/2021
Lead officer: Steve Burgess
28/04/2021 - To extend the public spaces protection order for alcohol control for a further 3 years ref: 7874 Recommendations Approved
In May 2018 The public spaces protection order
regarding alcohol control in that any person who without reasonable
excuse continues drinking intoxicating liquor in the restricted
area when asked to stop by an authorised officer, commits an
offence or fails to surrender any intoxicating liquor in their
possession when asked to do so by an authorised Officer, commits an
offence was created for 3 years. Under the legislation the council
can extend the order for a further 3 years. The issue around
antisocial behaviour linked to consuming alcohol is particular
issue in the local community and gives the enforcement agencies the
ability to take action where necessary.
Decision Maker: Director of Economy and Place (Historic)
Decision published: 28/04/2021
Effective from: 28/04/2021
Lead officer: David Hough
28/04/2021 - 202567 - LAND WEST OF ORCOP VILLAGE HALL, ORCOP, HEREFORDSHIRE ref: 7872 Recommendations Approved
Decision Maker: Planning and Regulatory Committee
Made at meeting: 28/04/2021 - Planning and Regulatory Committee
Decision published: 28/04/2021
Effective from: 28/04/2021
Decision:
The application was refused in accordance with the Case Officer’s recommendation.
Wards affected: Birch;
28/04/2021 - 202050 - LAND AT WYE VALLEY VIEW, SYMONDS YAT, ROSS-ON-WYE, HR9 6BJ ref: 7873 Recommendations Approved
Decision Maker: Planning and Regulatory Committee
Made at meeting: 28/04/2021 - Planning and Regulatory Committee
Decision published: 28/04/2021
Effective from: 28/04/2021
Decision:
The Committee deferred consideration of this application.
27/04/2021 - To approve the expenditure of up to £75,000 from the Schools Capital ref: 7871 Recommendations Approved
To award a contract to Robothams Architects
Ltd for the completion of a feasibility study to explore options
and make recommendations for the improvement of Westfield Special
School, Leominster. The appointment to be based on an initial cost
of £11,950 plus associated surveys, contingency, statutory
and professional fees. A total cost up to the value of
£75,000.
To delegate authority to the senior project manager to authorise
spend and manage the budget up to a value of £75,000 for the
services described in (1) above.
Decision Maker: Assistant Director Education, Development and Skills (Historic)
Decision published: 28/04/2021
Effective from: 27/04/2021
Lead officer: Ceri Morgan
27/04/2021 - PROPOSED TRAFFIC REGULATION ORDER TO IMPLEMENT A 30MPH SPEED LIMIT AND A PROHIBITION OF OVERTAKING RESTRICTION AT EDWYN RALPH, HEREFORDSHIRE ref: 7870 Recommendations Approved
To recommend the implementation of a 30mph
Speed Limit and a Prohibition of Overtaking restriction on B4214
and The Crest at Edwyn Ralph, Herefordshire.
The extents of the proposed restrictions and signage are set out in
detail in Recommendations below and shown on drawing 3409-96 in
Appendix A.
Decision Maker: Acting Assistant Director for Highways and Transport
Decision published: 28/04/2021
Effective from: 27/04/2021
Lead officer: Mairead Lane
09/04/2021 - Modern Slavery 2021-22 ref: 7876 Recommendations Approved
The Modern Slavery Act 2015 places specific
responsibilities on organisations to ensure slavery and human
trafficking does not exist within its supply chain or in any part
of its own business. Though some people may be more vulnerable to
exploitation than others, it is not restricted by age, gender or
background. The term ‘modern slavery’ captures a whole
range of exploitation, which may occur together to have a combined
effect on people’s rights and liberty.
This statement is made in relation to Section 54 of the Modern
Slavery Act 2015 and explains the commitments of Herefordshire
Council in its efforts to ensure there is no slavery or human
trafficking within the organisation, its sub-contractors, partners
or supply chains.
This statement relates to actions and activities during the
financial year 1 April 2021 to 31 March 2022 and will be reviewed
annually.
In 2019 the council made the follow commitments which are
reflective of the 2021-22 statement:
Proactive – improve awareness, understanding and
identification of modern slavery with council staff and members
being proactive in reporting suspected incidents.
Protect – safeguard children and adults to not be at risk of
modern slavery, and support victims with care and services.
Partnership – to work in partnership with other agencies,
residents and businesses to address the causes and effects of
modern slavery on people.
Providers – create effective systems and controls to
safeguard against any form of modern slavery taking place through
the contracts we hold.
Prosecute – to work with agencies to gather evidence to hold
perpetrators to account.
Policies – to have in place the policies and practices that
enable the reporting of modern slavery and reduces the exploitation
of people in the first place.
Decision Maker: Chief executive
Decision published: 28/04/2021
Effective from: 09/04/2021
Lead officer: Claire Ward
26/04/2021 - U66004 Mill Lane (Rams Corner) access – Land Slip – Temporary Access ref: 7867 Recommendations Approved
Due to the recent storms (Bella and
Christoph), there has been significant damage caused to Mill Lane,
Little Cowarne which has resulted in the road being closed. The
damage has resulted in lack of access to the farm, which is also
affecting a landowner’s ability to access and tend to their
livestock. Temporary access is required to enable access to the
farm for the resident and service vehicles. Access is also required
for commencement of the investigations/designs to review temporary
and permanent solutions, works will be funded within the Public
Realm Contract Annual Plan.
Decision Maker: Acting Assistant Director for Highways and Transport
Decision published: 26/04/2021
Effective from: 26/04/2021
Lead officer: Mairead Lane
26/04/2021 - Public realm service annual plan 2021/22 ref: 7852 Recommendations Approved
To confirm the annual plan 2021/22 for the public realm services contract with Balfour Beatty Living Places
Decision Maker: Cabinet member Infrastructure and transport
Decision published: 26/04/2021
Effective from: 01/05/2021
Decision:
That:
a) the annual plan for public realm services, as outlined at Appendix A of this report be approved as the basis for service delivery during 2021/22 with an overall budget of up to £21,443,508 made up of £6,231,506 revenue and £15,212,000 capital budgets as detailed in paragraph 47 below; and
b) the acting assistant director highways and transport be authorised to agree in consultation with the Section 151 officer, through the BBLP contract governance arrangements, final adjustments to the programme (including any recommendations from the strategic partnering board) and budget allocation to each of the annex and any in year adjustments to the plan, within the overall budget.
Wards affected: (All Wards);
Lead officer: John Manterfield
23/04/2021 - Change Request approvals for the Stage 3 Gigaclear contracts ref: 7865 Recommendations Approved
Fastershire the deployment of broadband across
Herefordshire and Gloucestershire, using public funds where
commercial providers wouldn’t invest independently because of
the cost of delivery would be more than their return on
investment.
The decision was made by both Herefordshire Council and
Gloucestershire County Council in December 2019 to increase the
budget of the Gigaclear contracts by up to 10% in order to reach
more premises.
http://councillors.herefordshire.gov.uk/ieDecisionDetails.aspx?ID=6494
The recommendations were that:
(a) £1.8m of additional subsidy is used to extend the scope
of the Gigaclear contracts (subject to state aid approval), in
order to extend the full fibre broadband network to no less than
5,485 extra premises of which at least 872 premises do not
currently receive superfast broadband;
(b) The Assistant Director Corporate Support be authorised to take
all operational decisions necessary to implement the above
recommendation.
It is the premises with under 30Mbps (referred to as NGA White)
that the funding was targeted to reach with the additional
‘NGA Grey’ premises (already able to access 30Mbps)
receiving an uplift from FTTC (fibre to the cabinet) to FTTP (fibre
to the premise). This ‘overspill’ will ultimately
reduce the longer term challenge as the target moves from superfast
to full fibre capability in the future.
Following an adaption of the project finance models to cater for
BDUK’s request to focus the contracts on a subset of 493
benefitting premises, the required funding has reduced to
£1.55m and an increase in Gigaclear’s proposed
contribution by £189k. Aside from the ‘white’
premises, a further 4,993 will also benefit. A total of 835 of the
5,486 benefitting premises do not currently have access to
superfast broadband.
Note: report contains table with Lot information
It is agreed that these changes be formally encapsulated in a
series of Deeds of Variation. It is also agreed that the changes
proposed within the Lot 3d area are incorporated into the Lot 3d
Deed so it does not inhibit the closure of the near complete Lot
3d.
Decision Maker: Assistant director Corporate Support (Historic)
Decision published: 26/04/2021
Effective from: 23/04/2021
Lead officer: Natalia Silver
23/04/2021 - National Bus Strategy - procurement of technical consultancy support ref: 7864 Recommendations Approved
1. Government published Bus Back Better:
National Bus Strategy for England 15 March 2021. This set out
requirements for English local transport authorities to develop Bus
Service Improvement plans and progress establishment of Enhanced
Partnerships with local transport providers to be able to access
future funding to support local bus services and secure existing
funding support (Bus Service Operators Grant).
2. Government made available a flat grant (capacity fund) of
£100k for local authorities if they wished to secure funds to
support the requirements set out at 1.
3. The grant had to be claimed by 16 April 2021. The council has
claimed and secured this grant.
4. Whilst the council is not compelled to progress the proposals
set out in the National Bus Strategy it is considered essential
that current government funding (BSOG) is retained and the
opportunity to bid for additional funds protected.
5. The approach set out in the National Bus Strategy is consistent
with the council’s aspirations for improving bus use as
indicated during the recent Hereford Transport Strategy Review.
Cabinet determined to progress a package assessed in the review
which would seek to increase patronage, encourage school journeys
by bus, progress uptake of electric buses and also consider demand
responsive transport. These are all aspects highlighted within the
National Bus Strategy. Hence, progressing with this procurement
will assist the council in progressing its transport
ambitions.
6. The optional extension, if required and triggers met would
provide ongoing support which it is anticipated may be required to
help establish the operation of the Enhanced Partnership in the
first year it is introduced.
Decision Maker: Officer Decision - Economy and Place (Historic)
Decision published: 23/04/2021
Effective from: 23/04/2021
Lead officer: Steve Burgess
25/02/2021 - To approve £30,000 funding for a new signposting communications resource to help Families in Hardship due to Covid-19 ref: 7863 Recommendations Approved
To ensure that families in Herefordshire who
have been adversely affected by the recent Covid19 pandemic know
where they can find help for financial and mental well-being
support.
Decision Maker: Chief finance officer
Decision published: 23/04/2021
Effective from: 25/02/2021
Lead officer: Andrew Lovegrove
31/03/2021 - Temporary road closures and highway decisions from 1 March 2021 to 31 March 2021 ref: 7862 Recommendations Approved
Kimbolton to Meadow Bank
Risbury Mill to Pencombe
S.278 - Crumplebury
Lynch Lane
Stockley Cross
High Street Leominster
Mill bank to Garnstone
Clifford from B4350
Pole Replacement 128
nimrod drive
C1197 from A438 to Stretton Sugwas
U75004 Olchon Valley Road, Longtown (TTRO21-107)
U71603 The Thorn & Little Birch Road, Kingsthorne
(TTRO21-113)
C1007 from Birtley Cross to Upper Kinsham Farm, Lingen
(TTRO21-122)
U65005 Lockhill, Upper Sapey
Pembridge Pt 2
U73004 Crowmoor Lane Tillington
U71224 Road from C1248 to Little Trewen Lane, Llangrove
(TTRO21-112)
U71211, Langstone Lane (South), Llangarron (TTRO21-514)
U65618 Tanhouse Lane
C1120 from A49 to Old School House via Moreton-on-Lugg,
Moreton-on-Lugg (TTRO21-114)
U92215 Church Street, Leintwardine
C1114 from C1110 to Hollybush Cottage, Pencombe (TTRO21-102)
Lyonshall Fibre Pt 3
C1105 Hyde Ash Leominster
U72205 Sufton Lane Mordiford
C1190 from Ower House to The Boat House - Breinton
Leadon Way Phase 1 S38
television filming at Eastnor
West Street
Widemarsh Street Conningsby Street Covid 19 improvements Final
ML2
C1185 from B4352 to Brobury Lane - Road Closure
A4103 from Moorend Wychend Road to Grove Farm Road
C1110 - Risbury, Leominster from 10th May to 20th April
Staunton on Wye Fibre Pt 2
C1173 from B4220 to junction with C1174
C1097 from The Steps to Bishon Lane via Bishopstone,
Bishopstone
Broad Street Parking Restriction (TTRO21-007)
C1206 Newton St Margaret's, Hereford
U92207 Kinton Lane, Whitton, Leintwardine
Parking Restriction - U80012 Gaol Street, Hereford
(TTRO21-517)
U94205 The House Pudleston Leominster
U91416, Noke Lane, Staunton On Arrow (TTRO21-518)
U65201 Wacton Lane Bredenbury, Bromyard
30 Grove Road, Hereford
C1177 from B4220 to C1165
U65615 Frome Manor Acton Beauchamp, Hereford
U70233 Chapel Lane Gorsley Hfd
U70200 The Old Rectory, Hope Mansell, Hfd
TCO MD17
C1162 Mathon Road, Colwall
C1110 Corbett’s Orchard, Pencombe Lane, Winslow,
Hereford
U73048 - 1 Dovecote Lane, Credenhill.
U70230 Quarry Road Linton
Decision Maker: Acting Assistant Director for Highways and Transport
Decision published: 23/04/2021
Effective from: 31/03/2021
Lead officer: Bruce Evans
23/04/2021 - Energy and Industrial Strategy (BEIS) in respect of Green Homes Grant Local Authority Delivery (GHG LAD) phase 1a project. ref: 7861 Recommendations Approved
Fuel Poverty affects an estimated 10,682
households in the county (12.9%). This figure is higher than the
national level of 10.3% and reflects the challenges that the county
faces in relation to the energy efficiency of properties including
a large proportion of older, hard to treat ‘solid wall’
properties and restricted access to mains gas due and therefore
expensive heating fuel systems due to the rural nature of the
county.
The fund, administered by the Department for Business, Energy and
Industrial Strategy (BEIS) is allocating funding to be used to
improve the energy efficiency of low-income houses living in
Herefordshire and Shropshire as well as supporting the green
recovery in response to Covid-19.
The project will allow an estimated 100 Herefordshire and
Shropshire households to access fully funded renewable Air Source
Heat Pump (ASHP) systems/Solid Wall Insulation (SWI) and/or energy
efficient glazing and doors.
Decision Maker: Assistant Director for Regulatory, Environment and Waste Services (Historic)
Decision published: 23/04/2021
Effective from: 23/04/2021
Lead officer: Marc Willimont
15/04/2021 - To approve the expenditure of up to £8,350 from the Schools Capital ref: 7859 Recommendations Approved
To award the contract to Udall-Martin
Associates, following the Council’s
Contract Procedure Rules with an Invitation to Quote issued via
email to at
least three suppliers.
To authorise the expenditure of up to £7,350 for the ecology
surveys and
preparation of derogation licence at Michaelchurch Escley Primary
School,
to include a contingency of up to £2,000.
To authorise the expenditure of up to the value of £1,000 for
professional
fees.
To add this emergency works scheme to the 2021-2023
maintenance
programme.
Responsibility for monitoring the project to be carried out by the
Capital
Project Manager within the spend budget.
Decision Maker: Assistant Director Education, Development and Skills (Historic)
Decision published: 22/04/2021
Effective from: 15/04/2021
Lead officer: Ceri Morgan
22/04/2021 - Executive response to the Waste Management Strategic Task and Finish Group Review ref: 7849 Recommendations Approved
To approve the executive response to the report from the Task and Finish group review concerning the Waste Management Strategic Review.
The General Scrutiny committee made 23 recommendations
Decision Maker: Cabinet member commissioning, procurement and assets
Decision published: 22/04/2021
Effective from: 29/04/2021
Decision:
That:
a) The response to the General Scrutiny committee’s recommendations regarding the task and finish group review concerning the Waste Management Strategic Review, as attached at appendix 1 is approved.
Wards affected: (All Wards);
Lead officer: Ben Boswell, Nicola Percival
22/04/2021 - Appointment of Acting Director, Adults and Communities Recommendations Approved
To agree the appointment arrangements for an
acting or interim director, adults and communities.
Decision Maker: Employment Panel
Decision due date: 12/05/2021
Wards affected: (All Wards);
Lead officer: Tracey Sampson
Notice of decision: 22/04/2021
Anticipated restriction: Open
22/04/2021 - To set out the councils preferred waste collection model and to agree the implementation plan for the new waste management service ref: 7854 Abandoned
To confirm the council’s preferred waste collection option and to agree to implement the new waste management service for the county.
The council’s Waste Management contracts for the collection service and the disposal service are due to expire in 2023 and 2024. There are aspirations in the County Plan to address the climate and ecological emergency which seeks to protect the environment, use our resources in the most efficient way and become a carbon neutral County by 2030.
The council launched a waste collection consultation with the public in December 2020 following recommendations from the waste task and finish group in September 2020 and in response to expected changes in national legislation.
The consultation has now concluded and the council will set out its preferred future operating model with a view to procuring the future collection and disposal contracts over the next three years.
Decision Maker: Cabinet
Made at meeting: 22/04/2021 - Cabinet
Decision published: 22/04/2021
Effective from: 29/04/2021
Decision:
This item was withdrawn from the meeting.
The cabinet member commissioning, procurement and assets approved the executive response to the Waste Management Strategic Task and Finish Group Review under a separate decision and this may be viewed at http://councillors.herefordshire.gov.uk/mgIssueHistoryHome.aspx?IId=50037106&Opt=0
Wards affected: (All Wards);
Lead officer: Ben Boswell, Joni Hughes
22/04/2021 - Herefordshire Capital Investment Strategy 2021-2030 For Specialist Settings Educating Children and Young People with Special Educational Needs and Disabilities SEND ref: 7853 Recommendations Approved
To approve the approach and recommendations within the attached (Appendix 1) ‘Herefordshire Capital Investment Strategy 2021-2030 for specialist settings educating children and young people with special educational needs and disabilities (SEND)’ and for Herefordshire Council to support implementation of the proposed capital improvements to specialist SEND education accommodation therein.
Decision Maker: Cabinet
Made at meeting: 22/04/2021 - Cabinet
Decision published: 22/04/2021
Effective from: 29/04/2021
Decision:
That:
a) Cabinet adopts the approach and recommendations within the ‘Herefordshire Capital Investment Strategy 2021-2030 for specialist settings educating children and young people with special educational needs and disabilities (SEND)’ (hereafter referred to as ‘the strategy’)
Wards affected: (All Wards);
Lead officer: Susan Woodrow
21/04/2021 - Recovery of debt from unpaid parking Penalty Charge Notices ref: 7858 Recommendations Approved
In order to effectively manage the councils
highway network in respect of parking, occasionally a Penalty
Charge Notice needs to be issued to a vehicle. Where payment is not
made in respect of these the relevant legislation provides for debt
to be pursued.
In order for the council to continue to exercise its public duty,
and recover all associated costs with the enforcement of parking
contraventions, and to ensure that the principles of enforcement
are not undermined, it is appropriate to take all legal and
necessary steps to obtain payment.
Notwithstanding a review of any correspondence received against any
of these matters, and the councils underpinning duty to protect
those that are vulnerable, the following documents have been served
in accordance with legislation in the last period.
March 2021
Charge Certificate – 118
Order for Recovery – 30
In the same period 151 were warrants were executed for the councils
contracted Enforcement Agency (Bailiffs) to, in accordance with the
relevant legislation, make enquires and enforce the outstanding
debt.
Decision Maker: Assistant Director for Technical Services
Decision published: 21/04/2021
Effective from: 21/04/2021
Lead officer: James Hughes