Decisions
24/11/2022 - Children's Improvement Plan Transformation Funding - Tranche Two ref: 9181 Recommendations Approved
To approve the drawdown of tranche two funding against progress of the transformation programme of £6.49m which includes the £1m as approved under delegation from the Director of Resources and Assurance in July 2022 for Children's Transformation in immediate response to the Ofsted Inspection in July 2022.
Decision Maker: Cabinet
Decision published: 24/11/2022
Effective from: 01/12/2022
Decision:
That:
a) Cabinet authorise the drawdown of tranche two funding as per the cabinet decision in March 2022 up to the value of £6.49m which is being funded from the Financial Resilience Reserve;
b) Cabinet receive this report on progress of the children’s transformation journey as requested in the March 2022 cabinet upon drawing tranche two funding;
c) Cabinet authorise delegation to the Corporate Director for Children and Young People in consultation with the Cabinet Member for Children’s and Family Services, and Young People’s Attainment; the Cabinet Member for Finance, Corporate Services and Planning; and the council’s Director for Resources and Assurance to take all operational decisions relating to the further £6.49m of funding available;
d) Cabinet receive a further update on the precise allocation of tranche 2 funding in the new year of 2023 which will reflect up-to-date priorities and focus in light of the Ofsted Improvement Action Plan currently in development and also the recommendations of the Commissioner for Children’s Services, expected to be submitted to the Secretary of State in December.
Wards affected: (All Wards);
Lead officer: Darryl Freeman, Jean Saunders, Bart Popelier
29/09/2022 - Annual review of earmarked reserves ref: 9096 Recommendations Approved
To note and review the earmarked reserves held by the council.
Decision Maker: Cabinet
Decision published: 29/09/2022
Effective from: 06/10/2022
Decision:
(a) Note the Earmarked Reserves balances held at 31 March 2022 as at Appendix 1.
(b) Approve the following movements in reserves to fund the following projects:
a. Implementation of countywide 20mph speed limit zones £1.2m.
b. School travel plan support £0.31m
c. Building retrofit and supply chain development £0.58m
d. Further development of the Eastern River crossing business case £1m
e. Reducing the backlog of Traffic regulation orders and carrying out further signing and lining £0.66m
Wards affected: (All Wards);
Lead officer: Joanne Moore
29/09/2022 - Future of Town Hall and No. 10 St. Owen's Street, Hereford ref: 9086 Recommendations Approved
To agree which of the presented recommendations, if any, offer a preferred way forward regarding the future of the Town Hall and 10 St. Owens Street and, to invite Cabinet to propose alternative recommendations for further development and consideration.
Decision Maker: Cabinet
Decision published: 29/09/2022
Effective from: 06/10/2022
Decision:
That:
(a) Subject to agreement of heads of terms by 31 December 2022, to transfer the freehold of the Town Hall and No. 10 St Owens Street to Hereford City Council or it’s nominee with the transfer to be completed by 31 October 2023, and in the event that these deadlines are not met to complete an option appraisal which will include disposal on the open market;
(b) the Director Resources and Assurance be authorised, subject to consultation with the Cabinet Member for Commissioning, Procurement and Assets, to take all operational decisions necessary to implement the preferred recommendation.
Wards affected: (All Wards);
Lead officer: Andrew Husband, Sarah Jowett
06/10/2022 - Revenue Lengthman's Grant ref: 9089 Recommendations Approved
To approve the addition of revenue grant
funding to the Lengthman's Scheme, together with the changes to the
scheme that will target help towards parishioners through their
Town or Parish Council to better meet their riparian drainage
responsibilities where such assistance will benefit highway
users.
Decision Maker: Cabinet member Infrastructure and transport
Decision published: 28/09/2022
Effective from: 13/10/2022
Decision:
That:
a) Up to £250k annually for 5 years will be made available from ear marked reserves to support the Lengthsman Scheme in the matter described in paragraph 9 of this report; and
b) The Corporate Director for Economy and Environment be authorised to agree, following consultation with the S151 officer, any adjustment to the programme and budget allocation in the Public Realm Services Contract Annual Plan to include for administering the above funding and operations in support of the Lengthsman Scheme.
Wards affected: (All Wards);
Lead officer: Christa Jackson, John Manterfield
19/07/2022 - MyAccount Capital Project ref: 8935 Recommendations Approved
This report seeks approval to draw down on the allocation of capital funding to support the delivery of the MyAccount project.
The MyAccount project to replace the current Customer Relationship Management (CRM) system forms one strand of the programme of work in the council’s digital and customer services transformation. The approach to the digital and customer services transformation was approved in a previous decision in July 2022. The MyAccount project will provide a base onto which some areas of further development, both online and within customer services team, will be built in line with any new customer and digital strategy that is developed. This will be informed by the needs in service delivery identified by residents which will form part of the consultation into any identified transformation requirements moving forward. This is a capital funding request to support this stage of the project.
Decision Maker: Cabinet member finance, corporate services and planning
Decision published: 23/08/2022
Effective from: 30/08/2022
Decision:
That:
a) Approval be given to draw down up to £443k of allocated capital funding to support the delivery of the MyAccount project
b) Delegated authority be given to the to the Service Director – Communities in consultation with the cabinet member for finance, corporate services and planning to take all operational decisions to implement the MyAccount project
Wards affected: (All Wards);
Lead officer: Sandra Mehigan
19/07/2022 - Transformation Programme ref: 8977 Recommendations Approved
To gain authorisation to draw up to £490,000 from the council’s corporate reserves in the 2022/23 financial year to enable the commissioning and award, following a compliant tendering process of a contract to support the development and delivery of a digital and customer services strategy to accelerate the council’s digital transformation journey.
Decision Maker: Cabinet member finance, corporate services and planning
Decision published: 26/07/2022
Effective from: 26/07/2022
Decision Maker: Cabinet member finance, corporate services and planning
Decision published: 26/07/2022
Effective from: 26/07/2022
Decision:
That:
a) The Cabinet member for finance, corporate services and planning approves the agreed approach to digital and customer services transformation which is outlined in the report;
b) The Cabinet member for finance, corporate services and planning approves expenditure up to the value of £490,000 from the council’s corporate revenue reserves to fund all necessary steps of the digital and customer services transformation approach;
c) The Cabinet member for finance, corporate services and planning authorises the Director for Resources and Assurance to take all steps necessary, including entering into necessary agreements and procuring and awarding any relevant contracts up to the value of £490,000, to deliver the approach to digital transformation as outlined in the report.
Wards affected: (All Wards);
Lead officer: Joni Hughes
01/07/2022 - Multiply Local Investment Plan submission to the Department for Education ref: 8915 Recommendations Approved
To seek Cabinet
Member approval to further develop and submit the local Investment
Plan for consideration by the Department for Education for the
delivery of the Multiply adult numeracy programme. The Local
Investment Plan will outline how the council will deliver the
£903,193.51 Multiply programme over a
3-year financial funding year period.
Decision Maker: Cabinet member children and families
Decision published: 01/07/2022
Effective from: 08/07/2022
Decision:
a) The Cabinet Member for Children and Young People approves the submission of the Multiply Investment Plan to the Department for Education to deliver a 3-year adult numeracy programme in Herefordshire; and
b) The council agrees to act as the accountable body for the Multiply programme within Herefordshire and any associated grant funding awarded by government; and
c) Authority is delegated to the Director for Children and Young People following consultation with the Cabinet Member for Children and Young People to determine the final investment plan and submit to the Department For Education; and
d) Authority is delegated to the Director for Children and Young People and S151 Officer in consultation with the Cabinet Member for Children and Young People to undertake any operational decisions required to implement the Multiply programme within Herefordshire.
Wards affected: (All Wards);
Lead officer: Alexia Heath
30/06/2022 - Local Growth Funds for the New Model Institute In Technology and Engineering ref: 8861 Recommendations Approved
This decision provides an update on the project, including the utilisation of ‘freedoms and flexibilities’ in 2020/21 and seeks agreement for NMITE to draw down the remaining grant fund in 2022/23.
Decision Maker: Cabinet member finance, corporate services and planning
Decision published: 30/06/2022
Effective from: 07/07/2022
Decision:
That:
a) To approve the drawdown by NMITE from the council the remaining £2,472,556.15 of grant funding in 2022/23, noting that the council utilised ‘freedoms and flexibilities’ in March 2021 in relation to the Local Growth Fund grant to NMITE in accordance with the terms of the funding agreement letter from Shropshire Council, to enable the grant funds to be drawdown over a longer period to align with the period of construction.
Wards affected: Dinedor Hill;
Lead officer: Roger Allonby
29/06/2022 - Levelling Up Fund Bid Submission to Government ref: 8878 Recommendations Approved
To approve submission to government of up to
three bids to the Levelling Up Fund by the deadline of the 6th July
2022.
Decision Maker: Cabinet
Decision published: 29/06/2022
Effective from: 06/07/2022
Decision:
a) The submission of bids to the government Levelling Up Fund by the 6th July 2022 is approved for:
i. A package of public realm improvements in Leominster and Ledbury town centres and enhancements to the Leominster Old Priory building;
ii. Development of the site infrastructure and development plots for the Ross Enterprise Park; and
iii. A package of transport and active travel measures in and around Hereford city;
b) Authority to make technical amendments to the final bid submissions is delegated to the Corporate Director for Economy and Environment and;
c) Authority is delegated to the Section 151 officer to formally submit the bids by the 6th July 2022 deadline.
Wards affected: (All Wards);
Lead officer: Roger Allonby, Joni Hughes
29/06/2022 - Stronger Towns Projects Full Business Case Submission ref: 8873 Recommendations Approved
To seek cabinet agreement to sign off and submit the Stronger Towns Fund Full Business Cases for the;
Hereford Museum and Art Gallery Redevelopment Project Maylord Orchard Library and Learning Resource Centre Project and to recommend adjustments to the capital programme to reflect proposed changes to funding levels and sources’
Decision Maker: Cabinet
Decision published: 29/06/2022
Effective from: 06/07/2022
Decision:
The Full Business Case application for submission seeking Stronger Towns grant funding of £5m for Hereford Museum and Art Gallery project and £3m for Maylord Orchards Library and Learning Resource Centre project be approved ; b) Cabinet recommend to Council an adjustment to the capital programme to fund the project from the capital receipts reserve of up to £8m for the Hereford Museum and Art Gallery project and up to £0.5m to the Maylord Orchards Library and Learning Resource Centre project; c) The project development funding of up to £160k offered by the Hereford Stronger Towns Board for the Hereford Museum and Art Gallery project and the Maylord Orchards Library and Learning Resource Centre project is accepted and expenditure approved; d) The project development funding of up to £77k offered by the National Heritage Lottery Fund for the Hereford Museum and Art Gallery project is accepted and expenditure approved; e) The Medium Term Financial Strategy budget setting process for 2023/24 and beyond include consideration of the operational revenue requirements for Hereford Museum and Art Gallery project and the Maylord Orchards Library and Learning Resource Centre project ; and f) Authority is delegated to the Corporate Director Economy and Environment, in consultation with the Cabinet Member Commissioning, Procurement and Assets and the Section 151 Officer to take all operational decisions in connection with both projects , including the commitment of funds for required technical works, and to commence the procurement of contractors on a design and build basis for the Hereford Museum and Art Gallery and the Maylord Orchards Library and Learning Resources Centre projects.
Wards affected: Central;
Lead officer: Roger Allonby, Amy Pitt
23/06/2022 - Primary Data Storage Area Network ref: 8858 Recommendations Approved
To seek agreement to draw down the funds identified in the 2022/23 capital budget to replace on a like for like basis the Data Storage Area Network equipment within its Data centre.
Decision Maker: Director of Resources and Assurance
Decision published: 23/06/2022
Effective from: 30/06/2022
Decision:
a) Agreement to draw down the funds identified in the 2022/23 capital budget to replace on a like for like basis the Data Storage Area Network equipment within its Data centre; and
b) Authority be delegated to the IT Client Manager to make all operational decision to implement the above recommendation, which includes :-
I. Commissioning Hoople Limited to complete this work on behalf of the council as the IT support provider to the council
II. Award of contract for the replacement hardware and ongoing support and maintenance following a compliant procurement process
Wards affected: Widemarsh;
Lead officer: Nigel Thomas
23/06/2022 - Key Network Infrastructure (Core Data Switches) ref: 8857 Recommendations Approved
To seek agreement to draw down the funds identified in the 2022/23 capital budget to replace on a like for like basis the core data centre switches and corporate Wi-Fi.
Decision Maker: Director of Resources and Assurance
Decision published: 23/06/2022
Effective from: 30/06/2022
Decision:
a) Agreement to draw down the funds identified in the 2022/23 capital budget to replace on a like for like basis the core data centre switches and Wi-Fi; and
b) Authority be delegated to the IT Client Manager to take all operational decisions to implement the above recommendation, which includes :-
I. Commissioning Hoople Limited to complete the work on behalf of the council as the IT support provider to the council
II. Award of contract for the replacement hardware and ongoing support and maintenance following a compliant procurement process.
Wards affected: Widemarsh;
Lead officer: Nigel Thomas
27/05/2022 - '2023 - 2026 Medium Term Financial Strategy refresh Abandoned
To recommend the approach to develop the
medium term financial strategy (MTFS)
Decision Maker: Cabinet
Decision due date: 28/07/2022
Wards affected: (All Wards);
Lead officer: Joanne Moore
Notice of decision: 27/05/2022
Anticipated restriction: Open
26/05/2022 - Nutrient Certainty ref: 8816 Recommendations Approved
As the competent body under the Habitat and Species Regulations (2017) Cabinet is asked to note the progress being made towards creating Integrated Wetlands phosphate reduction and steps being taken to ensure Nutrient Certainty to the required standard of beyond reasonable scientific doubt.
Decision Maker: Cabinet
Decision published: 26/05/2022
Effective from: 02/06/2022
Decision:
That:
a) To note the progress being made to create Integrated Wetlands and to determine Nutrient Certainty
b) To receive a further report as soon as is practicable and when all reasonable due diligence has been completed to consider whether Nutrient Certainty has actually been achieved
Wards affected: (All Wards);
Lead officer: Ben Boswell
26/05/2022 - Phosphate Credit Pricing and Allocation Policy ref: 8818 Recommendations Approved
Cabinet are asked to consider the proposed pricing arrangements for Phosphate Credits, an interim allocation policy pending a full allocation policy and to note the proposed Phosphate Credit Allocation Policy.
Decision Maker: Cabinet
Decision published: 26/05/2022
Effective from: 02/06/2022
Decision:
That:
a) To continue with all further necessary preparations to the point of commencing trading of credits but not to proceed with the sale of credits until a further report has been provided to Cabinet updating on Nutrient Certainty of the integrated wetlands
b) To approve the pricing of Phosphate Credits at £14,000 + VAT per kilogram of offset required per year.
c) To allocate and ring fence the Phosphate Credit income into the specific Wetland Revenue Reserve to fund the ongoing wetland maintenance, Phosphate Credit administration and investment in further phosphate reduction initiatives across the County;
d) To approve an interim ’First Come First Served’ policy in validation order allocation of Phosphate Credits for housing development applications received and validated on or prior to 31st October 2021 as outlined in this report;
e) To note the Phosphate Credit Allocation Procedure as set out in this report;
f) To agree that, where a planning application lapses or a developer chooses not to proceed to build, all unused Phosphate Credits will be forfeited and the fee paid for them returned to the developer less an administration fee, as part of the Section 106 agreement Process.
g) To receive a report at a future date to agree a permanent Phosphate Credit allocation policy for applications received on or after 1st November 2021; and
h) To delegate to the Corporate Director of Economy and Environment in consultation with the Cabinet Member for Infrastructure and Transport minor clarifications and amendments to the interim Phosphate Credit allocation policy as may be needed from time to time and to review and update the Phosphate Credit price as required.
i) To review the price of phosphate credits in March 2026 based on actual final build and three years actual operating costs.
Wards affected: (All Wards);
Lead officer: Ben Boswell
25/05/2022 - Discharge to Assess (D2A) - Block Purchase of Home Care (COVID – 19) ref: 8837 Recommendations Approved
The demand for the Discharge to Access (D2A)
home care continues and the council will need to extend and vary
the two fixed term, existing block contracts for up to 250 hours a
week for each contract
The block will enable the council to continue to meet its
obligations as set out in the national COVID-19 discharge guidance
and ensure there is sufficient capacity to meet estimated levels of
need.
The service will provide up to four weeks of person- centered, home
care and support to enable people discharged from hospital to
maximise independence in their own home. This will avoid, or
reduce, the risk of unnecessary longer - term interventions and
inappropriate admissions to residential or nursing care.
Approval is sought for the additional capacity and continuity of
the current arrangements to support timely hospital discharge,
continue to assist in mitigating the impact of COVID-19 and the
current pressures on the health and social care system. Thereby,
ensuring the availability of care and support to enable timely
hospital discharge of people who are medically fit to return
home.
Block 1 contract with Katherine Harriet which allows for a 13 week
extension to 19th June 22 and a variation is sought to further
extend up to 2nd October 22. The total overall value of the
original contract is £225,675 the extension increases the
contract value up to a maximum of £318,600
The value of the extension beyond the original contract amount is
£99,562.50 that is below the permitted 50% contract
variation.
Block 2 contract with Quality Care at Home which allows for a 9
week extension to 31st July 22 and a variation to a further
extension up to 2nd October 22. The overall value of the original
contract is to a maximum cost £204,435. The extension term
has been previously included to 31st July 22, the variation will
cover up to 2nd October 22, and the additional value will be
£59,737.50 that is less than the 50% permissible within the
contract variation.
Decision Maker: Corporate Director - Community Wellbeing
Decision published: 26/05/2022
Effective from: 25/05/2022
Lead officer: Paul Smith
26/05/2022 - Release of overage covenant on land at Spring Grove, Almeley, Herefordshire ref: 8836 Recommendations Approved
The land formed part of the smallholdings
disposal in 2017, in accordance with the cabinet decision dated
13th October 2016, a blanket overage provision was imposed on farm
buildings and other land in regards to any future change of
use.
The owner has obtained planning permission for change of use on
areas under the overage provision. The councils appointed agents
Atcham’s have negotiated and agreed, based on the terms of
the overage deed, a value of £85,000 to lift the
agreement.
Decision Maker: Delivery Director – Property Services
Decision published: 26/05/2022
Effective from: 26/05/2022
Lead officer: Sarah Jowett
10/05/2022 - Variation to Public Realm Annual Plan 2022/23-addition of funding ref: 8835 Recommendations Approved
Through Annex 7 of the Public Realm Annual
Plan, BBLP support the council in its role as a Lead Local Flood
Authority (LLFA).
The Yazor Brook Flood Alleviation Scheme (FAS) was delivered to
reduce the risks of flooding within the city of Hereford to public
infrastructure and public and private properties within the
existing Yazor/Widemarsh Brooks floodplains. The Yazor Brook FAS
was completed in 2012 but shortly after it became operational
damage occurred at the outfall of the scheme to the River Wye bank
during periods of heavy rainfall and floods that occurred.
Permission was given by Natural England for the temporary repair of
the River Wye bank and this was put in place immediately following
the heavy rainfall and an appraisal of alternative permanent
designs for the outfall area damaged by flooding commenced.
A series of consultations with relevant stakeholders took place
over subsequent years. In FY 2021/22 a budget of £20k was
allocated to progress further stakeholder consultation to inform
the development of a preferred option to be taken forward for
detailed design and delivery. Details of these decisions can be
viewed using the following links:
Decision - Variation to Public Realm Annual Plan 2021/22 –
addition of funding - Herefordshire Council
Decision - Variation to Public Realm Annual Plan 2021/22 –
addition of funding - Herefordshire Council
Spend against the FY 2021/22 budget allocation is estimated at
£13,000.
The £25k allocation will enable the progression of the next
stage of works identified with stakeholders to inform further
discussions to establish a preferred option.
Decision Maker: Service Director – Environment , Highways, & Waste
Decision published: 26/05/2022
Effective from: 10/05/2022
Lead officer: Mark Averill
19/05/2022 - Decision to support families with children entitled to free school meals by providing a food vouchers during May half term. ref: 8834 Recommendations Approved
The free school meal system is an important
component of the support that is provided to low-income families.
Providing vouchers in the school holidays for children entitled to
free school meals is an extension to this support and will benefit
over 4,000 children. Through this proposal, primary and secondary
aged school pupils who are eligible for benefits related free
school meals will receive a food voucher of £15 for the week
of the May half-term.
Consumer prices, as measured by the Consumer Prices Index (CPI),
were 7.0% higher in March 2022 than a year before. The CPI is also
forecast to remain above 7% for the remainder of 2022 into 2023,
peaking at 8.7% in Quarter 4 2022. Low-income households spend a
larger proportion than average on energy and food so will be more
affected by price increases.
Herefordshire Council has received an allocation of
£1,329,601.78 from the Department of Works and Pensions under
the Household Support Fund. The expectation is that the funding
should be used primarily to support households in the most need,
particularly those including children and pensioners who would
otherwise struggle with energy, food and water bills as well as
other essential costs. At least one third of the allocation should
be ring-fenced to support vulnerable households with
children.
By utilising the funding from government, this will have a positive
impact on low income families and child poverty by minimising the
debt burden on those that struggle to pay essential bills.
Decision Maker: Director of Resources and Assurance
Decision published: 26/05/2022
Effective from: 19/05/2022
Lead officer: Andrew Lovegrove
25/05/2022 - Award of professional services contract to undertake design and consultation of Marketing & Communications support to the Hereford City Masterplan, pursuant to the ESPO Framework Agreement (reference 664_21 Consultancy Services). ref: 8833 Recommendations Approved
A Hereford City Masterplan framework will help
Hereford to become a more active travel city in the short, medium
and long term. To complete a workable and suitable framework then a
specialist marketing and communications team would need to be
brought on board to help deliver and promote the message within the
final framework. It will be these specialist consultants that
develop and deliver a campaign to support modal shift from car to
public transport, which is key to encouraging more people to walk,
cycle and use public transport and therefore helping with the
climate emergency.
The project used the ESPO framework to speak to the specialist
consultant
Decision Maker: Corporate Director – Economy & Environment
Decision published: 26/05/2022
Effective from: 25/05/2022
Lead officer: Ross Cook
23/05/2022 - To approve a one year extension to the ‘Keep Herefordshire Warm’ contract provided by Severn Wye Energy Agency ref: 8832 Recommendations Approved
- A fully compliant procurement exercise took
place in May 2019 which saw the appointment of Severn Wye Energy
Agency as the Keep Herefordshire Warm provider;
- The original tendered cost for the service is £99,214 over
3 years, with an option to extend the contract for one year
providing that performance over the period is deemed satisfactory
and value for money is maintained;
- Performance has been deemed satisfactory and value for money has
been maintained.
Decision Maker: Acting Assistant Director for Highways and Transport
Decision published: 26/05/2022
Effective from: 23/05/2022
Lead officer: Mark Averill
26/05/2022 - Herefordshire County Business Improvement District Advance Request ref: 8817 Recommendations Approved
To seek approval for an advance loan of up to £210,000 in 2022/23 to the Herefordshire County Business Improvement District (BID) Limited to enable the company to become operational until such time as the council (as the billing authority) can commence collection of the 2% business rates levy.
Decision Maker: Cabinet
Decision published: 26/05/2022
Effective from: 02/06/2022
Decision:
That:
a) To approve a
short term 0% loan of up to £210,000
in 2022/23 to the
Herefordshire County BID Limited, to be
paid on commencement of the Operating Agreement and repaid within
the financial year
through collection of the levy by the council as the billing
authority; and
b) To delegate to the
Section 151 Officer following consultation with the cabinet member
environment and economy all operational decisions in
relation to the payment and recovery of the loan.
Wards affected: (All Wards);
Lead officer: Roger Allonby
26/05/2022 - Promoting Safety: Herefordshire Domestic Abuse Strategy 2021-24 ref: 8821 Recommendations Approved
To approve the final draft of the Domestic Abuse Strategy for Herefordshire 2021-2024, in accordance with the requirements of the Domestic Abuse Act 2021.
Decision Maker: Cabinet
Decision published: 26/05/2022
Effective from: 02/06/2022
Decision:
That:
a) The final draft of Promoting Safety: Herefordshire’s Strategy for Addressing Domestic Abuse 2021 – 2024 be approved for implementation;
b) The responses to the recommendations made by Scrutiny Committee in appendix 4 of this report are approved.
c) Approval of updates to the strategy and the associated needs assessment, be delegated to the Director for Community Wellbeing in consultation with cabinet members during the lifetime of the strategy.
Wards affected: (All Wards);
Lead officer: Kayte Thompson-Dixon
26/05/2022 - Quarter 4 Budget & Performance Report ref: 8831 Recommendations Approved
To review performance for Quarter 4 2021/22 and the final budget outturn for the year.
To provide assurance that progress has being made towards delivery of the agreed revenue budget and service delivery targets, and that the reasons for major variances or potential under-performance are understood and are being addressed to the cabinet’s satisfaction.
The final 2021/22 outturn shows a net underspend of £461k.
The proportion of performance measures showing an improvement, or remaining the same compared to the same period last year is 74%. At the end of the quarter, 74% of actions from the delivery plan are identified as complete or are progressing within planned timescales.
Decision Maker: Cabinet
Decision published: 26/05/2022
Effective from: 02/06/2022
Decision:
That:
a) Cabinet, having reviewed performance and financial forecast for year 2021/22, as set out in the appendices A-F, has not identified any additional actions to be considered to achieve future improvements.
Wards affected: (All Wards);
Lead officer: Paul Harris
26/05/2022 - Energy Rebate Discretionary Fund ref: 8830 Recommendations Approved
To approve the Energy Rebate Discretionary
Funding scheme and the criteria for the allocation of the
funding.
Decision Maker: Cabinet
Decision published: 26/05/2022
Effective from: 02/06/2022
Decision:
a) The Energy Rebate Discretionary Fund scheme and the criteria for the allocation of the funding is approved; and
b) That all operational and budgetary decisions regarding this scheme be delegated to the director of resources and assurance.
Wards affected: (All Wards);
Lead officer: Joanne Moore
25/05/2022 - Children's Improvement Transformation Funding
To review of Transformation Funding ahead of
Cabinet decision for Tranche Two funding in July
Decision Maker: Children and Young People Scrutiny Committee
Decision due date: 21/06/2022
Wards affected: (All Wards);
Lead officer: Darryl Freeman, Jean Saunders, Bart Popelier
Notice of decision: 25/05/2022
Anticipated restriction: Open
25/05/2022 - To appoint Metro Dynamics to support the council to develop the Big Economic Plan and UK Share Prosperity Investment Plan. ref: 8829 Recommendations Approved
Government has allocated Herefordshire
£7.545m of UK Shared Prosperity Funding (UKSPF) to be spent
between 2022/23 and 2024/25 (including circa £800K to be
spent in this financial year). However, in order to access these
funds the council has to submit a multiply (adult numeracy)
investment plan by the 30 June 2022 and a UKSPF Investment Plan by
the 1 August 2022.
The UKSPF Investment Plan is a significant element of work
requiring in depth evidence base and analysis of local issues and
needs, review of the impact of previous programmes, as well as
engagement with businesses, voluntary sector, communities, HE/ FE,
and a broad range of public partners. The funding allocation also
represents circa 33% of the funds available through the previous EU
programmes, as such the development of the UKSPF Investment Plan
will need to carefully consider prioritisation of future
activities.
The council is also committed to developing a new Big Economic
Plan, the UKSPF Investment Plan and the Big Economic Plan need to
aligned, based on the same core evidence base and priorities.
Metro Dynamics have significant experience of working in
Herefordshire, having led the development of the Marches Strategic
Economic Plan and Local Industrial Strategy on behalf of The
Marches Local Enterprise Partnership. Given the urgent timescales
required to meet the government deadlines, and due to their
existing experience and knowledge, Metro Dynamics have been
appointed by way of a direct award to lead this work.
Value for money has been assured, as the tender is based on the
same day rates set in the Homes England Research Framework.
Decision Maker: Corporate Director – Economy & Environment
Decision published: 25/05/2022
Effective from: 25/05/2022
Lead officer: Ross Cook
24/05/2022 - Eastern Access Road – Feasibility Study (Stage 1) ref: 8826 Recommendations Approved
To progress a key element of the
council’s transport strategy in line with the Cabinet’s
decision of 24 June 2021.
Cabinet agreed budget allocations to progress its preferred
transport strategy for Hereford including provision of £400k
for the development of the eastern access road (eastern link
road).
Decision Maker: Corporate Director – Economy & Environment
Decision published: 25/05/2022
Effective from: 24/05/2022
Lead officer: Ross Cook
24/05/2022 - Licence to occupy in respect of Unit 7.03, Shell Store, Hereford Enterprise Zone ref: 8824 Recommendations Approved
1. The Shell Store is owned by the Council,
and has been developed to operate as a business incubation,
development and networking Centre to stimulate business activity,
with 40 units for rent.
2. The Shell Store units are envisaged as being occupied through
easy in, easy out terms, through licence arrangements.
3. We want to encourage the first cohort of tenants into the
building as soon as possible to create an income stream and to
generate a positive atmosphere and activity to stimulate further
interest.
4.The terms agreed reflect market rents and the facilities on offer
to tenants.
5.The prospective tenant has cleared appropriate checks.
Decision Maker: Delivery Director – Property Services
Decision published: 24/05/2022
Effective from: 24/05/2022
Lead officer: Sarah Jowett
24/05/2022 - 210865 & 210866 - CANON FROME COURT, CANON FROME, LEDBURY, HR8 2TD ref: 8823 Recommendations Approved
Decision Maker: Planning and Regulatory Committee
Made at meeting: 24/05/2022 - Planning and Regulatory Committee
Decision published: 24/05/2022
Effective from: 24/05/2022
Decision:
Application 210865 was approved with an amendment to the Case Officer’s recommendation.
Application 210866 was approved in accordance with the Case Officer’s recommendation.
Wards affected: Three Crosses;
24/05/2022 - 213963 - LAND TO THE WEST OF CLAY HILL PIT, DORMINGTON, HEREFORDSHIRE, HR1 4EP ref: 8822 Recommendations Approved
Decision Maker: Planning and Regulatory Committee
Made at meeting: 24/05/2022 - Planning and Regulatory Committee
Decision published: 24/05/2022
Effective from: 24/05/2022
Decision:
The application was approved with an amendment to the Case Officer’s recommendation.
Wards affected: Hagley;
18/05/2022 - Highways Act 1980, Section 119 Proposed Public Path Diversion Order YP6 in the Parish of Yarpole ref: 8819 Recommendations Approved
To consider an application under the Highways
Act 1980, section 119, to make a public path diversion order to
divert part of footpath YP6 in the parish of Yarpole and to
formally abandon the current public footpath diversion order made
under section 257 of the Town and Country Planning Act
1990
Decision Maker: Service Director – Environment , Highways, & Waste
Decision published: 19/05/2022
Effective from: 18/05/2022
Lead officer: Mark Averill
11/05/2022 - Travelfund Workplace Infrastructure Grants ref: 8811 Recommendations Approved
Up to £10,000 of grant funding from the
Department for Transport Capability Fund will be utilised to offer
‘TravelFund’ grants. Businesses and organisations with
paid employees will be eligible to apply for grants of up
£1500 to purchase pedal bikes and/or bike parking stands to
support sustainable business journeys. Applicants will be able to
apply for up to 2 pedal bikes and up to 6 bike stands.
Two previous grant schemes have offered e-bikes and e-cargo bikes
for business travel and both have been heavily oversubscribed. This
smaller project offers businesses the opportunity to benefit from a
quality pedal bike for everyday business journeys. It also seeks to
enable more employees to try cycling and benefit from active
travel.
This decision utilises existing Department for Transport (DfT)
grant funding.
Decision Maker: Service Director – Environment , Highways, & Waste
Decision published: 19/05/2022
Effective from: 11/05/2022
Lead officer: Mark Averill
19/05/2022 - High Needs Capital Grant: Feasibility Studies ref: 8812 Recommendations Approved
To approve expenditure from the 2021/22 high
needs capital grant to enable feasibility studies at The Brookfield
School, Blackmarston School and the Hereford Pupil Referral Service
to be undertaken.
Decision Maker: Corporate Director - Children & Young People
Decision published: 19/05/2022
Effective from: 26/05/2022
Decision:
That:
a) Feasibility studies and surveys for The Brookfield School, Blackmarston and the Hereford Pupil Referral Service are commissioned within an approved budget of £52K from the 2021/22 high needs capital grant; and
b) The Service Director for Education, Development and Skills be authorised to take all operational decisions necessary to deliver the required schedule of feasibility studies within the approved budget of £57.2k including fees.
Wards affected: (All Wards);
Lead officer: Caroline Marshall, Ceri Morgan
13/05/2022 - Covid Recovery - Community Car Club additional funding ref: 8815 Recommendations Approved
A community car club is a local, member-based
initiative that provides access to pay-as-you-drive vehicles.
Community car clubs are typically run by local groups to support
their communities.
Car clubs can improve accessibility to transport provision for
residents particularly in rural areas.
Car clubs can help households reduce their carbon footprint by not
owning a car and having more consideration about car use.
Since Project inception car clubs in Fownhope, Kington, Leominster,
South Hereford and Much Birch have been set up.
New car clubs cannot get insurance so hence the direct award to
MHCC to administer this pilot
Decision Maker: Director of Resources and Assurance
Decision published: 19/05/2022
Effective from: 13/05/2022
Lead officer: Andrew Lovegrove
04/05/2022 - Recovery of debt from unpaid parking Penalty Charge Notices ref: 8814 Recommendations Approved
In order to effectively manage the councils
highway network in respect of parking, occasionally a Penalty
Charge Notice needs to be issued to a vehicle. Where payment is not
made in respect of these the relevant legislation provides for debt
to be pursued.
In order for the council to continue to exercise its public duty,
and recover all associated costs with the enforcement of parking
contraventions, and to ensure that the principles of enforcement
are not undermined, it is appropriate to take all legal and
necessary steps to obtain payment.
Notwithstanding a review of any correspondence received against any
of these matters, and the councils underpinning duty to protect
those that are vulnerable, the following documents have been served
in accordance with legislation in the last period.
April 2022
Charge Certificate – 228
Order for Recovery – 176
In the same period 204 were warrants were executed for the councils
contracted Enforcement Agency (Bailiffs) to, in accordance with the
relevant legislation, to make enquires and enforce the outstanding
debt.
Decision Maker: Officer Decisions - Economy and Enviroment
Decision published: 19/05/2022
Effective from: 04/05/2022
Lead officer: James Hughes
18/05/2022 - Highways Act 1980, Section 119 Proposed Public Path Diversion Order Footpath ZC24 (Part) in the Parish of Leominster ref: 8820 Recommendations Approved
To consider an application under the Highways
Act 1980, Section 119, to make a public path diversion order to
divert part of Public Footpath ZC24 (part) in the Parish of
Leominster.
Decision Maker: Service Director – Environment , Highways, & Waste
Decision published: 19/05/2022
Effective from: 18/05/2022
Lead officer: Mark Averill
18/05/2022 - Green Homes Grant, Local Authority Delivery, Phase 1a project (GHG LAD 1a) Grant Balance Processing ref: 8780 Recommendations Approved
The report seeks approval for the Council to
return the balance of the grant funding to the funder as per the
signed Memorandum of Understanding (MoU) the council and the funder
jointly hold.
Decision Maker: Cabinet member finance, corporate services and planning
Decision published: 18/05/2022
Effective from: 25/05/2022
Decision:
That: a) £930,403 of the GHG LAD 1a grant, being the unspent balance be returned to the department for Business Energy and Industrial Strategy (BEIS) as per the signed Memorandum of Understanding (MoU); and
b) Authority be delegated to Corporate Director Economy & Environment to take all necessary steps to implement this decision.
Wards affected: (All Wards);
Lead officer: Richard Vaughan
16/05/2022 - Procurement of CCTV/Security Monitoring Staff ref: 8796 Recommendations Approved
To approve the procurement of a new
CCTV/Security Monitoring staff contract
Decision Maker: Cabinet Member housing, regulatory services and community
Decision published: 16/05/2022
Effective from: 21/05/2022
Decision:
That:
a) A new contract be procured through a competitive tender exercise in accordance with the contract procedure rules on a 3 plus 2 year basis and within a budget of £1.3m to supply staff to monitor the council’s CCTV cameras across the county, including security staff to work within the Maylord Orchard Centre; and
b) Authority is delegated to the Corporate Director for Economy and Environment, following consultation with the Cabinet Member housing, regulatory services and community and the Section 151 Officer, to award the new contract and take all relevant operational decisions.
Wards affected: Aylestone Hill; Central; Dinedor Hill; Greyfriars; Hinton and Hunderton; Ledbury North; Leominster East; Newton Farm; Red Hill; Ross East; Ross West; Whitecross; Widemarsh;
Lead officer: Debbie Turner