• The appointment follows an open tender process. The tender response was evaluated and moderated as per procurement guidelines and scored ‘very good’ overall.

• The panel were particularly impressed with the commitments to increase e-bike provision from to 104 bikes within the first year of the new contract, to support accessibility by enabling unlocking by text, eliminating the requirement for a smart phone and accepting pre-paid cards.

• There is no change to current charges to users. Beryl were scored as ‘excellent’ for both Service Implementation and Service Delivery and, although it was included as a trial, Beryl scored well on their contribution to social value.

• Beryl will work with Pedicargo and the Hereford Cycle Hub to deliver the service.

In 2020 the CCTV in the market towns was upgraded to high definition (HD) internet protocol (IP) cameras. This was in the main to reduce eventually transmission revenue costs. Hereford city CCTV cameras remained as old analogue cameras with the proviso that these would be updated as and when capital funds became available. The Police & Crime Commissioner has made capital funds of £27,084 available. These funds will renew 5 old analogue cameras to HD IP cameras with particular emphasis on renewing CCTV cameras that are old failing links as a priority.

• Lease to be renewed until 31.03.2023 with rolling break after 6 months.

• All costs relating to the lease and the building will be recouped from WVT who will be occupying the building under Licence, to enable them to continue delivery of the Covid-19 vaccination programme.

• Elgar House suits WVT in terms of location and amenity and the Council is supporting them in the government’s roll-out of the vaccination programme by enabling them to continue to deliver the programme from this site.

The work required for an Ecological survey is to be carried out by Udall Martin Associates. They were selected following the receipt of three quotes from separate organisations where they the provided the lowest submission for the service. The work will be undertaken up to a value of £850.00.

To note the budget for SACRE 2022/23.

A competitive process has been undertaken where the specification of requirements was been sent to providers via a Consortium framework, of which, three compliant bids were received.

New Progress Housing Association received a score of 81.40% when assessed against the price and quality of service. This was the winning score.


The council will now enter into a contract with New Progress Housing Association to supply the Technology Enabled Living reactive call monitoring service and an adult social care lone worker solution, during the contracted period of two years (within option to extend), in accordance with agreed mobilisation and costs.

Bids were received from two other suppliers.

The existing contract with Beverley Edwards Training and Consultancy Limited is varied:
1. by extension from 01 January 2022 to 31 March 2022 to enable the delivery of an additional 17 practice-led training sessions for social care practitioners and multi-agency partners at an additional cost of £35,000 making the total value of the contract £139,080
2. with the option to further extend to 31 March 2024 to continue to train social care practitioners and multi-agency partners if required subject to funding being secured and compliance with the council’s contract procedure rules.

In March 2021 the DLUHC announced the launch of a new funding programme, the UK Community Renewal Fund (CRF). The council, as the unitary authority for Herefordshire, was designated by DLUHC as the lead authority for the CRF within the county.

In line with the role delegated by DLUHC to lead authorities the council undertook an open invitation for projects meeting the CRF criteria, receiving 18 proposals within the deadline. After the deadline the council arranged independent assessment and prioritisation of the proposals received, and put forward a shortlist of eight proposals to DLUHC. The eight proposals included within the shortlist submitted to DLUHC amounted to a total combined value of £3m.

On the 3 November 2021 DLUHC announced the proposals that were successful in receiving funding. For Herefordshire there were three successful projects, these were:
Project Deliverer Project Name Project description
HVOSS From sparklers to brilliances This project will work in communities to identify and support people, coming alongside them to build motivation to engage with existing Plan for Jobs initiatives such as Kickstart, REED partnership, Shaw Trust and Building Better Opportunities. The project has two elements:
1. Inspiring communities. It will work with communities Herefordshire-wide, building trusted relationships and raising community-wide aspirations.
2. Reducing individuals' barriers to work through coaching and mentoring, support to develop core life skills, etc.
Walsingham Support People with Disabilities Employability and Enterprise The Project will involve developing existing craft, woodworking and kitchen activities to support a Community Café and shop at The Barn, Ledbury to offer internship and job taster work experience. The Project will have two strands:
1. A client-centered and practical employability skills development programme, including job tasters and ‘internship’ job experience in a community enterprise setting.
2. The development of connections with further learning, training and employers through the internship and post internship, to provide supported progression routes for all current and future participants.
Maybe Solutions Ltd Digital Skills Transformation for the High St This project will deliver accelerated digital learning for High Street businesses and their staff through a program of digital skills training, social media grants and a comprehensive digital platform. The project will develop individual skills, improve business profitability and resilience, and is a replicable and scalable process.

The projects were awarded a total of £1.508m broken down between the projects as follows:
1. HVOSS - £628,224
2. Walsingham Support - £138,026
3. Maybe Solutions Ltd – £741,725

Further to the announcement of successful projects by DLUHC, officers have been in regular contact with the three projects awarded funding. Since receiving the Grant Funding Agreement (see paragraph below) the Walsingham Support the project deliverer for the “People with Disabilities Employability and Enterprise” project have announced their intention to withdraw from the programme due to the impact the delay in DLUHC’s announcement of successful projects had on their intended delivery model.

As a consequence DLUHC have recalculated the award made to Herefordshire, the total awarded is now: £1.37m broken down between the projects as follows:
1. HVOSS – £628,224
2. Maybe Solutions Ltd - £741,725

Funding Agreement
The previous decision taken on the 11 June 2021 agreed that the council would act as the accountable body for any Community Renewal Funds awarded to Herefordshire applicants.

The council will be required to enter into a Grant Funding Agreement (GFA) with DLUHC which sets out the terms and conditions attached to the receipt of the £1.37m. The council has received the GFA, which has been reviewed by the legal team who have confirmed that there are no unusual or onerous conditions in the agreement and that there are no reasons that the council should not enter in to the GFA.

Most of the obligations set out in the GFA will be included in the grant funding agreements to be entered into with the HVOSS and Maybe Solution Limited as project deliverers for the projects detailed above. These grant funding agreements will also set out the grant claim processes that the project deliverers will be require to follow and details of the procurement procedures that have to be followed for expenditure to qualify for reimbursement.

Scheme Management
A subsequent officer decision, taken on the 21t June 2021 - https://councillors.herefordshire.gov.uk/documents/s50091055/Herefordshire%20Community%20Renewal%20Fund%20project%20shortlist%20and%20bid%20submission%20summary%20submission.pdf – approved the submission of a CRF bid submission summary setting out the management and administration of the Community Renewal Fund within Herefordshire.

An additional amount of £27,399 has been awarded by DLUHC to the council for the management costs associated with acting as the accountable body for the CRF.

The financial management and monitoring of the CRF scheme is being conducted, as per the submission to DLUHC, by the Delegated Grants team on behalf of the council. Early conversations with the successful projects have commenced in order to provide information, guidance and relationship management.

1 Temporary Parking Restriction - U91229, Hatton Gardens Industrial Estate, Kington
2 C1273 Farmhouse Track Foy To Ross Road Brampton Abbotts, Brampton Abbotts
3 U81100 Huntington Lane, Hereford (TTRO21-959)
4 C1262 From B4348 Llandinabo To A49 At Oaklands House, Llandinabo
5 B4220, Bromyard Road, Cradley
6 C1183, Middlewood, Dorstone
7 U91416, Noke Lane, Staunton On Arrow
8 U65620 Finchers Corner, Cradley (TTRO21-955)
9 C1313 Linley Green Road, Whitbourne (TTRO21-954)
11 C1055 From Kimbolton To Meadow Bank Park, Hamnish
12 C1110 From Little Maidenhyde To C1116 Via Pencombe, Pencombe
13 U70232, Gorsley Common Road, Gorsley
14 U93601, Lower Hill, Upper Hill
16 C1112 From Ford Farm To Humber Nature Reserve Via Stoke Prior, Stoke Prior TTRO21-1069
17 C1248 From Little Trereece Access To Welsh Newton, Llangrove TTRO21-1047
20 C1250, Parkmill, Llangarron TTRO21-1044
21 U70230, Linton Road, Gorsley TTRO21-1050
22 U71414, Gorsty Road, St Weonards,TTRO21-1068
23 C1095 From Hill Road To Brinsop Court, Wormsley TTRO21-1063
24 U75217, Scotland Bank, Dorstone TTRO21-1065
25 C1124 From Marden To C1125, Marden TTRO21-1066
26 U75201, Locksters Lane, Clifford TTRO21-1067
27 U93015, Street Lane, Kingsland
28 U94205, Hamnish Bank, Hennor
29 C1261 Picts Cross To Moraston Farm, Dadnor And Picts Cross TTRO21-1082
30 B4348 From Dismantled Railway To Newton Middlewood, Westbrook, Closure (TTRO21-1301)
31 Event road closure documents for signing – various markets in Leominster – 2022
32 C1072 Victoria Road, Kington (TTRO21-957)
34 Bromyard Boxing Day hunt – Monday, 27 December 2021
35 Ross Boxing Day hunt – Monday, 27 December 2021
36 C1117 Gasbage to Hilltop, Little Cowarne (TTRO21-956)
37 A438 from Greenacre to Powys Boundary, Whitney-on-Wye
39 U72003 Witherstone Lane, Bolstone (TTRO21-964)
40 BB Drainage Investigation Works Jan/Feb 2022 (21-950)
42 C1105 LEOMINSTER, Parking Restriction (TTRO21-1302)
43 U93605, Newtown Lane, Stag Batch
53 U71234 Sandyway Lane, Whitchurch (TTRO21-977)
58 Officer decision for cultivation licence – by war Memorial in Marden – 1132

The current chronic shortage of directly employed occupational therapists
in the council has contributed to a backlog of outstanding assessments
within the Independent Living Service.
In order to address some of the capacity issues, a new approach and
structure has been approved to continue to meet our statutory
requirements whilst improving the efficiency of the service. This will be
fully implemented from April 2022.
The backlog of reviews needs to be completed before the new pathway
begins in order to ensure a smooth transition period whilst not impacting
on delivery.
The council has previous experience with the proposed provider and given
the urgent nature of the task and our knowledge of the market, this
approach is the only reasonable option to meet the objective. It is an
extension of the existing community equipment contract and the provider
has a track record in undertaking such activities for Herefordshire Council
and other local authorities. The specification and tender documentation
for the community equipment service provided specifically for the
possibility of extending the contract to encompass occupational therapy
assessments.

To commission Hoople to carry out works required for any reactive and urgent works arising for any of the schemes in the Schools Capital Maintenance Programme.

• The car park is owned by Herefordshire Council and a request has been received from Herefordshire Integrated Sexual Health Services who occupy an adjoining property for the use of 2 spaces adjacent to their offices.

• The council’s parking manager has been consulted and is supportive of the grant of a licence on the basis that the annual fee is consistent with the current price of a season ticket and that provision is made for termination in case the spaces are required for the council’s own use

The software is essential for use by local authority maintained schools for budget planning and is fully funded by de-delegation arrangements approved by Schools Forum.
•The contract was initially procured, via a compliant framework as per the requirements set out in the CPRs for a contract of this value.
•The original contract included the option to extend for up to 2 years.
•The aggregate value of the contract inclusive of the extension is £111,000 so as the contract was purchased via a compliantly let framework agreement it still meets the competition requirements set out in the contract procedure rules at this value.
•The value of the contract is below the UK threshold so the procurement route is compliant with Public Contract regulations 2015.

The initial Get Active proposal approved £100K to be allocated to Taurus and the PCNs to provide activities and opportunities to connect people into their communities and improve wellbeing.

Below is a link to this decision:

Decision - *Amended* To work with key organisations across the county as part of the COVID recovery plan to facilitate a number of grant schemes and direct delivery to support the whole population to be active and experience new opportunities - Herefordshire Council


The new proposal is to redirect this £100K to the Herefordshire Community Foundation with £73K for the Get Active - Green spaces grant scheme and £27K to the support for the Community and Personal Resilience - VCSE sector grant scheme, bringing the total allocations to: Green spaces £198K and VCSE £467K

To fund £3,160, for the creation of an early years sensory garden at Brockhampton Primary School.

Funding to be provided from £2,331 early years Section 106 receipts from land of acreage, Whitbourne, with the remainder being funded from School devolved capital funding.

Agreement to:
• To approve playing field drainage works at Pencombe CE Primary School, at a cost of no more than £2,500 including associated contingency, statutory and professional fees.

• Fund the £2.5k from the existing healthy schools capital budget.

To approve expenditure of £250k on the parish lengthsman grant scheme.

To provide an update to the the committee on the children's performance.

The Solar PV for Schools PH1 award of contract is to Caplor Energy Ltd.

The council will use power purchase agreements with the reciprocal schools so that there is no upfront cost for schools for the solar PV systems. Schools will benefit by receiving renewable electricity at a discounted cost. The sale of the energy to the school will repay the capital investment and surplus will reduce the council’s own energy bills.

The solar PV installs will have a projected life span of 20-25yrs.

All schools have been subject to roof condition surveys - a number of schools are NOT suitable for install. Five schools will go forward for install (two of which will be post capital works in FY 22/23)

The Payments team currently use a specific piece of software known as ‘V1’ for all of their scanning and matching needs and uploading of invoices so as to allow the Council to pay suppliers.

The V1 software has been in situ for a few years and while it does the job at a basic level, efficiencies and cost savings will be achieved if the Unit 4 (Business World) Proactis finance module was used as a replacement to V1.

The cost of the new Proactis software is £8,174.80 per annum more expensive than V1. However, due to the cost savings Hoople/the payments team will achieve in using the new system, Hoople will pay the implementation cost and pay for the additional cost of this new software. The Council will only pay the same annual sum they are currently paying for the V1 software. These costs will be written into the SLA between the Council and Hoople and are broken down as follows:

1) The Council will continue to pay £16,775.20 per annum
2) Hoople will pay the implementation cost of £19,500 plus £8,174.80 per annum

A procurement process is not required due to the cost of this finance module complying with the Councils Contract Procurement Rules in varying a contract and the cost of the module being less than 50% of the original total contract value.

This RoOD is to document and acquire the authorisation needed to purchase and implement this new finance module/solution.

The car park is owned by Herefordshire Council and a request has been received from Herefordshire Integrated Sexual Health Services who occupy an adjoining property for the use of 2 spaces adjacent to their offices.

The council’s parking manager has been consulted and is supportive of the grant of a licence on the basis that the annual fee is consistent with the current price of a season ticket and that provision is made for termination in case the spaces are required for the council’s own use

To recommend the implementation of Stopping and Waiting restrictions on Green Croft and Standale Road, Hereford as per the advertisement of the council’s proposal to introduce the following Traffic Regulation Order: HEREFORDSHIRE COUNCIL (GREEN CROFT & STANDALE ROAD, HEREFORD) (PROHIBITION OF WAITING AND STOPPING) ORDER 2021.
The extents of the proposed restrictions and signage as advertised are shown on drawing 3409-105 in Appendix A.

To consider an application under the Highways Act 1980, Section 119, to make a public path diversion order to divert part of footpaths WQ6 and WQ8 in the parish of Wigmore.

To serve a Civil Penalty Notice - HMO Licence S.72 notice - U/003321

To serve a S255 HMO Declaration of a building as an HMO notice - U/003340

To serve a Civil Penalty Notice - HMO Licence S.72 notice - U/003321

To serve a S20 Prohibition Order Cat 1 notice - U/003346

To prosecute the defendant limited company, under section 33(1)(a) of the Health and Safety at Work etc. Act 1974 namely section 3(1).

1. The properties are owned by the council for the delivery of residential care and respite to persons with learning disabilities.
2. The decision was made to insource the learning disabilities residential and respite service from the previous provider when the contract expired 31/07/2021 and for Hoople Ltd to deliver the service from 1/08/2021
3.
4. https://councillors.herefordshire.gov.uk/documents/s50089463/Approve%20the%20option%20to%20deliver%20the%20residential%20and%20respite%20service%20for%20adults%20with%20a%20learning%20disabil.pdf
5.
6. Granting a licence to occupy to Hoople Ltd will ensure that there is no interruption to the delivery of this essential service.
7.
8. The licence to occupy is initially until the end of the current financial year, when it will be reviewed.
9.
10. The terms agreed reflect current market rents and Hoople Ltd will be responsible for payment of outgoings and repairs to the properties

Planning permission was approved for DCCW2006/0960/F - Proposed hotel, A4 public house outlet and residential development. The permission was subject to a section 106 agreement dated 11 May 2006 that required a section 106 CCTV contribution.

The section 106 agreement required the monies to be used towards one closed circuit television camera off-site.

It is agreed to pay OpenView Security Solutions Ltd the following section 106 monies;

DCCW2006/0960/F - Development At Pomona Place Hereford HR4 OLW- £28,144 from account B03302 FIN1760 GT09.

The scheme meets the ambition in the Herefordshire County Plan 2020-2024 to strengthen communities to ensure everyone lives well and safely together and to improve residents access to green space

To provide the committee with a progress update of the work being undertaken by the external auditor, Grant Thornton.

Compliance with approved council policy.

To facilitate the growth of existing Herefordshire business.

Deliver private sector investment and job creation in the EZ which will boost confidence and interest from others and help generate further private sector investment and job creation.

Following the award of enterprise zone status in August 2011 approximately 45 hectares (110 acres) of council owned land was included, along with other privately owned land, in the designated EZ.

All the EZ land is being actively marketed, and is being sold according to independent land valuations and the EZ Land Disposal Policy which was approved by cabinet member on 7 January 2016.

Sustained progress has been achieved with well over 50 acres sold to date.


The sale of the land is on a freehold basis. The purchaser will not accept or proceed with the purchase on any other basis.

This sale has the full endorsement of the Hereford Enterprise Zone Board.

The sale is to a local business who wishes to develop small scale business units for rent.

The decision to sell this plot supports council policy to use capital receipts from sale of land within the Enterprise Zone to fund the capital expenditure on installing necessary infrastructure across the site. The latest council decision to incur this expenditure is available via this link: http://councillors.herefordshire.gov.uk/ieDecisionDetails.aspx?ID=6182

The current Microsoft Dynamics CRM 2011 system was purchased and developed in 2011, which provides a basic system for recording customer contact and logging requests for service. Components of the current system used by the customer services team and supports forms on the website are no longer supported by the existing supplier which provides the associated risks:

It is no longer possible to develop the current solution to meet our changed needs as the original supplier is no longer available to carry out this work on our behalf.
Although the data is regularly back up it provides a risk
It has not been possible to capture data required to support the Council’s response to Covid-19 such as volunteer contact details, key support requirements for members of the public and food ordering and delivery information.

This project will review the current functions and services required for the future within the customer services team and provide a system that will:

Give the customer a consistent and improved quality experience regardless of the channel
Allow in-house development which will easily respond to changing demands
Enable a combined view of the customer and activity across the council’s departments and services – a ‘golden’ record
Provide monitoring and management of the contacts received from start to completion
Enable the analysis of trends and demand so that the council can be proactive in offering services and be more timely in their delivery
Provide a portal for councillors to raise and track requests on behalf of their constituents as well as access information.

To complement this work a customer service strategy will be developed to consider the future customer services offer for Herefordshire Council which will also scope the future integrations required across all directorates to improve the customer experience.

This proposal and recommendation will improve the system for the customer and staff and at this stage will replace the existing functions, further development and scoping is required for integration across other service areas.

To enable the Town Deal projects within the programme to access the early 5% programme release to pay for work to support the development of the final business case.

The council to enter into funding agreements between the projects that require the funding

The council is keen to progress the investigation of delivering affordable housing as quickly as possible. Expert advice is required to inform decisions regarding the site value of any purchase of third party owned housing schemes on across Herefordshire.

Fisher German have already completed an initial Red Book Valuation and initial assessment of the site. A minor review only will be required due to changes to the property market over the last six months since the initial Red Book Valuation was completed. The property remains the same.