Decisions
27/02/2023 - Allocate and Spend Supercycle Highway Funding on Delivery of Active Travel Measures ref: 9339 Recommendations Approved
The purpose of this paper is to allocate and spend £1,000,000 supercycle highway funding on the delivery of the Hereford Enterprise Zone (HEZ) Quiet Routes Active Travel Measures (ATM). This contribution also acts as essential match funding against the recently secured £19,990,449 from the Department for Levelling Up, Housing and Communities, for the delivery of the wider Hereford Transport Package.
Decision Maker: Cabinet member Infrastructure and transport
Decision published: 27/02/2023
Effective from: 04/03/2023
Decision:
That:
a) The council allocates and spends £1,000,000 Supercycle Highway funding on the delivery of HEZ Quiet Routes Active Travel Measures (including survey and project management costs).
b) The Director of Economy and Environment be authorised to implement recommendation (a) including the procurement and commissioning of new work.
Wards affected: Belmont Rural; Central; Dinedor Hill; Hinton and Hunderton; Newton Farm;
Lead officer: Neil Batt
24/02/2023 - Children’s Social Care Out Of Hours Emergency Duty Service ref: 9338 Recommendations Approved
To consider and approve the financial amendments of a 3% year on year uplift to the previous
decision already approved for the emergency duty service for children social care.
Decision Maker: Corporate Director - Children & Young People
Decision published: 24/02/2023
Effective from: 03/03/2023
Decision:
That:
a) Financial amendment of a 3% uplift is applied to the contract for a further 3 years at a total additional cost of £23,316;
b) Further amendment to be approved by the Corporate Director of Children and Families in line with Corporate Scheme of Delegation
Wards affected: (All Wards);
Lead officer: Ellie Sheers
17/02/2023 - Adoption of the Stoke Lacy neighbourhood plan and consequential updates to the countywide policies map ref: 9310 Recommendations Approved
To make the Stoke Lacy neighbourhood development plan as part of the statutory development plan for Herefordshire and approve the consequential updates to the countywide policies maps.
To fulfil the legal duty to make /adopt the Stoke Lacy neighbourhood development plan and update the countywide policies map as part of the statutory development plan for Herefordshire.
On 20 May 2016, the Council delegated authority to the cabinet member for decisions on all further neighbourhood development plans adoptions and amendments to the countywide policies map.
Decision Maker: Cabinet member finance, corporate services and planning
Decision published: 17/02/2023
Effective from: 24/02/2023
Decision:
That:
a) The Stoke Lacy neighbourhood development plan be made as part of the statutory development plan for Herefordshire; and
b) The required consequential changes are made to the countywide policies map.
Wards affected: Three Crosses;
Lead officer: Samantha Banks
17/02/2023 - Adoption of the Orcop neighbourhood plan and consequential updates to the countywide policies map ref: 9311 Recommendations Approved
To make the Orcop neighbourhood development plan as part of the statutory development plan for Herefordshire and approve the consequential updates to the countywide policies maps.
To fulfil the legal duty to make /adopt the Orcop neighbourhood development plan and update the countywide policies map as part of the statutory development plan for Herefordshire.
On 20 May 2016, the Council delegated authority to the cabinet member for decisions on all further neighbourhood development plans adoptions and amendments to the countywide policies map.
Decision Maker: Cabinet member finance, corporate services and planning
Decision published: 17/02/2023
Effective from: 24/02/2023
Decision:
That:
a) The Orcop neighbourhood development plan be made as part of the statutory development plan for Herefordshire; and
b) The required consequential changes are made to the countywide policies map.
Wards affected: Birch;
Lead officer: Samantha Banks
27/01/2023 - Appointment of Cabinet Members to the Shareholder Committee ref: 9270 Recommendations Approved
Cabinet approved the setting up a Shareholder Committee at its meeting on 12th January 2023. This report seeks Cabinet nominations of 4 named members of Cabinet to serve on the Shareholder Committee.
Decision Maker: Cabinet
Decision published: 27/01/2023
Effective from: 03/02/2023
Decision:
That:
The following members of cabinet are nominated to be members of the Shareholder Committee:
a) Leader of the council;
b) Cabinet member, finance, corporate services and planning;
c) Cabinet member, health and adult wellbeing; and
d) Cabinet member, commissioning, procurement and assets
Wards affected: (All Wards);
Lead officer: Francis Fernandes
26/01/2023 - Big Economic Plan ref: 9245 Recommendations Approved
To approve the Herefordshire Big Economic Plan and accompanying initial five year delivery plan 2023 to 2028. To explore the principle of developing a place-focused partnership board, to lead the implementation of the Big Economic Plan and other associated key strategies, embedding a cross county partnership approach to achieving the county’s opportunities, and seek the public and private investment required to achieve our ambitions
Decision Maker: Cabinet
Decision published: 26/01/2023
Effective from: 02/02/2023
Decision:
a) To approve the Herefordshire Big Economic Plan, and initial five year delivery plan 2023 to 2028;
b) To agree to the principle of creating a place-focused partnership board, with proposals to be developed for cabinet’s consideration; and
c) To delegate to the Corporate Director Economy and Environment authority to agree minor typographical and presentational amendments prior to formal publication of the plan, subject to consultation with the Cabinet Member for Economy and Environment.
Wards affected: (All Wards);
Lead officer: Roger Allonby
19/01/2023 - Record of officer decision re Land Charges fee increase ref: 9287 Recommendations Approved
Review of fees in accordance with the The
Local Authorities (England) (Charges for Property Searches)
Regulations 2008. This states that the charges must be assessed on
a cost recovery basis and reviewed on a three year cycle.
Decision Maker: Director of Governance and Legal Services
Decision published: 26/01/2023
Effective from: 19/01/2023
Lead officer: Claire Porter
13/01/2023 - Future Ready Homes - Home Energy Audits Pilot Programme for Herefordshire. ref: 9286 Recommendations Approved
The exemption to provide supplemental funding
would boost the number of audits specifically for Herefordshire and
provide learning and outcomes that will inform a wider future
project subject to full procurement.
The Future Ready Homes project was set up in 2021 and runs to
January 2024. Part of the project scope includes 150 fully funded
retrofit surveys for residents across Shropshire, Powys and
Herefordshire.
The project is already up and running with a good application
pipeline. Due to the limited number of surveys available households
will have to be turned down without this additional funding.
The UKSPF funding of £49,050 will provide supplemental
funding to increase the number of audits for Herefordshire by 72
(60%) will be delivered, by March 2023 with the remaining 29 (40%)
by the end of June 2023.
The project enables householders across Herefordshire to understand
the optimal energy efficiency solutions for their homes whilst also
helping to meet the County’s net zero carbon by 2030
ambition.
The project team choose a mix of on-gas/ off-gas, urban/rural, old
and new homes, owner occupier/ private rental. This project targets
the able to pay sector as these households often fall between the
gaps as they are not eligible for grant funding but often need help
to start their retrofit journey.
Decision Maker: Corporate Director – Economy & Environment
Decision published: 26/01/2023
Effective from: 13/01/2023
Lead officer: Ross Cook
12/01/2023 - Energy and Resource Efficiency Assessments for Businesses ref: 9285 Recommendations Approved
The purpose is to secure Severn Wye Energy
Agency to carry out detailed Energy and Resource Efficiency
Assessments of up to 30 local businesses that are currently working
closely with Herefordshire Council to reduce their carbon
emissions. The project ‘30 for 2030’ encourages and
mobilises employers and their Colleagues across Herefordshire to
plot their journeys to meet the County’s net zero carbon
ambition by the end of the decade.
The audits one of the projects mobilised as a result from the
climate assembly will put the spotlight on up to 30 employers, who
will open up their organisations to share the actions they take and
their achievements along the way to inspire others to do the
same.
Decision Maker: Corporate Director – Economy & Environment
Decision published: 26/01/2023
Effective from: 12/01/2023
Lead officer: Ross Cook
11/01/2023 - Farm Carbon Audits ref: 9284 Recommendations Approved
The purpose is to secure 4Recycling Ltd to
carry out detailed farm carbon audits of up to 30 Herefordshire
farm businesses that will be identified via an EOI process. The
Climate and Nature Board land-use and farming sub-group, NFU and
Farm Herefordshire will help select the 30.
The audits are one of the projects mobilised by the Climate and
Nature Board and funded by the Climate Reserve.
Decision Maker: Corporate Director – Economy & Environment
Decision published: 26/01/2023
Effective from: 11/01/2023
Lead officer: Ross Cook
06/01/2023 - Variation of contract previously awarded for the provision of room and desk booking solution ref: 9283 Recommendations Approved
• The original contract awarded to
Cloudbooking provided a solution used in all Herefordshire Council
sites but both Herefordshire Council and Hoople staff. The original
procurement was carried using the Crown Commercial Services G-Cloud
framework 12.
• A decision has been taken to add the Nelson House building
as an additional site with 9 meeting rooms and 24 bookable
desks.
• To ensure a consistent user experience it has been agreed
that this site should also have the same solution to that provided
in the other sites.
• The original contract value was £53,930
• The additional cost due to the variation is
£4,721
Decision Maker: Service Director - Corporate Services
Decision published: 26/01/2023
Effective from: 06/01/2023
Lead officer: Sandra Mehigan
24/01/2023 - Decision to support families with children entitled to free school meals by providing a food vouchers during the February half term ref: 9282 Recommendations Approved
The free school meal system is an important
component of the support that is provided to low-income families.
Providing vouchers in the school holidays for children entitled to
free school meals is an extension to this support and will benefit
over 4,505 children. Through this proposal, primary and secondary
aged school pupils who are eligible for benefits related free
school meals will receive a food voucher of £20 for the week
of the February half-term.
Consumer prices, as measured by the Consumer Prices Index (CPI),
were 16.40% higher in November 2022 than a year before. The CPI is
also forecast to remain above 8.6% for the remainder of 2022 into
2023. Low-income households spend a larger proportion than average
on energy and food so will be more affected by price
increases.
Herefordshire Council has received an allocation of
£1,329,601.78 from the Department of Works and Pensions under
the Household Support Fund. The expectation is that the funding
should be used primarily to support households in the most need,
particularly those including children and pensioners who would
otherwise struggle with energy, food and water bills as well as
other essential costs.
By utilising the funding from government, this will have a positive
impact on low income families and child poverty by minimising the
debt burden on those that struggle to pay essential bills.
Decision Maker: Director of Resources and Assurance
Decision published: 26/01/2023
Effective from: 24/01/2023
Lead officer: Andrew Lovegrove
19/01/2023 - Variation to Annual Plan 2022/23 – Utilisation Annual Plan Gainshare ref: 9281 Recommendations Approved
£100k Gainshare from the Public Realm
contract with BBLP has been identified for reallocation. It is
recommended that this is reinvested into resurfacing within
Hereford City. This forms part the the local transport plan line in
the capital programme that is funded by a £15.466m annual
grant that has to be spent in year. Therefor it is important to
reallocate and spend this grant rather than have to return any
underspend to DfT.
Decision Maker: Acting Assistant Director for Highways and Transport
Decision published: 26/01/2023
Effective from: 19/01/2023
Lead officer: Mark Averill
19/01/2023 - Installation of insulation measures to Park Homes using Sustainable Warmth grant funding ref: 9280 Recommendations Approved
The original tender document for this scheme
included the relevant measures but wasn’t specific to Park
Homes and therefore the contractors didn’t consider this in
their bid. Neither of the contractors appointed are able to carry
installations on Park Homes due to PAS guidance restrictions.
A new tender was run via the Dynamic Purchasing System (DPS) on
02/11/22 but no bids were received despite a further extension.
Hence taking the decision to make a direct award.
The named company has been chosen as they specialise in Park Home
Installations, are fully PAS accredited and have come highly
recommended with a proven track record of successful delivery
The project is to install insulation measures, External
Wall/Loft/Underfloor insulation to approx. 10 Park Homes and will
use Sustainable Warmth Competition funding from the Department for
Business Energy & Industrial Strategy (BEIS) via the Midlands
Net Zero Hub (MNZH).
The Sustainable Warmth scheme aims to raise the energy efficiency
of low-income and low EPC rated homes including those living in the
worst quality off-gas grid homes, delivering progress towards:
reducing fuel poverty, the phasing out of high carbon fossil fuel
heating and the national and local commitments to net zero. The
fund also aims to support the green recovery in response to the
economic impacts of Covid-19 and to help take low-income families
out of fuel poverty.
Decision Maker: Service Director – Environment , Highways, & Waste
Decision published: 26/01/2023
Effective from: 19/01/2023
Lead officer: Mark Averill
25/01/2023 - Decision to approve the renewal of the contract to provide income management and cash receipting services by Capita Pay 360 (Capita) ref: 9279 Recommendations Approved
The contract to provide this service was
awarded to Capita in 2017 following a competitive tender exercise.
The contract includes all associated software licences, support and
maintenance for the following payment mechanisms: internet,
automated telephone, MOTO (Mail Order & Telephone Order), Chip
& PIN and Contactless, Post Office & PayPoint and Payment
Portal.
The current system has been operational for over 5 years and is
embedded within the council’s income management and
collection processes. A change in system and provider is not
recommended as the current system meets the council’s
requirements and the cost of conversion, implementation and
expected disruption to this essential finance function would be
significant and prohibitive. It is estimated that these costs would
be in the region of £100k.
Taking account of the costs and disruption of moving to a different
system and the service standards provided by the current
contractor, continuing with current service provider, does
represent a best value solution for the council. The renewal is
offered at a fixed price which protects the council from the risk
of future prices increases over the contract term. The extension of
the existing contract will ensure continuity of service and
minimise the risk of failure or error.
Decision Maker: Director of Resources and Assurance
Decision published: 26/01/2023
Effective from: 25/01/2023
Lead officer: Rachael Hart
26/01/2023 - Decision to fund £46,101, of Section 106 monies for “Education” (Primary) towards the development of a new Outdoor Play Provision at Kingstone & Thruxton Primary School, Hereford, HR2 9HJ ref: 9277 Recommendations Approved
The decision of 5th August 2022 outlined the
costs as detailed below:
After the completion of a full tender exercise the costs for the
works have been calculated as:
Multi-gym equipment £10,564
Trim trail £33,171
Total: £43,735
The project will be funded from:
S106 (GT05 FIN1800) Monies Received £73,449.12
Spend Proposal £43,735.00
Remaining £29,714.12
Due to materials & transport, energy, labour and salary cost
rises a variation of £2366 has been administered, taking the
total project cost to £46,101.
The S106 has additional funding within the primary allocation to
cover the additional cost.
The S106 agreement allocation will now have £27,348.12
remaining of which further projects are proposed for the
development of the forest school and potential internal remodeling
works.
Pupil numbers at the school have been increasing in recent years
making it difficult to provide sufficient purposeful space for
children to use at break times. The school are encouraging children
to be as active as possible during breaks and put on a range of
additional activities to encourage this, however they do not have
sufficient space to have multiple team games in operation
safely.
Decision Maker: Director of Resources and Assurance
Decision published: 26/01/2023
Effective from: 26/01/2023
Lead officer: Andrew Lovegrove
24/01/2023 - 2022/23 Winter Resilience ref: 9227 Recommendations Approved
To authorise the spend / investment in the council / public realm assets to provide winter resilience following the council’s resolution at the councils meeting on 11 February 2022, to approve the proposed capital investment from 2022/23 to:
· Implement the winter fleet strategy which will allow for the replacement of 8 fleet vehicles over the next 5 years,
· Renew outdated weather stations.
· Install flood warning system.
Decision Maker: Cabinet member Infrastructure and transport
Decision published: 24/01/2023
Effective from: 31/01/2023
Decision:
That:
a) £1,402k be invested in the asset to support county winter resilience as set out below over the next 4 years:
a) £1,160k in 8 no Winter Gritters 2022/23 through to 2026/27;
b) £180k investment in Weather Monitoring and Forecasting Stations;
c) £40k in Flood Warning Sensors + bases; and
d) £22k in installation and project management costs.
b) Delegated authority is given to the Director of Economy and Environment, in consultation with the S151 Officer to take all operational decisions to deliver the projects set out in recommendation (a).
Wards affected: (All Wards);
Lead officer: Bruce Evans
24/01/2023 - Executive response to the Health, Care and Well-being Scrutiny Committee:Obesity in Herefordshire ref: 9258 Recommendations Approved
To approve the executive response to the recommendations from the Health, Care and Wellbeing Scrutiny Committee.
The Health, Care and Wellbeing Scrutiny Committee made 15 recommendations
Decision Maker: Cabinet member health and adult wellbeing
Decision published: 24/01/2023
Effective from: 31/01/2023
Decision:
That:
a) The response to the Health, Care and Wellbeing Scrutiny Committee recommendations regarding Obesity in Herefordshire, as attached appendix 1 is approved.
Wards affected: (All Wards);
Lead officer: Kristan Pritchard
23/01/2023 - Spend the accepted Stronger Towns Funding for Greening the City ref: 9257 Recommendations Approved
To approve the acceptance and spend of Stronger Towns £403,655.00 funding to complete delivery of the three elements of the project; community grants, sedum bus shelters, and active travel measures on the Great Western Way in Hereford.
Greening the City aims to improve the appearance, environment and perception of the City of
Hereford significantly and will complement, and add value to, a number of current and planned policy initiatives including Hereford City Centre Improvements Project, Hereford City Centre Transport Project, countywide Active Travel Measures and two projects that have received funding as part of the Accelerated Funding phase – e-Bikes and tree planting. These “sense of place” elements will look to change perceptions of the city by introducing significant amounts of greening. This will lead to a more welcoming and unique place to visit and spend time within, leading to increased footfall in the city centre as well as longer dwell times.
The Greening the City project will be delivered within three elements:
Active Travel Measures on the Great Western Way, between Widemarsh Common and Barton Road
Installation of sedum bus shelters at locations identified within the city; this will add to and
support the existing roll out programme;
Community greening grants – these grants will be offered to community groups to undertake
greening to areas in need of visual improvement, more greenery or greater biodiversity.
Decision Maker: Cabinet member Infrastructure and transport
Decision published: 23/01/2023
Effective from: 28/01/2023
Decision:
That:
a) To accept and spend the £403,655 (capital) of Stronger Towns funding offered by
government,
b) Authority is delegated to the Service Director for Highways and Transport in
consultation with the Cabinet Member Infrastructure and Transport to make all
operational decisions required to complete the implementation of the Stronger Towns,
Greening the City project.
Wards affected: Central;
Lead officer: Neil Batt, Laurence Butterworth, Amy Swift
23/01/2023 - Spend the accepted Stronger Towns Funding for Library and Learning Resource Centre ref: 9256 Recommendations Approved
To approve the acceptance of the Stronger Towns £3m funding, and to approve the full expenditure of £3.5m related to the completion of the design stage of the project, the appointment of a Design and Build contractor following procurement, and the implementation of the library and learning resource centre project.
Decision Maker: Cabinet member commissioning, procurement and assets
Decision published: 23/01/2023
Effective from: 28/01/2023
Decision:
That:
a) To accept the £3m (capital) of Stronger Towns funding offered by government,
b) To approve the full £3.5m of expenditure required to complete the design stage and
implementation of the library and learning resource centre,
c) Authority is delegated to the Corporate Director for Economy and Environment, in
consultation with the Deputy Section 151 Officer and the Cabinet Member
Commissioning, Procurement and Assets, to make all operational decisions required to complete the design stage of the project, appoint a Design and Build contractor
following the conclusion of the procurement process, and to implement the delivery of
the library and learning resource centre project
Wards affected: Central;
Lead officer: Roger Allonby, Johnathan Pritchard, Amy Swift
19/01/2023 - Renewal of Capita Pay360 Income Management Contract Abandoned
To renew the Council's income management
contract with Capita Pay360 for 5 years commencing 1 April
2023.
Decision Maker: Cabinet member finance, corporate services and planning
Decision due date: 27/01/2023
Wards affected: (All Wards);
Lead officer: Rachael Hart
Notice of decision: 19/01/2023
Anticipated restriction: Open
17/01/2023 - Hereford City Centre Improvements – Mill Street Traffic Regulation Order ref: 9268 Recommendations Approved
• Hereford City Centre Improvements are
designed to support the local economy and enhance the retail
environment. The refurbishment scheme is contributing to the
delivery of the Herefordshire Streetscape Strategy to create an
attractive, vibrant city centre to help support existing businesses
and create new opportunities to encourage more visitors and
retailers.
• The Cabinet Member decision dated 7th October 2021 set out
the budget for the St Owen St Cycle Contraflow Scheme. Decision -
Hereford City Centre Improvements (HCCI) - Herefordshire
Council
• The Herefordshire Council Local Transport Plan 2016 –
2031 includes the HCCI as a package of works to make the city a
more attractive place to visit and to provide a pedestrian and
cycle friendly environment. It is intended that there will be a
benefit to wide range of people and groups within the business and
resident community.
• The HCCI proposals also contribute to the County plan (2020
– 2024) and to the Herefordshire Council Delivery Plan
2020-2022.
• Transport and transport infrastructure are currently
significant contributors to carbon emissions in both embodied and
operational carbon. The St Owen St improvements, of which the
extension of the cycle contraflow on Mill St form part, provide an
opportunity to support a mode shift from cars to public transport,
walking and cycling through enhanced provisions for these
alternative modes. This will make the access to and circulation
within this area more attractive for non-car modes, whilst
maintaining provision for those for whom car use is
essential.
• The St Owen St cycle contraflow, of which the extension of
the cycle contraflow on Mill St form part, will provide a key
element of improved cycle access into the city centre from the
north east quadrant, thus supporting the reduction on short journey
car trips in this area.
• An increased modal shift to walking and cycling for trips to
and from the city centre will also support an improvement in air
quality in this area. The Mill St cycle contraflow together with
the St Owen St improvements provide a direct cycle route into the
city centre which will reduce cyclists exposure to air pollution on
the current the high volume routes on Bath St and Blueschool St
within the air quality management zone.
• The recent TRO consultation for the main St Owen St scheme
TROs included comments on the benefits to connectivity of extending
the contraflow on Mill St to cover the section between Green St and
Cantilupe St. Following consultation with legal this was not
possible to implement as a minor amendment to those orders and as a
result has been brought forward as a separate TRO.
• Contraflow cycling is a well established approach to
providing cycle routes within urban environments and features
within the new LTN 1/20 cycle infrastructure design in line with
the DfT guidance. The traffic flows in this section of Mill St are
low for the majority of the day and lower than on St Owen St, and
the volume of cycles, given the alternative routes from Cantilupe
St and Green St, are also anticipated to be lower such that an
informal contraflow provision in this section is appropriate as
laid out in LTN 1/20.
• The delivery of the Mill St cycle contraflow will form part
of the St Owen St project commissioned through the Balfour Beatty
Living Places (BBLP) public realm contract. This procurement route
was selected as it achieved the timescales associated with the LEP
funding agreement and for continuity through knowledge of the
scheme that BBLP already had.
Decision Maker: Corporate Director – Economy & Environment
Decision published: 19/01/2023
Effective from: 17/01/2023
Lead officer: Ross Cook
12/01/2023 - Decision to prosecute. Two individuals for unauthorised absence from school of one child. Red Hill. 12.01.23 ref: 9267 Recommendations Approved
To prosecute two defendants for failing to
secure the attendance of one compulsory school age registered child
from the dates of 18th July to 22nd July 2022, contrary to S.444(1)
of the Education Act 1996 using the Single Justice
Procedure.
Decision Maker: Head of Public Protection
Decision published: 19/01/2023
Effective from: 12/01/2023
Lead officer: Marc Willimont
11/01/2023 - Decision to prosecute an individual for unauthorised absence from school of two children. Stoney Street. 11.01.23 ref: 9266 Recommendations Approved
To prosecute one defendant for failing to
secure the regular attendance of two compulsory school age
registered children from the dates of 14th March to 18th July 2022,
contrary to S.444(1) of the Education Act 1996 using the Single
Justice Procedure.
Decision Maker: Head of Public Protection
Decision published: 19/01/2023
Effective from: 11/01/2023
Lead officer: Marc Willimont
22/11/2022 - Decision to prosecute two individuals for selling illegal tobacco. Ledbury North. 22.11.22 ref: 9265 Recommendations Approved
To prosecute the 2 defendants for offences
under the Trade Marks Act 1994 Section 92, offences under the
Tobacco and Related Products Regulations 2016 Regulation 48,
offences under the Standardised Packaging of Tobacco Products
Regulations 2015 regulation 3, 7 & 15.
Decision Maker: Head of Public Protection
Decision published: 19/01/2023
Effective from: 22/11/2022
Lead officer: Marc Willimont
16/01/2023 - Proposed Traffic Regulation Order to implement waiting restrictions and residents permit parking at various roads in the vicinity of Green Lane, Leominster. ref: 9264 Recommendations Approved
Concerns were originally raised by local
residents in 2017 via a petition routed through the Town Council
concerning a desire for residents parking bays on Green Lane and
Townsend Court. A review of the situation on the site was
undertaken by officers and it was decided that details should be
entered onto the prioritised Traffic Regulation Order (TRO) Waiting
List.
As a result of its entry onto the TRO Waiting List, this scheme was
identified for commencement of investigations in the 2020/2021
Annual Plan. Therefore, Balfour Beatty Living Places (BBLP) set
about investigating the potential for a new Traffic Regulation
Order that would necessitate any changes within the area under
investigation.
An on-site assessment and meeting with the Local Member were
undertaken in November 2020. During the meeting, the currently
unrestricted bay adjacent to properties on the southern side of
Green Lane was discussed as being the primary point of
consideration for a residents parking bay. The Local Member alerted
officers to residents’ concerns regarding difficulty in
parking close to their property at present for these properties in
particular but also a general trend of non-resident vehicles
parking in the area on Green Lane.
Officers observed the saturated parking situation on the northern
side of Green Lane west of its junction with Oldfields Close. It
was explained that those properties on the northern side of Green
Lane would not strictly qualify for residents parking bays given
that they all had either rear access driveways for two vehicles, or
front access driveways for two vehicles. It was suggested that a
Limited Waiting Bay could be beneficial here as it could allow
parking for a limited amount of time but prevent vehicles being
parked for significant periods. The Local Member informed officers
that often parents park to drop children at the local pre-school
and shoppers occasionally park for short periods which, it was
agreed, should be retained as this does not cause any significant
issues.
It was suggested by officers that No Waiting at Any Time (Double
Yellow Line) restrictions should be implemented at the currently
unrestricted junctions of Green Lane/Townsend Court, Green Lane/The
Meadows and Green Lane/Townsend Close to prevent parking close to
them which leads to more difficulty for vehicles utilising these
junctions. It was also suggested that it would be beneficial to
prevent double parking at any time on Green Lane and, therefore, to
consider the implementation of No Waiting at Any Time (Double
Yellow Line) restrictions on the southern side of Green Lane from
its junction with Townsend Court to its junction with Townsend
Close.
Following the meeting, as part of the scheme assessment the
collision history for the site was investigated. It was found that
no collisions had taken place in the latest five-year period from
2016-2020 (inclusive).
Having completed the initial assessment, a set of proposals was
designed by officers and approved by the Local Member and Town
Council. It was agreed that the proposals should first be sent to
directly affected residents for comment in the first
instance.
Consequently, a resident’s consultation exercise was
undertaken from 16th December 2020 to 13th January 2021. A summary
of the responses received is included as Appendix C. The results
are summarised below.
No. %
Support 7 78%
Objection 2 22%
TOTAL 9 100%
Total Consulted 26 (approx.)
Response Rate 35%
The results of the consultation showed that the majority of
respondents were in support of the proposals. The response rate of
35% is typical of this nature of consultation. Therefore, the final
proposal shown in Appendix A was designed and approved by the Local
Member and Town Council before progressing to the next phase.
An Initial Statutory Consultation process was undertaken from 15th
January 2021 to 8th February 2021, whereby an initial consultation
letter and proposal plan was sent to all Statutory Consultees via
email. During this process, no objections were raised in relation
to the recommendations as part of this TRO. A summary of the
responses received during the Initial Statutory Consultation
process is included as Appendix D.
During the Initial Statutory Consultation, the Ward Councillor
commented that the proposed residents parking bay on the southern
side of Green Lane should retain the current trend of ‘nose
in’ parking in order to maximise the spaces available.
However, officers resolved to design parallel parking bays in the
interest of road safety by not encouraging vehicles to potentially
reverse out of spaces into live traffic on Green Lane.
The Traffic Management Advisor (TMA) for West Mercia Police issued
no objections to the proposals but did state that they may result
in a migration of parking onto The Meadows and Townsend Close.
However, as the TMA themselves stated, these roads are better
suited to accommodate any additional parking than Green Lane. Any
migration that does occur is unlikely to be large in scale, the
risk is considered negligible.
A Formal Consultation (Notice of Proposal) process allowing the
general public and Statutory Consultees to issue comments/concerns
was undertaken from 4th March 2021 to 26th March 2021 during which
four objections were raised by residents. All Statutory Consultee
respondents issued support for the scheme. A summary of the Formal
Consultation (Notice of Proposal) responses is included as Appendix
E. The objections received are outlined and addressed below in
alignment with Local Authorities’ Traffic Orders (Procedure)
(England and Wales) Regulations 1996.
The first objection (Residence 2 in Appendix E) was related to the
cost of permits for the proposed parking bays and a concern that a
parking place directly outside their property was not guaranteed
which would result in difficulties in access to their alleyway. It
was also stated that the car parks in Leominster should be made
free to encourage shoppers to utilise them.
In response, the cost of permits is Council policy, it was
highlighted in the consultation letter to residents. Regarding the
access to premises, the purpose of the residents parking bay on the
southern side of Green Lane is to ensure that residents are able to
park close to their properties without any obstruction from
non-resident vehicles. Whilst a space directly outside each
residents property cannot be guaranteed, the proposals are a
significant improvement on the current situation in providing
exclusive bays for residents. No comment can be made on the charges
within local car parks in Leominster, which is not part of the
consideration for this TRO process.
The second objection (Residence 3 in Appendix E) issues concerns
that the proposals will lead to a migration of parking onto
Oldfields Close.
In response, this is an understandable concern. However, current
parking habits on Green Lane and its surrounding junctions are
causing safety issues and creating difficulty for residents of the
southern side of Green Lane and Townsend Court, who do not possess
off-street parking, in parking close to their properties. The
proposals will prevent parking at the various junctions and on the
southern side of Green Lane for non-residents but will still allow
parking for 2 hours for non-resident vehicles on the northern side
of Green Lane. Therefore, it is considered that there is a low risk
of migration of parking and that if this does occur it will be
limited. Additionally, as the Traffic Management Advisor for West
Mercia Police has stated (see paragraph 15), these roads are better
suited to accommodate any additional parking than Green Lane which
is a particularly narrow stretch of road.
The third objection (Residence 4 in Appendix E) stated concerns
that the proposals would result in more vehicles utilising the
private car park in Townsend Court, which is Private and for the
sole use of residents of the flats. Concern was also raised that
vehicles utilising the church for services and functions would no
longer be able to do so and would, as a result, utilise the private
car park at Townsend Court.
In response, the car park at Townsend Court is a private car park
which is not adopted by the Council. It is extremely unlikely that
vehicles will migrate to park here. The proposed residents parking
bay and limited waiting bay do not restrict parking on Sundays
which would allow for some parking for church users on this day.
From Monday to Saturday, the limited waiting bay provides two hours
free parking to accommodate short term stays. The Central Area Car
Park is located just east of Green Lane and is a 3-minute walk from
the Methodist Church.
The fourth objection (Residence 5 in Appendix E) was from a
resident of central Leominster who stated opposition for the
further expansion of resident permit parking for individual
streets. It was stated that on-street parking is limited in
Leominster and certain streets are under restrictions which mean
that residents of those streets cannot park close to their
properties so rely on parking on other streets.
In response, the primary purpose of the proposals set out in
Appendix A as part of this TRO project, is to ensure that the
residents of Green Lane and Townsend Court are able to park close
to their properties without obstruction by non-resident vehicles.
Another key aim is to improve road safety at the various junctions
and prevent all day parking by non-residents on the northern side
of Green Lane. If there are issues on another residential street in
Leominster, this should be investigated as part of a separate TRO
request. It is Council policy to allow for qualifying individual
streets to request the implementation of residents parking
bays.
Considering local guidance, Herefordshire Council’s
‘Resident Parking Schemes – Policies and
Criteria’ document sets out criteria to be considered when
assessing a potential residents parking scheme which includes: A
majority of residents or survey respondents report difficulty in
finding a parking space and support the introduction of a permit
parking scheme; The kerb space in the area under consideration is
regularly occupied by extraneous vehicles; The availability of
parking off-street for residents and their visitors; The majority
of property which fronts the roads concerned is residential, or
there is deemed sufficient capacity in a commercial area for a
limited number of residential permits (subject to review);
Proposals in nearby or adjacent streets are likely to have a
detrimental impact on the locality; The views of the ward
councillor and / or parish council.
When applying these criteria to the proposed scheme: throughout the
process there has been an overwhelming show of support from
residents whom responded to the residents consultation and during
the formal consultation which raised just four objections; there is
evidence (gathered during the site assessment) that non-resident
parking is taking place on the southern and northern side of Green
Lane and anecdotal evidence of commuter parking; the eligible
properties for the proposed resident parking bays possess no
available off street parking; the potential migration of parking
has been considered and is deemed to be low risk as a result of
parking available in the limited waiting bay and the Central Area
Car Park nearby and the neighbouring streets, in any case, are
better suited to accommodate a slight increase in parking and; the
Ward Councillor and Leominster Town Council have issued their
support for the proposals to be implemented.
Regarding national policy, according to the Road Traffic Regulation
Act (RTRA) 1984, it is the duty of a highway authority to
‘manage their road network’ and ‘to improve road
safety’. Section 122 of the RTRA 1984 states that local
authorities must, so far as is practicable, exercise their
functions under the RTRA so as to ‘secure the expeditious,
convenient and safe movement of traffic’. Additionally,
Section 1 of the RTRA states the permitted purposes of a TRO which
include ‘avoiding danger to road users’ and
‘preserving/improving the amenities in the area’.
Section 122 of the Road Traffic Regulation Act 1984 also states
that local authorities must exercise their functions under the RTRA
so as to ‘provide suitable and adequate parking facilities on
and off the highway’. It is important to maintain a balance
when imposing parking restrictions so as not to be ‘over
restrictive’. The proposals will seek to improve road safety
and access to premises for those who do not possess off-street
parking where restrictions are proposed, however parking for short
stays is permitted in the limited waiting bay provided. The
residents parking bay and limited waiting bay are unrestricted on
Sundays.
Further national guidance from Traffic Signs Manual Chapter 3
(2019) states ‘Permit parking is provided where residents
could have difficulty in parking close to their homes because road
space would otherwise be taken up by commuters, shoppers
etc.’.
The Highway Code Rule 242 states ‘You MUST not leave your
vehicle or trailer in a dangerous position or where it causes any
unnecessary obstruction of the road’. In addition, Highway
Code Rule 243 states ‘DO NOT stop or park opposite or within
10 meters of a junction’.
In order to ensure that the Highway Code Rules 242 and 243 are
complied with, a Traffic Regulation Order comprising the
recommended waiting restrictions should be implemented in order to
make the current parking habits illegal and enforceable at all
times on the southern side of Green Lane and its junctions with
Townsend Court, Townsend Close and The Meadows. Keeping the
junctions clear of parking will be of significant benefit to
pedestrians crossing the various roads who will have improved
visibility as a result of the proposals.
In conclusion, the proposals accord with National Policy in the
form of the Road Traffic Regulation Act 1984, National Guidance in
the form of the Traffic Signs Manual Chapter 3 and The Highway
Code, and Herefordshire Council’s ‘Resident Parking
Schemes – Policies and Criteria’ document (June 2020).
The proposals supported by the majority of residents, the Ward
Councillor and Town Council.
The objections have been considered in alignment with the Local
Authorities’ Traffic Orders (Procedure) (England and Wales)
Regulations 1996. Notwithstanding these, for the reasons set out
above, it is recommended to proceed with the scheme according to
the original proposals as set out in drawing 3409-99
Decision Maker: Acting Assistant Director for Highways and Transport
Decision published: 19/01/2023
Effective from: 16/01/2023
Lead officer: Bruce Evans
18/01/2023 - 222785 - CORNER HOUSE, MONNINGTON-ON-WYE, HEREFORD, HEREFORDSHIRE, HR4 7NL ref: 9262 Recommendations Approved
Decision Maker: Planning and Regulatory Committee
Made at meeting: 18/01/2023 - Planning and Regulatory Committee
Decision published: 18/01/2023
Effective from: 18/01/2023
Decision:
Application approved in accordance with the case officer’s recommendation.
Wards affected: Castle;
18/01/2023 - 204230 - PRIORY FARM, STOKE PRIOR, LEOMINSTER, HEREFORDSHIRE, HR6 0ND ref: 9263 Recommendations Approved
Decision Maker: Planning and Regulatory Committee
Made at meeting: 18/01/2023 - Planning and Regulatory Committee
Decision published: 18/01/2023
Effective from: 18/01/2023
Decision:
Application deferred prior to the meeting, due to receipt of additional information.
Wards affected: Hampton;
18/01/2023 - 211147 - HILDERSLEY FARM, A40 HILDERSLEY TO WESTON UNDER PENYARD, HILDERSLEY, HEREFORDSHIRE, HR9 7NW ref: 9261 Recommendations Approved
Decision Maker: Planning and Regulatory Committee
Made at meeting: 18/01/2023 - Planning and Regulatory Committee
Decision published: 18/01/2023
Effective from: 18/01/2023
Decision:
Application approved in accordance with the case officer’s recommendation.
Wards affected: Ross East;
18/01/2023 - 222020 - STEEPWAYS, WELSH NEWTON, HEREFORDSHIRE, NP25 5RT ref: 9260 Recommendations Approved
Decision Maker: Planning and Regulatory Committee
Made at meeting: 18/01/2023 - Planning and Regulatory Committee
Decision published: 18/01/2023
Effective from: 18/01/2023
Decision:
Application approved in accordance with the case officer’s recommendation.
Wards affected: Llangarron;
18/01/2023 - Community activity services procurement for working age adults ref: 9246 Recommendations Approved
This report seeks approval to procure a new community activities provider framework for adults aged 18-65 to start in May 2023.
Decision Maker: Cabinet member health and adult wellbeing
Decision published: 18/01/2023
Effective from: 25/01/2023
Decision:
That:
a) The Council procures a new dynamic framework for community activity services and delegates all operational decisions over the management of it to the Director of Community Wellbeing.
Wards affected: (All Wards);
Lead officer: Eleanor Crichton
17/01/2023 - Independent Reviewing Officers (IRO) Annual Report 2021/2022
For the committee to take note of the
Independent Reviewing Officers (IRO) Annual Report
2021/2022
Decision Maker: Children and Young People Scrutiny Committee
Decision due date: 14/02/2023
Wards affected: (All Wards);
Lead officer: Bart Popelier
Notice of decision: 17/01/2023
Anticipated restriction: Open
16/01/2023 - Permanent replacement of one polling station
To approve the replacement of one polling
station in the county due to the future unavailability of the
current venue
Decision Maker: Council
Decision due date: 10/02/2023
Wards affected: (All Wards);
Lead officer: Amy Hallett
Notice of decision: 16/01/2023
Anticipated restriction: Open
16/01/2023 - Temporary replacement of one polling station
To approve the temporary replacement of one
polling station in the county due to the unavailability of the
current venue
Decision Maker: Chief executive
Decision due date: Before 21/02/2023
Wards affected: (All Wards);
Lead officer: Amy Hallett
Notice of decision: 16/01/2023
Anticipated restriction: Open
13/01/2023 - Progress report on internal audit activity
To update members on the progress of internal
audit work and to bring to their attention any key internal control
issues arising from work recently completed. To enable the
committee to monitor performance of the internal audit team against
the approved plan.
To assure the committee that action is being taken on risk related
issues identified by internal audit. This is monitored by
acceptance by management of audit recommendations and progress
updates in implementing the agreed action plans. In addition, audit
recommendations not accepted by management are reviewed and
progress to an appropriate recommendation to cabinet if it is
considered that the course of action proposed by management
presents a risk in terms of the effectiveness of or compliance with
the council’s control environment.
Decision Maker: Audit and Governance Committee
Decision due date: 30/01/2023
Wards affected: (All Wards);
Lead officer: Rachael Hart
Notice of decision: 13/01/2023
Anticipated restriction: Open
12/01/2023 - Approval of the creation of a new shareholder committee and contractual arrangements with Hoople Limited ref: 9247 Recommendations Approved
To consider and approve legal arrangements to manage and regulate the relationship between Hoople and the Council and to agree the terms of reference for a Shareholder Committee to improve the governance of Companies or other arrangements that the Council is involved in.
Decision Maker: Cabinet
Decision published: 12/01/2023
Effective from: 19/01/2023
Decision:
That:
a) Cabinet approve the terms of the new Services Agreement between the Council and Hoople Limited substantially in the form set out in Appendix 1;
b) Cabinet note that Hoople Limited have been consulted on the Service Agreement;
c) Cabinet agree the Terms of Reference for the Shareholder Committee as set out in Appendix 2, and nominate the Membership of the Shareholder Committee at the next meeting of Cabinet;
d) That Cabinet recommend to Council changes to the Constitution to strengthen the governance framework to enable Audit and Governance Committee to have effective oversight of the governance of the Shareholder Committee; to extend the terms of reference of Scrutiny in relation to the operation of the Shareholder Committee, and to be explicit about the powers to set up the Shareholder Committee; and
e) The Deputy Section 151 Officer and the Monitoring Officer following consultation with the Cabinet Member for Finance, Corporate Services and Planning are authorised to finalise the Hoople Services Agreement and to take all operational decisions with regard to the implementation of the above recommendations.
Wards affected: (All Wards);
Lead officer: Joanna Sumner
12/01/2023 - To Accept and Spend Any Approved Levelling Up Fund Allocation to Herefordshire ref: 9243 Recommendations Approved
To accept and approve the expenditure of any Levelling Up Funding allocated to Herefordshire
Council’s northern and southern constituency, and Hereford transport bids submitted to government in August 2022. To approve the creation of a development company to lead the development of the proposed Ross Enterprise Park site as well as exploring the feasibility of the development of employment land in the other market towns.
Decision Maker: Cabinet
Decision published: 12/01/2023
Effective from: 19/01/2023
Decision:
That:
a) To accept and approve expenditure related any Levelling Up Funding offered by
government for a package of public realm improvements in Leominster and Ledbury
town centres and enhancements to the Leominster Old Priory building;
b) To accept and approve expenditure related any Levelling Up Funding offered by
government for the development of the site infrastructure and development plots for the Ross Enterprise Park;
c) To accept and approve expenditure related any Levelling Up Funding offered by
government for a package of transport and active travel measures in and around
Hereford city;
d) To delegate to the Corporate Director for Economy and Environment, in consultation
with the Cabinet Member for Environment and Economy, the Cabinet Member for
Infrastructure and Highways, and the Section 151 Officer, all operational decisions in
implementing the funding in accordance with the bids to government;
e) Subject to government approval of the Levelling Up Funding, approve the creation of a new development company to lead the development of Ross Enterprise Park and the feasibility of developing employment land sites in the other market towns.
f) To delegate to the Corporate Director for Economy and Environment, in consultation
with the Cabinet Member for Environment and Economy and the Section 151 Officer, all operational decisions in relation to the creation of the proposed development company.
Wards affected: Ledbury North; Leominster East; Ross East;
Lead officer: Roger Allonby, Nadine Kinsey
01/12/2022 - Acceptance of funding from the Environment Agency and variation to Public Realm Annual Plan 2022/23 ref: 9255 Recommendations Approved
The Ayles Brook is designated as an Ordinary
Watercourse which therefore falls under the regulatory supervision
of Herefordshire Council. Following flooding in February 2020, this
location is a settlement within the county at which the council has
been trying to mitigate flood risk.
It is proposed that grant monies would be used to complete
hydraulic modelling to improve the existing surface water mapping
on the route of the Ayles Brook.
The surface water modelling work may facilitate a future project to
extend the current hydraulic modelling of the Widemarsh Brook to
include the Ayles Brook. In turn the model may be used to
demonstrate the impact of installing a flood defence structure,
such as bunding on the Racecourse to attenuate flow during storms.
This future project would benefit properties in the vicinity of the
racecourse and also downstream. Such a scheme would seek to
mitigate fluvial flood risk to 18 properties and a school from the
Ayles Brook.
Decision Maker: Service Director – Environment , Highways, & Waste
Decision published: 12/01/2023
Effective from: 01/12/2022
Lead officer: Mark Averill
21/12/2022 - Natural Flood Management Capital Grant Scheme ref: 9254 Recommendations Approved
It was identified within the Business Case for
our Natural Flood Management Project that delivery on the ground
will largely be through the deployment of Catchment Advisors who
will engage with landowners and communities to advise them as to
how they can implement NFM measures. A Record of Operational
Decision was taken on 14 July 2022 to award a contract to the Wye
and Usk Foundation for these services.
This decision is to formalise the arrangements for the NFM Capital
Grant Scheme and to invite applications for grant funding to
support landowners and farmers within the project’s priority
sub-catchments in altering their land and water management
practices to slow the flow of water and reduce flood risk to
downstream communities. Guidance for this grant scheme is attached
at Appendix 1 which has been shared with partner organisations
through the NFM steering group and which builds upon the successful
round of grants we ran under the NFM pilot project.
The budget allocated until 31 March 2027 for this grant scheme is
£250,000. We anticipate that it will fund measures such as:
Soil Management; Over winter cover; In field water retention; In
channel water retention; Fencing; Trackway; Tree planting; and
Landowner innovation. Alternative measures can also be proposed
where there is a clear benefit to flood risk reduction.
The grant scheme will be promoted through Catchment Advisors, the
council’s website, partner networks and via social media to
ensure the opportunity is well-publicised.
Further information regarding the grant criteria and the appraisal
process is contained within the scheme guidance document.
The amount of support required from the Delegated Grants Team in
assisting with the NFM Capital Grant Scheme will be reviewed but
will be up to a maximum of £5,000 per annum.
Decision Maker: Service Director – Environment , Highways, & Waste
Decision published: 12/01/2023
Effective from: 21/12/2022
Lead officer: Mark Averill
12/01/2023 - Update on Whistleblowing Policy
To provide members with an update on
progress
Decision Maker: Audit and Governance Committee
Decision due date: 30/01/2023
Wards affected: (All Wards);
Lead officer: Deborah Nickson
Notice of decision: 12/01/2023
Anticipated restriction: Open
03/01/2023 - Decision to prosecute an individual for unauthorised absence from school of one child. Hinton & Hunderton. 03.01.23 ref: 9253 Recommendations Approved
To prosecute one defendant for failing to
secure the attendance of a compulsory school age registered child
from the dates of 14th March to 8th July 2022, contrary to Section
444(1) of the Education Act 1996 using the Single Justice
Procedure.
Decision Maker: Head of Public Protection
Decision published: 12/01/2023
Effective from: 03/01/2023
Lead officer: Marc Willimont
15/12/2022 - Decision to prosecute an individual for unauthorised absence from school of one child. Holmer. 15.12.22 ref: 9252 Recommendations Approved
To prosecute one defendant for failing to
secure the attendance of a compulsory school age registered child
from the dates of 20th June to 28th June 2022, contrary to Section
444(1) of the Education Act 1996 using the Single Justice
Procedure
Decision Maker: Head of Public Protection
Decision published: 12/01/2023
Effective from: 15/12/2022
Lead officer: Marc Willimont
09/01/2023 - Decision to award local organisations funding from the Household Support Fund to provide ‘warm spaces’ for families ref: 9251 Recommendations Approved
Herefordshire Council has received an
allocation of £1,329,601.78 from the Department for Work and
Pensions (DWP) under the Household Support Fund.
The DWP guidance states that the ‘Household Support Fund must
support those most in need. There may be groups that are vulnerable
to rising prices, for example, large families or single income
families. The fund in intended to cover a wide range of low income
households including families with children of all
ages’.
The ‘Warm Spaces’ offer currently in place has limited
access for families, due to their operational times. By providing
additional funding from the Household Support Fund this will enable
voluntary and community organisations to open at times more
accessible for families, particularly, weekends and evening.
Herefordshire Council will work with trusted partners, many of who
are either existing ‘Warm Spaces’, ‘Talk
Community Hubs’ or were part of the ‘Let’s Talk
Children and Families Project’.
By utilising the funding from government, this will have a positive
impact on low income families by providing them with an essential
space to keep warm during the winter and helping to minimise the
debt burden for those struggling to pay heating costs.
Decision Maker: Director of Resources and Assurance
Decision published: 12/01/2023
Effective from: 09/01/2023
Lead officer: Andrew Lovegrove
06/01/2023 - 2022/23 Capital Investment in Public Realm Infrastructure, Traffic and Risk Management: £1m Retaining Walls Programme of Works ref: 9250 Recommendations Approved
As set out in the Cabinet Member Report, the
proposed investment, will invest in the Public Realm and mitigates
identified risk in the network, due to the scale of need and
investment, which cannot be mitigated in the current Annual Plan
due to other commitments and constraints.
The investment supports the county plan and ambition for
Herefordshire:
Environment: protect and enhance our environment and keep
Herefordshire a great place to live;
Community: strengthen communities to ensure everyone lives well and
safely together; and
Economy: support our economy which builds on the county’s
strengths and resources.
Reducing the Risk of Highway Retaining Wall Collapse is a concern
following the B4224 near to Fownhope. The risk in structure remains
significant. In order to manage the risk of these, without
diverting funds from other critical assets or asset types, this
project intends to deliver works to the most important structures.
Priority will be based on the risk and road hierarchy such as
strategic and resilient network. This work has been progressed
using the principles of utilising a risk-based approach as required
by both the Highways Maintenance Plan and the UK Roads Liaison
Group’s Well Managed Highway Infrastructure: A Code of
Practice.
A procurement strategy which will adhere to the Councils
Procurement Rules will be developed for the delivery of this
investment to ensure value for money which will be confirmed in
further governance as set out in recommendation (b).
Decision Maker: Corporate Director – Economy & Environment
Decision published: 12/01/2023
Effective from: 06/01/2023
Lead officer: Ross Cook
11/01/2023 - Decision to fund £109,817.84, of Section 106 monies for “Education” (Primary) towards a Library and Sensory Room Extension at St Peters Primary School, Cherry Tree Close, Bromyard, HR7 4UY ref: 9249 Recommendations Approved
The Section 106 Contribution arises from one
Section 106 legal agreement:
Planning Reference GT / FIN Code Original Contribution £
Expiry Date
P140285/O GT05 FIN1718 £109,817.84 13/06/2029
TOTAL £109,817.84
The decision to fund £109,817.84 will fully utilise the
Section 106 Primary Contribution.
From the Primary contribution there has been no expenditure to
date.
The project is a two single-story extensions to either side of main
entrance to school building. The extensions will form a new Sensory
Room and Library.
With increasing numbers and the diverse needs of the children
attending St. Peter’s Primary School these additional
facilities are required. The Library project will provide a more
suitable location and facility whilst utilising unused space. Books
are currently stored in the corridors providing an unsuitable
location for learning activities.
The sensory room will also utilise unused space within St
Peter’s Primary School. The school is seeing increasing
numbers of pupils, especially in KS1, with a variety of conditions
including but not limited to ADHA, autism and sensory associated
conditions. These adversely affect their mental health and
wellbeing. A sensory room will provide a highly effective
intervention for these pupils at the point of need and will have a
lasting impact.
A full tender exercise has been completed in September 2022, with
three contractors provides formal quotations for completion of the
work:
Contractor Tender Cost £
C J Bayliss (Hereford) Ltd 108,364.00
Bolts of Hereford 114,226.00
Owen Pell Ltd 155,449.93
A technical and arithmetical check was undertaken and no errors
were found.
St Peter’s Primary School would like to appoint C J Bayliss
(Hereford) Ltd as the most cost effective solution.
Given the budget limitations a further value engineering exercise
was carried out (Appendix A) providing savings of £4470.00.
This has revised the overall costs including fees to a works total
of £112,205.52.
St Peter’s Primary School have agreed to provide
£2,387.68 to make up the difference over the contribution
amount available.
Planning consent for the Library and Sensory Room extension was
granted on 17th February 2022 (application number: 220531) and
included as Appendix B.
Responsibility for monitoring the project and managing expenditure
within the total spend budget is to be with the Senior Project
Manager.
Decision Maker: Director of Resources and Assurance
Decision published: 12/01/2023
Effective from: 11/01/2023
Lead officer: Andrew Lovegrove
10/01/2023 - Decision to fund £2951.00, of Section 106 monies for “Education” (Primary) towards conversion of a Storage Room into additional Toilet Facilities at Goodrich Primary School, Ross-on-Wye, HR9 6HY ref: 9248 Recommendations Approved
The Section 106 Contribution arises from one
Section 106 legal agreement:
Planning Reference GT / FIN Code Original Contribution £
Expiry Date
DS082931/F GT05 FIN1929 £2951.00 29/01/2030
TOTAL £2951.00
The decision to fund £2951.00 will fully utilise the Section
106 Primary Contribution.
From the Primary contribution there has been no expenditure to
date.
With increasing numbers the school is under the recommended
guidelines of toilets per pupil. The project is therefore a
conversion of a storage room into an additional toilet
facility.
A full tender exercise was completed with two quotations
returned:
Contractor Tender Cost £
Spa Glass Ltd 25,729.00
DM Ward Plumbing 9208.94
Goodrich Primary School would like to appoint DM Ward Plumbing as
the most cost effective solution.
Goodrich Primary School have agreed to provide the remaining
balance to make up the difference over the contribution amount
available.
Responsibility for monitoring the project and managing expenditure
within the total spend budget is to be with the Senior Project
Manager.
Decision Maker: Director of Resources and Assurance
Decision published: 12/01/2023
Effective from: 10/01/2023
Lead officer: Andrew Lovegrove