Decisions

Decisions

27/01/2023 - Appointment of Cabinet Members to the Shareholder Committee ref: 9270    Recommendations Approved

Cabinet approved the setting up a Shareholder Committee at its meeting on 12th January 2023. This report seeks Cabinet nominations of 4 named members of Cabinet to serve on the Shareholder Committee.

Decision Maker: Cabinet

Decision published: 27/01/2023

Effective from: 03/02/2023

Decision:

That:

The following members of cabinet are nominated to be members of the Shareholder Committee:

a)           Leader of the council;

b)           Cabinet member, finance, corporate services and planning;

c)           Cabinet member, health and adult wellbeing; and

d)           Cabinet member, commissioning, procurement and assets

 

 

Wards affected: (All Wards);

Lead officer: Francis Fernandes


26/01/2023 - Big Economic Plan ref: 9245    Recommendations Approved

To approve the Herefordshire Big Economic Plan and accompanying initial five year delivery plan 2023 to 2028. To explore the principle of developing a place-focused partnership board, to lead the implementation of the Big Economic Plan and other associated key strategies, embedding a cross county partnership approach to achieving the county’s opportunities, and seek the public and private investment required to achieve our ambitions

Decision Maker: Cabinet

Decision published: 26/01/2023

Effective from: 02/02/2023

Decision:

a) To approve the Herefordshire Big Economic Plan, and initial five year delivery plan 2023 to 2028;

b) To agree to the principle of creating a place-focused partnership board, with proposals to be developed for cabinet’s consideration; and

c) To delegate to the Corporate Director Economy and Environment authority to agree minor typographical and presentational amendments prior to formal publication of the plan, subject to consultation with the Cabinet Member for Economy and Environment.

Wards affected: (All Wards);

Lead officer: Roger Allonby


19/01/2023 - Record of officer decision re Land Charges fee increase ref: 9287    Recommendations Approved

Review of fees in accordance with the The Local Authorities (England) (Charges for Property Searches) Regulations 2008. This states that the charges must be assessed on a cost recovery basis and reviewed on a three year cycle.

Decision Maker: Director of Governance and Legal Services

Decision published: 26/01/2023

Effective from: 19/01/2023

Lead officer: Claire Porter


13/01/2023 - Future Ready Homes - Home Energy Audits Pilot Programme for Herefordshire. ref: 9286    Recommendations Approved

The exemption to provide supplemental funding would boost the number of audits specifically for Herefordshire and provide learning and outcomes that will inform a wider future project subject to full procurement.
The Future Ready Homes project was set up in 2021 and runs to January 2024. Part of the project scope includes 150 fully funded retrofit surveys for residents across Shropshire, Powys and Herefordshire.
The project is already up and running with a good application pipeline. Due to the limited number of surveys available households will have to be turned down without this additional funding.
The UKSPF funding of £49,050 will provide supplemental funding to increase the number of audits for Herefordshire by 72 (60%) will be delivered, by March 2023 with the remaining 29 (40%) by the end of June 2023.
The project enables householders across Herefordshire to understand the optimal energy efficiency solutions for their homes whilst also helping to meet the County’s net zero carbon by 2030 ambition.
The project team choose a mix of on-gas/ off-gas, urban/rural, old and new homes, owner occupier/ private rental. This project targets the able to pay sector as these households often fall between the gaps as they are not eligible for grant funding but often need help to start their retrofit journey.

Decision Maker: Corporate Director – Economy & Environment

Decision published: 26/01/2023

Effective from: 13/01/2023

Lead officer: Ross Cook


12/01/2023 - Energy and Resource Efficiency Assessments for Businesses ref: 9285    Recommendations Approved

The purpose is to secure Severn Wye Energy Agency to carry out detailed Energy and Resource Efficiency Assessments of up to 30 local businesses that are currently working closely with Herefordshire Council to reduce their carbon emissions. The project ‘30 for 2030’ encourages and mobilises employers and their Colleagues across Herefordshire to plot their journeys to meet the County’s net zero carbon ambition by the end of the decade.

The audits one of the projects mobilised as a result from the climate assembly will put the spotlight on up to 30 employers, who will open up their organisations to share the actions they take and their achievements along the way to inspire others to do the same.

Decision Maker: Corporate Director – Economy & Environment

Decision published: 26/01/2023

Effective from: 12/01/2023

Lead officer: Ross Cook


11/01/2023 - Farm Carbon Audits ref: 9284    Recommendations Approved

The purpose is to secure 4Recycling Ltd to carry out detailed farm carbon audits of up to 30 Herefordshire farm businesses that will be identified via an EOI process. The Climate and Nature Board land-use and farming sub-group, NFU and Farm Herefordshire will help select the 30.
The audits are one of the projects mobilised by the Climate and Nature Board and funded by the Climate Reserve.

Decision Maker: Corporate Director – Economy & Environment

Decision published: 26/01/2023

Effective from: 11/01/2023

Lead officer: Ross Cook


06/01/2023 - Variation of contract previously awarded for the provision of room and desk booking solution ref: 9283    Recommendations Approved

• The original contract awarded to Cloudbooking provided a solution used in all Herefordshire Council sites but both Herefordshire Council and Hoople staff. The original procurement was carried using the Crown Commercial Services G-Cloud framework 12.
• A decision has been taken to add the Nelson House building as an additional site with 9 meeting rooms and 24 bookable desks.
• To ensure a consistent user experience it has been agreed that this site should also have the same solution to that provided in the other sites.
• The original contract value was £53,930
• The additional cost due to the variation is £4,721

Decision Maker: Service Director - Corporate Services

Decision published: 26/01/2023

Effective from: 06/01/2023

Lead officer: Sandra Mehigan


24/01/2023 - Decision to support families with children entitled to free school meals by providing a food vouchers during the February half term ref: 9282    Recommendations Approved

The free school meal system is an important component of the support that is provided to low-income families. Providing vouchers in the school holidays for children entitled to free school meals is an extension to this support and will benefit over 4,505 children. Through this proposal, primary and secondary aged school pupils who are eligible for benefits related free school meals will receive a food voucher of £20 for the week of the February half-term.

Consumer prices, as measured by the Consumer Prices Index (CPI), were 16.40% higher in November 2022 than a year before. The CPI is also forecast to remain above 8.6% for the remainder of 2022 into 2023. Low-income households spend a larger proportion than average on energy and food so will be more affected by price increases.

Herefordshire Council has received an allocation of £1,329,601.78 from the Department of Works and Pensions under the Household Support Fund. The expectation is that the funding should be used primarily to support households in the most need, particularly those including children and pensioners who would otherwise struggle with energy, food and water bills as well as other essential costs.

By utilising the funding from government, this will have a positive impact on low income families and child poverty by minimising the debt burden on those that struggle to pay essential bills.


Decision Maker: Director of Resources and Assurance

Decision published: 26/01/2023

Effective from: 24/01/2023

Lead officer: Andrew Lovegrove


19/01/2023 - Variation to Annual Plan 2022/23 – Utilisation Annual Plan Gainshare ref: 9281    Recommendations Approved

£100k Gainshare from the Public Realm contract with BBLP has been identified for reallocation. It is recommended that this is reinvested into resurfacing within Hereford City. This forms part the the local transport plan line in the capital programme that is funded by a £15.466m annual grant that has to be spent in year. Therefor it is important to reallocate and spend this grant rather than have to return any underspend to DfT.

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 26/01/2023

Effective from: 19/01/2023

Lead officer: Mark Averill


19/01/2023 - Installation of insulation measures to Park Homes using Sustainable Warmth grant funding ref: 9280    Recommendations Approved

The original tender document for this scheme included the relevant measures but wasn’t specific to Park Homes and therefore the contractors didn’t consider this in their bid. Neither of the contractors appointed are able to carry installations on Park Homes due to PAS guidance restrictions.

A new tender was run via the Dynamic Purchasing System (DPS) on 02/11/22 but no bids were received despite a further extension. Hence taking the decision to make a direct award.

The named company has been chosen as they specialise in Park Home Installations, are fully PAS accredited and have come highly recommended with a proven track record of successful delivery

The project is to install insulation measures, External Wall/Loft/Underfloor insulation to approx. 10 Park Homes and will use Sustainable Warmth Competition funding from the Department for Business Energy & Industrial Strategy (BEIS) via the Midlands Net Zero Hub (MNZH).
The Sustainable Warmth scheme aims to raise the energy efficiency of low-income and low EPC rated homes including those living in the worst quality off-gas grid homes, delivering progress towards: reducing fuel poverty, the phasing out of high carbon fossil fuel heating and the national and local commitments to net zero. The fund also aims to support the green recovery in response to the economic impacts of Covid-19 and to help take low-income families out of fuel poverty.

Decision Maker: Service Director – Environment , Highways, & Waste

Decision published: 26/01/2023

Effective from: 19/01/2023

Lead officer: Mark Averill


25/01/2023 - Decision to approve the renewal of the contract to provide income management and cash receipting services by Capita Pay 360 (Capita) ref: 9279    Recommendations Approved

The contract to provide this service was awarded to Capita in 2017 following a competitive tender exercise. The contract includes all associated software licences, support and maintenance for the following payment mechanisms: internet, automated telephone, MOTO (Mail Order & Telephone Order), Chip & PIN and Contactless, Post Office & PayPoint and Payment Portal.
The current system has been operational for over 5 years and is embedded within the council’s income management and collection processes. A change in system and provider is not recommended as the current system meets the council’s requirements and the cost of conversion, implementation and expected disruption to this essential finance function would be significant and prohibitive. It is estimated that these costs would be in the region of £100k.
Taking account of the costs and disruption of moving to a different system and the service standards provided by the current contractor, continuing with current service provider, does represent a best value solution for the council. The renewal is offered at a fixed price which protects the council from the risk of future prices increases over the contract term. The extension of the existing contract will ensure continuity of service and minimise the risk of failure or error.

Decision Maker: Director of Resources and Assurance

Decision published: 26/01/2023

Effective from: 25/01/2023

Lead officer: Rachael Hart


26/01/2023 - Decision to fund £46,101, of Section 106 monies for “Education” (Primary) towards the development of a new Outdoor Play Provision at Kingstone & Thruxton Primary School, Hereford, HR2 9HJ ref: 9277    Recommendations Approved

The decision of 5th August 2022 outlined the costs as detailed below:

After the completion of a full tender exercise the costs for the works have been calculated as:

Multi-gym equipment £10,564
Trim trail £33,171
Total: £43,735

The project will be funded from:

S106 (GT05 FIN1800) Monies Received £73,449.12
Spend Proposal £43,735.00
Remaining £29,714.12

Due to materials & transport, energy, labour and salary cost rises a variation of £2366 has been administered, taking the total project cost to £46,101.

The S106 has additional funding within the primary allocation to cover the additional cost.

The S106 agreement allocation will now have £27,348.12 remaining of which further projects are proposed for the development of the forest school and potential internal remodeling works.

Pupil numbers at the school have been increasing in recent years making it difficult to provide sufficient purposeful space for children to use at break times. The school are encouraging children to be as active as possible during breaks and put on a range of additional activities to encourage this, however they do not have sufficient space to have multiple team games in operation safely.

Decision Maker: Director of Resources and Assurance

Decision published: 26/01/2023

Effective from: 26/01/2023

Lead officer: Andrew Lovegrove


25/01/2023 - Allocate and Spend Supercycle Highway Funding on Delivery of Active Travel Measures

To allocate and spend supercycle highway funding on the delivery of Hereford ‘Quiet Routes’ Active Travel Measures. This work will involve improvements to a series of 'quiet routes' to create improved walking and cycling for people accessing Hereford Enterprise Zone, whilst also enabling greater connectivity around Hereford more generally.

Decision Maker: Cabinet member Infrastructure and transport

Decision due date: Before 17/02/2023

Wards affected: Belmont Rural; Central; Dinedor Hill; Hinton & Hunderton; Newton Farm;

Lead officer: Neil Batt

Notice of decision: 13/12/2022

Anticipated restriction: Open


24/01/2023 - 2022/23 Winter Resilience ref: 9227    Recommendations Approved

To authorise the spend / investment in the council / public realm assets to provide winter resilience following the council’s resolution at the councils meeting on 11 February 2022, to approve the proposed capital investment from 2022/23 to:

·       Implement the winter fleet strategy which will allow for the replacement of 8 fleet vehicles over the next 5 years,

·       Renew outdated weather stations.

·       Install flood warning system.

 

Decision Maker: Cabinet member Infrastructure and transport

Decision published: 24/01/2023

Effective from: 31/01/2023

Decision:

That:

a)    £1,402k be invested in the asset to support county winter resilience as set out below over the next 4 years:

a)    £1,160k in 8 no Winter Gritters 2022/23 through to 2026/27;

b)    £180k investment in Weather Monitoring and Forecasting Stations;

c)    £40k in Flood Warning Sensors + bases; and

d)    £22k in installation and project management costs.

b)    Delegated authority is given to the Director of Economy and Environment, in consultation with the S151 Officer to take all operational decisions to deliver the projects set out in recommendation (a).

 

Wards affected: (All Wards);

Lead officer: Bruce Evans


24/01/2023 - Executive response to the Health, Care and Well-being Scrutiny Committee:Obesity in Herefordshire ref: 9258    Recommendations Approved

To approve the executive response to the recommendations from the Health, Care and Wellbeing Scrutiny Committee.

 

The Health, Care and Wellbeing Scrutiny Committee made 15 recommendations

Decision Maker: Cabinet member health and adult wellbeing

Decision published: 24/01/2023

Effective from: 31/01/2023

Decision:

That:

a)    The response to the Health, Care and Wellbeing Scrutiny Committee recommendations regarding Obesity in Herefordshire, as attached appendix 1 is approved.

 

 

Wards affected: (All Wards);

Lead officer: Kristan Pritchard


23/01/2023 - Spend the accepted Stronger Towns Funding for Greening the City ref: 9257    Recommendations Approved

To approve the acceptance and spend of Stronger Towns £403,655.00 funding to complete delivery of the three elements of the project; community grants, sedum bus shelters, and active travel measures on the Great Western Way in Hereford.

 

Greening the City aims to improve the appearance, environment and perception of the City of

Hereford significantly and will complement, and add value to, a number of current and planned policy initiatives including Hereford City Centre Improvements Project, Hereford City Centre Transport Project, countywide Active Travel Measures and two projects that have received funding as part of the Accelerated Funding phase – e-Bikes and tree planting. These “sense of place” elements will look to change perceptions of the city by introducing significant amounts of greening. This will lead to a more welcoming and unique place to visit and spend time within, leading to increased footfall in the city centre as well as longer dwell times.

 

The Greening the City project will be delivered within three elements:

 Active Travel Measures on the Great Western Way, between Widemarsh Common and Barton Road

 Installation of sedum bus shelters at locations identified within the city; this will add to and

support the existing roll out programme;

 Community greening grants – these grants will be offered to community groups to undertake

greening to areas in need of visual improvement, more greenery or greater biodiversity.

Decision Maker: Cabinet member Infrastructure and transport

Decision published: 23/01/2023

Effective from: 28/01/2023

Decision:

That:

a) To accept and spend the £403,655 (capital) of Stronger Towns funding offered by

government,

b) Authority is delegated to the Service Director for Highways and Transport in

consultation with the Cabinet Member Infrastructure and Transport to make all

operational decisions required to complete the implementation of the Stronger Towns,

Greening the City project.

Wards affected: Central;

Lead officer: Neil Batt, Laurence Butterworth, Amy Swift


23/01/2023 - Spend the accepted Stronger Towns Funding for Library and Learning Resource Centre ref: 9256    Recommendations Approved

To approve the acceptance of the Stronger Towns £3m funding, and to approve the full expenditure of £3.5m related to the completion of the design stage of the project, the appointment of a Design and Build contractor following procurement, and the implementation of the library and learning resource centre project.

Decision Maker: Cabinet member commissioning, procurement and assets

Decision published: 23/01/2023

Effective from: 28/01/2023

Decision:

That:

a) To accept the £3m (capital) of Stronger Towns funding offered by government,

b) To approve the full £3.5m of expenditure required to complete the design stage and

implementation of the library and learning resource centre,

c) Authority is delegated to the Corporate Director for Economy and Environment, in

consultation with the Deputy Section 151 Officer and the Cabinet Member

Commissioning, Procurement and Assets, to make all operational decisions required to complete the design stage of the project, appoint a Design and Build contractor

following the conclusion of the procurement process, and to implement the delivery of

the library and learning resource centre project

Wards affected: Central;

Lead officer: Roger Allonby, Johnathan Pritchard, Amy Swift


19/01/2023 - Children’s Social Care Out Of Hours Emergency Duty Service

An amendment to the costings within the original decision made October 2022 for the Childrens Social Care Out of Hours Emergency Duty Service for the next three years from 01/04/2023.

Decision Maker: Corporate Director - Children & Young People

Decision due date: 24/02/2023

Wards affected: (All Wards);

Lead officer: Ellie Sheers

Notice of decision: 19/01/2023

Anticipated restriction: Open


19/01/2023 - Renewal of Capita Pay360 Income Management Contract

To renew the Council's income management contract with Capita Pay360 for 5 years commencing 1 April 2023.

Decision Maker: Cabinet member finance, corporate services and planning

Decision due date: 27/01/2023

Wards affected: (All Wards);

Lead officer: Rachael Hart

Notice of decision: 19/01/2023

Anticipated restriction: Open


17/01/2023 - Hereford City Centre Improvements – Mill Street Traffic Regulation Order ref: 9268    Recommendations Approved

• Hereford City Centre Improvements are designed to support the local economy and enhance the retail environment. The refurbishment scheme is contributing to the delivery of the Herefordshire Streetscape Strategy to create an attractive, vibrant city centre to help support existing businesses and create new opportunities to encourage more visitors and retailers.
• The Cabinet Member decision dated 7th October 2021 set out the budget for the St Owen St Cycle Contraflow Scheme. Decision - Hereford City Centre Improvements (HCCI) - Herefordshire Council
• The Herefordshire Council Local Transport Plan 2016 – 2031 includes the HCCI as a package of works to make the city a more attractive place to visit and to provide a pedestrian and cycle friendly environment. It is intended that there will be a benefit to wide range of people and groups within the business and resident community.
• The HCCI proposals also contribute to the County plan (2020 – 2024) and to the Herefordshire Council Delivery Plan 2020-2022.
• Transport and transport infrastructure are currently significant contributors to carbon emissions in both embodied and operational carbon. The St Owen St improvements, of which the extension of the cycle contraflow on Mill St form part, provide an opportunity to support a mode shift from cars to public transport, walking and cycling through enhanced provisions for these alternative modes. This will make the access to and circulation within this area more attractive for non-car modes, whilst maintaining provision for those for whom car use is essential.
• The St Owen St cycle contraflow, of which the extension of the cycle contraflow on Mill St form part, will provide a key element of improved cycle access into the city centre from the north east quadrant, thus supporting the reduction on short journey car trips in this area.
• An increased modal shift to walking and cycling for trips to and from the city centre will also support an improvement in air quality in this area. The Mill St cycle contraflow together with the St Owen St improvements provide a direct cycle route into the city centre which will reduce cyclists exposure to air pollution on the current the high volume routes on Bath St and Blueschool St within the air quality management zone.
• The recent TRO consultation for the main St Owen St scheme TROs included comments on the benefits to connectivity of extending the contraflow on Mill St to cover the section between Green St and Cantilupe St. Following consultation with legal this was not possible to implement as a minor amendment to those orders and as a result has been brought forward as a separate TRO.
• Contraflow cycling is a well established approach to providing cycle routes within urban environments and features within the new LTN 1/20 cycle infrastructure design in line with the DfT guidance. The traffic flows in this section of Mill St are low for the majority of the day and lower than on St Owen St, and the volume of cycles, given the alternative routes from Cantilupe St and Green St, are also anticipated to be lower such that an informal contraflow provision in this section is appropriate as laid out in LTN 1/20.
• The delivery of the Mill St cycle contraflow will form part of the St Owen St project commissioned through the Balfour Beatty Living Places (BBLP) public realm contract. This procurement route was selected as it achieved the timescales associated with the LEP funding agreement and for continuity through knowledge of the scheme that BBLP already had.

Decision Maker: Corporate Director – Economy & Environment

Decision published: 19/01/2023

Effective from: 17/01/2023

Lead officer: Ross Cook


12/01/2023 - Decision to prosecute. Two individuals for unauthorised absence from school of one child. Red Hill. 12.01.23 ref: 9267    Recommendations Approved

To prosecute two defendants for failing to secure the attendance of one compulsory school age registered child from the dates of 18th July to 22nd July 2022, contrary to S.444(1) of the Education Act 1996 using the Single Justice Procedure.

Decision Maker: Head of Public Protection

Decision published: 19/01/2023

Effective from: 12/01/2023

Lead officer: Marc Willimont


11/01/2023 - Decision to prosecute an individual for unauthorised absence from school of two children. Stoney Street. 11.01.23 ref: 9266    Recommendations Approved

To prosecute one defendant for failing to secure the regular attendance of two compulsory school age registered children from the dates of 14th March to 18th July 2022, contrary to S.444(1) of the Education Act 1996 using the Single Justice Procedure.

Decision Maker: Head of Public Protection

Decision published: 19/01/2023

Effective from: 11/01/2023

Lead officer: Marc Willimont


22/11/2022 - Decision to prosecute two individuals for selling illegal tobacco. Ledbury North. 22.11.22 ref: 9265    Recommendations Approved

To prosecute the 2 defendants for offences under the Trade Marks Act 1994 Section 92, offences under the Tobacco and Related Products Regulations 2016 Regulation 48, offences under the Standardised Packaging of Tobacco Products Regulations 2015 regulation 3, 7 & 15.

Decision Maker: Head of Public Protection

Decision published: 19/01/2023

Effective from: 22/11/2022

Lead officer: Marc Willimont


16/01/2023 - Proposed Traffic Regulation Order to implement waiting restrictions and residents permit parking at various roads in the vicinity of Green Lane, Leominster. ref: 9264    Recommendations Approved

Concerns were originally raised by local residents in 2017 via a petition routed through the Town Council concerning a desire for residents parking bays on Green Lane and Townsend Court. A review of the situation on the site was undertaken by officers and it was decided that details should be entered onto the prioritised Traffic Regulation Order (TRO) Waiting List.
As a result of its entry onto the TRO Waiting List, this scheme was identified for commencement of investigations in the 2020/2021 Annual Plan. Therefore, Balfour Beatty Living Places (BBLP) set about investigating the potential for a new Traffic Regulation Order that would necessitate any changes within the area under investigation.
An on-site assessment and meeting with the Local Member were undertaken in November 2020. During the meeting, the currently unrestricted bay adjacent to properties on the southern side of Green Lane was discussed as being the primary point of consideration for a residents parking bay. The Local Member alerted officers to residents’ concerns regarding difficulty in parking close to their property at present for these properties in particular but also a general trend of non-resident vehicles parking in the area on Green Lane.
Officers observed the saturated parking situation on the northern side of Green Lane west of its junction with Oldfields Close. It was explained that those properties on the northern side of Green Lane would not strictly qualify for residents parking bays given that they all had either rear access driveways for two vehicles, or front access driveways for two vehicles. It was suggested that a Limited Waiting Bay could be beneficial here as it could allow parking for a limited amount of time but prevent vehicles being parked for significant periods. The Local Member informed officers that often parents park to drop children at the local pre-school and shoppers occasionally park for short periods which, it was agreed, should be retained as this does not cause any significant issues.
It was suggested by officers that No Waiting at Any Time (Double Yellow Line) restrictions should be implemented at the currently unrestricted junctions of Green Lane/Townsend Court, Green Lane/The Meadows and Green Lane/Townsend Close to prevent parking close to them which leads to more difficulty for vehicles utilising these junctions. It was also suggested that it would be beneficial to prevent double parking at any time on Green Lane and, therefore, to consider the implementation of No Waiting at Any Time (Double Yellow Line) restrictions on the southern side of Green Lane from its junction with Townsend Court to its junction with Townsend Close.
Following the meeting, as part of the scheme assessment the collision history for the site was investigated. It was found that no collisions had taken place in the latest five-year period from 2016-2020 (inclusive).
Having completed the initial assessment, a set of proposals was designed by officers and approved by the Local Member and Town Council. It was agreed that the proposals should first be sent to directly affected residents for comment in the first instance.
Consequently, a resident’s consultation exercise was undertaken from 16th December 2020 to 13th January 2021. A summary of the responses received is included as Appendix C. The results are summarised below.
No. %
Support 7 78%
Objection 2 22%
TOTAL 9 100%
Total Consulted 26 (approx.)
Response Rate 35%
The results of the consultation showed that the majority of respondents were in support of the proposals. The response rate of 35% is typical of this nature of consultation. Therefore, the final proposal shown in Appendix A was designed and approved by the Local Member and Town Council before progressing to the next phase.
An Initial Statutory Consultation process was undertaken from 15th January 2021 to 8th February 2021, whereby an initial consultation letter and proposal plan was sent to all Statutory Consultees via email. During this process, no objections were raised in relation to the recommendations as part of this TRO. A summary of the responses received during the Initial Statutory Consultation process is included as Appendix D.
During the Initial Statutory Consultation, the Ward Councillor commented that the proposed residents parking bay on the southern side of Green Lane should retain the current trend of ‘nose in’ parking in order to maximise the spaces available. However, officers resolved to design parallel parking bays in the interest of road safety by not encouraging vehicles to potentially reverse out of spaces into live traffic on Green Lane.
The Traffic Management Advisor (TMA) for West Mercia Police issued no objections to the proposals but did state that they may result in a migration of parking onto The Meadows and Townsend Close. However, as the TMA themselves stated, these roads are better suited to accommodate any additional parking than Green Lane. Any migration that does occur is unlikely to be large in scale, the risk is considered negligible.
A Formal Consultation (Notice of Proposal) process allowing the general public and Statutory Consultees to issue comments/concerns was undertaken from 4th March 2021 to 26th March 2021 during which four objections were raised by residents. All Statutory Consultee respondents issued support for the scheme. A summary of the Formal Consultation (Notice of Proposal) responses is included as Appendix E. The objections received are outlined and addressed below in alignment with Local Authorities’ Traffic Orders (Procedure) (England and Wales) Regulations 1996.
The first objection (Residence 2 in Appendix E) was related to the cost of permits for the proposed parking bays and a concern that a parking place directly outside their property was not guaranteed which would result in difficulties in access to their alleyway. It was also stated that the car parks in Leominster should be made free to encourage shoppers to utilise them.
In response, the cost of permits is Council policy, it was highlighted in the consultation letter to residents. Regarding the access to premises, the purpose of the residents parking bay on the southern side of Green Lane is to ensure that residents are able to park close to their properties without any obstruction from non-resident vehicles. Whilst a space directly outside each residents property cannot be guaranteed, the proposals are a significant improvement on the current situation in providing exclusive bays for residents. No comment can be made on the charges within local car parks in Leominster, which is not part of the consideration for this TRO process.
The second objection (Residence 3 in Appendix E) issues concerns that the proposals will lead to a migration of parking onto Oldfields Close.
In response, this is an understandable concern. However, current parking habits on Green Lane and its surrounding junctions are causing safety issues and creating difficulty for residents of the southern side of Green Lane and Townsend Court, who do not possess off-street parking, in parking close to their properties. The proposals will prevent parking at the various junctions and on the southern side of Green Lane for non-residents but will still allow parking for 2 hours for non-resident vehicles on the northern side of Green Lane. Therefore, it is considered that there is a low risk of migration of parking and that if this does occur it will be limited. Additionally, as the Traffic Management Advisor for West Mercia Police has stated (see paragraph 15), these roads are better suited to accommodate any additional parking than Green Lane which is a particularly narrow stretch of road.
The third objection (Residence 4 in Appendix E) stated concerns that the proposals would result in more vehicles utilising the private car park in Townsend Court, which is Private and for the sole use of residents of the flats. Concern was also raised that vehicles utilising the church for services and functions would no longer be able to do so and would, as a result, utilise the private car park at Townsend Court.
In response, the car park at Townsend Court is a private car park which is not adopted by the Council. It is extremely unlikely that vehicles will migrate to park here. The proposed residents parking bay and limited waiting bay do not restrict parking on Sundays which would allow for some parking for church users on this day. From Monday to Saturday, the limited waiting bay provides two hours free parking to accommodate short term stays. The Central Area Car Park is located just east of Green Lane and is a 3-minute walk from the Methodist Church.
The fourth objection (Residence 5 in Appendix E) was from a resident of central Leominster who stated opposition for the further expansion of resident permit parking for individual streets. It was stated that on-street parking is limited in Leominster and certain streets are under restrictions which mean that residents of those streets cannot park close to their properties so rely on parking on other streets.
In response, the primary purpose of the proposals set out in Appendix A as part of this TRO project, is to ensure that the residents of Green Lane and Townsend Court are able to park close to their properties without obstruction by non-resident vehicles. Another key aim is to improve road safety at the various junctions and prevent all day parking by non-residents on the northern side of Green Lane. If there are issues on another residential street in Leominster, this should be investigated as part of a separate TRO request. It is Council policy to allow for qualifying individual streets to request the implementation of residents parking bays.
Considering local guidance, Herefordshire Council’s ‘Resident Parking Schemes – Policies and Criteria’ document sets out criteria to be considered when assessing a potential residents parking scheme which includes: A majority of residents or survey respondents report difficulty in finding a parking space and support the introduction of a permit parking scheme; The kerb space in the area under consideration is regularly occupied by extraneous vehicles; The availability of parking off-street for residents and their visitors; The majority of property which fronts the roads concerned is residential, or there is deemed sufficient capacity in a commercial area for a limited number of residential permits (subject to review); Proposals in nearby or adjacent streets are likely to have a detrimental impact on the locality; The views of the ward councillor and / or parish council.
When applying these criteria to the proposed scheme: throughout the process there has been an overwhelming show of support from residents whom responded to the residents consultation and during the formal consultation which raised just four objections; there is evidence (gathered during the site assessment) that non-resident parking is taking place on the southern and northern side of Green Lane and anecdotal evidence of commuter parking; the eligible properties for the proposed resident parking bays possess no available off street parking; the potential migration of parking has been considered and is deemed to be low risk as a result of parking available in the limited waiting bay and the Central Area Car Park nearby and the neighbouring streets, in any case, are better suited to accommodate a slight increase in parking and; the Ward Councillor and Leominster Town Council have issued their support for the proposals to be implemented.
Regarding national policy, according to the Road Traffic Regulation Act (RTRA) 1984, it is the duty of a highway authority to ‘manage their road network’ and ‘to improve road safety’. Section 122 of the RTRA 1984 states that local authorities must, so far as is practicable, exercise their functions under the RTRA so as to ‘secure the expeditious, convenient and safe movement of traffic’. Additionally, Section 1 of the RTRA states the permitted purposes of a TRO which include ‘avoiding danger to road users’ and ‘preserving/improving the amenities in the area’.
Section 122 of the Road Traffic Regulation Act 1984 also states that local authorities must exercise their functions under the RTRA so as to ‘provide suitable and adequate parking facilities on and off the highway’. It is important to maintain a balance when imposing parking restrictions so as not to be ‘over restrictive’. The proposals will seek to improve road safety and access to premises for those who do not possess off-street parking where restrictions are proposed, however parking for short stays is permitted in the limited waiting bay provided. The residents parking bay and limited waiting bay are unrestricted on Sundays.
Further national guidance from Traffic Signs Manual Chapter 3 (2019) states ‘Permit parking is provided where residents could have difficulty in parking close to their homes because road space would otherwise be taken up by commuters, shoppers etc.’.
The Highway Code Rule 242 states ‘You MUST not leave your vehicle or trailer in a dangerous position or where it causes any unnecessary obstruction of the road’. In addition, Highway Code Rule 243 states ‘DO NOT stop or park opposite or within 10 meters of a junction’.
In order to ensure that the Highway Code Rules 242 and 243 are complied with, a Traffic Regulation Order comprising the recommended waiting restrictions should be implemented in order to make the current parking habits illegal and enforceable at all times on the southern side of Green Lane and its junctions with Townsend Court, Townsend Close and The Meadows. Keeping the junctions clear of parking will be of significant benefit to pedestrians crossing the various roads who will have improved visibility as a result of the proposals.
In conclusion, the proposals accord with National Policy in the form of the Road Traffic Regulation Act 1984, National Guidance in the form of the Traffic Signs Manual Chapter 3 and The Highway Code, and Herefordshire Council’s ‘Resident Parking Schemes – Policies and Criteria’ document (June 2020). The proposals supported by the majority of residents, the Ward Councillor and Town Council.
The objections have been considered in alignment with the Local Authorities’ Traffic Orders (Procedure) (England and Wales) Regulations 1996. Notwithstanding these, for the reasons set out above, it is recommended to proceed with the scheme according to the original proposals as set out in drawing 3409-99



Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 19/01/2023

Effective from: 16/01/2023

Lead officer: Bruce Evans


18/01/2023 - 222785 - CORNER HOUSE, MONNINGTON-ON-WYE, HEREFORD, HEREFORDSHIRE, HR4 7NL ref: 9262    Recommendations Approved

Decision Maker: Planning and regulatory committee

Made at meeting: 18/01/2023 - Planning and regulatory committee

Decision published: 18/01/2023

Effective from: 18/01/2023

Decision:

Application approved in accordance with the case officer’s recommendation.

Wards affected: Castle;


18/01/2023 - 204230 - PRIORY FARM, STOKE PRIOR, LEOMINSTER, HEREFORDSHIRE, HR6 0ND ref: 9263    Recommendations Approved

Decision Maker: Planning and regulatory committee

Made at meeting: 18/01/2023 - Planning and regulatory committee

Decision published: 18/01/2023

Effective from: 18/01/2023

Decision:

Application deferred prior to the meeting, due to receipt of additional information.

Wards affected: Hampton;


18/01/2023 - 211147 - HILDERSLEY FARM, A40 HILDERSLEY TO WESTON UNDER PENYARD, HILDERSLEY, HEREFORDSHIRE, HR9 7NW ref: 9261    Recommendations Approved

Decision Maker: Planning and regulatory committee

Made at meeting: 18/01/2023 - Planning and regulatory committee

Decision published: 18/01/2023

Effective from: 18/01/2023

Decision:

Application approved in accordance with the case officer’s recommendation.

Wards affected: Ross East;


18/01/2023 - 222020 - STEEPWAYS, WELSH NEWTON, HEREFORDSHIRE, NP25 5RT ref: 9260    Recommendations Approved

Decision Maker: Planning and regulatory committee

Made at meeting: 18/01/2023 - Planning and regulatory committee

Decision published: 18/01/2023

Effective from: 18/01/2023

Decision:

Application approved in accordance with the case officer’s recommendation.

Wards affected: Llangarron;


18/01/2023 - Community activity services procurement for working age adults ref: 9246    Recommendations Approved

This report seeks approval to procure a new community activities provider framework for adults aged 18-65 to start in May 2023.

 

Decision Maker: Cabinet member health and adult wellbeing

Decision published: 18/01/2023

Effective from: 25/01/2023

Decision:

That:

a)    The Council procures a new dynamic framework for community activity services and delegates all operational decisions over the management of it to the Director of Community Wellbeing.

 

Wards affected: (All Wards);

Lead officer: Eleanor Crichton


17/01/2023 - Independent Reviewing Officers (IRO) Annual Report 2021/2022

For the committee to take note of the Independent Reviewing Officers (IRO) Annual Report 2021/2022

Decision Maker: Children and Young People Scrutiny Committee

Decision due date: 14/02/2023

Wards affected: (All Wards);

Lead officer: Bart Popelier

Notice of decision: 17/01/2023

Anticipated restriction: Open


16/01/2023 - Permanent replacement of one polling station

To approve the replacement of one polling station in the county due to the future unavailability of the current venue

Decision Maker: Council

Decision due date: 10/02/2023

Wards affected: (All Wards);

Lead officer: Amy Hallett

Notice of decision: 16/01/2023

Anticipated restriction: Open


16/01/2023 - Temporary replacement of one polling station

To approve the temporary replacement of one polling station in the county due to the unavailability of the current venue

Decision Maker: Chief executive

Decision due date: Before 21/02/2023

Wards affected: (All Wards);

Lead officer: Amy Hallett

Notice of decision: 16/01/2023

Anticipated restriction: Open


13/01/2023 - Adoption of the Orcop neighbourhood plan and consequential updates to the countywide policies map

To make the Orcop neighbourhood development plan as part of the statutory development plan for Herefordshire and approve the consequential updates to the countywide policies maps.

To fulfil the legal duty to make /adopt the Orcop neighbourhood development plan and update the countywide policies map as part of the statutory development plan for Herefordshire.

Decision Maker: Cabinet member finance, corporate services and planning

Decision due date: 17/02/2023

Wards affected: Birch;

Lead officer: Samantha Banks

Notice of decision: 13/01/2023

Anticipated restriction: Open


13/01/2023 - Adoption of the Stoke Lacy neighbourhood plan and consequential updates to the countywide policies map

To make the Stoke Lacy neighbourhood development plan as part of the statutory development plan for Herefordshire and approve the consequential updates to the countywide policies maps.

To fulfil the legal duty to make /adopt the Stoke Lacy neighbourhood development plan and update the countywide policies map as part of the statutory development plan for Herefordshire.

Decision Maker: Cabinet member finance, corporate services and planning

Decision due date: 17/02/2023

Wards affected: Three Crosses;

Lead officer: Samantha Banks

Notice of decision: 13/01/2023

Anticipated restriction: Open


13/01/2023 - Progress report on internal audit activity

To update members on the progress of internal audit work and to bring to their attention any key internal control issues arising from work recently completed. To enable the committee to monitor performance of the internal audit team against the approved plan.

To assure the committee that action is being taken on risk related issues identified by internal audit. This is monitored by acceptance by management of audit recommendations and progress updates in implementing the agreed action plans. In addition, audit recommendations not accepted by management are reviewed and progress to an appropriate recommendation to cabinet if it is considered that the course of action proposed by management presents a risk in terms of the effectiveness of or compliance with the council’s control environment.

Decision Maker: Audit and Governance Committee

Decision due date: 30/01/2023

Wards affected: (All Wards);

Lead officer: Rachael Hart

Notice of decision: 13/01/2023

Anticipated restriction: Open


12/01/2023 - Approval of the creation of a new shareholder committee and contractual arrangements with Hoople Limited ref: 9247    Recommendations Approved

To consider and approve legal arrangements to manage and regulate the relationship between Hoople and the Council and to agree the terms of reference for a Shareholder Committee to improve the governance of Companies or other arrangements that the Council is involved in.

Decision Maker: Cabinet

Decision published: 12/01/2023

Effective from: 19/01/2023

Decision:

That:

 

a)       Cabinet approve the terms of the new Services Agreement between the Council and Hoople Limited substantially in the form set out in Appendix 1;

b)      Cabinet note that Hoople Limited have been consulted on the Service Agreement;

c)       Cabinet agree the Terms of Reference for the Shareholder Committee as set out in Appendix 2, and nominate the Membership of the Shareholder Committee at the next meeting of Cabinet;

d)      That Cabinet recommend to Council changes to the Constitution to strengthen the governance framework to enable Audit and Governance Committee to have effective oversight of the governance of the Shareholder Committee; to extend the terms of reference of Scrutiny in relation to the operation of the Shareholder Committee, and to be explicit about the powers to set up the Shareholder Committee; and

e)      The Deputy Section 151 Officer and the Monitoring Officer following consultation with the Cabinet Member for Finance, Corporate Services and Planning are authorised to finalise the Hoople Services Agreement and to take all operational decisions with regard to the implementation of the above recommendations.

 

 

Wards affected: (All Wards);

Lead officer: Joanna Sumner


12/01/2023 - To Accept and Spend Any Approved Levelling Up Fund Allocation to Herefordshire ref: 9243    Recommendations Approved

To accept and approve the expenditure of any Levelling Up Funding allocated to Herefordshire

Council’s northern and southern constituency, and Hereford transport bids submitted to government in August 2022. To approve the creation of a development company to lead the development of the proposed Ross Enterprise Park site as well as exploring the feasibility of the development of employment land in the other market towns.

Decision Maker: Cabinet

Decision published: 12/01/2023

Effective from: 19/01/2023

Decision:

That:

a) To accept and approve expenditure related any Levelling Up Funding offered by

government for a package of public realm improvements in Leominster and Ledbury

town centres and enhancements to the Leominster Old Priory building;

b) To accept and approve expenditure related any Levelling Up Funding offered by

government for the development of the site infrastructure and development plots for the Ross Enterprise Park;

c) To accept and approve expenditure related any Levelling Up Funding offered by

government for a package of transport and active travel measures in and around

Hereford city;

d) To delegate to the Corporate Director for Economy and Environment, in consultation

with the Cabinet Member for Environment and Economy, the Cabinet Member for

Infrastructure and Highways, and the Section 151 Officer, all operational decisions in

implementing the funding in accordance with the bids to government;

e) Subject to government approval of the Levelling Up Funding, approve the creation of a new development company to lead the development of Ross Enterprise Park and the feasibility of developing employment land sites in the other market towns.

f) To delegate to the Corporate Director for Economy and Environment, in consultation

with the Cabinet Member for Environment and Economy and the Section 151 Officer, all operational decisions in relation to the creation of the proposed development company.

Wards affected: Ledbury North; Leominster East; Ross East;

Lead officer: Roger Allonby, Nadine Kinsey


01/12/2022 - Acceptance of funding from the Environment Agency and variation to Public Realm Annual Plan 2022/23 ref: 9255    Recommendations Approved

The Ayles Brook is designated as an Ordinary Watercourse which therefore falls under the regulatory supervision of Herefordshire Council. Following flooding in February 2020, this location is a settlement within the county at which the council has been trying to mitigate flood risk.

It is proposed that grant monies would be used to complete hydraulic modelling to improve the existing surface water mapping on the route of the Ayles Brook.

The surface water modelling work may facilitate a future project to extend the current hydraulic modelling of the Widemarsh Brook to include the Ayles Brook. In turn the model may be used to demonstrate the impact of installing a flood defence structure, such as bunding on the Racecourse to attenuate flow during storms. This future project would benefit properties in the vicinity of the racecourse and also downstream. Such a scheme would seek to mitigate fluvial flood risk to 18 properties and a school from the Ayles Brook.

Decision Maker: Service Director – Environment , Highways, & Waste

Decision published: 12/01/2023

Effective from: 01/12/2022

Lead officer: Mark Averill


21/12/2022 - Natural Flood Management Capital Grant Scheme ref: 9254    Recommendations Approved

It was identified within the Business Case for our Natural Flood Management Project that delivery on the ground will largely be through the deployment of Catchment Advisors who will engage with landowners and communities to advise them as to how they can implement NFM measures. A Record of Operational Decision was taken on 14 July 2022 to award a contract to the Wye and Usk Foundation for these services.

This decision is to formalise the arrangements for the NFM Capital Grant Scheme and to invite applications for grant funding to support landowners and farmers within the project’s priority sub-catchments in altering their land and water management practices to slow the flow of water and reduce flood risk to downstream communities. Guidance for this grant scheme is attached at Appendix 1 which has been shared with partner organisations through the NFM steering group and which builds upon the successful round of grants we ran under the NFM pilot project.

The budget allocated until 31 March 2027 for this grant scheme is £250,000. We anticipate that it will fund measures such as: Soil Management; Over winter cover; In field water retention; In channel water retention; Fencing; Trackway; Tree planting; and Landowner innovation. Alternative measures can also be proposed where there is a clear benefit to flood risk reduction.

The grant scheme will be promoted through Catchment Advisors, the council’s website, partner networks and via social media to ensure the opportunity is well-publicised.

Further information regarding the grant criteria and the appraisal process is contained within the scheme guidance document.

The amount of support required from the Delegated Grants Team in assisting with the NFM Capital Grant Scheme will be reviewed but will be up to a maximum of £5,000 per annum.

Decision Maker: Service Director – Environment , Highways, & Waste

Decision published: 12/01/2023

Effective from: 21/12/2022

Lead officer: Mark Averill


12/01/2023 - Update on Whistleblowing Policy

To provide members with an update on progress

Decision Maker: Audit and Governance Committee

Decision due date: 30/01/2023

Wards affected: (All Wards);

Lead officer: Deborah Upton

Notice of decision: 12/01/2023

Anticipated restriction: Open


03/01/2023 - Decision to prosecute an individual for unauthorised absence from school of one child. Hinton & Hunderton. 03.01.23 ref: 9253    Recommendations Approved

To prosecute one defendant for failing to secure the attendance of a compulsory school age registered child from the dates of 14th March to 8th July 2022, contrary to Section 444(1) of the Education Act 1996 using the Single Justice Procedure.

Decision Maker: Head of Public Protection

Decision published: 12/01/2023

Effective from: 03/01/2023

Lead officer: Marc Willimont


15/12/2022 - Decision to prosecute an individual for unauthorised absence from school of one child. Holmer. 15.12.22 ref: 9252    Recommendations Approved

To prosecute one defendant for failing to secure the attendance of a compulsory school age registered child from the dates of 20th June to 28th June 2022, contrary to Section 444(1) of the Education Act 1996 using the Single Justice Procedure

Decision Maker: Head of Public Protection

Decision published: 12/01/2023

Effective from: 15/12/2022

Lead officer: Marc Willimont


09/01/2023 - Decision to award local organisations funding from the Household Support Fund to provide ‘warm spaces’ for families ref: 9251    Recommendations Approved

Herefordshire Council has received an allocation of £1,329,601.78 from the Department for Work and Pensions (DWP) under the Household Support Fund.
The DWP guidance states that the ‘Household Support Fund must support those most in need. There may be groups that are vulnerable to rising prices, for example, large families or single income families. The fund in intended to cover a wide range of low income households including families with children of all ages’.

The ‘Warm Spaces’ offer currently in place has limited access for families, due to their operational times. By providing additional funding from the Household Support Fund this will enable voluntary and community organisations to open at times more accessible for families, particularly, weekends and evening.

Herefordshire Council will work with trusted partners, many of who are either existing ‘Warm Spaces’, ‘Talk Community Hubs’ or were part of the ‘Let’s Talk Children and Families Project’.

By utilising the funding from government, this will have a positive impact on low income families by providing them with an essential space to keep warm during the winter and helping to minimise the debt burden for those struggling to pay heating costs.

Decision Maker: Director of Resources and Assurance

Decision published: 12/01/2023

Effective from: 09/01/2023

Lead officer: Andrew Lovegrove


06/01/2023 - 2022/23 Capital Investment in Public Realm Infrastructure, Traffic and Risk Management: £1m Retaining Walls Programme of Works ref: 9250    Recommendations Approved

As set out in the Cabinet Member Report, the proposed investment, will invest in the Public Realm and mitigates identified risk in the network, due to the scale of need and investment, which cannot be mitigated in the current Annual Plan due to other commitments and constraints.
The investment supports the county plan and ambition for Herefordshire:
Environment: protect and enhance our environment and keep Herefordshire a great place to live;
Community: strengthen communities to ensure everyone lives well and safely together; and
Economy: support our economy which builds on the county’s strengths and resources.
Reducing the Risk of Highway Retaining Wall Collapse is a concern following the B4224 near to Fownhope. The risk in structure remains significant. In order to manage the risk of these, without diverting funds from other critical assets or asset types, this project intends to deliver works to the most important structures. Priority will be based on the risk and road hierarchy such as strategic and resilient network. This work has been progressed using the principles of utilising a risk-based approach as required by both the Highways Maintenance Plan and the UK Roads Liaison Group’s Well Managed Highway Infrastructure: A Code of Practice.
A procurement strategy which will adhere to the Councils Procurement Rules will be developed for the delivery of this investment to ensure value for money which will be confirmed in further governance as set out in recommendation (b).

Decision Maker: Corporate Director – Economy & Environment

Decision published: 12/01/2023

Effective from: 06/01/2023

Lead officer: Ross Cook


11/01/2023 - Decision to fund £109,817.84, of Section 106 monies for “Education” (Primary) towards a Library and Sensory Room Extension at St Peters Primary School, Cherry Tree Close, Bromyard, HR7 4UY ref: 9249    Recommendations Approved

The Section 106 Contribution arises from one Section 106 legal agreement:

Planning Reference GT / FIN Code Original Contribution £ Expiry Date
P140285/O GT05 FIN1718 £109,817.84 13/06/2029
TOTAL £109,817.84

The decision to fund £109,817.84 will fully utilise the Section 106 Primary Contribution.

From the Primary contribution there has been no expenditure to date.

The project is a two single-story extensions to either side of main entrance to school building. The extensions will form a new Sensory Room and Library.

With increasing numbers and the diverse needs of the children attending St. Peter’s Primary School these additional facilities are required. The Library project will provide a more suitable location and facility whilst utilising unused space. Books are currently stored in the corridors providing an unsuitable location for learning activities.

The sensory room will also utilise unused space within St Peter’s Primary School. The school is seeing increasing numbers of pupils, especially in KS1, with a variety of conditions including but not limited to ADHA, autism and sensory associated conditions. These adversely affect their mental health and wellbeing. A sensory room will provide a highly effective intervention for these pupils at the point of need and will have a lasting impact.

A full tender exercise has been completed in September 2022, with three contractors provides formal quotations for completion of the work:

Contractor Tender Cost £
C J Bayliss (Hereford) Ltd 108,364.00
Bolts of Hereford 114,226.00
Owen Pell Ltd 155,449.93

A technical and arithmetical check was undertaken and no errors were found.

St Peter’s Primary School would like to appoint C J Bayliss (Hereford) Ltd as the most cost effective solution.

Given the budget limitations a further value engineering exercise was carried out (Appendix A) providing savings of £4470.00. This has revised the overall costs including fees to a works total of £112,205.52.

St Peter’s Primary School have agreed to provide £2,387.68 to make up the difference over the contribution amount available.

Planning consent for the Library and Sensory Room extension was granted on 17th February 2022 (application number: 220531) and included as Appendix B.

Responsibility for monitoring the project and managing expenditure within the total spend budget is to be with the Senior Project Manager.


Decision Maker: Director of Resources and Assurance

Decision published: 12/01/2023

Effective from: 11/01/2023

Lead officer: Andrew Lovegrove


10/01/2023 - Decision to fund £2951.00, of Section 106 monies for “Education” (Primary) towards conversion of a Storage Room into additional Toilet Facilities at Goodrich Primary School, Ross-on-Wye, HR9 6HY ref: 9248    Recommendations Approved

The Section 106 Contribution arises from one Section 106 legal agreement:

Planning Reference GT / FIN Code Original Contribution £ Expiry Date
DS082931/F GT05 FIN1929 £2951.00 29/01/2030
TOTAL £2951.00

The decision to fund £2951.00 will fully utilise the Section 106 Primary Contribution.

From the Primary contribution there has been no expenditure to date.

With increasing numbers the school is under the recommended guidelines of toilets per pupil. The project is therefore a conversion of a storage room into an additional toilet facility.

A full tender exercise was completed with two quotations returned:

Contractor Tender Cost £
Spa Glass Ltd 25,729.00
DM Ward Plumbing 9208.94

Goodrich Primary School would like to appoint DM Ward Plumbing as the most cost effective solution.

Goodrich Primary School have agreed to provide the remaining balance to make up the difference over the contribution amount available.

Responsibility for monitoring the project and managing expenditure within the total spend budget is to be with the Senior Project Manager.

Decision Maker: Director of Resources and Assurance

Decision published: 12/01/2023

Effective from: 10/01/2023

Lead officer: Andrew Lovegrove