Decisions

Decisions

15/06/2022 - To approve the expenditure of up to £185,550k for the roofing works at Ashfield Park Primary School, Ross-on-Wye. ref: 8876    Recommendations Approved

The roofing works at Ashfield Park Primary School, Ross-on-Wye are
planned works included in the 2021-2023 Schools Capital Maintenance
Programme.

To ensure all Council buildings are fit for purpose and maintained to the
standards set out in the condition survey to address suitability,
sustainability and affordability.

Decision Maker: Service Director - Education, Skills and Learning

Decision published: 23/06/2022

Effective from: 15/06/2022

Lead officer: Ceri Morgan


06/06/2022 - Contract variation for MESH Construction Consultancy Limited to undertake feasibility studies at Brookfield School, Blackmarston and the Hereford Pupil Referral Unit ref: 8875    Recommendations Approved

To vary the contract with MESH Consultancy Limited (MESH) by £33,750 so that feasibility studies can be carried out at Brookfield School, Blackmarston School and the Hereford Pupil Referral Service.

The feasibility studies will be commissioned in order to inform the short, medium and long term options in order to increase or improve the capacity at specialist schools.

Decision Maker: Service Director - Education, Skills and Learning

Decision published: 23/06/2022

Effective from: 06/06/2022

Lead officer: Ceri Morgan


23/06/2022 - Primary Data Storage Area Network ref: 8858    Recommendations Approved

To seek agreement to draw down the funds identified in the 2022/23 capital budget to replace on a like for like basis the Data Storage Area Network equipment within its Data centre.

Decision Maker: Director of Resources and Assurance

Decision published: 23/06/2022

Effective from: 30/06/2022

Decision:

a)    Agreement to draw down the funds identified in the 2022/23 capital budget to replace on a like for like basis the Data Storage Area Network equipment within its Data centre; and

b)    Authority be delegated to the IT Client Manager to make all operational decision to implement the above recommendation, which includes :-

                        I.         Commissioning Hoople Limited to complete this work on behalf of the council as the IT support provider to the council

                       II.         Award of contract for the replacement hardware and ongoing support and maintenance following a compliant procurement process

 

 

Wards affected: Widemarsh;

Lead officer: Nigel Thomas


31/05/2022 - Award of school transport contracts (Ref 0522) ref: 8874    Recommendations Approved

To ensure that the council manages its transport services effectively whilst also meeting its statutory duties and ensures children are transported to school in line with eligibility.

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 23/06/2022

Effective from: 31/05/2022

Lead officer: Mark Averill


15/06/2022 - Extension of Option Agreement to sell land at St Weonards’ School for new footpath to link proposed housing development to the village and school ref: 8872    Recommendations Approved

• Option Agreement was completed 15/03/2018 and extended to expire 30/06/2022.

• Progression of the affordable housing scheme on land owned by the Duchy of Cornwall (which is dependent upon a footpath provision linking the new houses to the school and village) has had further delays impacted by Covid-19.

• It is sought to extend the Option Agreement for a further 24 months to expire 30/06/2022.

Decision Maker: Delivery Director – Property Services

Decision published: 23/06/2022

Effective from: 15/06/2022

Lead officer: Sarah Jowett


15/06/2022 - College Road Campus, Hereford - Licence to Wye Valley NHS Trust to occupy Queens Lawn for a one-day staff event ref: 8871    Recommendations Approved

• The licensee is a tenant of the adjoining building

• A private outdoor space is required for a one-day staff networking event in July

Decision Maker: Delivery Director – Property Services

Decision published: 23/06/2022

Effective from: 15/06/2022

Lead officer: Helen Beale


21/06/2022 - The acceptance of a grant offer to assist in the serving of an Urgent Works Notice on Knoll Cottage Bircher ref: 8870    Recommendations Approved

To accept the grant offer from Historic England in respect of underwriting the cost of serving an Urgent Works Notice at Knoll Cottage. The grant award is for £16,480 which is 80% of the cost of the works at £21,050 (excl VAT). The remaining 20% is £4210 (excl VAT) to be paid by Herefordshire Council.

Decision Maker: Service Director – Environment , Highways, & Waste

Decision published: 23/06/2022

Effective from: 21/06/2022

Lead officer: Mark Averill


21/06/2022 - Approval for the consultancy services for Tompkins Thomas Planning LTD for £5,120 ref: 8869    Recommendations Approved

To act as planning agent for our two wetland sites on the council’s behalf.

Decision Maker: Service Director – Environment , Highways, & Waste

Decision published: 23/06/2022

Effective from: 21/06/2022

Lead officer: Mark Averill


13/06/2022 - Approval to appoint a Large Account Reseller (LAR) and to confirm the renewal of Microsoft Products/Enterprise Agreement for 2022-2025 ref: 8868    Recommendations Approved

In order to operate, manage and purchase Microsoft products and services Herefordshire Council must identify and nominate a Large Account Reseller [LAR], for an initial period of 3 years from the anticipated contract start date of 1st June 2022. The reseller will act as the Microsoft subject matter expert providing advice and guidance on Microsoft products.

The nominated reseller will arrange the renewal of the three year Enterprise Agreement, which is the contractual arrangement to provide Licences and Software Assurance for many Microsoft Products in use at Herefordshire Council. The Enterprise Agreement covers the licencing required for:
• Computer operating systems (Windows 10) for all desktops and laptops
• Server operating systems (Windows Server) and management tools (System Center).
Appropriate licencing is a compliance requirement and is not optional.

A procurement process was undertaken through KCS Framework Software Products & Associated Services 2 (Y20011) Lot 1 via Herefordshire Councils e-tendering portal, Supplying the Southwest (also known as ProContract). Four compliant bids were received by the tender close date and were evaluated in accordance with the rules as stipulated within the tender document. This evaluation consisted of an assessment of Quality and Price.

Phoenix Software Ltd provided the most economically advantageous tender and are therefore recommended for award.

Decision Maker: Director of Resources and Assurance

Decision published: 23/06/2022

Effective from: 13/06/2022

Lead officer: Andrew Lovegrove


17/06/2022 - Granting 3 day occupational licence to Circus Starr to occupy land at Bishops’ Meadow King George V Playing Field for charity event ref: 8867    Recommendations Approved

Annual request for charity event run by a Community Interest Company for the purposes of a non-animal circus from 21 to 23 June 2022. The circus will be attended without charge by locally disadvantaged children and profits will be donated to charity


Decision Maker: Delivery Director – Property Services

Decision published: 23/06/2022

Effective from: 17/06/2022

Lead officer: Helen Beale


17/06/2022 - Consent for St Michaels Hospice to hold the Paint Runner event on Saturday 18th June 2022 at King George V Playing Field, Bishops Meadow and Castle Green, Hereford ref: 8866    Recommendations Approved

To enable the event organisers to hold their event on the King George V Playing Field, Bishops Meadow and Castle Green

Decision Maker: Delivery Director – Property Services

Decision published: 23/06/2022

Effective from: 17/06/2022

Lead officer: Helen Beale


20/06/2022 - Decision to spend from the Property Services Estates Capital Works Programme on Improvement Works to Blackfriars Rose Garden Paths ref: 8865    Recommendations Approved

To improve the access roads and paths that at present do not form part of the Public Realm Highways responsibility, to reduce the number of insurance claims against the council and to bring them up to an acceptable standard.

Tarmac Ltd have been identified as the bidder representing best value for money following a competitive tender and assessment process in accordance with Council procurement procedures. Tenders were invited from four prospective companies and only one returned a valid tenders for consideration.

The improvement to the existing footpaths around gardens and the Preaching Cross to be Awarded to Tarmac Ltd at a cost of £25,227.85.

This is the final spend of the overall budget of £109k (residual from the three year budget) that has been utilised to improve various sites on the Rotherwas Industrial Estate and Bromyard Station Road.


Decision Maker: Delivery Director – Property Services

Decision published: 23/06/2022

Effective from: 20/06/2022

Lead officer: Sarah Jowett


15/06/2022 - Decision to settle an Employment Tribunal Claim in relation to a local authority maintained school in Herefordshire ref: 8864    Recommendations Approved

To settle by way of agreement a matter referred to an Employment Tribunal for Riverside School and an Employee on terms which are exempt from disclosure because it relates to: (i) information relating to any individual and (ii) Information relating to the financial or business affairs of any particular person and the public interest in maintaining the exemptions outweighs the public interest in disclosing the information (Paragraphs 1, 3 and 10 Schedule 12A Local Government Act 1972 (as amended))

Decision Maker: Director of Governance and Legal Services

Decision published: 23/06/2022

Effective from: 15/06/2022

Lead officer: Lorna Lucas


15/06/2022 - Community Asset Transfer (CAT) via grant of lease in land at Ashley Farm Grafton and Newton Farm to Southside Project CIC ref: 8863    Recommendations Approved

The land at Ashley Farm and Newton Farm is owned by the Council and comprises a block of agricultural land currently let under grazing licences and a sports ground leased to Belmont Wanderers Football Club who are part of the Southside Project group and have agreed to surrender their existing lease.

The Southside Project Group (comprising NMITE the new Hereford University, Belmont Wanderers FC and Grow Local CIC who encourage and educate communities to grow and eat local food) have been identified as a recipient of Stronger Towns funding which forms part of the Governments’ levelling up agenda to deliver community facilities to enhance the well-being of local residents.

In line with the council’s CAT policy the Southside Project members have submitted reasoned and detailed business cases demonstrating the community/sporting/educational value they can deliver as a result of the grant of the lease and that they have financial resource at their disposal to take on responsibility for the property and deliver the identified outputs.

The business cases have been evaluated by a panel of officers from across the council and has recommended that the grant of the lease is progressed

The following terms have been agreed-

The rent to be discounted in line with the independent valuation advice received to reflect the social and community value the project will deliver

The lease to be for a term of 35 years with provision for rent review
The tenant will be responsible for all repairs, maintenance, compliance
with statute and all outgoings in respect of the property

The use will be restricted to community, sporting and educational purposes

The lease will be subject to confirmation that Stronger Towns funding has been approved and that all necessary planning and other statutory consents have been sought and obtained

Decision Maker: Delivery Director – Property Services

Decision published: 23/06/2022

Effective from: 15/06/2022

Lead officer: Suzanne Garlick


23/06/2022 - Key Network Infrastructure (Core Data Switches) ref: 8857    Recommendations Approved

To seek agreement to draw down the funds identified in the 2022/23 capital budget to replace on a like for like basis the core data centre switches and corporate Wi-Fi.

Decision Maker: Director of Resources and Assurance

Decision published: 23/06/2022

Effective from: 30/06/2022

Decision:

a)    Agreement to draw down the funds identified in the 2022/23 capital budget  to replace on a like for like basis the core data centre switches and Wi-Fi; and

b)    Authority be delegated to the IT Client Manager to take all operational decisions to implement the above recommendation, which includes :-

I.       Commissioning Hoople Limited to complete the work on behalf of the council as the IT support provider to the council

II.     Award of contract for the replacement hardware and ongoing support and maintenance following a compliant procurement process.

 

 

Wards affected: Widemarsh;

Lead officer: Nigel Thomas


21/06/2022 - Nutrient Certainty - Luston Integrated Wetland

To consider whether Nutrient Certainty has been achieved at the Luston Integrated Wetland following the completion of further due diligence and external legal and technical advice.


Decision Maker: Cabinet

Decision due date: 28/07/2022

Wards affected: (All Wards);

Lead officer: Ben Boswell

Notice of decision: 21/06/2022

Anticipated restriction: Open


08/06/2022 - Re-allocation of funds from Little Mountain Common to Castle Pool ref: 8860    Recommendations Approved

The CM report is provided in this document (link) and allocation of funds for each element is detailed herein, however, there is reference to other factors and under “key considerations” paragraph 8b is a reference to:
b. Improved quality of ponds including the Castle Pool
No specific allocation for funds was provided for this element but it is now a high priority due to the continual buildup of algae that forms on the surface.
The RoOD indicating specific funding for each element within the Bio-Diversity section of this project can be found here:
Decision - Capital Investment in Infrastructure and Assets: Highways Maintenance - Herefordshire Council
The budget allocation for Little Mountain Common – regeneration of wild flowers is £25k. This work is now being managed as part of a separate project within the realm of environmental management and does not require this funding.
Castle Pool is experiencing algal build up each spring/summer and is not only unsightly, it may have detrimental effect on wildlife using the water.
An analysis is currently being commissioned to determine the best course of action to deal with this problem but remedial action will require funds and this request is to ensure sufficient funds are made available to prevent this annual blight.

Decision Maker: Service Director – Environment , Highways, & Waste

Decision published: 16/06/2022

Effective from: 08/06/2022

Lead officer: Mark Averill


15/06/2022 - Fair Cost of Care Review ref: 8859    Recommendations Approved

The Department of Health and Social Care issued a Policy Paper on 16th December 2021 that set out additional funding available to councils to support reform and ‘move towards paying providers a fair cost of care’.
As a condition of receiving future funding, local authorities will need to evidence the work they are doing to prepare their markets and submit the following to DHSC by 14 October 2022:
•cost of care exercises for 65+ care homes and 18+ domiciliary care
•a provisional market sustainability plan, using the cost of care exercise as a key input to identify risks in the local market, with particular consideration given to the further commencement of Section 18(3) of the Care Act 2014 (which is currently in force only for domiciliary care)
•a spend report detailing how funding allocated for 2022 to 2023 is being spent in line with the fund’s purpose
Local authorities are required to survey a range of providers (representative of the local market) as part of the cost of care exercise, to improve their understanding of the actual costs of delivering care in their area. It is important that as many local providers take part as possible and submit returns, in order to ensure that the cost exercise and market sustainability plan provide an accurate reflection.
In recognition of the time that it takes for Providers to complete, some local authorities across the country are offering small one-off payments, and other incentives, to encourage completion.

Decision Maker: Service Director - All Ages Commissioning

Decision published: 16/06/2022

Effective from: 15/06/2022

Lead officer: Ewen Archibald


15/06/2022 - External auditors draft annual plan 2021/22

To review and agree the external auditor’s draft audit plan for 2021/22.

The external audit of Herefordshire Council’s statement of accounts for 2020/21 is due to commence in July 2022 and their approach and plan is attached at Appendix A.

Decision Maker: Audit and Governance Committee

Decision due date: 27/06/2022

Wards affected: (All Wards);

Lead officer: Joanne Moore

Notice of decision: 15/06/2022

Anticipated restriction: Open


14/06/2022 - Garway primary school capital loan ref: 8856    Recommendations Approved

Garway Primary School has grown significantly in recent years due to increased parental applications and having a thriving governor led pre-school on site.
The school is currently operating at the maximum capacity of the buildings available. Lack of sufficient classroom space has meant that the main school hall has been used as additional classroom space for the last two years.
Planning was obtained for a new Early Years classroom to provide much needed accommodation and to improve provision for the youngest pupils. The new building is designed specifically to meet the requirements of the Early Years Foundation Stage and incorporates much needed free access to covered outdoor play space. The new building is designed to a high level of sustainability, to reduce energy consumption, thereby reducing carbon emissions.
There is no local authority capital funding available for the provision of permanent classrooms to accommodate the pupils currently taught in the school’s hall or mobile classrooms, so governors have been compelled to explore options for new accommodation which are affordable from the school’s delegated budget.
The school governors have been extremely diligent over several years and, with the help of some generous donations from local businesses, have accrued sufficient school balances to cover 70% of the project costs. A Local Authority interest free loan is required to meet the final 30% of costs and will be repaid over 6 annual instalments from April 2023.

Decision Maker: Service Director - Education, Skills and Learning

Decision published: 15/06/2022

Effective from: 14/06/2022

Lead officer: Ceri Morgan


14/06/2022 - Domestic Abuse New Burdens Commissioning for 2022/23

To approve the commissioning proposal for the new burdens grant allocated to Herefordshire Council by the Department for Levelling Up, Housing and Communities for 2022/23.

Decision Maker: Cabinet member health and adult wellbeing

Decision due date: 22/07/2022

Wards affected: (All Wards);

Lead officer: Hannah McSherry

Notice of decision: 14/06/2022

Anticipated restriction: Open