Decisions

Decisions

22/07/2021 - To open the libraries at Leintwardine, Peterchurch, Weobley, Belmont, Colwall, Kington and Bromyard for public access ref: 8073    Recommendations Approved

The above sites have been closed for public access during the Covid-19 pandemic. Bromyard has also been closed due to building related issues. In line with previous government guidance, a click and collect service has been available at Leintwardine, Belmont, Colwall and Kington.

To ensure staff and customer safety, Herefordshire Council has been adopting a phased reintroduction of its library service to the public, firstly with the introduction of a click and collect service and then with the gradual re-opening of its sites for public access. With the removal by the government of all remaining legal restrictions on Monday 19 July, re-opening the above sites from week beginning 26 July will mean that all of Herefordshire’s 11 libraries will be open for public access once more as Hereford, Ross, Leominster and Ledbury libraries are already open to the public.

Use of the libraries and any issues that arise will be monitored prior to a further phase of re-opening to restore the opening hours to pre-Covid restrictions levels.

Herefordshire Library Service has worked with the relevant other Council Departments to ensure due process is followed to provide the service in a manner that is safe for staff and customers.


Decision Maker: Director of Economy and Place

Decision published: 23/07/2021

Effective from: 22/07/2021

Lead officer: Jon Chedgzoy


22/07/2021 - Recommendation for potential sites to progress affordable housing delivery in Herefordshire ref: 8061    Recommendations Approved

 

This paper seeks agreement to proceed with the outline design of a number of selected council owned sites identified across the county. At Cabinet on 26 November 2020 the decision was taken on how the council would progress the delivery of net carbon zero affordable housing across the county over the coming years.

 

http://hc-modgov:9070/ieDecisionDetails.aspx?ID=7360

 

 

Cabinet also approved Phase 2 of this strategic work to develop a pipeline of sites suitable for development as affordable housing to support discussions with key partners including Homes England.

 

Decision Maker: Cabinet

Decision published: 22/07/2021

Effective from: 29/07/2021

Decision:

 

That:

a)    The output of the feasibility work completed on selected council owned sites is noted;

b)   An outline design for the council site at the former Holme Lacy Primary School is commissioned to allow housing market assessment and for the designs up to and including planning submission for houses on this council owned site;

c)    An outline design for the council site at The Paddock, Aylestone Hill Ward, is commissioned to allow for the design, submission of planning application and disposal of the site subject to securing planning permission; and

d)   The Chief Finance Officer is authorised to take all operational decisions with regard the former  Holme Lacy Primary School and The Paddock, Aylestone Hill Ward, projects including any potential future land sale of the site within a budget of £400k.

 

Wards affected: (All Wards);

Lead officer: Robert Barton


22/07/2021 - Hereford City Centre Transport Package (HCCTP) - Development of the remaining elements ref: 8060    Recommendations Approved

 

To present an update on the programme delivery so far, to highlight the elements of the project that have exceeded their forecast costs, and to set out the plan for delivery of the remaining projects in the programme.

 

This report will also detail the residual land acquisition costs and liabilities that will need to be met from the existing capital budget.

Decision Maker: Cabinet

Decision published: 22/07/2021

Effective from: 29/07/2021

Decision:

 

That:

a)    Cabinet note that the current capital programme allocation of £40.651 million for the Hereford City Centre Transport Package (HCCTP) is now insufficient to complete remaining undelivered projects (transport hub and public realm) in the programme without additional funding

b)    The HCCTP programme be deconstructed into individual projects to enable clearer reporting on each project

c)    That the Chief Executive commissions a South West Audit Partnership (SWAP) audit of the expenditure on the HCCTP programme to understand the cost escalation

d)    The remaining programme funding be allocated to the development of the transport hub project design and consultation and the Interim Director for Economy and Place (in consultation with the Section 151 officer and the Cabinet Member for Infrastructure and Transport)  is authorised to progress this design and consultation to enable cost certainty to be established and further delivery funding sought and a full climate and ecology impact assessment included at the design stage; and

e)    The public realm projects in the HCCTP be considered in a wider assessment of public realm and sustainable connectivity in the City and delivered as individual projects under the wider strategy ensuring the LEP objectives are delivered. The Interim Director for Economy and Place (in consultation with the Section 151 officer and the Cabinet Member for Infrastructure and Transport)  is authorised to progress this work

 

 

Wards affected: Aylestone Hill; Central; College; Eign Hill; Widemarsh;

Lead officer: Mairead Lane


22/07/2021 - Executive response to General Scrutiny Recommendations regarding Herefordshire Council’s response to the Covid pandemic

To approve the executive response to recommendations made by General Scrutiny Committee regarding Herefordshire Council’s response to the Covid pandemic. On 11 June 2021 the General Scrutiny Committee put forward 16 recommendations to the executive with respect to the discharge of Council functions in its dealing with the Covid response

Decision Maker: Cabinet member corporate strategy and budget

Decision due date: 13/08/2021

Wards affected: (All Wards);

Lead officer: Claire Ward

Notice of decision: 22/07/2021

Anticipated restriction: Open


22/07/2021 - Acceptance and implementation of Sustainable Warmth funding project

The report seeks approval for the Council to accept Sustainable warmth funding of up to £2,442,000 via the signing of a Grant agreement with the Midlands Energy Hub.

This funding will be used to enable an estimated 150 fuel poor households across Herefordshire to be supported with home energy efficiency and renewable heating measures.

Decision Maker: Cabinet member environment, economy and skills

Decision due date: 01/09/2021

Wards affected: (All Wards);

Lead officer: Matthew Locking

Notice of decision: 22/07/2021

Anticipated restriction: Open


21/07/2021 - Outdoor Classroom at St Thomas Cantilupe Primary School ref: 8071    Recommendations Approved

To fund £18,450, including professional fees, for an outdoor classroom at St Thomas Cantilupe Primary School.

Funding to be provided from primary Section 106 receipts from Former Council Offices Bath Street and School devolved capital.

Decision Maker: Director of Children and Families

Decision published: 22/07/2021

Effective from: 21/07/2021

Lead officer: Catherine Knowles


21/07/2021 - Hall Extension at Lugwardine Primary Academy ref: 8070    Recommendations Approved

To fund £272,024, including professional fees, for the hall extension at Lugwardine Primary Academy.

Funding to be provided from primary Section 106 receipts from Land East of Church House Bartestree, Quarry Field Lugwardine, Land South A438 Bartestree and School devolved capital.

Decision Maker: Director of Children and Families

Decision published: 22/07/2021

Effective from: 21/07/2021

Lead officer: Catherine Knowles


22/07/2021 - Decision to commence the implementation of the Capita One EDM – being the document management system - for use by Council Tax, Business Rates and Housing Benefit teams ref: 8072    Recommendations Approved

The Revenues and Benefits teams currently use the IDOX system to store documents in relation to Council Tax, Business Rates, Housing benefits, Council Tax Reduction and Overpayments.

The IDOX system as used by the Revenues and Benefits is no longer supported by the supplier and is no longer fit for purpose due to changes in working processes and the introduction of Universal Credit.

Following an independent options appraisal the Capita One EDM (document management system) that is integrated with the Capita Academy system that is used by the Revenues and Benefits teams to administer Council Tax, Business Rates, Housing Benefits, Council Tax Reduction and Overpayments is the preferred replacement system that will provide an improved process to streamline work within the teams.

To convert from IDOX to EDM requires novating customer records to the Capital module which is more user friendly and has the ability to automate tasks supporting opportunities to streamline and automate processes within the revenues and benefits team.


Decision Maker: Chief finance officer

Decision published: 22/07/2021

Effective from: 22/07/2021

Lead officer: Josie Rushgrove


14/07/2021 - Fastershire Community Grant Scheme Approvals Q1 2021/22 ref: 8069    Recommendations Approved

This quarter has seen another four projects come forward for funding from the Fastershire Community Grant.

The table below details the key information relating to each project.

Community Participating premises Other benefitting premises
with <30Mbps with <30Mbps
Castle Frome 44 26
Churcham 137 161
Witcombe 54 96
Bradley Hill 7 10
Total 242 293
(more detail available in the report)

With the exception of Bradley Hill, each project met the value for money tests applied to the Fastershire Community Grant Appraisal process.

The Bradley Hill project fails on each of the 3 agreed VFM (value for money) tests for the Fastershire Community Grant. Whilst the VFM test does account for the dispersal of hard to reach premises, it is a relatively blunt tool and is not designed to account for other challenging aspects of the geography. In the case of this project, there are significant issues with the gradient of the hill and the fact that it sits within a forest which will make it geographically difficult rather than the remoteness of the participating premises per se. On top of this, the supplier would be expected to dig over 1km without passing a single marketable property just to reach the project area. The project has been discussed with the Cllr Phillip Robinson Gloucestershire County Council Cabinet Member responsible for broadband who has visited the applicants and commented as follows;

On Friday 25th June, I visited Bradley Hill, Soudley, with my fellow county councillor, Cllr Graham Morgan. We spent a few hours trying to ascertain some specific details regarding the circumstances of the Bradley Hill community in relation to its broadband needs.

We learned that one resident works for the NHS and especially with disabled people. She needs good broadband to cope more effectively with the virtual meetings that this work entails. Another person is a banker, in theory based at Barnwood but now trying to work almost entirely from home and in need of better broadband to facilitate that. He has two children who increasingly have online homework. One elderly resident was worried about the failing health of his wife and how, more and more, her doctors' appointments are carried out online. He said he was currently stuck with a download speed of one mbps. Yet another person runs a well respected building company from home. Poor broadband has implications for his business. This particularly concerns me as the Cabinet Member for Gloucestershire's economy. Some local jobs partly (through subcontracting) depend on the success of his company.

Cllr Morgan added

Bradley Hill a small community that is in danger of being left behind, with a number of people in the business and health walks of life that really depend more and more for a service that most just take for granted.

On this basis and despite the failure against the VFM tests, it was recommended that the funding should also be approved for this project.

As part of the Fastershire project, funding is allocated to cover the risk of data error’s having led to erroneous claims of superfast capability only coming to light following the contract closure. This funding was to be used to pay for those instances to be resolved. One such instance has arisen in relation to premise in HR8 2PE. This property had been claimed by BT as ready to offer an FTTP service, however the owner has since been quoted £4,453.63 to physically connect. This value will be reimbursed to the owner should they wish to instruct BT to undertake the connection.

Decision Maker: Assistant director Corporate Support

Decision published: 21/07/2021

Effective from: 14/07/2021

Lead officer: Natalia Silver


19/07/2021 - Decision to approve the Adult Social Care infection control and testing fund (Round 4) to be paid from the council’s allocation, including the discretionary element, to care homes and the care and community sector across Herefordshire in accordance ref: 8068    Recommendations Approved

The Infection Control and Testing Fund consolidated the Infection Control Fund and Rapid Testing Fund. This has now been extended again until 30 September 2021, providing an additional £251.3 million for the care sector. The council’s allocation is £1,091,021.

Infection Control Funding
Care Homes allocation £341,599
Community allocation £93,313
Discretionary allocation £186,391
Total £621,303
Rapid Testing Funding
Care Homes allocation £347,627
Discretionary allocation £122,091
Total £469,718

Decision Maker: Interim Assistant Director, All Ages Commissioning

Decision published: 21/07/2021

Effective from: 19/07/2021

Lead officer: Ewen Archibald


16/07/2021 - Decision to reimburse Wilton Sports Club for works undertaken on the community project at Wilton Sports Centre. ref: 8067    Recommendations Approved

The cabinet member report dated the 12th February 2021 authorises that the insurance settlement figure of £173k be granted to the sports club to undertake the reinstatement works.

The specification was approved in November by the councils building surveyor and mechanical engineer.

The sports club to date have been paid £161,771.70 this amount of £11,228.30 is the final payment and will make the total of £173k.

A copy of the invoices and valuation to date have been provided.


Decision Maker: Officer Decision - Economy and Place

Decision published: 21/07/2021

Effective from: 16/07/2021

Lead officer: Neil Taylor


21/07/2021 - Approval of the Regulation of Investigatory Powers Act 2000 (RIPA) Policy and Procedures ref: 8051    Recommendations Approved

The purpose of this report is to seek approval of the Regulation of Investigatory Powers Act 2000 (RIPA) policy which replaces the previous policy.

 

RIPA provides the legal framework for a local authority to conduct covert surveillance techniques. The legislation ensures that any surveillance activity conducted by the council is legal, proportionate and necessary.

 

Decision Maker: Cabinet member finance, corporate services and planning

Decision published: 21/07/2021

Effective from: 28/07/2021

Decision:

That:

a)    the Regulation of Investigatory Powers Act 2000 (RIPA) Policy is approved.

 

Wards affected: (All Wards);

Lead officer: Claire Ward


19/07/2021 - Executive Response to the General Scrutiny Committee recommendations following the Fownhope Flood Repair Work Review

 

To approve the executive response to the general scrutiny committee recommendations in respect of the Fownhope Flood Repair Work.

Decision Maker: Cabinet member Infrastructure and transport

Decision due date: 31/08/2021

Wards affected: Backbury;

Lead officer: Clive Hall

Notice of decision: 19/07/2021

Anticipated restriction: Open


19/07/2021 - To reimburse Wilton Sports Club for works undertaken on the community project at Wilton Sports Centre ref: 8066    Recommendations Approved

The cabinet member report dated the 12 February 2021 authorises that the insurance settlement figure of £173k be granted to the sports club to undertake the reinstatement works.

The specification was approved in November by the councils building surveyor and mechanical engineer.

The sports club to date have been paid £161,771.70 this amount of £11,228.30 is the final payment and will make the total of £173k.

A copy of the invoices and valuation to date have been provided.

Decision Maker: Director of Economy and Place

Decision published: 19/07/2021

Effective from: 19/07/2021

Lead officer: Helen Beale


19/07/2021 - Alcohol Assertive Outreach and Early Intervention ref: 8064    Recommendations Approved

To award a variation to the existing contract, for the remainder of the current financial year 21/22, for Specialist Alcohol treatment to fund specialist assertive outreach workers and online interventions to increase early identification of risky drinking including evaluation of the project.

Decision Maker: Acting Director of Public Health

Decision published: 19/07/2021

Effective from: 19/07/2021

Lead officer: Rebecca Howell-Jones


19/07/2021 - Appointment of Corporate Directors

To agree the appointment process for the council's corporate director posts.

Decision Maker: Employment panel

Decision due date: 09/08/2021

Wards affected: (All Wards);

Lead officer: Tracey Sampson

Notice of decision: 19/07/2021

Anticipated restriction: Open


15/07/2021 - Purchase Project Management resource business case development stage for the procurement of a new CRM system ref: 8065    For Determination

Microsoft Dynamics CRM 2011, the current system used by the customer services team was implemented in 2011. It is no longer supported by the supplier and it is no longer possible to develop it to meet our changed and further changing needs.
A project has been established to implement a replacement solution which allows customers to log and monitor calls and requests both in person, by phone and on the council’s website for themselves and, where appropriate, on behalf of others. The solution will:
- give the customer a consistent, quality experience regardless of the channel
- allow in-house development which will easily respond to changing demands
- provide a combined view of the customer across the council’s departments and services – a ‘golden’ record
- enable monitoring and management of the contacts received from start to completion
- will enable the analysis of trends and demand so that the council can be proactive in offering services and be more timely in their delivery.
It is therefore necessary to develop the Business Case for the replacement system and Hoople will support us in delivering this.

Decision Maker: Acting director of adults and communities

Decision published: 19/07/2021

Effective from: 15/07/2021

Lead officer: Paul Smith


16/07/2021 - Recommendation for affordable housing and care facility scheme

To approve the project progressing to the detailed design stage up to and including planning submission

Decision Maker: Cabinet

Decision due date: 23/09/2021

Wards affected: Widemarsh;

Lead officer: Robert Barton

Notice of decision: 16/07/2021

Anticipated restriction: Open


16/07/2021 - National Bus Strategy - Bus Service Improvement Plan

To progress the next stage of Bus Back Better: national bus strategy for England by agreeing the publication of a Bus Service Improvement Plan (BSIP) for Herefordshire.

Decision Maker: Cabinet member Infrastructure and transport

Decision due date: 15/10/2021

Wards affected: (All Wards);

Lead officer: Adam Houchen

Notice of decision: 16/07/2021

Anticipated restriction: Open


16/07/2021 - Appointment of a consultancy service to develop an integrated Waste Management Strategy ref: 8062    Recommendations Approved

To assist the council in the development of the New Integrated Waste Management Strategy

Decision Maker: Chief finance officer

Decision published: 16/07/2021

Effective from: 16/07/2021

Lead officer: Joni Hughes


16/07/2021 - Executive Response to General Scrutiny Recommendations Regarding the Climate and Ecological Emergency Review ref: 8045    Recommendations Approved

 

To approve the executive response to recommendations made by general scrutiny committee regarding the climate and ecological emergency review.

 

On 26 April the General Scrutiny committee made a further 11 recommendations after reviewing the executive response to the initial 58 recommendations in the climate and ecological emergency review.

Decision Maker: Cabinet member environment and economy

Decision published: 16/07/2021

Effective from: 23/07/2021

Decision:

 

That:

a)    The response to the General Scrutiny committee’s 11 additional recommendations regarding the task and finish group review concerning the Climate and Ecological Emergency, as attached at appendix 1 is approved.

 

Wards affected: (All Wards);

Lead officer: Ben Boswell, Richard Vaughan


16/07/2021 - Executive response to General Scrutiny Recommendations Regarding the Waste Management Strategic Task and Finish Group Review ref: 8044    Recommendations Approved

To approve the executive response to recommendations made by general scrutiny committee regarding the Waste Management Strategic Review.

 

On 26 April the General Scrutiny committee made a further 7 recommendations after reviewing the executive response to the initial 23 recommendations in the Waste Management Strategic Review.

 

Decision Maker: Cabinet member commissioning, procurement and assets

Decision published: 16/07/2021

Effective from: 23/07/2021

Wards affected: (All Wards);

Lead officer: Nicola Percival


15/07/2021 - Approval for submission of Minerals and Waste Local Plan (MWLP)

To recommend that full council approve the MWLP for submission to the secretary of state for public examination by an independent planning inspector.

 

Decision Maker: Cabinet

Decision due date: 23/09/2021

Lead officer: Victoria Eaton

Notice of decision: 15/07/2021

Anticipated restriction: Open


15/07/2021 - Approval for submission of Minerals and Waste Local Plan (MWLP)

To recommend that full council approve the MWLP for submission to the secretary of state for public examination by an independent planning inspector.

Decision Maker: Council

Decision due date: 08/10/2021

Wards affected: (All Wards);

Lead officer: Victoria Eaton

Notice of decision: 15/07/2021

Anticipated restriction: Open


15/07/2021 - Herefordshire Council Tenancy Strategy 2021

To approve the councils tenancy strategy.

Decision Maker: Cabinet member housing, regulatory services, and community safety

Decision due date: Before 30/11/2021

Wards affected: (All Wards);

Lead officer: Hannah McSherry

Notice of decision: 15/07/2021

Anticipated restriction: Open


15/07/2021 - Commissioning of TELS reactive call monitoring service, adult social care out of hours service and lone worker services

To approve the future commissioning arrangements for TELS reactive call monitoring service, adult social care out of hours service and lone worker services

Decision Maker: Cabinet member health and adult wellbeing

Decision due date: 17/09/2021

Wards affected: (All Wards);

Lead officer: Lisa Bedford

Notice of decision: 15/07/2021

Anticipated restriction: Open


15/07/2021 - A465 Aylestone Hill Walking and Cycling Improvements ref: 8013    Recommendations Approved

 

To approve the development and delivery of a walking and cycling improvement scheme on the A465 Aylestone Hill following the allocation of £120k of Active Travel Fund from the Department for Transport (DfT).

 

Decision Maker: Cabinet member Infrastructure and transport

Decision published: 15/07/2021

Effective from: 22/07/2021

Decision:

 

That:

(a)  The A465 Aylestone Hill Walking and Cycling improvement scheme is developed and delivered by the end of March 2022, within the DfT Active Travel Grant funding allocation of £120,000 : and

(b)  The Director for Economy and Place be authorised to take all operational decisions necessary to progress the scheme in consultation with the S151 officer.

 

Wards affected: Aylestone Hill; Central; College; Eign Hill; Holmer; Widemarsh;

Lead officer: Mairead Lane


12/07/2021 - Disposal of Plot C1B, off the Straight Mile, Hereford Enterprise Zone, Rotherwas ref: 8059    Recommendations Approved

The disposal policy for land at the HEZ requires
• Recommendation from EZ Board
• Sale terms deliver best value to the council
• Sale terms (freehold or leasehold) to reflect the ablility to provide ongoing estate management of the EZ in an efficient and comprehensive manner in terms of maintenance of common areas, recovery of costs from occupiers in relation to services provided, control over the quality and use of land and buildings
• Maximising the land available for development

This disposal is in compliance with the policy for the following reasons:

Safeguard an existing Herefordshire business in the county and facilitate its further expansion.

Deliver private sector investment and job creation in the EZ which will boost confidence and interest from others and help generate further private sector investment and job creation. Speedy occupancy will boost the rates relief pot for the Local Enterprise Partnership (and hence the council).

Following the award of enterprise zone status in August 2011 approximately 45 hectares (110 acres) of council owned land was included, along with other privately owned land, in the designated EZ. The EZ status has resulted in the council and occupiers within the EZ benefiting from a number of government incentives such as significantly increased awareness and profile of the location and opportunity, business rates relief and retention, improved access to broadband etc. These factors have resulted in an increase in interest from local, national and international businesses in active and advanced negotiations with the council to acquire land within the EZ.

This area of land is located centrally within the EZ and has been identified for general employment use.

The sale of the land is on a freehold basis. The purchaser will not accept or proceed with the purchase on any other basis.

All the EZ land is being actively marketed, and is being sold according to independent land valuations and the EZ Land Disposal Policy which was approved by cabinet member on 7 January 2016. The agreed purchase price meets the market valuation. Valuation document attached.

This sale has the full endorsement of the EZ executive board.

The sale is to a local business whose current freehold premises are no longer sufficient for their needs. They now wish to build larger scale premises to enable their expansion and the ability to expand the workforce.

The purchaser and their proposal have been assessed by the Hereford Enterprise Zone Board and deemed to meet the Placement Strategy, the Board’s set of criteria which each oncoming business must achieve in order to progress onto the Enterprise Zone.

The business was assessed to have met the Placement Strategy through its job creation predictions (in excess of 30% over 3 years) and being within one of the Enterprise Zone’s priority sectors (advanced engineering).

The decision to sell this plot supports council policy to use capital receipts from sale of land within the Enterprise Zone to fund the capital expenditure on installing necessary infrastructure across the site. The latest council decision to incur this expenditure is available via this link: http://councillors.herefordshire.gov.uk/ieDecisionDetails.aspx?ID=6182


Decision Maker: Acting Deputy Chief Executive

Decision published: 15/07/2021

Effective from: 12/07/2021

Lead officer: Mark Pearce


15/07/2021 - Temporary Accommodation Policy

To approve the temporary accommodation policy for 2022/2023

Decision Maker: Cabinet member housing, regulatory services, and community safety

Decision due date: Before 28/02/2022

Wards affected: (All Wards);

Lead officer: Hannah McSherry

Notice of decision: 15/07/2021

Anticipated restriction: Open


14/07/2021 - Recovery of debt from unpaid parking Penalty Charge Notices ref: 8058    Recommendations Approved

In order to effectively manage the councils highway network in respect of parking, occasionally a Penalty Charge Notice needs to be issued to a vehicle. Where payment is not made in respect of these the relevant legislation provides for debt to be pursued.

In order for the council to continue to exercise its public duty, and recover all associated costs with the enforcement of parking contraventions, and to ensure that the principles of enforcement are not undermined, it is appropriate to take all legal and necessary steps to obtain payment.

Notwithstanding a review of any correspondence received against any of these matters, and the councils underpinning duty to protect those that are vulnerable, the following documents have been served in accordance with legislation in the last period.

June 2021
Charge Certificate – 148
Order for Recovery – 103

In the same period 29 were warrants were executed for the councils contracted Enforcement Agency (Bailiffs) to, in accordance with the relevant legislation, make enquires and enforce the outstanding debt.


Decision Maker: Assistant Director for Technical Services

Decision published: 14/07/2021

Effective from: 14/07/2021

Lead officer: Chris Jenner


14/07/2021 - To purchase and install Microsoft PowerBI ref: 8057    Recommendations Approved

In support of the council’s Delivery Plan objective CO0.2 - Improve the capacity and capability of data management and use of systems to drive efficiencies and maximise user experience, the council will procure the Microsoft PowerBI platform. This will improve the access, and understanding of data within the council, in order to support improved decision making. The new platform will also support better use of the existing analytical staff capacity, through the improved efficiency in report production.

A more detailed business case embedded below.

This cost is made up of:
annual licencing costs for up to 50 users - £8,445 (50 ppl* £56.30* 3yrs)
PowerBI Premium licence – £87,521.70 (29173.90*3)
Hoople IT engineering evaluation £3,550
Hoople IT web-team evaluation £2,600
(Costs exclude VAT)

* Further server costs may be incurred following the evaluation period of 180 days by Hoople IT, in order to provide additional resilience, back-up capacity and to support publishing outputs to the council’s webpages.

Decision Maker: Assistant director Corporate Support

Decision published: 14/07/2021

Effective from: 14/07/2021

Lead officer: Natalia Silver


14/07/2021 - Decision to spend the grant funding of £50,000 by the Ministry of Housing Community and Local Government for the National Model Design Code testing pilot ref: 8056    Recommendations Approved

As part of the National Model Design Code testing programme, Herefordshire Council has been awarded £50,000 to test the ability of design coding to be integrated into the neighbourhood planning process.

The testing programme expected outcomes are:
• To understand how the relationship between design codes and neighbourhoods plans work in practice,
• To understand how the online community engagement techniques can facilitate local design codes,
• To establish an intended hierarchy of design codes across the county
• To translate the National Model Design Code into locally rural based templates and guidance notes to assist communities to produce their own design codes

To undertake this testing four pilot areas have been selected and the following parish councils will be working with officers:
• Bartestree
• Eywas Harold
• Fownhope
• Weobley

To undertake the testing programme the grant funding will be utilised as follow:
• Officer time spent on the testing programme
• Upgrade to design and illustration ICT software to assist production of design guidance material
• Online consultation package to test consultation methods with pilot parish councils
• Materials and costs associated with parish consultation events such as village hall hire and display printing
• Locally based artist to produce locally distinctive illustrations for inclusion within the Herefordshire design guidance material


Decision Maker: Assistant Director for Regulatory, Environment and Waste Services

Decision published: 14/07/2021

Effective from: 14/07/2021

Lead officer: Marc Willimont


14/07/2021 - Acquisition of a strategic site in Hereford to deliver affordable housing

To approve the purchase of a strategic site in Hereford to deliver affordable housing

Decision Maker: Cabinet member commissioning, procurement and assets

Decision due date: 13/08/2021

Wards affected: Whitecross;

Lead officer: Robert Barton

Notice of decision: 14/07/2021

Anticipated restriction: Open


13/07/2021 - PROPOSED TRAFFIC REGULATION ORDER TO IMPLEMENT A 30MPH SPEED LIMIT AT BREDENBURY, HEREFORDSHIRE ref: 8055    Recommendations Approved

To recommend the implementation of a 30mph Speed Limit on C1062 and Valley View at Bredenbury, Herefordshire.

The extents of the proposed restrictions and signage are set out in detail in Recommendations below and shown on drawing 3409-102 in Appendix A.

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 14/07/2021

Effective from: 13/07/2021

Lead officer: Mairead Lane


14/07/2021 - External auditors annual plan 2020/21

To review and agree the external auditor’s audit plan for 2020/21.

Decision Maker: Audit and governance committee

Decision due date: 30/07/2021

Wards affected: (All Wards);

Lead officer: Josie Rushgrove

Notice of decision: 14/07/2021

Anticipated restriction: Open


14/07/2021 - Annual external audit letter 2019/20

For the committee to receive the external auditor’s annual audit letter for 2019/20 following completion of the annual external audit process.

Decision Maker: Audit and governance committee

Decision due date: 30/07/2021

Wards affected: (All Wards);

Lead officer: Josie Rushgrove

Notice of decision: 14/07/2021

Anticipated restriction: Open


12/07/2021 - Appointment of Jon Johnson T/A Mountain Perspective to support with business engagement and relationship brokering with Foreign Direct Owned Herefordshire based businesses ref: 8050    Recommendations Approved

As part of our business engagement programme, we work with partners including the LEP and DiT (Department for International Trade) to identify these businesses and build ongoing relationships with Herefordshire based – Foreign direct owned businesses.

Many FDI companies may already be connected with the Department for International Trade including international branches of the company. It is important for us to make connections locally and connect with these companies and get a better understanding of their needs and issues, investment plans, job creation, scope for growth or obstacles to growth - and support them where we can. We can link them to various support programmes and, where possible, help them to overcome local barriers to growth.

We hope to better understand their plans and pain points and identify companies who are trying to attract inward investments from the parent companies into Herefordshire.

We are working with partners including the LEP and DiT and it is especially important for DiT, at a national policy level, to understand what issues face businesses at the coal face, which in turn, provides local intelligence to inform policy. This project will also help with inward investment, giving future investors’ confidence that Herefordshire is a great place to invest.

Mountain Perspective will be required to contact and initiate discussions with a range of FDI businesses across Herefordshire, both identified by Herefordshire Council and partners, and using their own networks and contacts.

Decision Maker: Acting Deputy Chief Executive

Decision published: 13/07/2021

Effective from: 12/07/2021

Lead officer: Nadine Kinsey


29/06/2021 - Healthwatch Digital Access Project ref: 8049    Recommendations Approved

Healthwatch Herefordshire has worked with the council’s Digital Inclusion Officer (part of Fastershire) to develop a pilot project to identify up to 30 individuals who have a health condition, are digitally excluded and from socially deprived areas, and to provide them with digital equipment and digital training and support for 12 months. The aim is to improve digital skills to help them manage their health and wellbeing, and for experiences from the project to be used to promote the benefits of internet access and skills to similar individuals and groups. A ‘digital buddy’ will also be trained to support them beyond the timeframe of the project.

The individuals will
• learn how to use their equipment
• understand the difference it can make to their lives
• understand the advantages and disadvantages should they wish to use it in the future
• have a ‘digital buddy’ who will offer longer term support to help them to grow and develop their skills
• understand how to access sites and resources and services that can provide help with their specific health issues
• have improved knowledge, understanding and ability to manage their health.

The project will give Healthwatch Herefordshire and the council a better understanding of the issues around digital access for people with health conditions, the difference support can make and the difficulties and barriers that people face even with support.

Healthwatch is a consumer champion for health and social care. Every Local Authority in England has their own Healthwatch. The national body, Healthwatch England, gives advice and guidance to local Healthwatch. Healthwatch England is a statutory body, and an independent committee within the Care Quality Commission, accountable to the Secretary of State for Health. Healthwatch Herefordshire has strong local links with health, care and third sector organisations in the county, and has a track record of undertaking projects to support individuals and use that learning to inform service development.

By supporting Healthwatch Herefordshire by providing £24,900 funding (the remainder of the project costs will be funded by Healthwatch), the council will have oversight of the project throughout, and will be able to use the evidence and experiences of people involved to shape future projects and support, and to promote the benefits of internet access and skills to similar individuals and groups.

Decision Maker: Assistant director Corporate Support

Decision published: 13/07/2021

Effective from: 29/06/2021

Lead officer: Natalia Silver


12/07/2021 - Weobley School turning area – grant of land for highway purposes ref: 8048    Recommendations Approved

To recognise the existing public use of the Turning Area by members of the public and service buses.

In order for the land to be appropriated to the public highway it must first be granted or ‘disposed’ by Property Services for that purpose, at nil consideration.

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 13/07/2021

Effective from: 12/07/2021

Lead officer: Bruce Evans


12/07/2021 - Widemarsh Walk, Hereford – appropriation of land for highway purposes and funding ref: 8047    Recommendations Approved

To recognise the existing public use of Widemarsh Walk which links Hereford Footpath 6 to Widemarsh Common Cycleway.

In order for the land to be appropriated to the public highway it must first be granted or ‘disposed’ by Property Services for that purpose, at nil consideration.

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 13/07/2021

Effective from: 12/07/2021

Lead officer: Bruce Evans


12/07/2021 - Old Market development, Hereford – grant of land for highway purposes ref: 8046    Recommendations Approved

To recognise the public use of the widened Blackfriars Street works, the council agreed under the Section 4 Agreement, that they should become part of the public highway.

In order for the land to be appropriated to the public highway it must first be granted or ‘disposed’ by Property Services for that purpose, at nil consideration.

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 13/07/2021

Effective from: 12/07/2021

Lead officer: Bruce Evans


12/07/2021 - The Straight Mile Cycleway, Rotherwas - land and funding ref: 8043    Recommendations Approved

The Straight Mile Cycleway, Rotherwas – appropriation of land for highway purposes

To recognise the existing public use of The Straight Mile Cycleway which runs alongside the C1268. The route is an asset to the highway providing a key active travel link to Rotherwas. The remaining open verge area beside the cycleway will continue to be managed and maintained by the Hereford Enterprise Zone.


The Straight Mile Cycleway, Rotherwas – grant of land for highway purposes

• To recognise the existing public use of The Straight Mile Cycleway which runs alongside the C1268. The route is an asset to the highway providing a key active travel link to Rotherwas. The remaining open verge area beside the cycleway will continue to be managed and maintained by the Hereford Enterprise Zone.
• In order for the land to be appropriated to the public highway it must first be granted or ‘disposed’ by Property Services for that purpose, at nil consideration.To recognise the existing public use of The Straight Mile Cycleway which runs alongside the C1268. The route is an asset to the highway providing a key active travel link to Rotherwas. The remaining open verge area beside the cycleway will continue to be managed and maintained by the Hereford Enterprise Zone.



Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 13/07/2021

Effective from: 12/07/2021

Lead officer: Bruce Evans


12/07/2021 - Award of school transport contracts (Ref 0621) ref: 8042    Recommendations Approved

To ensure that the council manages its transport services effectively whilst also meeting its statutory duties and ensures children are transported to school in line with eligibility.

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 12/07/2021

Effective from: 12/07/2021

Lead officer: Adam Houchen


12/07/2021 - Annual plan 2021/2021 – Deed of easement and licenses with landowners and the payment of fees and disturbance ref: 8041    Recommendations Approved

Within the programme of capital investment works in the 2021/22 annual plan there are a number of projects that require licence agreements and easements to deliver the construction works.

The link to the decision is: Issue details - Public Realm annual plan programmes of work - Herefordshire Council

The heads of terms have been agreed by the councils appointed agents Bruton Knowles.

A number of these projects include works within rivers where there is a limited window where the Environment Agency will permit the works to taken place. It is therefore essential that works are delivered in line with programme.

The costs for the agreements are funded by the Local Transport Plan capital budget and are included in the current budgets for the schemes.


Decision Maker: Director of Economy and Place

Decision published: 12/07/2021

Effective from: 12/07/2021

Lead officer: Helen Beale