Decisions

Decisions

16/09/2021 - Variation to West Mercia Energy Joint Agreement ref: 8192    For Determination

This report recommends to Cabinet and seeks approval that the Joint Agreement be varied to update the formulae for the distribution of the accumulated surplus each year.

 

The proposed new method ensures that if one Member Authority decides to adjust their margin compared to the other Member Authorities, then the impact is solely on the Member Authority making the change.

 

The Joint Agreement includes the provision that accumulated surpluses identified for distribution are allocated to Member Authorities each year.

 

Decision Maker: Cabinet

Decision published: 16/09/2021

Effective from: 23/09/2021

Decision:

That:

a)    the West Mercia Energy Joint Agreement be varied to update the formulae for the distribution of the accumulated surplus each year; and

b)    the interim Director for Economy and Place be authorised, following consultation with the Solicitor to the Council and S151 Officer to finalise and execute the variation.

 

Wards affected: (All Wards);

Lead officer: Ben Boswell, Richard Vaughan


16/09/2021 - Decision to directly award funding to the East Primary Care Network to pilot earlier identification of risky drinking in patients as identified within the corporate Covid-19 Recovery Plan. ref: 8213    Recommendations Approved

To directly award funding to the East Primary Care Network, for the remainder of the current financial year 21/22, for training and resources to increase the early identification of risky drinking through increased interventions including but not limited to; Alcohol AUDIT C screening tool, brief interventions and patient surveys.

Decision Maker: Acting Director of Public Health

Decision published: 16/09/2021

Effective from: 16/09/2021

Lead officer: Rebecca Howell-Jones


13/09/2021 - Variation to Framework Partnership between the council and Herefordshire and Worcestershire Clinical Commissioning Group (CCG) relating to the commissioning of health and social care services in connection with the Better Care Fund. ref: 8212    Recommendations Approved

As part of the annual review of budgets and commissioning plans the partners have agreed a revised financial plan for the financial year 2021/22.
The Partners acknowledge agree and confirm that they waive the requirements of clause 33 (Variation) in respect of the variations set out in this Deed and further acknowledge, agree and confirm that the Partnership Agreement shall be amended as follows:
1) The Partners have agreed to vary Schedule 1 (Financial Contributions and Financial Governance) to the Partnership Agreement as set out in Schedule 4 (Other Amendments).
2) The Partners have agreed to amend Schedule 3 (Scheme Template & Schedules) to the Partnership Agreement to reflect the revised financial plan as set out in Schedule 4 (Other Amendments).
3) The Partners have reviewed the financial arrangements contained in the Partnership Agreement and have agreed to revise Schedule 4 (Risk Share and Overspends) to the Partnership Agreement to reflect the revised financial plan as set out in Schedule 4 (Other Amendments);
4) The Partners have reviewed the performance management arrangements and have agreed to revise Schedule 6 (Performance Arrangements) to reflect the revised governance structures for joint commissioning as set out in Schedule 4 (Other Amendments);
5) The partners have reviewed the detailed financial plan and have agreed to add to the Partnership Agreement Schedule 11 (Financial Plan)
A partnership arrangement under section 75 (s75) of the NHS Act 2006 enables partners to commission integrated health and social care services to better meet the needs of service users than if the partners were operating independently. Section 75 agreements provide a contractual framework for the use of pooled funds between the council and CCG, to enable services to be delivered and commissioned co-dependently.

The s75 agreement is a national requirement of the Better Care Fund, set by NHS England under the NHS Act 2006.

Decision Maker: Acting director of adults and communities

Decision published: 16/09/2021

Effective from: 13/09/2021

Lead officer: Paul Smith


16/08/2021 - *Amended* To work with key organisations across the county as part of the COVID recovery plan to facilitate a number of grant schemes and direct delivery to support the whole population to be active and experience new opportunities ref: 8214    Recommendations Approved

The global Covid-19 pandemic and the resulting measures taken to reduce the spread of the virus have had an unprecedented impact on the national and local economy and on people’s wellbeing and mental (as well as physical) health. Nationally the magnitude of the recession caused by the pandemic is unprecedented, GDP declined by 9.8% in 2020 the steepest drop since records began in 1948.
The pandemic has also had a severe impact on people’s mental health and wellbeing, due to long periods of anxiety, isolation, and uncertainty. The Herefordshire Community Wellbeing Survey 2021 found 28% of people reported high levels of anxiety, 32% experienced drop in household income, 33% doing less exercise, and 30% sleeping less well. Wellbeing is lowest in those living in the most deprived areas.
The council has worked across all directorates to support businesses, residents and communities throughout the pandemic to remain as safe as possible and to prevent and reduce spread of infection and protect those most vulnerable in our society.
Our focus now moves towards recovery. Over the coming months the true impact of the pandemic will become better known for the economy, community wellbeing and organisation.
To support the recovery cabinet approved a £6.1m COVID Recovery Plan which includes the economy, community wellbeing and organisation. The recovery plan now focuses on the immediate impactful actions we need to take in the short term. Our priorities are to:
-Establish Safe and Welcoming Places
-Support Business Viability and Resilience,
-Support Employment
-Support Wellbeing.

Decision Maker: Acting director of adults and communities

Decision published: 16/09/2021

Effective from: 16/08/2021

Lead officer: Paul Smith


14/09/2021 - Decision to spend from the Property Services Estates Capital Works Programme on Improvement Works to Un-adopted Roads. ref: 8208    Recommendations Approved

To improve the access roads that at present do not form part of the Public
Realm Highways responsibility, to reduce the number of insurance claims
against the council and to bring them up to an acceptable standard
for future adoption.

S C Joseph Ltd have been identified as the bidder representing best value for money following a competitive tender and assessment process in accordance with Council procurement procedures. Quotations were
invited from three prospective companies and two returned valid quotation for consideration.

The work to be various locations on the Rotherwas Industrial Estate to be
Awarded to S C Joseph Ltd at a cost of £24,889.00.

The overall budget of £109k (residual from the three year budget) is also
to improve Station Road an un-adopted road in Bromyard.

Decision Maker: Officer Decision - Economy and Place

Decision published: 15/09/2021

Effective from: 14/09/2021

Lead officer: Sarah Jowett


14/09/2021 - Priority Flood Repair Works Capital Programme: Realignment

The general scrutiny committee review proposals for in year adjustments to the capital programme to allow the re-alignment of capital spend to projects on priority flood works that require the allocation of budget.

Decision Maker: General scrutiny committee

Decision due date: 22/09/2021

Wards affected: (All Wards);

Lead officer: Jenny Preece

Notice of decision: 14/09/2021

Anticipated restriction: Open


03/09/2021 - OBJECTION REPORT PROPOSED TRAFFIC REGULATION ORDER TO IMPLEMENT A 20MPH SPEED LIMIT AT PEMBRIDGE, HEREFORDSHIRE ref: 8207    Recommendations Approved

To consider the comments and objections received from one resident, in relation to the advertisement of the council’s proposal to introduce the following Traffic Regulation Order: (A44 AND VARIOUS SIDE ROADS, PEMBRIDGE) (20MPH SPEED LIMIT) ORDER 2021.

The extents of the proposed restrictions as advertised are shown on drawing 3409-100 in Appendix A.

Decision Maker: Director of Economy and Place

Decision published: 14/09/2021

Effective from: 03/09/2021

Lead officer: Neil Taylor


14/09/2021 - Executive response to General Scrutiny Recommendations regarding Herefordshire Council’s response to the Covid pandemic ref: 8184    Recommendations Approved

To approve the executive response to recommendations made by general scrutiny committee regarding the council’s response to the Covid pandemic.

 

Decision Maker: Leader of the Council (Section 9E)

Decision published: 14/09/2021

Effective from: 21/09/2021

Decision:

That:

a)    The response to the General Scrutiny committee’s recommendations as attached at appendix 1 is approved.

 

Wards affected: (All Wards);

Lead officer: Claire Ward


04/05/2021 - Serving of a Civil Penalty Notice - HMO Licence S.72 notice relating to Blackfriars Street, Hereford, HR4 9HS. Widemarsh. 04.05.21 ref: 8206    Recommendations Approved

To serve a Civil Penalty Notice - HMO Licence S.72 notice: U/003223

Decision Maker: Officer Decision - Economy and Place

Decision published: 13/09/2021

Effective from: 04/05/2021

Lead officer: Charles Yarnold


02/07/2021 - : Serving of an Environmental Protection Act 1990 S80 Notice notice relating to Ox Pastures, Marden, Herefordshire. Sutton Walls. 02.07.21 ref: 8205    Recommendations Approved

To serve a EPA 1990 S80 Notice - U/003259.

Decision Maker: Officer Decision - Economy and Place

Decision published: 13/09/2021

Effective from: 02/07/2021

Lead officer: Charles Yarnold


20/07/2021 - Serving of a Civil Penalty Notice - HMO Licence S.72 notice relating to Management Accommodation at St Owen Street, Hereford. Central. 20.07.21 ref: 8204    Recommendations Approved

To serve a Civil Penalty Notice - HMO Licence S.72 notice - U/003262

Decision Maker: Officer Decision - Economy and Place

Decision published: 13/09/2021

Effective from: 20/07/2021

Lead officer: Charles Yarnold


01/09/2021 - Serving of an EPA 1990 S80 Notice notice relating to Ledbury Road, Hereford. Tupsley. 01.09.21 ref: 8202    Recommendations Approved

To serve a EPA 1990 S80 Notice notice - U/003289

Decision Maker: Director of Economy and Place

Decision published: 13/09/2021

Effective from: 01/09/2021

Lead officer: Charles Yarnold


01/09/2021 - Granting of a HMO licence for Kingsway, Hereford. College. 01.09.21 ref: 8201    Recommendations Approved

HMO Licence granted M/118502.

Decision Maker: Director of Economy and Place

Decision published: 13/09/2021

Effective from: 01/09/2021

Lead officer: Charles Yarnold


13/09/2021 - To spend from the Property Services Estates Capital Programme 2021/22 on external decoration of windows at Kington Library ref: 8200    Recommendations Approved

The external surfaces of the windows are in need of minor repair and decoration deemed necessary in order for this Grade II Listed Building to be preserved and to prevent further deterioration of the asset.

The adjacent road is narrow and will need a road closure in place to facilitate scaffolding to safely carry out the works.

Hoople have provided a target cost to carry out these works in the amount of £18,973.20.

The works to be awarded to Hoople to self-deliver.

Decision Maker: Officer Decision - Economy and Place

Decision published: 13/09/2021

Effective from: 13/09/2021

Lead officer: Sarah Jowett


13/09/2021 - Executive Response to Follow up Recommendations to the Committee’s Review of the Climate and Ecological Emergency July 2021 ref: 8180    Recommendations Approved

To approve the executive response to recommendations made by general scrutiny committee

regarding the climate and ecological emergency review.

 

On 19 July 2021 the General Scrutiny Committee made a further three recommendations after reviewing the executive response to the follow up 11 recommendations that were made in response to the original 58 recommendations.

 

Decision Maker: Cabinet member environment and economy

Decision published: 13/09/2021

Effective from: 18/09/2021

Decision:

That:

a)    The response to the General Scrutiny committee’s additional recommendations regarding the task and finish group review concerning the Climate and Ecological Emergency, as attached at Appendix 1 is noted.

 

Wards affected: (All Wards);

Lead officer: Ben Boswell, Danny Lenain, Richard Vaughan


13/09/2021 - To accept and spend £675k of LEP funding awarded to the council to spend on infrastructure works to make land ready for development at Hereford Enterprise Zone.

The council has secured an award of £675k of LEP funding to spend on infrastructure in 2021/22 to prepare land for development at Hereford Enterprise Zone. This funding is in addition to £5,432k previously awarded LEP funds and the £14,947k of capital funding already in the approved capital programme (both of which are shown as separate projects on the capital programme). The funding will enable the council to carry out additional infrastructure work and hence prepare more land for development and sale at the North Magazine of Skylon Park.

Decision Maker: Cabinet member environment and economy

Decision due date: 01/10/2021

Wards affected: Dinedor Hill;

Lead officer: Neil Batt

Notice of decision: 13/09/2021

This decision will be taken under urgency procedures.

Reason for urgency:
The LEP have given us a deadline of October 8th to accept the funds, so the funding agreement can be issued.

Anticipated restriction: Open


13/09/2021 - Commissioning of professional advice to complete the site valuation before purchase of the former Job Centre, St Nicholas Street and The old Post Office, St Peters Street, Hereford ahead of the potential Council purchase. The cost of the site is £7,1 ref: 8198    Recommendations Approved

• The council is keen to progress the investigation of delivering affordable housing as quickly as possible. Expert advice is required to inform decisions regarding the sites value of any purchase of third party owned housing schemes on across Herefordshire.

• Fisher German LLP have the expertise in this area and are able to complete a Red Book Valuation and initial assessment of the site.

• The council has opted to use three quotes to assess the value for money of this contract. The procurement process complied with the council’s contract procedure rules for a contract of this value.

Decision Maker: Director of Economy and Place

Decision published: 13/09/2021

Effective from: 13/09/2021

Lead officer: Neil Taylor


13/09/2021 - Decision to reimburse Wilton Sports Club for works undertaken on the community project at Wilton Sports Centre. ref: 8199    Recommendations Approved

The cabinet member report dated the 12th February 2021 authorises that the insurance settlement figure of £173k be granted to the sports club to undertake the reinstatement works.
The specification was approved in November by the councils building surveyor and mechanical engineer.
The sports club to date have been paid £173 k as per the cabinet member report dated he 12th February 2021. The actual insurance settlement amount was £173,408.14, leaving a balance in the cost centre of £408.14.
It is proposed that this balance be forwarded to the sports club as full and final settlement.
A copy of the invoices and valuation to date have been provided.

Decision Maker: Director of Economy and Place

Decision published: 13/09/2021

Effective from: 13/09/2021

Lead officer: Sarah Jowett


10/09/2021 - Programme Change to Fastershire Delivery

The Fastershire Broadband Strategy 2019-22 is in implementation through contracts to network suppliers and bespoke community and business programmes. Through that implementation there has been a number of factors nationally, within the broadband industry and through the delivery methods that are influencing a change of approach. Therefore the purpose of the report is to agree required changes in the programme combined with taking advantage of new opportunities. This is particularly relevant as the programme needs to address coverage to high cost premises along with the Government’s commitment to reaching 85% of premises with gigabit capability by 2025 and ensuring rural areas are not left behind.

Decision Maker: Cabinet member environment and economy

Decision due date: 03/11/2021

Wards affected: (All Wards);

Lead officer: Natalia Silver

Notice of decision: 10/09/2021

Anticipated restriction: Open


10/09/2021 - Social Value Measurement Framework ref: 8176    Recommendations Approved

To approve the proposed social value framework and key value indicators (KVIs) which will assist officers and potential suppliers to identify, measure and evaluate initiatives which could contribute to improving economic, social or environmental well-being of Herefordshire communities, through procurement activity.

 

Decision Maker: Assistant director Corporate Support

Decision published: 10/09/2021

Effective from: 17/09/2021

Decision:

That:

a)    Social value measurement framework components included in paragraph 6 to 14 of this report are approved; and

b)    The initial key value indicators included in Appendix 1 are approved;

 

Wards affected: (All Wards);

Lead officer: Rosalie Schultz


10/09/2021 - Herefordshire and Worcestershire Mental Health and Wellbeing Strategy

For members of the Health and Wellbeing Board to approve the Mental Health and Wellbeing Strategy, which is an all age strategy developed by Herefordshire and Worcestershire Integrated Care System (ICS)

Decision Maker: Health and wellbeing board

Decision due date: 06/12/2021

Wards affected: (All Wards);

Lead officer: John Burgess

Notice of decision: 10/09/2021

Anticipated restriction: Open


08/09/2021 - Issue of resident parking permit under exceptional circumstance ref: 8197    Recommendations Approved

The resident at the property has identified an ‘exceptional need’ as stated with the Traffic Regulation Order (TRO) for the council to issue a permit.
The resident parking policy states that decision in this respect are determined on the following:
• An exceptional (non-commercial) need for the applicant to have access to on-street parking in the vicinity of their property
• The availability of on-street parking in the locality and time when parking is most likely to occur;
• Whether the applicant has access to alternative parking
• Whether other similar requests would be expected to be fulfilled (e.g. from households in the same development or street);
• The support and promotion of sustainable travel in the locality.

Decision Maker: Officer Decision - Economy and Place

Decision published: 09/09/2021

Effective from: 08/09/2021

Lead officer: James.Hughes


26/07/2021 - To support community and personal resilience following the impact of COVID 19 as part of the COVID 19 recovery plan ref: 8196    Recommendations Approved

The global Covid-19 pandemic and the resulting measures taken to reduce the spread of the virus have had an unprecedented impact on the national and local economy and on people’s wellbeing and mental (as well as physical) health. Nationally the magnitude of the recession caused by the pandemic is unprecedented, GDP declined by 9.8% in 2020 the steepest drop since records began in 1948.

The pandemic has also had a severe impact on people’s mental health and wellbeing, due to long periods of anxiety, isolation, and uncertainty. The Herefordshire Community Wellbeing Survey 2021 found 28% of people reported high levels of anxiety, 32% experienced drop in household income, 33% doing less exercise, and 30% sleeping less well. Wellbeing is lowest in those living in the most deprived areas.
The council has worked across all directorates to support businesses, residents and communities throughout the pandemic to remain as safe as possible and to prevent and reduce spread of infection and protect those most vulnerable in our society.
Our focus now moves towards recovery. Over the coming months the true impact of the pandemic will become better known for the economy, community wellbeing and the organisation.

To support the recovery cabinet approved a £6.1m COVID Recovery Plan which includes the economy, community wellbeing and organisation. The recovery plan now focuses on the immediate impactful actions we need to take in the short term. Our priorities are to:

- Establish Safe and Welcoming Places
- Support Business Viability and Resilience,
- Support Employment
- Support Wellbeing.


Decision Maker: Acting director of adults and communities

Decision published: 09/09/2021

Effective from: 26/07/2021

Lead officer: Paul Smith


08/09/2021 - Award of transport contracts (Ref 0821) ref: 8195    Recommendations Approved

To ensure that the council manages its transport services effectively whilst also meeting its statutory duties and ensures children are transported to school in line with eligibility.

To deliver a free or discounted bus travel scheme that will:

Incentivise people to return to leisure and social activities, and visit across Herefordshire - kick starting the economy

Increase footfall in market Towns, the City centre, and across the wider County

Decision Maker: Director of Economy and Place

Decision published: 08/09/2021

Effective from: 08/09/2021

Lead officer: Steve Burgess


08/09/2021 - Licence to occupy in respect of Unit 1.16, Shell Store, Hereford Enterprise Zone ref: 8194    Recommendations Approved

The Shell Store is owned by the Council, and has been developed to operate as a business incubation, development and networking Centre to stimulate business activity, with 40 units for rent.

The Shell Store units are envisaged as being occupied through easy in, easy out terms, through licence arrangements.

We want to welcome and settle the first set of tenants into the building as soon as possible to create an income and generate a positive atmosphere to stimulate further interest.

The terms agreed reflect on market rents and the facilities on offer to tenants.

The prospective tenant has cleared appropriate checks.


Decision Maker: Officer Decision - Economy and Place

Decision published: 08/09/2021

Effective from: 08/09/2021

Lead officer: Mark Pearce


08/09/2021 - Capability Fund grant acceptance ref: 8163    Recommendations Approved

To seek approval to accept £144,636 revenue funding from the Department for Transport (DfT) Local Authority Capability Fund to deliver a programme of walking and cycling activities and promotions across the county in 2021/22.

Decision Maker: Director of Economy and Place

Decision published: 08/09/2021

Effective from: 15/09/2021

Decision:

That:

a)    The council accept and gives authority to spend grant funding of £144,636 from the Department for Transport;

b)    Authority for all necessary operational decisions to deliver the programme be delegated to Assistant Director for Regulatory Environment and Waste.

 

Wards affected: (All Wards);

Lead officer: Judith Whateley


08/09/2021 - Hereford City Centre Improvements (HCCI)

To confirm project elements and associated spend profile for development and delivery of the HCCI programme.

Decision Maker: Cabinet member Infrastructure and transport

Decision due date: 06/10/2021

Wards affected: Central;

Lead officer: Mairead Lane

Notice of decision: 08/09/2021

Anticipated restriction: Open


06/09/2021 - To spend from the Property Services Estates Capital Works Programme to replace the timber and glazed front elevation screen to the Book of Remembrance Room at Hereford Crematorium & Cemetery ref: 8189    Recommendations Approved

The existing glazed timber screen to the front elevation of the Book of
Remembrance Building is no longer fully weather-tight and nearing end of
life. It is intended to replace this with a new aluminium framed screen
with double glazed windows and doors. This will improve the environment
for mourners and improve energy ratings.

S C Joseph Ltd have been identified as the bidder representing best value
for money following a competitive tender and assessment process in
accordance with Council procurement procedures. Quotations
were invited from three prospective companies and two returned valid
quotation for consideration.

The work to be awarded to S C Joseph Ltd at a cost of £18,424.00.

The overall budget of £65k is also to fund replacement floor finishes
and to improve access paths; all at Hereford Crematorium and Cemetery

Decision Maker: Officer Decision - Economy and Place

Decision published: 07/09/2021

Effective from: 06/09/2021

Lead officer: Philip Huggett


03/09/2021 - Officer approval to sign access agreement for Midlands Energy Hub Dynamic Purchasing System (MEH DPS) in order to access pre-qualified suppliers and run tender exercise for Green Homes Grant Local Authority Delivery (GHG LAD) phase 2 project ref: 8188    Recommendations Approved

- E.On were awarded the original works via direct award through the Fusion 21 framework in November 2019. The project, to install replacement gas heating systems at Fayre Oaks Home Park, uses external private funding from the Warm Homes Fund to target property types at particular risk of causing fuel poverty i.e. park homes.

- The contract was awarded directly to allow for an end-to-end (turn-key) solution as permitted by the council’s contract procedure rules (CPR’s). This was due to the requirement of the provider for an end-to-end solution for meter installations through to heating system commissioning and handover. E.on was deemed the only suitable supplier on the Fusion 21 procurement framework due to their scope of services matching with this requirement, thus providing greater efficiency and continuity of supplier.

- The current contract automatically lapsed on 30 November 2020 so that the extension clause within the contract cannot be enacted. This contract date was originally put in place to dovetail with the recipient (funding) agreement with Affordable Warmth Solutions CIC who administer the Warm Homes Fund.

- To date, 63 installations have been completed, with a further 60 targeted to be completed by project end (31 May 2021) when the funding will be withdrawn.

- A waiver of standing orders, accompanying this document has been obtained through the relevant approvals to grant this contract via seal approval.
- Warm Homes Fund projects seek to alleviate fuel poverty for eligible residents in the county via the installation of more efficient and economic heating systems;
- Fuel Poverty affects around 10,862 households in the county (12.9%). This figure is higher than the national level and reflects the challenges that the county faces in relation to the energy efficiency of properties including a large proportion of older, hard to treat properties and restricted access to mains gas due to the rural nature of the county
- Decreasing fuel poverty can be linked to increasing housing standards as well as health and wellbeing. –
- Housing also accounts for around a quarter of the County’s carbon dioxide emissions and therefore by helping to improve the energy efficiency of heating systems in properties, the Warm Homes Fund projects will contribute to climate change reduction targets.


Decision Maker: Assistant Director for Regulatory, Environment and Waste Services

Decision published: 07/09/2021

Effective from: 03/09/2021

Lead officer: Matthew Locking


07/09/2021 - Grant of new short term tenancy in respect of Unit 34 Maylords Orchard Shopping Centre, Hereford ref: 8187    Recommendations Approved

The Maylord Orchard Shopping Centre is now owned outright by the council as a strategic asset in the centre of Hereford.
The Shopping Centre comprises multiple retail units some of which a number have been vacant for some time and it is important that occupation levels are increased so that the holding costs incurred by the Council are mitigated.
The letting will mitigate costs in terms of business rates and standing charges that the council will otherwise pay
The proposed tenant is an established company and the council’s managing agent Montagu Evans has recommended the letting.
The terms agreed are for a short term let for a period of nine weeks between November 2021 and January 2022 for retail purposes with the tenant to be responsible for payment of rent based on turn-over, business rates, utilities and internal repairs.
The tenancies at the Shopping Centre will not prohibit that council from undertaking development at a future date.

Decision Maker: Officer Decision - Economy and Place

Decision published: 07/09/2021

Effective from: 07/09/2021

Lead officer: Helen Beale


07/09/2021 - Short term licensing of Gardner Hall Student Accommodation to City heart Partnerships (Hereford) No 1 Limited ref: 8186    Recommendations Approved

The No.1 Station Approach Student Accommodation development in Hereford has been delayed and could not be completed in time for the new term.

Therefore short term provision of alternative student accommodation is urgently required until students can access the completed building at No.1 Station Approach.

Therefore, the council will provide a license on a cost covering basis, allowing them to accommodate the students whilst station approach is completed.

Decision Maker: Officer Decision - Economy and Place

Decision published: 07/09/2021

Effective from: 07/09/2021

Lead officer: Helen Beale


06/09/2021 - Access licence in favour of 7 Castle Street over East Street car park Hereford ref: 8185    Recommendations Approved

East Street car park is owned by the council who have been approached by the new owner of 7 Castle Street to grant an access licence to allow him to access the garage situated at the rear of the property

The previous owner of the property had the benefit of an access licence personal to him for many years and no inconvenience or obstruction to the council resulted from the exercise of the rights granted

Terms for the licence have been agreed which include the payment of an annual fee based on the cost of an annual season ticket and an obligation on the licensee to cause no nuisance or obstruction to the council or other legitimate users of the car park.

Decision Maker: Officer Decision - Economy and Place

Decision published: 07/09/2021

Effective from: 06/09/2021

Lead officer: Gillian Stratford


03/09/2021 - Approve a preferred option for the development of a new care facility in Herefordshire for meeting future demand and service delivery

To approve the preferred option to secure additional capacity, targeting those areas of the county where supply is weakest and the rise in costs of new placements most pronounced.

This options appraisal scopes out the options for meeting future demand.

Decision Maker: Cabinet

Decision due date: 28/10/2021

Wards affected: (All Wards);

Lead officer: Ewen Archibald, Phillip Hamer, Jas Kakkar

Notice of decision: 03/09/2021

Anticipated restriction: Open


03/09/2021 - Highways Act 1980, Section 119 Proposed Public Path Diversion Order Footpath LTB11 (Part) in the Parish of Linton ref: 8182    Recommendations Approved

To consider an application under the Highways Act 1980, Section 119, to make a public path diversion order to divert part of Footpath LTB11(part) in the parish of Linton.

Decision Maker: Director of Economy and Place

Decision published: 03/09/2021

Effective from: 03/09/2021

Lead officer: Neil Taylor


03/09/2021 - Local Management of Schools Capital Loan to Eardisley CE Primary School ref: 8160    Recommendations Approved

 

To approve a loan from school balances of £75,000 to Eardisley CE Primary School to create one room for their pre-school, who will pay rent, prior to it being taken on under the leadership of the school.  The pre-school have agreed to sign a lease of commitment for eight years.  The room will also be used by the school to provide wrap-around care.  The building has been designed to the school’s purposes by Border Oak and part of the building is being gifted by them to the school, in addition to the cost of the planning which has already been gifted.

 

Decision Maker: Director of Children and Families

Decision published: 03/09/2021

Effective from: 10/09/2021

Decision:

 

That:

a)    A capital loan of £75,000 to Eardisley CE Primary School to create one room for their pre-school be approved at 0% interest repayable from April 2022 at eight instalments of £9,375 for the contribution to the new room.

 

Wards affected: Castle;

Lead officer: Karen Jones


03/09/2021 - Local Management of Schools Capital Loan to Bridstow CE Primary School ref: 8159    Recommendations Approved

 

To approve a loan from school balances of £16,000 to Bridstow CE Primary School.  £12,000 is to fund 10% of the cost of replacing the current failed boilers with an Eco-hybrid heating system and £4,000 to allow the school to upgrade its Information Communication Technology (ICT) infrastructure (by purchasing more up to date iPads) to facilitate new methods and approaches to learning that have come out of lock-down.

 

Decision Maker: Director of Children and Families

Decision published: 03/09/2021

Effective from: 10/09/2021

Decision:

 

That:

a)    A capital loan of £16,000 to Bridstow CE Primary School be approved at 0% interest, repayable from April 2022 at four annual instalments of £4,000 for the contribution to the new heating system and upgrade of ICT infrastructure.

 

Wards affected: Llangarron;

Lead officer: Karen Jones


03/09/2021 - Executive Response to the General Scrutiny Committee recommendations following the Fownhope Flood Repair Work Review ref: 8155    Recommendations Approved

 

To approve the executive response to the general scrutiny committee recommendations in respect of the Fownhope Flood Repair Work. The committee made 10 recommendations.

 

Decision Maker: Cabinet member Infrastructure and transport

Decision published: 03/09/2021

Effective from: 10/09/2021

Decision:

 

That:

a)    The response to the General Scrutiny committee’s recommendations regarding the Fownhope Flood Repair Work Review, as attached at appendix 1 is approved.

 

Wards affected: Backbury;

Lead officer: Clive Hall


03/09/2021 - Licence to occupy in respect of land at Merton Meadow Car Park, Hereford to Secretary of State for Housing Communities and Local Government ref: 8181    Recommendations Approved

1. The land at Merton Meadow car park is owned by the council and provides a site which is suitable and easily accessible by the public for the provision of testing for /vaccination against COVID-19.
2. The Director of Public Health has and retains primary responsibility for the health of their communities. This includes being assured that the arrangement to protect the health of the communities that they serve are robust and are implemented.
3. The implementation of COVID-19 testing supports the overall public health response to the pandemic and helps mitigate its impact on vulnerable populations and healthcare systems, while ensuring that societies and economies continue to function.
4. Testing is a vital part of managing any infectious disease. The data helps us to monitor the extent to which the infection is present and/or spreading and ensure that we have information and intelligence to keep people safe

Decision Maker: Assistant Director for Technical Services

Decision published: 03/09/2021

Effective from: 03/09/2021

Lead officer: Gillian Stratford


03/09/2021 - Objection Report - OPOSED TRAFFIC REGULATION ORDER TO IMPLEMENT A CONTROLLED PARKING ZONE AT WHITTERN WAY AND VARIOUS ADJOINING ROADS, HEREFORD ref: 8183    Recommendations Approved

To consider the comments and objections received from nine residents, in relation to the advertisement of the council’s proposal to introduce the following Traffic Regulation Order: HEREFORDSHIRE COUNCIL (WHITTERN WAY, PIGGOT CLOSE, EASTNOR DRIVE, ARAMSTONE RISE, GARNSTONE RISE, HEREFORD) (CONTROLLED PARKING ZONE

Decision Maker: Director of Economy and Place

Decision published: 03/09/2021

Effective from: 03/09/2021

Lead officer: Neil Taylor


02/09/2021 - Local Management of Schools - Scheme amendments

Schools Forum to approve two amendments to the scheme of delegation to schools as requested by the Department for Education . The scheme must now includes provision for schools to submit a 5-year budget forecast each year, and a recovery plan if their deficit rises above 5%.

Decision Maker: Herefordshire schools forum

Decision due date: 24/09/2021

Wards affected: (All Wards);

Lead officer: Malcolm Green

Notice of decision: 02/09/2021

Anticipated restriction: Open


24/08/2021 - Visitor Economy PR Campaign ref: 8179    Recommendations Approved

The visitor economy has been the worst effected sector by Covid 19, required to close for long periods of lockdown, losing income during periods of peak season. The council’s Covid 19 Recovery Plan identified a need to support the soonest possible recovery of the visitor economy through a marketing and PR campaign promoting opportunities for staycation visits into the autumn of 2021 and spring of 2022, building on a successful early phase of activity funded by the Marches LEP.

Following cabinet’s approval of the Covid Recovery Plan, the council has procured PR, Marketing and Media agencies to deliver the proposed project in accordance with the contract procedure rules.

This decision relates to the appointment of Travel Tonic who have been openly procured to lead on the PR campaign.

Decision Maker: Assistant director environment and place

Decision published: 02/09/2021

Effective from: 24/08/2021

Lead officer: Neil Taylor


24/08/2021 - Visitor Economy Media Campaign ref: 8178    Recommendations Approved

The visitor economy has been the worst effected sector by Covid 19, required to close for long periods of lockdown, losing income during periods of peak season. The council’s Covid 19 Recovery Plan identified a need to support the soonest possible recovery of the visitor economy through a marketing and PR campaign promoting opportunities for staycation visits into the autumn of 2021 and spring of 2022, building on a successful early phase of activity funded by the Marches LEP.

Following cabinet’s approval of the Covid Recovery Plan, the council has procured PR, Marketing and Media agencies to deliver the proposed project in accordance with the contract procedure rules.

This decision relates to the appointment of Hello Starling who have been openly procured to lead on the media element of the campaign. This includes the purchasing of appropriate advertising (social media, TV, print etc) targeting the counties key visitor markets.

Decision Maker: Director of Economy and Place

Decision published: 02/09/2021

Effective from: 24/08/2021

Lead officer: Neil Taylor


23/08/2021 - Community Car Club – Award of contract to Malvern Hills Car Club to run an 18 month pilot car club scheme in up to six areas. ref: 8177    Recommendations Approved

• A community car club is a local, member-based initiative that provides access to pay-as-you-drive vehicles. Community car clubs are typically run by local groups to support their communities

• Car clubs can improve accessibility to transport provision for residents particularly in rural areas

• Car clubs can help households reduce their carbon footprint by not owning a car and having more consideration about car use

• A number of towns and villages have expressed interest in establishing community clubs including Leominster, Ross, Ledbury, Kington, Sutton St Nicholas and Fownhope

• Herefordshire residents are enthusiastic but a high level of commitment and knowledge is required to set up a scheme

• New car clubs cannot currently get insurance so hence the direct award to MHCC to administer this pilot

• MHCC helped support the establishment of the St James & Bartonsham car club. MHCC has also been liaising and offering advice to residents in towns and villages currently interested in establishing a community car club.


Decision Maker: Director of Economy and Place

Decision published: 02/09/2021

Effective from: 23/08/2021

Lead officer: Neil Taylor


02/09/2021 - Update to Domestic Abuse Strategy

To approve an update to the multi-agency Domestic Abuse Strategy to reflect the requirements of the Domestic Abuse Act (2021) to cover period 2021-2024

Decision Maker: Cabinet member health and adult wellbeing

Decision due date: 22/10/2021

Wards affected: (All Wards);

Lead officer: Claire Jenkins

Notice of decision: 02/09/2021

Anticipated restriction: Open


02/09/2021 - Accessibility works at St Mary's CE Primary School, Fownhope and Shobdon Primary School. ref: 8143    Recommendations Approved

 

To approve the proposed expenditure of up to £150k from the schools accessibility works 2021/22 budget to create a hygiene room at St Mary's CE Primary School, Fownhope and a changing space at Shobdon Primary School.

 

The schools accessibility works budget is intended for any accessibility improvement works identified to enable children with special educational needs to attend schools.

 

Decision Maker: Director of Children and Families

Decision published: 02/09/2021

Effective from: 09/09/2021

Decision:

 

That:

a)    The Assistant Director Education Development and Skills be authorised to take all operational decisions necessary to implement the schemes at St Mary’s CE Primary School and Shobdon Primary School within the approved schools accessibility works budget of up to £150k.

 

Wards affected: Arrow; Backbury;

Lead officer: Philip Huggett, Karen Knight