Decisions

Decisions

16/05/2022 - Procurement of CCTV/Security Monitoring Staff ref: 8796    Recommendations Approved

To approve the procurement of a new CCTV/Security Monitoring staff contract

Decision Maker: Cabinet Member housing, regulatory services and community

Decision published: 16/05/2022

Effective from: 21/05/2022

Decision:

That:

a)    A new contract be procured through a competitive tender exercise in accordance with the contract procedure rules on a 3 plus 2 year basis and within a budget of £1.3m to supply staff to monitor the council’s CCTV cameras across the county, including security staff to work within the Maylord Orchard Centre; and

 

b)    Authority is delegated to the Corporate Director for Economy and Environment, following consultation with the Cabinet Member housing, regulatory services and community and the Section 151 Officer, to award the new contract and take all relevant operational decisions.

 

 

Wards affected: Aylestone Hill; Central; Dinedor Hill; Greyfriars; Hinton & Hunderton; Ledbury North; Leominster East; Newton Farm; Redhill; Ross East; Ross West; Whitecross; Widemarsh;

Lead officer: Debbie Turner


13/05/2022 - Officer approval to extend Warm Homes Fund project installer contracts with GSR Heating Ltd and Communitas Energy CIC via signing of Seal Authority form. ref: 8810    Recommendations Approved

- GSR Ltd. were awarded the contract for first time LPG central heating systems via a compliant ITQ process.
- No bids were received for provision and install of first time Air Source Heat Pump central heating systems and Communitas were awarded the contract via a procurement waiver after recommendation by a partner authority and the funder.
- The warm homes funding recipient agreement has been extended at short notice on two occasions-contracts are being extended to support this and on the advice of Legal Services up to 31 May 2022.
- Warm Homes Fund projects seek to alleviate fuel poverty for eligible residents in the county via the installation of more efficient and economic heating systems;
- Fuel Poverty affects an estimated 13,902 out of 84,028 households (16.5%). This figure is higher than the national level of 13.4% and reflects the challenges that the county faces in relation to the energy efficiency of properties including a large proportion of older, hard to treat ‘solid wall’ properties, restricted access to mains gas and the resulting prevalence of expensive heating fuel systems.
- Decreasing fuel poverty can be linked to increasing housing standards as well as health and wellbeing.
- Housing also accounts for around a quarter of the County’s carbon dioxide emissions and therefore by helping to improve the energy efficiency of heating systems in properties, the Warm Homes Fund projects will contribute to climate change reduction targets.


Decision Maker: Corporate Director – Economy & Environment

Decision published: 13/05/2022

Effective from: 13/05/2022

Lead officer: Ross Cook


09/05/2022 - *Amended* decision to allocate underspend within the Covid recovery plan to support oversubscribed grant schemes ref: 8809    Recommendations Approved

The council has worked across all directorates to support businesses, residents and communities throughout the pandemic to remain as safe as possible and to prevent and reduce spread of infection and protect those most vulnerable in our society.
Our focus now moves towards recovery. Over the coming months the true impact of the pandemic will become better known for the economy, community wellbeing and the organisation.

To support the recovery cabinet approved a £6.1m COVID Recovery Plan which includes the economy, community wellbeing and organisation. The recovery plan now focuses on the immediate impactful actions we need to take in the short term. Our priorities are to:

- Establish Safe and Welcoming Places
- Support Business Viability and Resilience,
- Support Employment
- Support Wellbeing.

There has been underspend identified across some schemes within the original covid recovery plan allocation whereas these grant schemes have been oversubscribed.

The allocation of the additional funds will support applications that have met the grant criteria however were unable to be funded through the initial process due to funding

Decision Maker: Director of Resources and Assurance

Decision published: 12/05/2022

Effective from: 09/05/2022

Lead officer: Andrew Lovegrove


27/04/2022 - Decision to vary the ‘Independent Advocacy Service for Adults across Herefordshire’ contract, to clarify access arrangements to Independent Mental Health Advocates, for children and young people. ref: 8807    Recommendations Approved

The purpose of the contract variation is to add the following qualifying paragraph into section C (Independent Mental Health Advocates) of the Service Specification (Schedule 4) of the Independent Advocacy Service for Adults contract:
‘The provider will make available Independent Mental Health Advocate (IMHA) services to any young person who has been temporarily detained at Hereford County Hospital. The level and frequency of IMHA activity provided to qualifying patients who are under the age of 18 will be kept under review during contract monitoring meetings’.

Decision Maker: Assistant Director All Ages Commissioning

Decision published: 12/05/2022

Effective from: 27/04/2022

Lead officer: Ewen Archibald


12/05/2022 - Nordic Walks Procurement ref: 8806    Recommendations Approved

Learning Nordic Walking’ has proved extremely popular and an effective way to increase levels of walking and showcase the network of traffic-free paths. The budget of £3,000 represents budget will cover 12 five week courses and represents very good value for money.

Decision Maker: Service Director – Environment , Highways, & Waste

Decision published: 12/05/2022

Effective from: 12/05/2022

Lead officer: Mark Averill


13/11/2021 - Community Support Network for staff and volunteers who have undertaken Mental Health First Aid Training ref: 8805    Recommendations Approved

Herefordshire Council is committed to its approach of working in partnership with the community and voluntary sector and acknowledges its value in supporting the county and its residents.

It is recognised that volunteers in the community who may be offering support to people with developing mental health conditions, may find themselves coming under stress. It was felt important to put in place a community network where volunteers could get guidance and support from their peers with links into established community based organisations.

Training in Mental Health First Aid and mental health awareness is being provided to volunteers in the Talk Community Hubs and volunteers across the county, but it is essential that those volunteers are not then left without support for themselves.

Decision Maker: Assistant Director All Ages Commissioning

Decision published: 12/05/2022

Effective from: 13/11/2021

Lead officer: Ewen Archibald


03/05/2022 - Decision to award a contract to undertake a Recovery & Investment Fund Business Case and Options Review ref: 8804    Recommendations Approved

After a published procurement exercise, 31ten were scored highest across evaluation criteria. This piece of work will assist the Council to effectively target resources to have the greatest impact on business development recovery in the county.

We are expecting the full business case to follow HM Treasury five stage green book standard as well as including a value for money assessment and should consider the extent to which the Council could make investment or seek alternative private and/or public sector investment.

The value of the contract is £48,075

Decision Maker: Director of Resources and Assurance

Decision published: 12/05/2022

Effective from: 03/05/2022

Lead officer: Andrew Lovegrove


09/05/2022 - Approval for contract of consultancy services provided by Telford & Wrekin for £50,000 ref: 8803    Recommendations Approved

Telford & Wrekin has previously provided the required services to the council under a previous contract and has demonstrated that they have the skills and capacity required by the council. Due to the technical nature required by the Habitat Regulations Assessment it has also been difficult to procure other consultancy services. Telford & Wrekin have the required expertise and specialist understanding and knowledge. Therefore the decision was made to extend Telford & Wrekin consultancy contract to the value of £50,000.

Decision Maker: Service Director – Environment , Highways, & Waste

Decision published: 12/05/2022

Effective from: 09/05/2022

Lead officer: Mark Averill


05/05/2022 - A lease for one year at Unit 43, 1 The Atrium, Maylord Orchard Centre, Hereford ref: 8802    Recommendations Approved

The Maylord Orchards Centre is now owned outright by the council as a strategic asset in the centre of Hereford.
The Centre comprises multiple retail units with the council incurring the holding costs of all vacant units.
The terms agreed are for a lease for a 12 month period with the lessee responsible for the payment of the service charge and insurance premium attributable to this unit, business rates and all utility costs
The occupation of this unit under a lease will mitigate the holding costs that the council will otherwise pay.
The occupation of an otherwise vacant unit will help to improve the vibrancy of the Centre and should increase footfall which may benefit the other occupiers
The lease of this unit will not prohibit that council from undertaking
development at a future date

Decision Maker: Delivery Director – Property Services

Decision published: 12/05/2022

Effective from: 05/05/2022

Lead officer: Andrew Husband


09/05/2022 - Landlords consent for tenant’s alterations at Castle Green Pavilion Hereford ref: 8801    Recommendations Approved

The Friends of Castle Green (FOCG)CIC occupy the property at Castle Green Hereford under a lease dated 21 June 2018
FOCG have been awarded funding from the government’s Stronger Town’s levelling up investment programme for a major refurbishment and extension of the building and as required under the terms of the lease have requested landlords consent to carry out these works.
The aim of the project is to transform the historic Pavilion building by respecting its Georgian heritage whilst creating a modern, accessible space and iconic riverside visitor attraction in the heart of Hereford including the provision of café facilities, a multifunctional and flexible community meeting space, a gallery celebrating local arts and heritage and a revitalised home for the Hereford Youth Canoe Club (HYCC).
The lease provides that consent must not be unreasonably withheld and there is no good reason in this case to do so as the proposals are intended to enhance and protect this historic building.
The consent will be subject to obtaining any necessary planning, listed building, conservation, scheduled ancient monument and building regulation consents and the tenant will be required to carry out the works to the highest standards to ensure that this important local building is protected and enhanced for future generations


Decision Maker: Acting Head of Property

Decision published: 12/05/2022

Effective from: 09/05/2022

Lead officer: Helen Beale


09/05/2022 - Grant of new lease at unit 43 Maylord Orchards ref: 8800    Recommendations Approved

1. The Maylord Orchards Centre is now owned outright by the council as a strategic asset in the centre of Hereford.
2. The Centre comprises multiple retail units with the council incurring the holding costs of all vacant units.
3. The terms agreed are for a lease for a 12 month period with the tenant responsible for the payment of the service charge and insurance premium attributable to this unit, business rates and all utility costs
4. The occupation of this unit will mitigate the holding costs that the council will otherwise pay.
5. The occupation of an otherwise vacant unit will help to improve the vibrancy of the Centre and should increase footfall which may benefit the other occupiers
6. The lease, for a period of 12 months, will be outside the security of tenure provisions of the Landlord and Tenant Act 1954 and so will not prohibit the council from undertaking development at a future date.


Decision Maker: Acting Head of Property

Decision published: 12/05/2022

Effective from: 09/05/2022

Lead officer: Helen Beale


02/05/2022 - Decision to approve a Street Trading Application, Land at Unit 19a Lower Road Industrial Estate, Ledbury, HR8 2DJ ref: 8799    Recommendations Approved

The council has a duty to determine any street trading applications it receives.

Decision Maker: Head of Public Protection

Decision published: 12/05/2022

Effective from: 02/05/2022

Lead officer: Marc Willimont


10/05/2022 - To approve the acquisition of up to six properties from the open market and spend the grant award ref: 8798    Recommendations Approved

To approve the acquisition of up to six properties from the open market in response to the Covid-19 emergency, to accommodate six people who have long and/or repeated history of rough sleeping

This is the second decision to be approved following the recent purchase of two of the permitted properties and relates to property number three. This purchase is approved within the budget of £176,400 as detailed below.

The overall funding of £1,058,400 has been approved to purchase the six properties. We are prioritising using the external grant received from the Department of Levelling Up, Housing and Communities first.

Below is a breakdown of the funding allocated for the purchase of the properties

Funding streams - Capital
DLUHC Grant £423,360
BCF Grant available through the IBCF Programme £250,000
Strategic Housing funded from borrowing £385,040
TOTAL £1058,400

The council has already purchased two properties at a cost of £302,098.57.

• Purchase price £279,950
• Legal/conveyancing/survey fees £2,928.57
• Refurbishment costs £22,220

The council is currently on budget.


Decision Maker: Corporate Director – Economy & Environment

Decision published: 11/05/2022

Effective from: 10/05/2022

Lead officer: Ross Cook


09/05/2022 - Special Educational Needs and Disabilities - Autism provision and nurture hubs

It was requested that further detail be presented to a the scrutiny committee on the increasing provision offered for children with autism.

The report will focus on:

·       Details of the service and preparations for changes coming from Central Government;

·       Challenges going forward with upcoming guidance from Government;

·       Challenges facing SEND more broadly;

·       The potential risks of an Ofsted inspection on SEND and how prepared the service is for that.

Decision Maker: Children and Young People Scrutiny Committee

Decision due date: 17/05/2022

Wards affected: (All Wards);

Lead officer: Les Knight

Notice of decision: 09/05/2022

Anticipated restriction: Open


09/05/2022 - Amendments to Councillors' Allowances

To approve amendments to the Herefordshire councillors' allowances scheme having regard to the recommendations of the council’s independent remuneration panel (IRP) following proposals from the Rethinking Governance working group. The council must have regard to the report when making or amending the allowances scheme.

Decision Maker: Council

Decision due date: 20/05/2022

Wards affected: (All Wards);

Lead officer: Alice McAlpine, Lucy Pincus

Notice of decision: 09/05/2022

Anticipated restriction: Open


28/04/2022 - Natural Environment Evidence Update ref: 8797    Recommendations Approved

Land Use Consultants were the successful tenderer for the assessment following the ITT process. The application met the requirements for the study brief.

Decision Maker: Service Director - Economy and Regulatory

Decision published: 09/05/2022

Effective from: 28/04/2022

Lead officer: Florence Churchill


06/05/2022 - 220137 - COUNTY GROUND OFFICES, HEREFORD, HEREFORDSHIRE, HR4 9NA ref: 8795    Recommendations Approved

Decision Maker: Planning and regulatory committee

Made at meeting: 06/05/2022 - Planning and regulatory committee

Decision published: 06/05/2022

Effective from: 06/05/2022

Decision:

The application was approved in accordance with the Case Officer’s recommendation.

Wards affected: Widemarsh;


06/05/2022 - 213842 - CLEHONGER CHURCH OF ENGLAND PRIMARY SCHOOL, GOSMORE ROAD, CLEHONGER, HEREFORD, HEREFORDSHIRE, HR2 9SN ref: 8794    Recommendations Approved

Decision Maker: Planning and regulatory committee

Made at meeting: 06/05/2022 - Planning and regulatory committee

Decision published: 06/05/2022

Effective from: 06/05/2022

Decision:

The application was approved in accordance with the Case Officer’s recommendation.

Wards affected: Stoney Street;


06/05/2022 - 212634 - TWO HOOTS, BUSH BANK, HEREFORDSHIRE, HR4 8EJ ref: 8793    Recommendations Approved

Decision Maker: Planning and regulatory committee

Made at meeting: 06/05/2022 - Planning and regulatory committee

Decision published: 06/05/2022

Effective from: 06/05/2022

Decision:

The application was approved in accordance with the Case Officer’s recommendation.

Wards affected: Weobley;


29/04/2022 - Use of Nelson Street car park for St James car club ref: 8792    Recommendations Approved

The car club has historically found operational difficulties with finding a parking space within the residential parking area. This often results in the car being left by a user in a different place to which it was collected, then communication is needed to the next user to inform them where it is parked.

In order to resolve this a dedicated parking space will now be allocated in Nelson Street off street car park, which is owned by the council.

A charge is usually applied to ‘rent’ a space at this location (currently £480 per year), however due to there being many different users in the scheme applying this charge would be problematic. The only reasonable way would be to charge the car club for the space which would be cost prohibitive for the scheme.

The council actively supports car clubs in the county, and has provided a parking space for the scheme in Kington. Therefore in waiving the small charge that would have applied with this decision the council can continue to support this car club scheme.

Decision Maker: Officer Decisions - Economy and Enviroment

Decision published: 05/05/2022

Effective from: 29/04/2022

Lead officer: Mark Averill


26/04/2022 - Covid Recovery - Financial support for emergency assistance – fuel poverty and essential household supplies: emergency food provision ref: 8791    Recommendations Approved

Covid 19 has had a very severe impact on local communities in terms of the impact on people’s health and wellbeing, loss of income, loss of jobs, long periods of anxiety and isolation.

In December 2021 there were 3,015 people in Herefordshire (aged 16+) claiming out-of-work benefits, which is 43% higher than in March 2020.

Provisional data suggest there were 11,516 Universal Credit claimants in Herefordshire in November 2021, well above the 5,983 seen in March 2020. In Herefordshire, UC claimants currently comprise 10% of the working age population. According to the Institute for Fiscal Studies, rising inflation will mean a 3% real cut in benefits year on year even before accounting for the removal of the £20 per week Universal Credit uplift.

Whilst there are no up to date statistics for measuring food poverty in Herefordshire, there are increasing numbers of people in crisis situations: in 2020, 10,889 food parcels were distributed across five food banks in the county. The Children’s integrated needs assessment 2019 also noted that around 1,900 county school children are eligible for free school meals.
As the true impact of the Covid pandemic is becoming better known, the significant financial pressures placed on low income households is becoming better understood.
Due to limited timescales there has not been the opportunity to test he market. However research has been previously undertaken to gather knowledge of suitable providers across the county. Herefordshire Community Foundation has systems, processes and staffing capacity in place to administer these grants targeted at voluntary and community organisations providing emergency food. It also has the local relationships to ensure that these grants are well publicised and to support applicants if necessary.

Decision Maker: Director of Resources and Assurance

Decision published: 05/05/2022

Effective from: 26/04/2022

Lead officer: Andrew Lovegrove


21/04/2022 - Decision to prosecute against an individual under section 117 of the Road Traffic Regulation Act 1984. Hereford Central Ward. 21.04.22 ref: 8790    Recommendations Approved

To prosecute the defendant for offences under the Road Traffic Regulation Act 1984, Section 117

Decision Maker: Corporate Director – Economy & Environment

Decision published: 05/05/2022

Effective from: 21/04/2022

Lead officer: Ross Cook


03/05/2022 - Decision to award a contract to undertake a Recovery & Investment Fund Business Case and Options Review ref: 8789    Recommendations Approved

evaluation criteria. This piece of work will assist the Council to effectively target resources to have the greatest impact on business development recovery in the county.

We are expecting the full business case to follow HM Treasury five stage green book standard as well as including a value for money assessment and should consider the extent to which the Council could make investment or seek alternative private and/or public sector investment.

The value of the contract is £48,075

Decision Maker: Director of Resources and Assurance

Decision published: 05/05/2022

Effective from: 03/05/2022

Lead officer: Andrew Lovegrove


04/05/2022 - Council Membership - dispensation

To consider granting a dispensation for Cllr Graham Jones whose compassionate leave of absence will exceed six months, on 17 May 2022.

Decision Maker: Council

Decision due date: 13/05/2022

Wards affected: Castle;

Notice of decision: 04/05/2022

Anticipated restriction: Open


03/05/2022 - Hereford Museum and Art Gallery Re-development

To accept and spend the additional project development funding offered by the Hereford Stronger Towns Board in commissioning the technical support required to develop the proposed project for grant funding consideration. To progress the project through the RIBA stages.

Decision Maker: Cabinet member commissioning, procurement and assets

Decision due date: 09/06/2022

Wards affected: (All Wards);

Lead officer: Johnathan Pritchard

Notice of decision: 03/05/2022

Anticipated restriction: Open


03/05/2022 - Stronger Towns Fund Grant Acceptance Maylords Orchard

To accept and spend the additional development funding offered by the Hereford Stronger Towns Board in support of the proposed provision of a new library and learning resource centre in Maylord Orchards. TO progress the project through the RIBA Stages

Decision Maker: Cabinet member commissioning, procurement and assets

Decision due date: 13/06/2022

Wards affected: (All Wards);

Lead officer: Johnathan Pritchard

Notice of decision: 03/05/2022

Anticipated restriction: Open


03/05/2022 - Public Realm Services Annual Plan 2022-2023 ref: 8781    Recommendations Approved

To approve the annual plan 2022/23 for the public realm services contract with Balfour Beatty Living Places.


The annual plan has been developed by Balfour Beatty Living Places (BBLP) with council officers based on instruction by the council to ensure that it meets the council’s objectives for the public realm (highways and related services) within the assigned budgets. The service manager’s acceptance of the annual plan has ensured that the annual plan complies with the terms of the public realm services contract. Cabinet member approval of the plan provides final confirmation of this acceptance and in doing so ensures that the plan provides a sound basis for performance and contract management during the forthcoming financial year. The council has confirmed that the necessary contractual requirements have been complied with in regard to the annual plan.

Decision Maker: Cabinet member Infrastructure and transport

Decision published: 03/05/2022

Effective from: 10/05/2022

Decision:

That: (a) the Annual Plan for public realm services, as outlined at Appendix 1 of this report be approved as the basis for service delivery during 2022/23 with an overall budget of up to £18,775,046; made up of £5,908,046 revenue and £12,867,000 capital budgets as detailed in paragraph 44 below;

 

(b) the Interim Service Director Transport and Highways be authorised to agree, through the BBLP contract governance arrangements, final adjustments to the programme (including any recommendations from the Strategic Partnering Board) and budget allocation to each of the Annexes and any in-year adjustments to the plan, within the overall budget; and

 

(c) the interim Service Director Transport and Highways be authorised to take all necessary operational decisions in relation to the in-house provision of Public Rights of Way and Traffic Management services and the directly delivered projects identified in paragraph 21 of this report.

Wards affected: (All Wards);

Lead officer: Phil Crossland