Decisions
31/03/2022 - High Needs Budget 2022/23 ref: 8705 Recommendations Approved
To approve the £19.7m Dedicated Schools Grant (DSG) high needs budget for 2022/23.
Decision Maker: Cabinet member children and families
Decision published: 31/03/2022
Effective from: 07/04/2022
Decision:
That:
1. A balanced high needs budget for 2022/23 having regard to the views of Schools Forum be approved as follows;
a. Complex needs funding £2,285,745;
b. Independent special schools £2,920,000;
c. Special school commissioned places £1,743,000;
d. Special school top-up funding
i. Base funding £3,826,000;
ii. inflation at 6% for tariffs D - F £279,560;
e. Post-16 top-up funding £1,600,000;
f. Mainstream school top-up funding
i. Base funding £2,863,000;
ii. inflation at 3% on tariffs A - C £135,890;
g. Nurture provision for 5 primary and 1 secondary schools including outreach, full year costs £372,100;
h. Autism and Language Units 56 commissioned places at £6,000 each £336,000
i. Autism and Language units top-up funding
i. base funding £362,432;
ii. inflation at 3% £10,873;
j. Early years top-up funding £150,000;
k. Pupil Referral Service 50 commissioned places at £500,000;
l. Pupil Referral Service top-up funding 40 pupils at tariff band D2 £9,338 (less income recovery from schools) net budget £239,555;
m. Pupil Referral Service – additional 10 outdoor places at £15,643 i.e. £156,434;
n. H3 Home, Hospital and Hub top-up funding
i. Base funding £397,000
ii. inflation 3% £4,491;
o. Pupil Referral Unit additional support for
i. Phasing out TLR allowances, three years from September 2021 £35,000;
ii. Temporary split site allowance £38,000;
iii. Pupil Referral Unit support fund £50,000;
p. SEN protection scheme for primary and secondary schools with a cap at £158 x NOR (number of roll at Oct 2021) £517,000;
q. Teachers Pay Grant allocations
i. Special schools and PRU 466 places at £660 per place £307,560;
ii. Central SEN Support services £52,000;
iii. NI 1.25% levy for 466 places at £100 per place £46,600;
r. High needs contingency/contribution to reserves £0;
s. SEN support services including 3% inflation uplift as marked *
i. Additional Needs Management* £209,863;
ii. Complex Learning Communications* £114,897;
iii. Equalities team – inclusion* £271,855;
iv. Hearing Impaired Team* £419,725;
v. Managed moves £5,000;
vi. Business support £73,000;
vii. DSG Services* £129,677;
viii. Behaviour Support Service – match schools de-delegation £37,500;
t. Charges and income
i. Excluded pupils (AWPU)/ Hospital offset by compensating reduction in PRU top-ups £0;
ii. Local authority recoupment -£211,508;
iii. Transfer from schools block -£507,224;
iv. Transfer from Central services block -£75,000.
Wards affected: (All Wards);
Lead officer: Malcolm Green
28/01/2022 - Schools Budget 2022/23 ref: 8494 Recommendations Approved
To approve school forum’s recommended budget proposals for school budgets, central school services and early years within the Dedicated Schools Grant (DSG) for 2022/23.
Dedicated Schools Grant funding for the schools block in 2022/23 is £116.5m, which is an increase of £1.6m for primary pupils, £1.8m for secondary pupils, a total of £3.4m. In additional the government have announced a supplementary grant for schools valued at £3.8m (£3m for mainstream schools and £0.8m for high needs). The funding for high needs and early years block are provisional and are both subject to final adjustments for pupil numbers and commissioned places. The school funding values and formula calculations are in accordance with the national school funding formula as set by government. The £0.5m funding above that required to implement the national funding formula is to be transferred to the high needs block for 2022/23.
Decision Maker: Cabinet member children and families
Decision published: 28/01/2022
Effective from: 04/02/2022
Decision:
That:
The local implementation of the National Funding Formula (NFF) for 2022/23 as set out in the consultation document and recommendation 1. (a) – (n) as below, be approved as follows;
1. The final school funding values be agreed, subject to a minimum total funding per pupil of £4,265 for primary schools and £5,525 for secondary schools, including the Minimum Funding Guarantee at 2% as follows:
(a) Basic entitlement per pupil Primary £3,217, basic entitlement per secondary pupil Key Stage 3 £4,536 and basic entitlement per secondary pupil Key Stage 4 £5,112
(b) Deprivation per free school meal Primary £470 Deprivation per free school meal Secondary £470
(c) Deprivation per ever-6 free school meal Primary £590, Deprivation per ever-6 free school meal Secondary £865
(d) Socio-economic deprivation Income Deprivation Affecting Children Index (IDACI)
(i) Band A Primary £640 Secondary £890
(ii) Band B Primary £490 Secondary £700
(iii) Band C Primary £460 Secondary £650
(iv) Band D Primary £420 Secondary £595
(v) Band E Primary £270 Secondary £425
(vi) Band F Primary £220 Secondary £320
(vii) Band G Primary £0 Secondary £0
(e) Low prior attainment per pupil Primary £1,130, per pupil Secondary £1,710
(f) Lump Sum Primary £121,300, Secondary £121,300
(g) Looked after Children, primary and secondary All £0
(h) Primary sparsity, on NFF taper basis, over 2 miles and less than an average year group size of 21.4 pupils Primary £55,000
(i) Secondary sparsity, on NFF taper basis, over 3 miles and less than an average year group size of 120 pupils Secondary £80,000 using the updated DfE actual road distance measure
(j) English as additional language (EAL3) per primary pupil Primary £565 English as additional language per secondary pupil Secondary £1,530
(k) Mobility Primary £925 Mobility Secondary £1,330
(l) PFI contract Secondary £308,138
(m)Exceptional premises factor – Eastnor rent Primary £9,332
(n) Business rates: At the indicative cost of £1,286,112 as determined by the Education and Skills Funding Agency
2. Additional growth funding of £179,240 for 2022/23 be approved as follows;
(a) Growth funding for basic need expansion at Kingstone High School, £134,430(summer term £55,050, autumn & spring £79,380) for the financial year 2022/23 for an additional 30 planned pupils
(b) Growth funding be finalised for basic need expansion at Fairfield High School, £44,810 (summer term £18,350, autumn & spring £26,460) for the financial year 2022/23 for an additional 10 planned pupils
3. Transfer to high needs block to support the SEN protection scheme, £507,224 and to set the school funding cap at £160 x Number on Roll for 2022/23 subject to further consideration of the funding cap at the March meeting of Schools Forum.
4. That prior to submission to the DfE, any minor adjustments to the schools budget up to £5k required to comply with the regulations, be made to the funding allocated to the growth fund to provide a contingency.
5. That the Cabinet Member for Children’s and Families be advised for information, that Schools Forum approved an inflationary increase for the central support services funding for 2022/23, as follows;
(a) Statutory retained duties £380k
(b) Schools Forum administration costs £19k
(c) School admission costs £129k
(d) National licences for schools £150k
(e) Additional funding for statutory duties for SEN casework team £26k
(f) transfer SACRE funding to statutory duties £6k
(g) Transfer to the high needs block £75k
(h) And that Schools Forum accepted the Budget Working Group’s advice regarding approval of the proposal for additional funding from SACRE to increase expenditure on activities for schools and training.
6. That the Cabinet Member for Children’s and Families be advised for information, that local authority maintained School Forum members, approved the de-delegation of funding in 2022/23, and, as follows
(a) trade union facilities for primary schools only be approved at £2.60 per pupil
(b) trade union facilities for secondary schools only be provided for through a Service Level Agreement at £2.60 per pupil
(c) school budgeting software licence at £415 per school
(d) ethnic minority support at £1.15 per pupil plus £6.80 per Ever-6 Free school meals and £36 per English as an Additional Language three years (EAL3)
(e) school meals entitlement assessment at £1.29 per primary pupil and £0.97 per secondary pupil (for local authority schools)
(f) behaviour support service (option A) at £4 per pupil to provide £37,500 income and a matched contribution from the high needs budget of £37,500
(g) the statutory education services for non-academy schools be charged at £12.25 per pupil
7. The early years funding formula for Herefordshire providers from April 2022 be approved as follows;
(a) Two year olds: £5.57 per hour
(b) Three and four year olds: £4.24 per hour + £0.36 per hour for Early Years Pupil Premium eligible children + a rurality supplement per provider of £54 per week (pro-rata for providers that deliver less than 100 hours per week) paid for 38 weeks per year
8. That the Cabinet Member for Children’s and Families be advised for information, that Schools Forum approved that the early years central expenditure be increased by 3.9% inflation £370,598 for NEF contract payments, Early years consultants and MASH support for early years settings.
9. The Schools Budget be approved as follows;
a. A balanced schools budget be approved for 2022/23; and
b. the uncommitted DSG reserves of £432,000 be carried forward to financial year 2023/24 adjusted by any under or overspend in DSG at year end.
Wards affected: (All Wards);
Lead officer: Malcolm Green
15/11/2021 - Herefordshire Destination Business Improvement District ref: 8343 Recommendations Approved
To agree to vote yes in the Herefordshire County Business Improvement District ballot due to be held in November 2021. Should the ballot be successful, the Business Improvement District (excluding Hereford City Centre, which has an existing Business Improvement District) will implement a 5 year business led programme to support the growth of the tourism and retail across Herefordshire.
If the BID is formed, the council will be liable for a levy of 2% on business rate payments on 23 units in our ownership equating to £14,515 per annum.
Decision Maker: Cabinet member environment and economy
Decision published: 15/11/2021
Effective from: 20/11/2021
Decision:
That:
a) the Head of Economy be authorised to vote in favour of the Herefordshire County Business Improvement District on behalf of the council;
b) should the outcome of the ballot support the development of the Herefordshire County BID, approve the payment of the levy on liable properties in the council’s ownership, calculated to be £14,515 per annum for a period of up to five years.
Wards affected: (All Wards);
Lead officer: Roger Allonby
19/10/2021 - Authorise additional funding for Hoople ref: 8283 Recommendations Approved
Home First is the reablement service provided by Herefordshire Council. Staff within the service are employed on either Herefordshire Council or Hoople terms and conditions. As a consequence there is a disparity in the salaries paid for identical roles depending on whether the staff member is on a council or Hoople contract with some staff on Hoople contracts receiving a lower hourly rate of pay.
The purpose of this decision is to support fair pay by increasing the funding to Hoople to enable a wage increase for Reablement Workers (RW) and Assessment and Review officers (ARO). This will bring the hourly rate of pay into line with RW’s and ARO’s who are employed by Herefordshire Council.
A portion of the additional funding will be used by Hoople Care to have a recruitment drive for the Home First service, which currently has a significant number of staff vacancies. The correction of the current wage disparity will improve staff retention rates.
Decision Maker: Chief finance officer
Decision published: 19/10/2021
Effective from: 26/10/2021
Decision:
That:
a) An increase in funding to Hoople for the Home First service as part of Hoople Care is approved in order to increase the rate of pay for Hoople’s reablement workers (RW) and assessment and review officers (ARO)
Wards affected: (All Wards);
Lead officer: John Burgess
15/10/2021 - To acquire land for the delivery of the Old Gore Crossroads Safety Scheme and associated payment ref: 8291 Recommendations Approved
The delivery of the Old Gore safety scheme
comprises improvements to the junction which includes the
installation of traffic signals to control traffic movements at the
junction. The scheme has been developed to address accidents which
have occurred at this site.
The junction improvements proposed require acquisition of land to
enable localised road widening and to achieve the required
visibility splays for a signalised junction.
0.05 hectares (500 sqm) of land outside of the highway needs to be
acquired – all of this land is within a single
landownership.
Negotiations with this landowner have concluded in the value set
out in the decision made section of this report as the value which
will be accepted by the landowner. This value represents a value
per hectare which is above the agricultural value of the land but
is recommended as it enables acquisition to be secured by agreement
and within timescales to ensure works progress to programme on site
and should be complete by end of 2021/2022 financial year. On this
basis it is a without prejudice offer.
The project is funded from the Investment in Infrastructure capital
budget, with a sum of £500,000 currently allocated within
that budget for this project, together with £260,000 from the
minor safety improvements budget within the 2021/22 Annual plan.
This gives an overall budget of £760,000.
The annual plan decision can be seen on the councils website by
following the link below:
https://councillors.herefordshire.gov.uk/ieDecisionDetails.aspx?ID=7852
The current forecast of the scheme costs excluding the land
acquisition costs and risk allowance but including scheme
development costs are £760,000.
The costs of the land acquisition and risk allowance will be funded
by allocating additional budget to this project from the annual
plan LTP capital budget. This will be the subject of a future
governance report.
The history of collisions at this site are significant, the 2021
Accident Cluster Site List 2021 ranked list has the ‘A449
junction with the B4224 Old Gore Cross Roads’ as the highest
ranked site, this is based on the number of accidents and severity.
There have been 8 accidents in previous 5 years.
The location has previously been treated with signing and lining,
the continuous investigation into the site location, type and
number of accidents has identified the need for a significant
investment and change in how the junction is managed, Due to the
topography the designed scheme is the preferred option.
The delivery of this scheme delivers significant benefits in
regards to road safety and impact on people’s lives,
communities and economy.
The cost of a collision and casualty is based on direct costs, loss
of productivity and loss of welfare. Using the Anticipated Return
on Investment criteria, which underpins the councils work on safety
intervention, the first year return without land acquisition is a
positive 47%, with land, a positive 45%.
If the delivery of the scheme was paused to enable further
negotiation with landowner or the statutory compulsory purchase of
this land it is anticipated that the costs of the scheme would
increase. There are significant increases in material prices as
well sub contract prices arising from high demand in the
construction sector and the impact of volatility in the energy
market.
If the scheme were delivered 6-12months later than currently
programmed this could result in an increased cost significantly in
excess of the land acquisition value.
On the basis it is recommended that land is acquired by agreement
within a budget of £37, 000.
Decision Maker: Director of Economy and Place (Historic)
Decision published: 15/10/2021
Effective from: 15/10/2021
Lead officer: Mairead Lane
14/10/2021 - Granting head landlord’s consent to alterations at Unit 10 Old Market Development, Edgar Street, Hereford ref: 8289 Recommendations Approved
The sub-tenant in occupation wishes to erect
an enclosed storage area within a dedicated service area to enable
them to extend their e-commerce operations from the site.
The sub-tenant is responsible for obtaining all necessary planning
and building regulation consents.
The direct landlord of the sub-tenant is agreeable to the proposal
but Herefordshire Council’s consent as head landlord is also
required under the terms of the head lease.
Decision Maker: Delivery Director – Property Services
Decision published: 14/10/2021
Effective from: 14/10/2021
Lead officer: Sarah Jowett
26/02/2021 - Purchase Planters as part of the streetscape and green infrastructure elements of the Hereford City Centre Improvements (HCCI) ref: 8287 Recommendations Approved
In addition to the review of the existing High
Town design it has been determined that the provision of
streetscape and green infrastructure elements is a valuable part of
the overall public realm improvements to be delivered as part of
the HCCI.
This package of streetscape and green infrastructure elements will
be identified and procured within the initial phase of the project
and will include:
• Street furniture including benches and bins
• Trees and soft landscaping
• Public art
• Provisions to maintain public safety including the risk of
errant vehicles
• Cycle storage provision
• Street Lighting
• Improvements to the facilities for markets and events
• Measures to improve air quality
The distribution of these streetscape elements will be undertaken
in parallel with the design review and where appropriate they will
be installed within the public realm at this point. This will
provide for an early enhancement to the public realm whilst other
elements come forward over a longer period.
These works will be funded from the LEP Getting Building
Grant.
A design process to identify the planters to be purchased has been
undertaken which has included consultation with the Cabinet Member,
Ward Member, Hereford City Council, Hereford Business Improvement
District and the Hereford Tree Forum. Feedback from this
consultation has identified a preferred style of planter and tree
species which has been agreed with the Cabinet Member.
Following the selection of a planter style BBLP sought three
quotations for supply of the planters.
Supplier Planter Unit Price Comment
1 £8,200 Price includes trees soil and plants.
Can deliver 90% of planters by end of March 2021.
Payment made on delivery.
2 Provided provisional price but were unable to supply by end of
March and required 50% payment in advance. On this basis further
enquiry was not pursued.
3 £9,485 Price excludes trees, soil and plants.
50% payment in advance was required.
The first supplier has been selected on the basis of their ability
to deliver the majority of the planters by the end of March 2021,
their payment terms and on the basis their price was lower than the
other compliant quotations.
Decision Maker: Director of Economy and Place (Historic)
Decision published: 14/10/2021
Effective from: 26/02/2021
Lead officer: James Fishlock
30/09/2021 - Temporary road closures and highway decisions from1 September to 30 September 2021 ref: 8284 Recommendations Approved
Temporary road closures and highway decisions
from1 September to 30 September 2021
BB Ross-on-Wye Footway Remedial Works 2021 (21-180)
U94009 Popland Lane
U72003 Witherstone Lane from Knapp Green, Carey (TTRO21-191)
s.278 - Old Pound Cottage
B4347 From B4348 To Morehampton Park Farm, Vowchurch
BB Resurfacing Works Sept/Oct (21-162)
C1007 From Upper Kinsham To Powys Boundary, Kinsham
(TTRO21-754)
BB Drainage Investigation Works Sept/Oct 2021 (21-193)
PU1904 Section 50
U65022, The Gains Road, Whitbourne
C1203 From Monnow Farm To Powys Boundary, Craswall
C1165, Old Church Road, Colwall
C1110, Pencombe Road, Winslow (TTRO21-1001)
U71020, Ashe Ingen Court Road, Bridstow (TTRO21-744)
C1275 The Hill Farm To Bill Mills, Pontshill (TTRO21-763)
A40 Bridge Maintenance Works September 2021 (21-198)
TCO KS5
.38 - Phase 4, The Oval
C1234 From A49 To Old Hall, St Owens Cross (TTRO21-787)
C1136 From Shobdon Cottage To Hill Oak Farm, Bringsty
U91417, Cabal Lane, Lyonshall
C1110 From Little Maidenhyde To C1116 Via Pencombe, Pencombe
(TTRO21-751)
C1125 From The Vauld To The River Lugg, Sutton St Nicholas
C1262 From B4348 Llandinabo To A49 At Oaklands House, Llandinabo
(TTRO21-750)
C1286 From B4221 To Kempley Road, Upton Bishop (TTRO21-780)
C1098 From Lulham Cottage To Madley, Lulham Madley
(TTRO21-743)
East Street, Hereford
Malvern
C1094 From A4110 To Lower Bush Road, Bush Bank
C1097 From The Steps To Bishon Lane Via Bishopstone
U70214, Watery Lane, Lea Bailey (TTRO21-776)
U70232, Gorsley Common Road, Gorsley (TTRO21-770)
U70239, Hereford Lane, Linton Ross On Wye
U71423, Mount Way, St Weonards (TTRO21-785)
U70211, Bartwood Lane, Dancing Green (TTRO21-745)
U81100, Huntington Lane, Hereford (TTRO21-732)
U92207, Kinton Lane, Whitton Leintwardine
Birtley Fibre - Road Closures
C1152 From C1154 To Redcastle Farm, Canon Frome
C1131 From A465 To A417 Via Ocle Pychard
C1034 Ledicot Lane From B4362 Shobdon (TTRO21-757)
Byford Common Road, Byford (TTRO21-759)
C1206 From B4348 Vowchurch To Slough Breast Wood Track, Vowchurch
(TTRO21-778)
C1226 From A465 Belmont To Railway At Haywood Lodge, Belmont
(TTRO21-788)
B4219 From Crumpton Oakes Access To Worcestershire Boundary,
Cradley (TTRO21-781)
C1125 From The Vauld To The River Lugg, Sutton St Nicholas
(TTRO21-768)
C1031 Lyonshall From A480 To Cabal Lane, Lyonshall
(TTRO21-786)
C1019 From Westfield Farm To St Marys Church, Elton
(TTRO21-758)
Ivington Fibre
U91017, Mahollem Road, Huntington
C1280 Whitehall Road To Bury Hill Lane, Weston Under Penyard
Wye Street Closure - Ross
C1165, Old Church Road, Colwall (TTRO21-779)
C1082, Gorsty Corner To Bearwood Cross Road
C1133 from B4214 to East Lodge, Bishops Frome (TTRO21-753)
C1297 Woolhope To Woodland Car Park, Woolhope
BB Old Gore Crossroad Scheme 2021 (21-195)
B4234, Copse Cross Street, Ross-On-Wye
C1203 from Monnow Farm to Powys Boundary, Craswall
(TTRO21-797)
U91017, Mahollem Road, Huntington
C1297 Woolhope To Woodland Car Park, Woolhope
C1052 Leysters To Bockleton Road, Leysters
TCO LR35
C1196 From Rose Cottage To Cornerstone Via Madley Madley Closure -
OD (TTRO21-761)
TCO BW16
Decision Maker: Officer Decision - Economy and Place (Historic)
Decision published: 13/10/2021
Effective from: 30/09/2021
Lead officer: Bruce Evans
29/09/2021 - 202412 - FLOW HOUSE, LAND NORTH OF SHEEPCOTTS COURT, ULLINGSWICK, HEREFORDSHIRE, HR1 3JQ ref: 8281 Recommendations Approved
Decision Maker: Planning and Regulatory Committee
Made at meeting: 29/09/2021 - Planning and Regulatory Committee
Decision published: 11/10/2021
Effective from: 29/09/2021
Decision:
The application was refused, contrary to the Case Officer’s recommendation.
29/09/2021 - 210222 - TOGPEN, WILLEY LANE, LOWER WILLEY, HEREFORDSHIRE ref: 8280 Recommendations Approved
Decision Maker: Planning and Regulatory Committee
Made at meeting: 29/09/2021 - Planning and Regulatory Committee
Decision published: 11/10/2021
Effective from: 29/09/2021
Decision:
The application was approved, in accordance with the Case Officer’s recommendation.
29/09/2021 - 210373 - LAND OFF WYSON LANE, BRIMFIELD, HEREFORDSHIRE ref: 8279 Recommendations Approved
Decision Maker: Planning and Regulatory Committee
Made at meeting: 29/09/2021 - Planning and Regulatory Committee
Decision published: 11/10/2021
Effective from: 29/09/2021
Decision:
The application was approved, in accordance with the Case Officer’s recommendation.
29/09/2021 - 210640 - CRUMPLEBURY FARM, WHITBOURNE, WORCESTER, HEREFORDSHIRE, WR6 5SG ref: 8278 Recommendations Approved
Decision Maker: Planning and Regulatory Committee
Made at meeting: 29/09/2021 - Planning and Regulatory Committee
Decision published: 11/10/2021
Effective from: 29/09/2021
Decision:
The application was refused, contrary to the Case Officer’s recommendation.
08/10/2021 - Granting access to the Environment Agency to repair damaged flood wall at Kenwater, Leominster ref: 8277 Recommendations Approved
• Contractors employed by the Environment
Agency (EA) require consent to access land to install a temporary
work cabin on land adjacent to 69 Osborne Close Leominster
• The scheme to repair the floodwall at this location was
frustrated and suspended earlier this year when a cable strike
occurred.
• The cable strike has now been repaired and rebuilding of the
floodwall at this location may now be completed.
Decision Maker: Delivery Director – Property Services
Decision published: 08/10/2021
Effective from: 08/10/2021
Lead officer: Sarah Jowett
08/10/2021 - Leominster Heritage Action Zone Heritage Web App ref: 8275 Recommendations Approved
A procurement process was undertaken in line
with the council’s Contracts Procedures Rules for contracts
under £25k. Four responses to the ITQ were received and these
were assessed by Herefordshire Council and Leominster Town Council
representatives.
Decision Maker: Director of Economy and Place (Historic)
Decision published: 08/10/2021
Effective from: 08/10/2021
Lead officer: Neil Taylor
08/10/2021 - Leominster Heritage Action Zone conservation area appraisal (CAA) ref: 8276 Recommendations Approved
The CAA is identified as a project in the
Leominster Heritage Action Zone programme.
The contract was procured in accordance with the council’s
Contracts Procedures Rules. Border Archaeology Limited’s
response to the ITQ was considered to have met the required
criteria and is within the budget for the project.
Border Archaeology Limited are a local company based on Leominster
Enterprise Park with the capability and experience in delivering
CAAs and a deep understanding of the town of Leominster.
Decision Maker: Director of Economy and Place (Historic)
Decision published: 08/10/2021
Effective from: 08/10/2021
Lead officer: Neil Taylor
08/10/2021 - Contracts for the provision of lift and escalator maintenance, facility management, cleaning and site security services and Christmas decorations at Maylord Orchard ref: 8274 Recommendations Approved
The Maylord Shopping Centre has been owned
outright by the council since June 2020
These contracts are with the existing providers for the provision
of services essential to meeting the Council’s obligations as
owner and landlord and to the good management of the shopping
centre. Under the terms of the sale and purchase agreement for
Maylord Shopping Centre these contracts are to be novated to the
council as such these are not new contracts but a formalisation of
existing arrangements.
Decision Maker: Director of Economy and Place (Historic)
Decision published: 08/10/2021
Effective from: 08/10/2021
Lead officer: Neil Taylor
07/10/2021 - To grant a short Licence to Occupy at The Hive, Venns Lane, Hereford ref: 8273 Recommendations Approved
• Herefordshire College of Arts (HCA) are
taking a lease of these premises.
• HCA already occupy under a Licence to Occupy but this has
expired and a new short-term licence is required to cover the
intervening period before the lease is completed.
Decision Maker: Delivery Director – Property Services
Decision published: 07/10/2021
Effective from: 07/10/2021
Lead officer: Sarah Jowett
07/10/2021 - To grant a Licence for Alterations to HCA at The Chapel, Venns Lane, Hereford ref: 8272 Recommendations Approved
• Herefordshire College of Arts (HCA) are
taking a lease of these premises.
• Alterations are required to the premises to open-up a
pre-existing link between existing HCA leased areas and the new
space known as the Chapel.
• A separate Licence to Occupy is also to be entered into to
allow early occupation before the lease is completed and this will
be covered by a separate RoOD.
• The Licence for Alterations is a stand-alone document under
seal that will apply to both the Licence to Occupy and the
subsequent Lease.
Decision Maker: Delivery Director – Property Services
Decision published: 07/10/2021
Effective from: 07/10/2021
Lead officer: Sarah Jowett
07/10/2021 - To grant to HCA a Licence to Occupy at The Chapel, Venns Lane, Hereford ref: 8271 Recommendations Approved
• Herefordshire College of Arts (HCA) are
taking a lease of these premises.
• Occupation is to be by way of Licence to Occupy until the
lease is completed as urgent occupation is required for service
delivery (education)
Decision Maker: Delivery Director – Property Services
Decision published: 07/10/2021
Effective from: 07/10/2021
Lead officer: Sarah Jowett
07/10/2021 - Hereford City Centre Improvements (HCCI) ref: 8255 Recommendations Approved
To provide an update to HCCI project elements and associated spend profile from that outlined within the 3 December 2020 Cabinet Member decision, and to grant delegated authority to the Director of Economy and Place in consultation with the Chief Finance Officer to progress and deliver the project elements within the outlined budget.
Decision Maker: Cabinet member Infrastructure and transport
Decision published: 07/10/2021
Effective from: 14/10/2021
Decision:
That:
a) The following elements of the Hereford City Centre Improvements programme are progressed in place of these originally set out in the cabinet report dated 3 December 2020:
a. High Town existing enhancements
b. High Town area minor works
c. Market and event infrastructure
d. CCTV enhancements
e. Façade improvement grants / business grants
f. Cathedral and River Wye Quarter design
g. St Owen’s Street cycle contraflow
h. Widemarsh Street kerb improvements
i. Cathedral & River Wye Quarter planters
j. City Link Road planters and Trees
k. City Greening
l. “City Trees”
m. City green cycle shelters
n. Public art/Installations
o. Hostile Vehicle Mitigation
p. Programme project management
b) The Director for Economy and Place be authorised to take all operational decisions necessary in consultation with the Chief Financial Officer to progress and deliver the programme elements within the overall programme budget outlined within paragraph 17 of the report on a programme basis across the projects; and
c) The Chief Financial Officer be authorised to vary the grant funding agreement if acceptance of the updated project elements and spend profile outlined within this decision is received from the Marches LEP.
Wards affected: Central;
Lead officer: Mairead Lane
07/10/2021 - Licence to occupy in respect of Unit 1.03 , Shell Store, Hereford Enterprise Zone ref: 8269 Recommendations Approved
1. The Shell Store is owned by the Council,
and has been developed to operate as a business incubation,
development and networking Centre to stimulate business activity,
with 40 units for rent.
2. The Shell Store units are envisaged as being occupied through
easy in, easy out terms, through licence arrangements.
3. We want to welcome and settle the first set of tenants into the
building as soon as possible to create an income and generate a
positive atmosphere to stimulate further interest.
4.The terms agreed reflect on market rents and the facilities on
offer to tenants.
5.The prospective tenant has cleared appropriate checks.
Decision Maker: Delivery Director – Property Services
Decision published: 07/10/2021
Effective from: 07/10/2021
Lead officer: Sarah Jowett
07/10/2021 - Licence to occupy in respect of Unit 5.01, Shell Store, Hereford Enterprise Zone ref: 8268 Recommendations Approved
1. The Shell Store is owned by the Council,
and has been developed to operate as a business incubation,
development and networking Centre to stimulate business activity,
with 40 units for rent.
2. The Shell Store units are envisaged as being occupied through
easy in, easy out terms, through licence arrangements.
3. We want to welcome and settle the first set of tenants into the
building as soon as possible to create an income and generate a
positive atmosphere to stimulate further interest.
4.The terms agreed reflect on market rents and the facilities on
offer to tenants.
5.The prospective tenant has cleared appropriate checks.
Decision Maker: Delivery Director – Property Services
Decision published: 07/10/2021
Effective from: 07/10/2021
Lead officer: Sarah Jowett
06/10/2021 - Licence to Occupy to Ross Lions Club in respect of Wilton Road Car Park Ross on Wye ref: 8267 Recommendations Approved
• The council own Wilton Road car park
and Ross Lions have requested that they be permitted to use the
property on the evening of 5th November 2021 in connection with
their annual fireworks display
• The event provides an enjoyable evening for the local
community and raises funds for Lions Charity purposes.
• Ross Lions have many years’ experience of staging
events such as this
The licence will require Ross Lions to reinstate any damage caused
and to indemnify the council against any damages, claims or actions
arising from the rights granted under the licence.
Decision Maker: Delivery Director – Property Services
Decision published: 06/10/2021
Effective from: 06/10/2021
Lead officer: Sarah Jowett
06/10/2021 - Capital Investment in infrastructure and Assets: Extra Ordinary Highways Maintenance, Bio Diversity Net Gain and Winter Fleet ref: 8251 Recommendations Approved
To authorise the spend/investment in the council / highway asset and infrastructure following the resolution at the Council meeting on 12 February 2021, to allocate £2.299m in Extra Ordinary Highways Maintenance, Bio Diversity Net Gain and the Winter Fleet.
Decision Maker: Cabinet member Infrastructure and transport
Decision published: 06/10/2021
Effective from: 13/10/2021
Decision:
That:
a) £2.299m to be invested in infrastructure as set out below:
· £910k C and U road investment - drainage and carriageway works.
· £250k bio diversity net gain projects across the public realm, public open spaces, council assets and working with partnering groups.
· £750k Market Town Maintenance Investment
· £200k Structures/Retaining Wall Repairs
· £50k Village Safety Initiatives
· £139k Winter Fleet.
b) Delegated authority to Director of Economy and Place (in consultation with the S151 officer) to take all operational decisions to spend the budget as set out in the recommendation (a).
Wards affected: (All Wards);
Lead officer: Bruce Evans
13/09/2021 - Mental Health & Awareness Scheme: Qwell Online Toolkit and Solihull Approach ref: 8266 Recommendations Approved
The global Covid-19 pandemic and the resulting
measures taken to reduce the spread of the virus have had an
unprecedented impact on the national and local economy and on
people’s wellbeing and mental health. We have seen large
increase in the numbers of people accessing their GP, and mental
health crisis services, suffering with severe anxiety, stress and
depression. The online service that will be provided by Qwell will
provide immediate access to support people, providing a drop in
chat function, 24 hour chat facility with the counselling team, the
ability to book sessions with a named counsellor as well as other
support, guidance and signposting for people with low level or
developing mental health needs, or to support people who may be
concerned about or caring for others.
Perinatal mental health problems affect up to 20% of woman during
pregnancy and the first year of having a baby. Due to the pandemic
and lockdown, parents with new babies have not been able to
socialise or be supported by universal groups in person.
Multi-agency training to encourage consistency in understanding and
approach re emotional health, wellbeing and relationships across
frontline staff working with families, children and young people is
key. Parent/carer/ infant early healthy relationship building
improves overall family health and wellbeing. The Solihull Approach
is recognised and utilised in Herefordshire, particularly in
relation to the under-5s: training in additional modules on mental
health and wellbeing and understanding the teenage brain will
extend its reach to families with teenagers, schools and the wider
community.
Decision Maker: Acting director of adults and communities
Decision published: 05/10/2021
Effective from: 13/09/2021
Lead officer: Paul Smith
05/10/2021 - Air Quality Monitoring Station (AQMS) - To approve spend and delegate officer ref: 8261 Recommendations Approved
To approve expenditure on Air Quality Monitoring Station Resource Improvements to update the equipment on Victoria Street, Hereford with DEFRA approved air quality monitoring equipment and to expand the Air Quality Monitoring Station network to include a second Air Quality Monitoring Station in Leominster. to ensure that the council is able to meet its statutory obligations.
Decision Maker: Cabinet Member housing, regulatory services and community
Decision published: 05/10/2021
Effective from: 12/10/2021
Decision:
That:
a. The council undertakes the programme of Air Quality Monitoring Station Resource Improvements as described in the Business Plan (Appendix A) to be completed within a budget of £192,000;
b. Delegated responsibility for the award of procurement contracts for the lifecycle of the Air Quality Monitoring Station Resource Improvements project, informed by methodology advised by the council’s procurement team be given to the Director for Economy and Place; and
c. Delegated authority be given to the Director of Economy and Place following consultation with the S151 officer to be authorised to take all operational decisions necessary to implement the above
Wards affected: Greyfriars; Leominster East; Leominster North and Rural; Leominster South; Leominster West;
Lead officer: Tara Roche Schiavon
04/10/2021 - Housing Strategy alternative delivery model options Abandoned
Provide an update on housing business case and
seek approval to explore alternative housing delivery
models
Decision Maker: Cabinet
Decision due date: 16/12/2021
Wards affected: (All Wards);
Lead officer: Robert Barton
Notice of decision: 04/10/2021
Anticipated restriction: Open
28/09/2021 - West Mercia Energy Joint Committee - access to papers ref: 8264 Recommendations Approved
Decision Maker: West Mercia Energy Joint Committee
Made at meeting: 28/09/2021 - West Mercia Energy Joint Committee
Decision published: 04/10/2021
Effective from: 28/09/2021
Decision:
The West Mercia Energy Joint Committee is administered by Shropshire Council. To view the decisions made at this meeting please visit the Shropshire Council website by following this link: https://shropshire.gov.uk/committee-services/ieListDocuments.aspx?CId=649&MId=4222&Ver=4
A summary of the decisions taken is also available: Decisions 28th-Sep-2021 11.00 West Mercia Energy Joint Committee.pdf (shropshire.gov.uk)
20/09/2021 - To directly deliver an adult tier 2 weight management programme ref: 8263 Recommendations Approved
In July 2020 the government launched
‘Tackling obesity: Empowering adults and children to live
healthier lives, this provided the government’s commitment to
supporting a healthier environment to help support a healthy weight
and to expand weight management services. Funding has now been
allocated to local authorities via The Department of Health and
social care to support the commissioning of behavioural (tier 2)
weight management services for adults.
Herefordshire has been allocated £93,809.
There are conditions attached to the grant and reporting
requirements, this fund is available for one year.
Decision Maker: Acting Director of Public Health
Decision published: 04/10/2021
Effective from: 20/09/2021
Lead officer: Rebecca Howell-Jones
20/09/2021 - To spend from the Schools Accessibility Works 2021/22 Budget to create a changing space at Shobdon Primary School. ref: 8260 Recommendations Approved
The proposed works will include mitigation of
potential health and safety risks and will benefit all children
with special educational needs or disabilities who attend the
school in the future including looked after children and care
leavers. The scheme fits in with the schools capital investment
strategy which sets out the council’s approach to delivering
the legal duty to ensure there are enough school places for the
children in
its area.
The works entail the remodel of an existing cleaners store and
store within the existing school to provide a Changing Room.
S C Joseph Ltd have been identified as the bidder representing best
value for money following a competitive tender and assessment
process in accordance with Council procurement procedures.
Quotations were invited from four prospective companies and two
returned valid quotation for consideration that were evaluated on a
cost and quality basis.
The work to be awarded to S C Joseph Ltd at a cost of
£18,442.00 and
monitored by the Capital Project Manager.
The overall budget available of £150k is to also fund a
hygiene room at
St Mary's CE Primary School, Fownhope.
Decision Maker: Officer Decision - Economy and Place (Historic)
Decision published: 01/10/2021
Effective from: 20/09/2021
Lead officer: Andrew Husband
01/10/2021 - Recovery of debt from unpaid parking Penalty Charge Notices ref: 8259 Recommendations Approved
In order to effectively manage the councils
highway network in respect of parking, occasionally a Penalty
Charge Notice needs to be issued to a vehicle. Where payment is not
made in respect of these the relevant legislation provides for debt
to be pursued.
In order for the council to continue to exercise its public duty,
and recover all associated costs with the enforcement of parking
contraventions, and to ensure that the principles of enforcement
are not undermined, it is appropriate to take all legal and
necessary steps to obtain payment.
Notwithstanding a review of any correspondence received against any
of these matters, and the councils underpinning duty to protect
those that are vulnerable, the following documents have been served
in accordance with legislation in the last period.
September 2021
Charge Certificate – 153
Order for Recovery – 100
In the same period 184 were warrants were executed for the councils
contracted Enforcement Agency (Bailiffs) to, in accordance with the
relevant legislation, make enquires and enforce the outstanding
debt.
Decision Maker: Officer Decision - Economy and Place (Historic)
Decision published: 01/10/2021
Effective from: 01/10/2021
Lead officer: James Hughes
01/10/2021 - To accept and spend £675k of LEP funding awarded to the council to spend on infrastructure works to make land ready for development at Hereford Enterprise Zone. ref: 8234 Recommendations Approved
The council has secured an award of
£675k of LEP funding to spend on infrastructure in 2021/22 to
prepare land for development at Hereford Enterprise Zone. This
funding is in addition to £5,432k previously awarded LEP
funds and the £14,947k of capital funding already in the
approved capital programme (both of which are shown as separate
projects on the capital programme). The funding will enable the
council to carry out additional infrastructure work and hence
prepare more land for development and sale at the North Magazine of
Skylon Park.
Decision Maker: Cabinet member environment and economy
Decision published: 01/10/2021
Effective from: 08/10/2021
Wards affected: Dinedor Hill;
Lead officer: Neil Batt
01/10/2021 - Preparation of a Temporary Road Closure Order made under Section 16A of the Road Traffic Regulation Act 1984 (as amended) ref: 8258 Recommendations Approved
To enable the October Fair closure to take
place, for which purpose the Council, as highway authority,
consider the closure of the road is required due to the likelihood
of danger to highway users while the said event is taking
place.
Decision Maker: Officer Decision - Economy and Place (Historic)
Decision published: 01/10/2021
Effective from: 01/10/2021
Lead officer: Bruce Evans
01/10/2021 - Delivery of Remaining Priority Flood Repair Works ref: 8262 Recommendations Approved
Following the decision taken by Acting Deputy
Chief Executive / S151 Officer on 2 July 2021, the various flood
damage sites were tendered as a single package of work on the open
market. Tenders have now been returned and evaluated on the basis
of cost and quality. A decision to proceed with the preferred
tenderer is required.
The winning tenderer on a combined basis of 60% price and 40%
quality as tendered is Owen Pell Ltd. The evaluation is appended as
Appendix A. This appendix is exempt from publication on the grounds
that it contains commercially sensitive information in respect to
all tenderers’ submissions.
A contract can then be issued to Owen Pell Ltd containing the terms
and conditions and detailed services to be undertaken, as outlined
within the tender documentation.
Delivery can then be mobilised and the works progressed to
completion. The approved capital budget for these works is
£960K.
Decision Maker: Director of Economy and Place (Historic)
Decision published: 01/10/2021
Effective from: 01/10/2021
Lead officer: Mairead Lane