To receive apologies for absence.

Apologies were received from Councillor AW Johnson.

To receive details of members nominated to attend the meeting in place of a member of the committee.

Councillor JF Johnson substituted for Councillor AW Johnson.

To receive any declarations of interest by members.

There were no declarations of interest.

To receive the minutes of the meeting held on 9 April 2018.

RESOLVED:       That the minutes of the meeting held on 9 April 2018 be approved as a correct record.

To receive any written questions from members of the public.

Details of the scheme and related guidance are available here:

 https://www.herefordshire.gov.uk/info/200148/your_council/61/get_involved

Please submit questions to councillorservices@herefordshire.gov.uk

The deadline for the receipt of questions is Tuesday 26 June 2018 at 5.00 pm.

Accepted questions will be published as a supplement prior to the meeting.

A copy of the question and answer received is attached at appendix 1.

To receive any written questions from members of the council.

Deadline for receipt of questions is 5.00 pm on Tuesday 26 June 2018.

Accepted questions will be published as a supplement prior to the meeting.

Please submit questions to councillorservices@herefordshire.gov.uk

None.

To review the committee’s work programme.

The committee reviewed its work programme.

The principal issues for discussion were as follows:

Hereford Transport Package Options – Phase 2

There was a consensus that the Committee should undertake pre-decision scrutiny of this matter. It was observed that in doing so it would be important to ensure that there was consistency between the papers submitted to the Committee and those to be presented to Cabinet.

Several questions submitted by members of the public for consideration by the Committee had been redirected to Cabinet.  Clarification was sought on how these would now be treated given the intention to undertake pre-decision scrutiny.  It was noted that this would be brought to the Monitoring Officer’s attention.

Membership of Minerals and Waste Panel

Councillor Williams indicated that he would like to serve on the Panel.

Task and Finish Group – Highway Maintenance – Pothole Repairs

There was a consensus that a group should be appointed to undertake this review.

Councillors Baker, Bowen and Williams indicated that they would wish to serve on the Group.  It was agreed that group leaders be invited to nominate one further member from their group to serve if they were interested in doing so.

Members emphasised the significance of this issue to local communities and authorised the Statutory Scrutiny Officer, following consultation with the Chairperson and Vice-Chairperson to amend the scoping statement appended to the report to reflect their wish that this should be a thorough exercise that involved consultation with Town and Parish councils.

Consideration of Matters raised at the scrutiny workshop

A number of suggestions for scrutiny had been proposed at the scrutiny workshop on 4 June. A commentary on these proposals and a proposed course of action was set out at appendix 2 to the report.

The Committee’s consideration of these suggestions is set out in appendix 2 to these minutes and the work programme amended accordingly.

RESOLVED:

That    (a)        the draft work programme as set out at appendix 1 to the report be approved, subject to taking account of the decisions reflected in appendix 2 to these minutes;

            (b)        Councillor SD Williams be appointed to serve on the Minerals and Waste standing panel; and

            (c)       (i)         a task and finish group on highway maintenance – pothole repairs be established to undertake the work outlined in the draft scoping statement (Appendix 3 to the report), subject to the Statutory Scrutiny Officer being authorised to amend the statement following consultation with the Chairperson and Vice-Chairperson to reflect the committee’s request that the review include consultation with Parish and Town Councils; and

                        (ii)        Councillors Baker, Bowen and Williams be appointed to serve on the group and group leaders each be invited to nominate one further member from their group to serve if they were interested in doing so.

The next scheduled meeting is 10 September 2018.

Wednesday 18 July 2018 at 10 am.

Monday 10 September 2018 at 10.15 am.