Decision details
Decision to commence the implementation of the Capita One EDM – being the document management system - for use by Council Tax, Business Rates and Housing Benefit teams
Decision Maker: Chief finance officer
Decision status: Recommendations Approved
Is Key decision?: No
Is subject to call in?: No
Purpose:
The Revenues and Benefits teams currently use
the IDOX system to store documents in relation to Council Tax,
Business Rates, Housing benefits, Council Tax Reduction and
Overpayments.
The IDOX system as used by the Revenues and Benefits is no longer
supported by the supplier and is no longer fit for purpose due to
changes in working processes and the introduction of Universal
Credit.
Following an independent options appraisal the Capita One EDM
(document management system) that is integrated with the Capita
Academy system that is used by the Revenues and Benefits teams to
administer Council Tax, Business Rates, Housing Benefits, Council
Tax Reduction and Overpayments is the preferred replacement system
that will provide an improved process to streamline work within the
teams.
To convert from IDOX to EDM requires novating customer records to
the Capital module which is more user friendly and has the ability
to automate tasks supporting opportunities to streamline and
automate processes within the revenues and benefits team.
Contact: Josie Rushgrove, Head of corporate finance Email: jrushgrove@herefordshire.gov.uk Tel: 01432 261867.
Publication date: 22/07/2021
Date of decision: 22/07/2021
Accompanying Documents: