Decisions

Decisions

14/06/2019 - The future of the Herefordshire and Worcestershire NHS Clinical Commission Groups (CCG) consultation.    Recommendations Approved

To consider the proposals, by Herefordshire and Worcestershire CCG to merge the existing four NHS CCGs (in Herefordshire, Redditch and Bromsgrove, South Worcestershire and Wyre Forest) to form a single CCG footprint for the whole of Herefordshire and Worcestershire by April 2021, with the (preferred) option to undertake this change earlier, by April 2020

Decision Maker: Adults and wellbeing scrutiny committee

Decision due date: 24/06/2019

Wards affected: (All Wards);

Lead officer: John Coleman

Notice of decision: 14/06/2019

Anticipated restriction: Open


14/06/2019 - Temporary Road Closures ref: 6044    Recommendations Approved

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 14/06/2019

Effective from: 14/06/2019

Decision:

Please find attached officer decisions for temporary road closures for the period 1 June 2019 to 14 June 2019.

Lead officer: Clive Hall


31/05/2019 - Temporary Road Closure Order ref: 6042    Recommendations Approved

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 13/06/2019

Effective from: 31/05/2019

Decision:

Listing of temporary road closure orders as per officer decisions.

22 May 2019 to 31 May 2019

Lead officer: Jane Little


31/05/2019 - For Temporary Road Closures ref: 6041    Recommendations Approved

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 13/06/2019

Effective from: 31/05/2019

Decision:

Listing attached of temporary road closures.

From 1 May 2019 to 22 May 2019

Lead officer: Jane Little


12/06/2019 - Hereford Enterprise Zone – new gas mains at the North Magazine ref: 6040    Recommendations Approved

Decision Maker: Director of Economy and Place

Decision published: 13/06/2019

Effective from: 12/06/2019

Decision:

To approve works by Morland Utilities for new gas mains at the North Magazine, and initially The Shell Store, Hereford Enterprise Zone totaling £34,792.00 + VAT

Lead officer: Richard Ball


05/03/2019 - Employee Benefits procurement ref: 6043    Recommendations Approved

Decision Maker: Assistant director commissioning and transformation

Decision published: 13/06/2019

Effective from: 05/03/2019

Decision:

A contract has been awarded to Reward Gateway to provide Herefordshire Council employees, foster carers and care leavers with access to a range of benefits including retails and leisure discounts, health and wellbeing services and associated management information, promotion and administration services for council managers. The contract is for 2 years with the potential for a 1 year extension. The contract has a maximum value of £50,000

Lead officer: Andrew Kerry


06/06/2019 - Award of SEN Transport Contracts – May 2019 (Ref 0519) ref: 6039    Recommendations Approved

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 12/06/2019

Effective from: 06/06/2019

Decision:

The decision has been taken to:

1. Award SEN contract BF938P.

Contract BF938P – The Brookfield School. Awarded to Blue Line Taxis for a 1 month term commencing 3rd June 2019 at a total cost of £381.60. 4 compliant bids were received.

These are additional contracts required to provide statutory school transport. The net effect of tendering these contracts will see an increase in SEN transport contracting costs of £381.60 in the current financial year.

Lead officer: Jane Little


11/06/2019 - U81256, Barton Yard, Hereford, Herefordshire ref: 6038    Recommendations Approved

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 11/06/2019

Effective from: 11/06/2019

Decision:

To authorise the making of a Temporary Road Closure Order served under section 14(1) of the Road Traffic Regulation Act 1984 to require a temporary closure on the U81256, Barton Yard, Hereford, adjacent to Sainsbury filling stations, planned to be effective from 17.00hrs – 00.00Hrs on Sunday evening 30 June this aligns with after the business hours of Sainsbury’s store.

Lead officer: Clive Hall


10/06/2019 - Annual Governance Statement 2018/19    Recommendations Approved

To seek the views of the committee as to whether the draft annual governance statement properly reflects the risk environment the council is operating in and the appropriateness of any actions required to improve it

Decision Maker: Audit and governance committee

Decision due date: 19/03/2019

Wards affected: (All Wards);

Lead officer: Annie Brookes

Notice of decision: 10/06/2019

Anticipated restriction: Open


10/06/2019 - Development and regeneration programme project approval for student accommodation at Station Approach ref: 6037    Recommendations Approved

To confirm final approval of the project to develop student accommodation on Station Approach.

Decision Maker: Cabinet member corporate strategy and budget

Decision published: 10/06/2019

Effective from: 15/06/2019

Decision:

That:

(a)  the stage two submission for the development of student accommodation on Station Approach (appendix 2) be approved and that a 125 year lease with a mutual break option at 50 years be granted to the external finance provider for a premium of £677,300 to enable the construction of student accommodation on the Station Approach site;

 

(b)  the Project Criteria approved by cabinet on 13 December 2018 for the project to provide student accommodation on Station Approach, are confirmed as having been met as detailed at paragraph 12; and

 

(c)  funding for the project be provided by M&G Investments with the council acting as guarantor during the operational phases. The Chief Finance Officer has completed legal and financial due diligence on this funding option, including the selection of a preferred funder and the negotiation of final terms, and confirmed that the funding model delivers for the council:

i.              a capital receipt for the leasehold interest in the site that reflects the best consideration that can reasonably be obtained; and

ii.            a best value solution for the project which meets the Project Criteria;

 

(d)  the council enter into the Nominations Agreement for a period of 50 years as guarantor to Hereford College of Arts and in the first three years of the Nominations Agreement to provide nominations of students to occupy the student accommodation on the Station Approach site; and authority be delegated to the acting Director for economy and place, following consultation with the Cabinet member contracts and assets and the Chief Financial Officer, to enter into all necessary legal agreements and/or the giving of securities or guarantees and take all operational decisions necessary to implement the above within the approved budget.

Wards affected: Widemarsh;

Lead officer: Roger Allonby, Robert Ewing


07/06/2019 - School transport route planning software – license extension ref: 6036    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision published: 07/06/2019

Effective from: 07/06/2019

Decision:

To approve a 6 month extension to the license held with Q Routes Ltd for school transport route planning software at a total cost of £9,500.

Lead officer: Steve Burgess


06/06/2019 - Hereford Enterprise Zone – new electrical substation at the Shell Store, North Magazine ref: 6034    Recommendations Approved

Decision Maker: Director of Economy and Place

Decision published: 06/06/2019

Effective from: 06/06/2019

Decision:

To approve works by Western Power Distribution (WPD) for new electrical substation at the Shell Store, North Magazine totaling £51,103.82 + VAT

Lead officer: Sonya Morris


03/06/2019 - Former Robert Owen Academy - Consent to Grant Sub-Lease: Ministry of Housing Local Government and Communities (MHLGC) to NMiTE (University) ref: 6032    Recommendations Approved

Decision Maker: Acting Assistant Director for Technical Services

Decision published: 05/06/2019

Effective from: 03/06/2019

Decision:

To grant landlord (freeholder) consent to permit the MHLGC to grant a sublease for a term of 50 years to the University (NMiTE) to enable the former Robert Owen Academy to be used for education purposes.

Lead officer: Suzanne Garlick


05/06/2019 - Appointments to council committees and outside bodies    Recommendations Approved

To make appointments to the committees of the Council and outside bodies in line with the rules of political proportionality.

Decision Maker: Council

Decision due date: 12/07/2019

Wards affected: (All Wards);

Lead officer: Matthew Evans

Notice of decision: 05/06/2019

Anticipated restriction: Open


04/06/2019 - Hereford Transport Package 2019/20 Initial Commission ref: 6031    Recommendations Approved

Decision Maker: Director of Economy and Place

Decision published: 04/06/2019

Effective from: 04/06/2019

Decision:

That the 2019/20 programme of works for detailed design and consultation for the Hereford Transport Package including assessment of options, be commissioned through the Public Realm contract with an initial value of up to £1.7m.

Lead officer: Sonya Morris


04/06/2019 - Commissioning of works to progress the business case and associated activities, including appraisal of options, for the South Wye Transport Package funded through a virement from LTP grant ref: 6030    Recommendations Approved

Decision Maker: Director of Economy and Place

Decision published: 04/06/2019

Effective from: 04/06/2019

Decision:

That work to continue to develop the business case and progress the South Wye Transport Package, including appraisal of options, up to the value of £283,370 be commissioned through the Public Realm Contract during May and June 2019 to enable progress to programme pending further decisions by Cabinet. This to be funded through a virement from LTP grant funding in accordance with financial procedure rules.

Lead officer: Richard Ball


04/06/2019 - Treasury Management - 2018/19 outturn    Recommendations Approved

To approve the treasury management outturn for 2018/19 in line with the Treasury Management Strategy and Cipfa treasury management best practice.

Decision Maker: Council

Decision due date: 12/07/2019

Wards affected: (All Wards);

Lead officer: Josie Rushgrove

Notice of decision: 04/06/2019

Anticipated restriction: Open


03/06/2019 - To approve the expenditure of up to £12k for planned maintenance re-roofing at Weobley High School ref: 6028    Recommendations Approved

Decision Maker: Officer Decision - Children and Families

Decision published: 04/06/2019

Effective from: 03/06/2019

Decision:

Approval of the re-roofing planned maintenance works at Weobley High School, to be undertaken via Balfour Beatty Living Places, at an initial cost of £9,994 plus associated contingency, professional and statutory fees. A total cost up to the value of £12,000 funded from the existing school capital maintenance budget

Lead officer: Chris Jones


30/05/2019 - Appointment of Contractor for Initial Construction Works for New Permanent Accommodation at Marlbrook Primary School ref: 6027    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 04/06/2019

Effective from: 30/05/2019

Decision:

To award a letter of intent to Morgan Sindall for the design and construction of the new permanent accommodation and additional on-site car parking at an initial cost of £744,856 plus associated client contingency and professional fees. A total cost up to the value of £800,000. This will cover:
• The design to be completed in detail and the full works agreed
• All necessary surveys to be undertaken
• The creation of a south car park with associated drainage and attenuation
• The widening of the entrance to the south side of the site
• Internal remodeling to create an additional classroom required for September 2019
• Conversion of an attic space to provide a staffroom (the existing staffroom is required for an additional classroom)
• The creation of netball courts by infilling the existing cycle track
• Morgan Sindall enabling works and preliminaries

The costs for the design and surveys were included in a previous record of officer decision dated 24 September 2018. This authorized expenditure up to £250,000. This decision is to authorize the additional spend required to cover the extra items of work pending the signing of the main contract, that is, an additional £550,000.

The full cost of the scheme will be signed off at a later date once the design has been completed. A further officer decision under the delegated powers granted to the director of children’s wellbeing by cabinet will be required to sign off the full contract.

The design consultants selected and engaged by Morgan Sindall are Quattro Design Architects, who were architects for the recently completed Colwall Primary School new build.

Lead officer: Chris Jones


11/03/2019 - Sale and Surrender of Ashley Farm, Grafton ref: 6026    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision published: 03/06/2019

Effective from: 11/03/2019

Decision:

To approve the off market sale of Ashley farmhouse and approximately 1.1 acres of land to the tenant in exchange for the surrender of the land and buildings at Ashley Farm as per the heads of terms in Appendix 1.

Lead officer: Helen Beale


20/11/2018 - Agree dilapidations claim for Unit 3 Three Elms Trading Estate, Hereford ref: 5484    Recommendations Approved

Decision Maker: Director of Economy and Place

Decision published: 03/06/2019

Effective from: 20/11/2018

Decision:

Accept by formal deed compensation payment in lieu of final yielding up obligations under terms of lease from outgoing tenant (Wolseley UK Ltd)

Lead officer: Matthew Williams


14/05/2019 - Licence to permit Stonewater to use the former Adult Training Bramley Workshop site in Leominster as a temporary site compound ref: 6015    Recommendations Approved

Decision Maker: Acting Assistant Director for Technical Services

Decision published: 03/06/2019

Effective from: 14/05/2019

Decision:

Grant Stonewater a temporary licence to use the site of the former Adult Training Bramley Workshop in Leominster as a contractor compound and to undertake pre-construction surveys

Lead officer: Matthew Williams


29/04/2019 - To give consent for Bringsty Common Manorial Court to apply to Natural England for a Countryside Stewardship Scheme ref: 6025    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision published: 03/06/2019

Effective from: 29/04/2019

Decision:

To give consent for Bringsty Common Manorial Court to put in an application to Natural England to apply for funding under a Countryside Stewardship Agreement for management options for Bringsty Common as detailed in Appendix 1.

Lead officer: Helen Beale


29/05/2019 - To grant a Licence agreement for land at Station Approach ref: 6024    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision published: 03/06/2019

Effective from: 29/05/2019

Decision:

To grant a License agreement to Engie in respect of the land at Station approach in order to carry out investigation and survey works on the site, to assess its suitability for development

Lead officer: Helen Beale


03/06/2019 - Complete acquisition of public open space at Hereford Saxon Gate (also known as Saddlestone Circle) ref: 6023    Recommendations Approved

Decision Maker: Acting Assistant Director for Technical Services

Decision published: 03/06/2019

Effective from: 03/06/2019

Decision:

Complete acquisition of public open space at Hereford Saxon Gate (also known as Saddlestone Circle).

Lead officer: Matthew Williams