Decisions

Decisions

07/03/2019 - Corporate Fleet Replacement ref: 5761    Recommendations Approved

This proposal is to replace the council’s operational fleet of 34 vehicles with 30 new vehicles on an invest-to-save basis.

 

The existing fleet as a whole is reaching a significant age and vehicles are failing and beyond repair. This has adversely affected service delivery where vehicles are unreliable and have broken down. This is increasing pressure on maintenance budgets and has resulted in the need to use short-term leases to cover vehicle downtime and to ensure service delivery.

 

This proposal will address these risks in addition to reducing future running costs.

 

This invest to save proposal seeks to utilise the annual revenue savings generated by this proposal to fund the capital repayments.

Decision Maker: Cabinet member finance and corporate services

Decision published: 07/03/2019

Effective from: 14/03/2019

Decision:

That:

Subject to approval in the 2019/20 capital programme that the procurement and use of up to 30 new vehicles at a cost of no more than £737,582 be approved.

Wards affected: (All Wards);

Lead officer: Richard Vaughan


07/03/2019 - Fastershire Broadband Contract Change 2019 ref: 5762    Recommendations Approved

To review and agree recommended changes to the broadband delivery contracts with Gigaclear taking note of change of deployment, premises details, time line and costs.

 

The decision is to alter the council’s existing contracts with Gigaclear to expand their scope both in terms of the level of public subsidy (£1.975m) and the number of eligible premises that would be reached with full fibre broadband.  Agreeing this change would leverage no less than £1.85m private sector investment, see an extra c.700 premises becoming capable of accessing superfast broadband for the first time and c. 3,500 premises upgraded to full fibre across Herefordshire and Gloucestershire.

 

The decision will also mean altering the delivery plan to accommodate slippage on the current programme and the new delivery, extending the ultimate completion date from March 2020 to March 2022.  In order to mitigate the impact of any future changes to the timelines, a series of communications process improvements are also recommended.

 

In relation to recommendation (b) any approved schedule must ensure that the network/s that have been introduced or expanded to include the area around Newland must be complete by June 2020.  This is in order to utilise the European Agricultural Fund for Rural Development (EAFRD) funding made available for what had been designated as Cluster G8.

 

The change will also alter the Fastershire vision recognising the extended contract time scale and on-going deployment of superfast and full fibre broadband.

Decision Maker: Cabinet member economy and communication

Decision published: 07/03/2019

Effective from: 14/03/2019

Decision:

That:

(a)       Agree the Gigaclear contract change request subject to state aid approval, based on:

·         Making an additional public subsidy of up to 10% of the original contract value (£1.86m) available from the existing capital allocation to leverage a minimum £1.85m extra private sector investment in order to extend the full fibre broadband network to no less than 4,663 extra premises of which at least 679 premises do not currently receive superfast broadband

·         Extending the contract with Gigaclear from March 2020 to March 2022

·         Embedding a new communication protocol outlined in paragraph 18 into the contract change

·         Ensuring that ‘community 215’ covering premises in Newland (Gloucestershire) is delivered by the end of June 2020;

(b)       The contract changes are only agreed based on the 25% milestone for Lot 3d being claimed before April 2019;

(c)        Approve revised Fastershire Vision as set out in para 19; and

(d)       The Assistant Director Corporate Support be authorised to take all operational decisions necessary to implement the above recommendations including, following consultation with the chief finance officer, agreement of a revised project finance model.

 

Wards affected: (All Wards);

Lead officer: Natalia Silver


28/02/2019 - To approve expenditure and build cost to enable build works to commence on Waverley House ref: 5745    Recommendations Approved

To agree the revised project costs and expenditure of capital money up to the value of £968k to extend Waverley House by an additional 11 complex nursing beds. To amend the implementation arrangements with the council now leading on the contract and project management. The additional expenditure remains an investment   saving the council money on an annual basis, and will create additional beds for a cohort of individuals the council struggles to find placements for.

 

Decision Maker: Cabinet member health and wellbeing

Decision published: 28/02/2019

Effective from: 07/03/2019

Decision:

That:

To authorise the revised cost of up to £968k for the extension of nursing bed provision at Waverley House; having regard to the revised business case at appendix 1 and to agree the council will procure and manage the works. 

Wards affected: (All Wards);

Lead officer: Laura Tyler


25/02/2019 - Care Provider annual fee increase April 2019 - March 2020 ref: 5705    Recommendations Approved

To approve the annual uplift for home care and supported living providers to take effect from the 1 April 2019. Due to the pressures with the home care market the council has reviewed the annual uplift and amended the model to reflect on going development of the adult social care pathway, managing demand and financial pressures on providers. The council would like to invest in the market in order to create a sustainable and responsive market across the county.

Decision Maker: Cabinet member health and wellbeing

Decision published: 25/02/2019

Effective from: 02/03/2019

Decision:

That:

(a)  an increase in the urban hourly rate from £16.20 to £17.36 (7.18%) and rural hourly rate from £16.20 to £20.05 (20.20%) for council approved providers of home care effective from 1 April 2019 is approved; and

 

(b)  an increase from £16.20 to £17.01 (5%) and a new rate of £13.78 on the 24 hourly rate for  council approved providers of supported living services effective from 1 April 2019 is approved.

Wards affected: (All Wards);

Lead officer: Laura Tyler


30/01/2019 - Car Parking Concessions Review - pilot event ref: 5629    Recommendations Approved

In order to inform a countywide review of concessions currently offered in respect of parking charges in council car parks and on street paid for parking spaces a pilot event is proposed in order to measure the benefit and impact of such events for the future.

 

It is recommended that a free parking in all council car parks be approved and for the free parking to take effect on Saturday 9th February 2019, subject to certain conditions as outlined.

Decision Maker: Cabinet member transport and regulatory services

Decision published: 30/01/2019

Effective from: 06/02/2019

Decision:

That:

Free parking for up to 4 hours after 10am on Saturday 9th February 2019 in all Herefordshire Council off street car parks (except Friar Street military club), be approved as a pilot.

Wards affected: (All Wards);

Lead officer: James.Hughes


24/01/2019 - Disposal of land adjacent to Hereford Railway Station to facilitate development of a new GP surgery ref: 5611    Recommendations Approved

A decision was taken by the cabinet member contracts and assets on 8 May 2018to dispose of land adjacent to Hereford railway station by way of a 125 year lease to Prime (UK) Developments Ltd to facilitate the development of a new healthcare centre.

 

The disposal was conditional upon, amongst other matters, the development being completed within three years of the disposal date. The purchaser, Prime (UK) Developments Ltd, has requested that this period is amended to five years from the disposal date in order to comply with the conditions of their insurance and funding agreement. All other conditions remain unchanged.

Decision Maker: Cabinet member contracts and assets

Decision published: 24/01/2019

Effective from: 31/01/2019

Decision:

That:

the condition attached to the council’s approved disposal by way of 125 year lease of development land adjacent to Hereford railway station to Prime (UK) Developments Ltd or a company within the Prime plc group of companies, namely that the development be completed within three years of the lease being completed, be amended to development being completed within five years of the lease being completed.

 

 

Wards affected: Widemarsh;

Lead officer: Andrew Husband


11/01/2019 - Development Regeneration Programme - Bromyard project approval    Abandoned

To enter into a Development Agreement to deliver a residential development on the former Depot and Paddock site at Bromyard

Decision Maker: Cabinet

Decision due date: 28/02/2019

Wards affected: Bromyard West;

Lead officer: Peter Clasby

Notice of decision: 11/01/2019

Anticipated restriction: Part exempt  - view reasons


11/01/2019 - Tracking of audit recommendations

To review progress of the implementation of audit recommendations.

Decision Maker: Audit and governance committee

Decision due date: 23/01/2019

Wards affected: (All Wards);

Lead officer: Steve Hodges

Notice of decision: 11/01/2019

Anticipated restriction: Open


11/01/2019 - Corporate risk register

To consider the status of the council’s corporate risk register in order to monitor the effectiveness of the performance, risk and opportunity management framework.

Decision Maker: Audit and governance committee

Decision due date: 23/01/2019

Wards affected: (All Wards);

Lead officer: Steve Hodges

Notice of decision: 11/01/2019

Anticipated restriction: Open


11/01/2019 - Amendment to Hoople pension admission agreement ref: 5582    Recommendations Approved

To amend the admission agreement between Herefordshire Council, Hoople Ltd and Worcestershire County Council, which will inform the preparation of the 2018/19 financial statements, in relation to the pension deficit of previous council employees transferred to Hoople Ltd.  

 

Accounting for pension liabilities is a complex area and the council has sought independent expert advice in this area.

Decision Maker: Cabinet member finance and corporate services

Decision published: 11/01/2019

Effective from: 18/01/2019

Decision:

That:

(a)        the admission agreement between Herefordshire Council, Hoople Ltd and Worcestershire County Council (as administering authority to the Worcestershire County Council Pension Fund) be amended in relation to pension liabilities so that Herefordshire Council is liable to the Fund for pension liabilities directly (under the terms of the admission agreement) rather than Hoople Ltd being directly liable. The effect of this will be that a ‘flow through’ agreement is put in place in relation to Hoople Ltd’s pension liabilities.

 

Wards affected: (All Wards);

Lead officer: Audrey Clements


11/01/2019 - Adoption of the Peterstow neighbourhood development plan and consequential updates to the countywide policies map ref: 5578    Recommendations Approved

To make the Peterstow neighbourhood development plan as part of the statutory development plan for Herefordshire and approve the consequential updates to the countywide policies maps.

 

To fulfil the legal duty to make /adopt the Peterstow neighbourhood development plan and update the countywide policies map as part of the statutory development plan for Herefordshire. Council delegated authority for the making of the neighbourhood development plans, and consequential amendments to the countywide policies map, to the cabinet member infrastructure.

Decision Maker: Cabinet member infrastructure

Decision published: 11/01/2019

Effective from: 18/01/2019

Decision:

That:

(a)        The Peterstow neighbourhood development plan is made as part of the statutory development plan for Herefordshire; and

(b)        The required consequential changes are made to the countywide policies map.

 

Wards affected: Llangarron;

Lead officer: Samantha Banks


11/01/2019 - Adoption of the Ledbury Neighbourhood Development Plan and the consequential updates to the countywide policies map ref: 5579    For Determination

To make the Ledbury neighbourhood development plan part of the statutory development plan for Herefordshire and approve the consequential updates to the countywide policies maps.

 

To fulfil the legal duty to make /adopt the Ledbury neighbourhood development plan and update the countywide policies map as part of the statutory development plan for Herefordshire. Council delegated authority for the making of the neighbourhood development plans, and consequential amendments to the countywide policies map, to the cabinet member infrastructure.

Decision Maker: Cabinet member infrastructure

Decision published: 11/01/2019

Effective from: 18/01/2019

Decision:

That:

(a)        The Ledbury neighbourhood development plan is made as part of the statutory development plan for Herefordshire; and

(b)        The required consequential changes are made to the countywide policies map.

Wards affected: Ledbury North; Ledbury South; Ledbury West;

Lead officer: Samantha Banks


11/01/2019 - Draft Minerals & Waste Plan consultation ref: 5583    For Determination

To approve a 6 week public consultation for the draft Minerals and Waste Local Plan.

The Minerals and Waste Local Plan (MWLP) is an element of the Herefordshire Local Plan.  It will align with the principles and strategic direction established in the Core Strategy, providing the council’s preferred strategy and planning policy framework for meeting the county’s minerals and waste management needs up to 2031 and beyond.

Decision Maker: Cabinet member infrastructure

Decision published: 11/01/2019

Effective from: 18/01/2019

Decision:

That:

The draft Minerals and Waste Local Plan (appendices 1and 2) and its supporting documents (appendices 3 - 7) are approved for the purpose of public consultation.

Wards affected: (All Wards);

Lead officer: Victoria Eaton


02/01/2019 - Award of domestic abuse support service contract ref: 5595    Recommendations Approved

Decision Maker: Director of public health

Decision published: 10/01/2019

Effective from: 02/01/2019

Decision:

Award a contract to West Mercia Women’s Aid for the provision of a domestic abuse support service for a period of 5 years at a total cost of £1,295,000.

Lead officer: Danielle Mussell


08/01/2019 - Shirehall car park – Overseas motorcycle visit ref: 5594    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision published: 10/01/2019

Effective from: 08/01/2019

Decision:

To allow a group of 18 motorcycles from a club based in Orgeval, near Paris, France to park free of charge in the front car park at the Shirehall on Friday 3rd May 2019 from around 10.20 am to 2.30 pm.

Lead officer: Dave Hepworth


17/12/2018 - Granting of a HMO Licence for Mayne Avenue, Hereford. ref: 5591    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision published: 09/01/2019

Effective from: 17/12/2018

Decision:

HMO Licence Granted M/105755

Lead officer: Elizabeth Fletcher


13/12/2018 - Granting of a HMO Licence for Albert Road, Ledbury, Herefordshire ref: 5590    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision published: 09/01/2019

Effective from: 13/12/2018

Decision:

HMO Licence Granted M/106308

Lead officer: Elizabeth Fletcher


13/12/2018 - Granting of a HMO Licence for Barnett Avenue, Ledbury, Herefordshire ref: 5589    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision published: 09/01/2019

Effective from: 13/12/2018

Decision:

HMO Licence Granted M/105886

Lead officer: Elizabeth Fletcher


13/12/2018 - Granting of a HMO Licence for Ross Road, Ledbury, Herefordshire ref: 5587    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision published: 09/01/2019

Effective from: 13/12/2018

Decision:

HMO Licence Granted M/106110

Lead officer: Elizabeth Fletcher


13/12/2018 - Granting of a HMO Licence for Katherines Walk, Ledbury, Herefordshire ref: 5588    For Determination

Decision Maker: Director of Economy and Place

Decision published: 09/01/2019

Effective from: 13/12/2018

Decision:

HMO Granted M/106060

Lead officer: Elizabeth Fletcher


05/12/2018 - Variation to public realm annual plan 2018/19 ref: 5585    Recommendations Approved

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 08/01/2019

Effective from: 05/12/2018

Decision:

To realign remaining budget of £133,000 from Ross Flood Alleviation works following completion, and remaining Cat 2C budget of £140,000, to the Roads at Risk Schemes, where there are budget pressure due to emergency works required in year.

Lead officer: Jane Little


07/01/2019 - Quality Assurance Strategy for commissioned care and support services for Adults ref: 5559    Recommendations Approved

To approve the updated, joint health and social care quality assurance strategy following a review of the existing quality assurance framework.

The strategy sets out Herefordshire Council’s and Herefordshire Clinical Commissioning Group’s (HCCG) approach to assuring the quality of commissioned care and support services for adults in Herefordshire.  It is a review and update of the current quality assurance framework and the main changes are as follows:

·       Developed as a joint strategy with HCCG

·       Quality standards have been reviewed and updated

·       Processes have been streamlined and simplified

·       Clearer and more transparent approach and processes giving greater clarity to service providers

 

 

Decision Maker: Director of adults and communities

Decision published: 07/01/2019

Effective from: 12/01/2019

Decision:

That:

a)     the joint health and social care quality assurance strategy for commissioned care and support services at appendix 1 be approved.

Wards affected: (All Wards);

Lead officer: Amy Pitt


04/01/2019 - Purchase of property to support vulnerable care leavers ref: 5580    Recommendations Approved

To approve the purchase of a residential property in Hereford in order to provide supported accommodation for vulnerable people with complex needs.

 

The council faces challenges in finding accommodation for vulnerable people with complex needs. Social housing providers have to prioritise commercial considerations and are often unwilling to take the risk of letting homes to this user group. The council therefore needs to find alternative accommodation solutions which are economic and sustainable. The property proposed for purchase will be used to accommodate five very vulnerable care leavers to improve outcomes and help prevent specialist high cost placements.

 

It is proposed to purchase a residential property in Hereford City Centre from the open market and make appropriate arrangements for housing management and the usage of rental income. It is ideally located and there is a time limited opportunity in which to acquire it.

Decision Maker: Cabinet member contracts and assets

Decision published: 04/01/2019

Effective from: 10/01/2019

Decision:

That:

(a)   The acquisition, improvement and refurbishment of a property to provide accommodation for vulnerable care leavers be approved within a budget of not more than £740k; and

(b)   the acting assistant director for technical services be authorised to take all operational decisions necessary to complete the purchase and commissioning of improvement and refurbishment works.

 

Wards affected: (All Wards);

Lead officer: Suzanne Garlick


03/01/2019 - Court Judgements Relating to Children and Families    Implemented

As corporate parents and having regard to the issues identified in the two court judgements of His Honour Mr Justice Keehan related to fostering and adoption within the county, to receive a report on the actions, taken and planned, to secure improvement.

Decision Maker: Council

Decision due date: 18/01/2019

Wards affected: (All Wards);

Lead officer: Chris Baird, Annie Brookes

Notice of decision: 03/01/2019

Anticipated restriction: Open


02/01/2019 - Progress report on 2018/19 internal audit plan    Recommendations Approved

To update members on the progress of internal audit work and to bring to their attention any key internal control issues arising from work recently completed. To enable the committee to monitor performance of the internal audit team against the approved plan.

Decision Maker: Audit and governance committee

Decision due date: 23/01/2019

Wards affected: (All Wards);

Lead officer: Andrew Lovegrove

Notice of decision: 02/01/2019

Anticipated restriction: Open


20/12/2018 - Grant of licence for alterations under lease dated 23.11.18 in respect of 1 Great Western Court Ross ref: 5577    Recommendations Approved

Decision Maker: Acting Assistant Director for Technical Services

Decision published: 02/01/2019

Effective from: 20/12/2018

Decision:

Approve grant of landlord’s consent via licence to carry out alterations at 1 Great Western Court, Ross.

Lead officer: Gillian Stratford


05/12/2018 - Appointment of Barnard Marcus Auctions as selling agent to dispose of the council’s remaining portfolio of freehold ground leases on the Rotherwas Industrial Estate via the preferred route of public auction ref: 5576    Recommendations Approved

Decision Maker: Director of Economy and Place

Decision published: 02/01/2019

Effective from: 05/12/2018

Decision:

To approve the appointment of Messrs Barnard Marcus Auctions to act as the Council’s selling agent in the disposal of the remaining freehold ground leases at Rotherwas.

Lead officer: Gillian Stratford


19/12/2018 - Serving provisional Tree Preservation Order 610 at Hereford Sixth Form College ref: 5575    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision published: 02/01/2019

Effective from: 19/12/2018

Decision:

To serve provisional Tree Preservation Order 610 at Hereford Sixth Form College

Lead officer: Juliet Wheatley


19/12/2018 - Award of Contract for Early Years Workforce Development Speech and Language Support service ref: 5574    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 02/01/2019

Effective from: 19/12/2018

Decision:

The contract be awarded to Elklan Limited to deliver an Early Years Workforce Development Speech and Language Support service at a total cost of £ £462,272 from 1st January 2019 to 31 March 2021.

Lead officer: Chris Jones