Decisions

Decisions

12/07/2019 - Development and regeneration programme Edgar Street stadium stage 1 approval

To approve the Stage 1 submission of the refurbishment of Edgar Street stadium and authorise progression to stage 2

Decision Maker: Cabinet member environment, economy and skills

Decision due date: 30/08/2019

Wards affected: Widemarsh;

Lead officer: Robert Ewing

Notice of decision: 12/07/2019

Anticipated restriction: Open


12/07/2019 - Hereford Transport Package & South Wye Transport Package

To determine future actions regarding Hereford and South Wye Transport packages.

Decision Maker: Cabinet member Infrastructure and transport

Decision due date: 07/2019

Wards affected: (All Wards);

Lead officer: Mairead Lane

Notice of decision: 12/07/2019

Anticipated restriction: Open


12/07/2019 - Approval of accessibility improvement works at Ewyas Harold School ref: 6119    Recommendations Approved

Decision Maker: Assistant Director Education, Development and Skills

Decision published: 12/07/2019

Effective from: 12/07/2019

Decision:

Approval of accessibility improvement works at Ewyas Harold Primary School, to be undertaken via Balfour Beatty Living Places, at an initial cost of £27,713 plus associated contingency, professional and statutory fees. A total cost up to the value of £37,000

To be funded from the existing individual pupil needs budget

Lead officer: Chris Jones


12/07/2019 - Approval of the planned maintenance switchgear replacement at Wellington Primary School ref: 6118    Recommendations Approved

Decision Maker: Assistant Director Education, Development and Skills

Decision published: 12/07/2019

Effective from: 12/07/2019

Decision:

Approval of the switchgear replacement planned maintenance works at Wellington Primary School, to be undertaken via Balfour Beatty Living Places, at an initial cost of £12,945 plus associated contingency, professional and statutory fees. A total cost up to the value of £17,000

To be funded from the existing school capital maintenance budget

Lead officer: Chris Jones


12/07/2019 - Approval for planned maintenance safeguarding fencing at Bredenbury Primary School ref: 6117    Recommendations Approved

Decision Maker: Assistant Director Education, Development and Skills

Decision published: 12/07/2019

Effective from: 12/07/2019

Decision:

Approval of the safeguarding fencing planned maintenance works at Bredenbury Primary School, to be undertaken via Balfour Beatty Living Places, at an initial cost of £16,049 plus associated contingency, professional and statutory fees. A total cost up to the value of £21,000

To be funded from the existing school capital maintenance budget

Lead officer: Chris Jones


12/07/2019 - Approval for planned maintenance re-roofing at Clifford Primary School ref: 6116    Recommendations Approved

Decision Maker: Assistant Director Education, Development and Skills

Decision published: 12/07/2019

Effective from: 12/07/2019

Decision:

Approval of the re-roofing planned maintenance works at Clifford Primary School, to be undertaken via Balfour Beatty Living Places, at an initial cost of £4,500 plus associated contingency, professional and statutory fees. A total cost up to the value of £6,000

To be funded from the existing school capital maintenance budget

Lead officer: Chris Jones


12/07/2019 - Approval of planned maintenance switchgear replacement at Luston Primary School ref: 6115    Recommendations Approved

Decision Maker: Assistant Director Education, Development and Skills

Decision published: 12/07/2019

Effective from: 12/07/2019

Decision:

Approval of the switchgear replacement planned maintenance works at Luston Primary School, to be undertaken via Balfour Beatty Living Places, at an initial cost of £4,508 plus associated contingency, professional and statutory fees. A total cost up to the value of £7,000

To be funded from the existing school capital maintenance budget

Lead officer: Chris Jones


12/07/2019 - Approval for planned maintenance switchgear replacement at Trinity Primary School ref: 6114    Recommendations Approved

Decision Maker: Assistant Director Education, Development and Skills

Decision published: 12/07/2019

Effective from: 12/07/2019

Decision:

Approval of the switchgear replacement planned maintenance works at Trinity Primary School, to be undertaken via Balfour Beatty Living Places, at an initial cost of £10,716 plus associated contingency, professional and statutory fees. A total cost up to the value of £16,000

To be funded from the existing school capital maintenance budget

Lead officer: Chris Jones


12/07/2019 - Approval of expenditure for planned maintenance fire precautions at Weobley Primary School ref: 6113    Recommendations Approved

Decision Maker: Assistant Director Education, Development and Skills

Decision published: 12/07/2019

Effective from: 12/07/2019

Decision:

Approval of the fire alarm replacement planned maintenance works at Weobley Primary School, to be undertaken via Balfour Beatty Living Places, at an initial cost of £21,591 plus associated contingency, professional and statutory fees. A total cost up to the value of £27,000

The works are to be funded from the existing school capital maintenance budget

Lead officer: Chris Jones


12/07/2019 - Installation of Acoustic Panels in Hall at Leominster Primary School ref: 6112    Recommendations Approved

Decision Maker: Assistant Director Education, Development and Skills

Decision published: 12/07/2019

Effective from: 12/07/2019

Decision:

Approval of the installation of acoustic panels in the hall at Leominster Primary School, to be undertaken via Balfour Beatty Living Places, at an initial cost of £19,701 plus associated contingency, professional and statutory fees. A total cost up to the value of £24,000

The works will be funded from the remaining Leominster primary new build capital funding budget

Lead officer: Chris Jones


12/07/2019 - Approval of playground improvement works at Clifford Primary School ref: 6111    Recommendations Approved

Decision Maker: Assistant Director Education, Development and Skills

Decision published: 12/07/2019

Effective from: 12/07/2019

Decision:

Approval of playground improvement works at Clifford Primary School, to be undertaken via Balfour Beatty Living Places, at an initial cost of £13,194 plus associated contingency, professional and statutory fees. A total cost up to the value of £17,000

The works will be funded from the existing healthy schools capital budget

Lead officer: Chris Jones


11/07/2019 - Approval of £14k for planned maintenance re-roofing at Riverside Primary School ref: 6110    Recommendations Approved

Decision Maker: Officer Decision - Children and Families

Decision published: 12/07/2019

Effective from: 11/07/2019

Decision:

Approval of the re-roofing planned maintenance works at Riverside Primary School, to be undertaken via Balfour Beatty Living Places, at an initial cost of £11,065 plus associated contingency, professional and statutory fees. A total cost up to the value of £14,000

This will be funded from the existing school capital maintenance budget

Lead officer: Chris Jones


12/07/2019 - Small Group and Nurture Room Extension at St Francis Xavier’s RC Primary School ref: 6109    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 12/07/2019

Effective from: 12/07/2019

Decision:

To fund £95,500, including professional fees, for the small group and nurture room extension at St Francis Xavier’s RC Primary School.

Funding to be provided from £82,763 primary RC Section 106 receipts from various developments: Land at Holmer Road, Hillrise Community Home, 76-84 St Owens Street, Former Pomona works, Nell Gwynne Inn, Land south of A438 Bartestree and Quarry Field Lugwardine, with the remainder being funded from School devolved capital and school revenue funding.

Lead officer: Chris Jones


10/07/2019 - Enforcement Notice    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision due date: 28/02/2019

Lead officer: Helen Mills

Notice of decision: 10/07/2019


10/07/2019 - Section 215 Notice    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision due date: 11/06/2019

Lead officer: Helen Mills

Notice of decision: 10/07/2019


28/02/2019 - Enforcement Notice ref: 6105    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision published: 10/07/2019

Effective from: 28/02/2019

Decision:

Serve Enforcement Notice

Lead officer: Helen Mills


10/07/2019 - Contract extension - Contract award for works for relocation of the Children’s Centre at Ross-on-Wye ref: 6104    Recommendations Approved

Decision Maker: Assistant director Corporate Support

Decision published: 10/07/2019

Effective from: 10/07/2019

Decision:

To commission works to BBLP (Balfour Beatty Living Places) to the value of £16,000 with subcontract to S C Joseph Ltd for additional works for implementation of relocation of children centre.

Lead officer: Natalia Silver


08/07/2019 - C1292, DORMINGTON TO MORDIFORD: PROPOSED 50 MPH SPEED LIMIT ref: 6108    Recommendations Approved

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 10/07/2019

Effective from: 08/07/2019

Decision:

Subject to the consideration of any objections received as part of the statutory consultation a Speed Limit Order be implemented under Section 84 of the Road Traffic Regulation Act 1984 the effect of which will be to reduce the existing national speed limit to 50 mph as detailed below:
No person shall drive a motor vehicle at a speed exceeding 50 miles per hour along the C1292 between a point 217m north of its junction with B4224 at Mordiford and a point 220 metres north of its junction with C1293.

Lead officer: Jane Little


09/07/2019 - NMiTE assurance review

A briefing to enable the committee to provide assurance on the adequacy in regards of the risk framework on the measure the council is taking as the accountable body for the new model in technology & engineering (NMiTE) and the milestone payments from the Department for Education (DfE).

Decision Maker: Audit and governance committee

Decision due date: 30/07/2019

Wards affected: (All Wards);

Lead officer: Andrew Lovegrove

Notice of decision: 09/07/2019

Anticipated restriction: Open


05/07/2019 - Surrender of mobile phone mast lease at Franklin House ref: 6103    Recommendations Approved

Decision Maker: Acting Assistant Director for Technical Services

Decision published: 09/07/2019

Effective from: 05/07/2019

Decision:

Agree to voluntary surrender of mobile phone mast lease, any associated legal agreements and final rent payments.

Lead officer: Matthew Williams


09/07/2019 - Proposed Public Path Diversion Order Footpath EB 17 (Part) in the Parish of Eaton Bishop ref: 6102    Recommendations Approved

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 09/07/2019

Effective from: 09/07/2019

Decision:

(a) A public path diversion order, for definitive footpath EB17 in the parish of Eaton Bishop, is made in accordance with section 119 of the Highways Act 1980 as shown in the draft order and plan D496 in the Appendix to this report.

(b) In the event that there are no unwithdrawn objections to the formal advertising of the order, it is then confirmed as satisfying the criteria in sub section (6) of the above section, for such confirmation

Lead officer: Clive Hall


28/06/2019 - South Wye Transport Package – Southern Link Road – initial site works ref: 6101    Recommendations Approved

Decision Maker: Director of Economy and Place

Decision published: 08/07/2019

Effective from: 28/06/2019

Decision:

The South Wye Transport Package, which includes the southern link road, aims to promote economic development by enabling easier access to the Hereford Enterprise Zone, reduce traffic issues experienced by local residents and promote walking and cycling as an alternative to driving in the south wye area. The scheme forms part of the councils Local Plan Core Strategy, Local Transport Plan, Economic Masterplan and Corporate Plan.

In December 2014 cabinet selected a preferred route for the SLR and authorised the development of the scheme for planning. A planning application for the scheme was submitted in May 2015 and planning permission was granted on 18 July 2016. Cabinet authorised making of the CPO & SRO in October 2017 and these orders were made in March 2018. A Public Inquiry into these orders was held in October / November 2018 and these orders were confirmed in March 2019 by the Secretary of State for Transport.

In order to protect the council’s planning consent it is necessary to commence implementation of minor works to secure the planning permission before 18 July 2019. These works comprise fencing, topsoiling, excavation and placing of subbase material as detailed on the plan appended to this record of officer decision. The scope of works have been agreed with the Local Planning Authority as sufficient to enact the planning permission for the scheme.

The above works are expected to cost £60,000 and would be commissioned through the public realm contract and funded from the 2019/20 Local Transport Plan allocation. This expenditure would be funded through a virement from LTP grant in accordance with financial procedure rules.

Preserving the planning consent ensures that options remain open to the Council pending further consideration of the overall transport package. Those options would be to continue with progression of the scheme, pause and review the scheme, or cancel it.


Lead officer: Mairead Lane


08/07/2019 - Annual review of earmarked reserves

To approve the annual review of earmarked reserves undertaken and to establish the continued need for reserves held for earmarked purposes.  

Decision Maker: Cabinet

Decision due date: 26/09/2019

Wards affected: (All Wards);

Lead officer: Josie Rushgrove

Notice of decision: 08/07/2019

Anticipated restriction: Open


03/07/2019 - South Wye Transport Package - Southern Link Road (SLR) land acquisitions. ref: 6100    Recommendations Approved

Decision Maker: Director of Economy and Place

Decision published: 08/07/2019

Effective from: 03/07/2019

Decision:

That in accordance with the delegated authority authorised by the Cabinet Member decision dated 12th November 2018, the purchase of the property identified within that report be completed within an overall budget of £575,000 and that this be funded through virements from LTP grant in accordance with financial procedure rules.
That in accordance with the delegated authority authorised by the Cabinet Member decision dated 14th March 2019, the Public Realm annual plan 2019/20 will be formally varied through contractual mechanism of change control and the budget reduced by £475,000.

Lead officer: Mairead Lane


05/07/2019 - Executive Response to the Climate Emergency

To approve the executive’s response to the Climate Emergency motion approved at the Meeting of Council held on Friday 8 March 2019

Decision Maker: Cabinet

Decision due date: 26/09/2019

Wards affected: (All Wards);

Lead officer: Ben Boswell, Geoff Perrott

Notice of decision: 05/07/2019

Anticipated restriction: Open


05/07/2019 - Housing Strategy 2020-2025

To approve the strategy which sets out objectives, targets and policies on how the authority intends to manage and deliver its strategic housing role.

Decision Maker: Cabinet

Decision due date: 23/04/2020

Wards affected: (All Wards);

Lead officer: Trea Connon

Notice of decision: 05/07/2019

Anticipated restriction: Open


28/06/2019 - Temporary licence across Widemarsh Common ref: 6099    Recommendations Approved

Decision Maker: Acting Assistant Director for Technical Services

Decision published: 04/07/2019

Effective from: 28/06/2019

Decision:

Licence for a temporary vehicular access across Widemarsh Common to include a removeable trackway and associated works.

Lead officer: Matthew Williams


04/07/2019 - Extension of building maintenance and cleaning contract

To approve the extension of the current building maintenance and cleaning contract to 31 August 2020 in order to allow the completion of a review of the future delivery model of property services

Decision Maker: Cabinet member commissioning, procurement and assets

Decision due date: 26/07/2019

Wards affected: (All Wards);

Lead officer: Andrew Husband

Notice of decision: 04/07/2019

Reason for urgency:
The contract is due to expire at the end of August.

Anticipated restriction: Open


04/07/2019 - Herefordshire Dual Use Leisure Facilities managed by Halo

To approve the outcome of the review into the current level of funding for the remaining Dual Use Leisure Facilities in Herefordshire managed by Halo and options going forward

Decision Maker: Cabinet member commissioning, procurement and assets

Decision due date: 12/09/2019

Wards affected: (All Wards);

Lead officer: Spencer Grogan

Notice of decision: 04/07/2019

Anticipated restriction: Open


03/07/2019 - Progress report on 2018/19 internal audit plan

To update members on the progress of internal audit work and to bring to their attention any key internal control issues arising from work recently completed. To enable the committee to monitor performance of the internal audit team against the approved plan.

Decision Maker: Audit and governance committee

Decision due date: 30/07/2019

Wards affected: (All Wards);

Lead officer: Andrew Lovegrove

Notice of decision: 03/07/2019

Anticipated restriction: Open


03/07/2019 - Internal audit annual report and opinion 2018/19

The purpose of this report is to enable the committee to provide independent assurance on the adequacy of the risk management framework together with the internal control of the financial reporting and annual governance processes by considering the head of internal audit’s annual report and opinion, and the level of assurance it gives over the council’s corporate governance arrangements.

Decision Maker: Audit and governance committee

Decision due date: 30/07/2019

Wards affected: (All Wards);

Lead officer: Andrew Lovegrove

Notice of decision: 03/07/2019

Anticipated restriction: Open


03/07/2019 - Adoption of the Wigmore Group neighbourhood plan and consequential updates to the countywide policies map

To make the Wigmore Group neighbourhood development plan as part of the statutory development plan for Herefordshire and approve the consequential updates to the countywide policies maps.

Decision Maker: Cabinet member Infrastructure and transport

Decision due date: 30/08/2019

Wards affected: Mortimer;

Lead officer: Samantha Banks

Notice of decision: 03/07/2019

Anticipated restriction: Open


03/07/2019 - Adoption of the Hampton Bishop neighbourhood plan and consequential updates to the countywide policies map

To make the Hampton Bishop neighbourhood development plan as part of the statutory development plan for Herefordshire and approve the consequential updates to the countywide policies maps.

Decision Maker: Cabinet member Infrastructure and transport

Decision due date: 16/08/2019

Wards affected: Backbury;

Lead officer: Samantha Banks

Notice of decision: 03/07/2019

Anticipated restriction: Open


03/07/2019 - Adoption of the Kington Area neighbourhood plan and consequential updates to the countywide policies map

To make the Kington Area neighbourhood development plan as part of the statutory development plan for Herefordshire and approve the consequential updates to the countywide policies maps.

Decision Maker: Cabinet member Infrastructure and transport

Decision due date: 30/08/2019

Wards affected: Kington;

Lead officer: Samantha Banks

Notice of decision: 03/07/2019

Anticipated restriction: Open


03/07/2019 - Adoption of the Welsh Newton and Llanrothal neighbourhood plan and consequential updates to the countywide policies map

To make the Welsh Newton and Llanrothal neighbourhood development plan as part of the statutory development plan for Herefordshire and approve the consequential updates to the countywide policies maps.

Decision Maker: Cabinet member Infrastructure and transport

Decision due date: 20/09/2019

Wards affected: Llangarron;

Lead officer: Samantha Banks

Notice of decision: 03/07/2019

Anticipated restriction: Open


03/07/2019 - Adoption of the Bosbury and Catley neighbourhood plan and consequential updates to the countywide policies map

To make the Bosbury and Catley neighbourhood development plan as part of the statutory development plan for Herefordshire and approve the consequential updates to the countywide policies maps.

Decision Maker: Cabinet member Infrastructure and transport

Decision due date: 16/08/2019

Wards affected: Hope End;

Lead officer: Samantha Banks

Notice of decision: 03/07/2019

Anticipated restriction: Open


02/07/2019 - Travellers Sites Development Plan Document

To approve the adoption of the Travellers Sites Development Plan

Decision Maker: Council

Decision due date: 11/10/2019

Wards affected: (All Wards);

Lead officer: Angela Newey

Notice of decision: 04/07/2019

Anticipated restriction: Open


25/06/2019 - A438 WINFORTON - OBJECTION REPORT ref: 6096    Recommendations Approved

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 02/07/2019

Effective from: 25/06/2019

Decision:

THAT:

Notwithstanding the receipt of objections as set out in the appendices to this report the existing 30 mph and 40 mph speed limit Order is revoked and a new speed limit Order is introduced covering the extent of the existing 30 mph and 40 mph speed limits and the proposed extensions of the existing 30 mph and 40 mph speed limits along the A438 – the full extent of a new order would be as follows:

30 mph Speed limit:
A438 Winforton
Between a point 135 metres east of where the centre line of the U90625 Winforton Common Road intersects the centre line of the A438 to a point 258 metres west of where the centre line of the U90627 Bakers Lane intersects the centre line of the A438.

U90626 (Church Road) Winforton
For its entire adopted length

U90627 (Bakers Lane) Winforton
For its entire adopted length

U90628 (The Courtlands) Winforton
For its entire adopted length

U90632 (The Vineyards) Winforton
For its entire adopted length

40 mph Speed limit:

A438 Winforton
Between a point 135 metres east of where the centre line of the U90625 Winforton Common Road intersects the centre line of the A438 for a distance of 331 metres in an easterly direction.


Lead officer: Clive Hall


02/07/2019 - Award contract for an Educational Management and Adults and Childrens Social Care IT solution. ref: 6095    Recommendations Approved

To award contract to Servelec for renewal of the support and annual maintenance of the Educational Management and Adults and Children’s Social Care case management IT solution, along with associated additional modules for a period of up to seven years at a maximum cost of £2.348m.

The contract will be through “Direct Award” via the Crown Commercial Services Data & Applications Solutions Framework (RM3821) due to Servelec having a proven track record over a number of years in the delivery of educational management and social care case management IT solutions and are one of the market leaders.

Decision Maker: Cabinet member finance and corporate services

Decision published: 02/07/2019

Effective from: 09/07/2019

Decision:

That:

(a)       a contract be awarded to Servelec for up to seven years at a maximum value of £2.348m to provide IT services for the Social Care (Mosaic & Abacus) and Education (Synergy) systems with additional modules covering Sign’s of Safety; Corius (Mosaic BI); Provider portal; Early years funding including the IT health check on the social care solutions; and

(b)       the existing Early Years Funding system (Sentinel) contract is extended until 31st May 2020 to a value of up to £12k to ensure this provision can be moved into the core education management system (Synergy) in a timely manner.

 

Wards affected: (All Wards);

Lead officer: Adrienne Davies


22/05/2019 - Consideration of a 7.5 tonne weight restriction (except for access) in Bromyard town centre ref: 6097    Recommendations Approved

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 02/07/2019

Effective from: 22/05/2019

Decision:

A 7.5 tonne weight restriction (except for access) is taken forward for the above roads in Bromyard
Abnormal load exemptions are to be considered on a case by case basis as they are not frequent in nature.

Lead officer: Jane Little


01/07/2019 - Awarding of Contract For Delivery of Hereford City Courier Distribution Service ref: 6093    Recommendations Approved

Decision Maker: Director of Economy and Place

Decision published: 01/07/2019

Effective from: 01/07/2019

Decision:

To award the contract for Delivery of Hereford City Courier
Distribution Service to Hereford Pedicabs Ltd as the result of a
formal procurement process. The contract to be for three years with
the option of an extension by the Council for two additional periods,
each of one year’s duration. The annual value of the contract to be
£18,336. Contract to commence on 1st August 2019.

Lead officer: Jon Chedgzoy


28/06/2019 - Temporary Road Closures ref: 6094    Recommendations Approved

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 01/07/2019

Effective from: 28/06/2019

Decision:

Attached are the temporary road closure decisions taken by the Acting Assistant Director Highways

Lead officer: Clive Hall