Decisions

Decisions

05/04/2019 - High Needs Budget 2019/20 ref: 5870    Recommendations Approved

To review the Dedicated Schools Grant high needs budget for 2019/20 and recommend to the cabinet member children and families any necessary adjustments in the Pupil Referral Service charges to schools and SEN support services to schools.

 

The report sets out the expected financial position for Herefordshire high needs budgets and expenditure for the three years from 2019/20. Dedicated Schools Grant (DSG) for 2020/21 onwards will be determined by government following the Comprehensive Spending Review. This report recommends a number of actions to ensure that the high needs funding allocation is spent as effectively as possible whilst recognising the absolute duty to ensure that pupils’ needs are met as required by Section 42 of the Children and Families Act 2014. The views of schools forum have been sought on the proposed budget plan prior to seeking cabinet member approval. The available high needs budget for 2019/20 will be set at £13.4m after deductions passported directly to academies and post-16 providers by the Education and Skills Funding Agency. This allows for flexibility to meet additional unexpected costs and a prudent increase in DSG balances in the short term. 

Decision Maker: Cabinet member children and families

Decision published: 05/04/2019

Effective from: 12/04/2019

Decision:

That:

(a)        the Pupil Referral Unit be funded as set out below

(i)            80 places for the period April 2019 to August 2019 comprising 50 places for permanently excluded pupils and 30 discretionary managed move/ intervention places

(ii)          50 places for new and existing permanently excluded pupils for the period September 2019 to March 2020 and thereafter 50 places annually

(iii)         15 places for discretionary managed move/intervention for existing pupils for the  period September 2019 to August 2020

(iv)         15 discretionary intervention places  for new pupils to be charged at cost to the school purchasing the place until August 2020 and thereafter 30 discretionary places annually to be charged at cost to the school purchasing the place

(v)          savings on a phased basis of £30,000 in 2019/20, a further £100,000 in 2020/21 and a final £70,000 in 2021/22 be approved

(vi)         An intervention fund be approved on a phased basis of £50,000 from September 2019 in 2019/20, £125,000 in 2020/21 and £175,000 in 2021/22 for use by the In-year fair access panel, or similar, to support schools with meeting the needs of students following consultation with the Herefordshire Association of Secondary Headteachers (HASH)

(vii)        An increase of £1,000 in the PRU top-up fee to £6,700 for all students from September 2019

(b)       budget efficiencies and increased charges to schools in the SEN support services to a total of £110,000 be approved from April 2019, a further budget efficiency of £40,000 from April 2020 and a final budget efficiency of £50,000 in April 2021;

(c)       an income budget of £100,000 be set for the high needs contingency in expectation of an equivalent saving in Complex Need  Funding for 2019/20; and

(d)       the high needs budget including the amendments as above be approved as set out in Appendix 1

Wards affected: (All Wards);

Lead officer: Malcolm Green


25/03/2019 - Local Management of Schools capital loan to Staunton-on-Wye Primary School ref: 5807    Recommendations Approved

To approve a loan from school balances of £60,000 to Staunton-on-Wye Primary School for a new permanent classroom annex in accordance with the council’s scheme for financing schools. The school loan scheme provides a valuable way of enhancing school buildings without using the council’s limited capital budgets.

 

Decision Maker: Director of Children and Families

Decision published: 25/03/2019

Effective from: 30/03/2019

Decision:

That:

(a)       A capital loan of £60,000 to Staunton-on-Wye Primary School be approved at 0% interest, repayable at £7,500 per year from April 2020 for 8 annual instalments for a new permanent classroom annex.

 

Lead officer: Malcolm Green


25/03/2019 - Property Services Planned and Reactive Maintenance Programme 2019/20 ref: 5822    Recommendations Approved

To agree the property services planned and reactive maintenance programme 2019/20 to ensure the continuing upkeep, improvements and maintenance of the council’s property assets and also to allow the council to fulfil its obligations to carry out statutory compliance inspections and related remedial works.

The maintenance budget of £2.438m is to be spent on the continuing upkeep and maintenance of the council’s 270 key property assets and also to allow the council to fulfil its obligations to carry out 47 various types of statutory compliance checks and best practice inspections so as to maintain a safe environment for the users of the buildings and the upkeep of the property.

 

Decision Maker: Cabinet member contracts and assets

Decision published: 25/03/2019

Effective from: 30/03/2019

Decision:

That:

(a)       the 2019/20 cleaning, planned and reactive maintenance budget of  £2.438m be allocated as follows and as set out in appendix B:

·               £679,200 on cleaning;

·               £176,820 on statutory compliance inspections; 

·               £354,800 on cyclical planned and reactive maintenance;

 

(b)       the assistant director for technical services be authorised to take all operational decisions necessary to implement the above recommendation and spend within the approved budgets.

 

Wards affected: (All Wards);

Lead officer: GianCarlo Paganuzzi


19/03/2019 - Marches Local Enterprise Partnership Strategic Economic Plan ref: 5829    Recommendations Approved

To approve the Marches LEP Strategic Economic Plan 2019 for publication.

Decision Maker: Marches Enterprise Joint Committee

Decision published: 19/03/2019

Effective from: 26/03/2019

Decision:

THAT:

(a)   the Marches Local Enterprise Partnership Strategic Economic Plan at Appendix 1 be approved; and

(b)   The LEP Director be authorised to make typographical and formatting changes to the document before publication.

Lead officer: Sarah Buffrey


11/03/2019 - LED Street lighting - additional assets ref: 5767    Recommendations Approved

To approve the conversion of the Council's remaining street lighting and public lighting to LED on an invest to save basis.

 

In 2018/19 approximately 180 lights were added to the council’s street lighting inventory from new highway adoptions and through the consolidation of all public lighting into the public realm service.

 

As these lights are additional to the initial LED street lighting project, this report seeks approval to utilise the underspend in the pre-approved capital budget for LED street lighting to convert the remaining public street lighting to LEDs on an invest to save basis at a cost of £81k.

Decision Maker: Assistant Director for Regulatory, Environment and Waste Services

Decision published: 11/03/2019

Effective from: 16/03/2019

Decision:

That:

(a)       All remaining street lights and public lighting are upgraded to LEDs at a cost of no more than £81k; and

(b)       the energy & active travel manager be authorised to take all operational decisions necessary to implement the above recommendations within the approved budget, utilising the council’s public realm contractor.

 

Wards affected: (All Wards);

Lead officer: Ben Boswell


11/03/2019 - Hereford Transport Package ref: 5775    Implemented

 

To confirm the 2019/2020 programme of work within the approved funding allocation and spending the additional grant of £150k received in 2018/19.

On 15 February 2019 Council approved the revised capital programme. This included provision of £3.5m in 2019/2020 for the Hereford Transport Package. This report recommends approval to spend this budget in accordance with the feasibility case which supported the Hereford Transport Package capital bid and is contained in Appendix 1 of this report.

Decision Maker: Cabinet member infrastructure

Decision published: 11/03/2019

Effective from: 16/03/2019

Decision:

That:

(a)          the Director for Economy and Place is authorised to take all necessary steps to progress detailed design and consultation including commissioning external professional advisors to inform future decisions on the Hereford Transport Package to a maximum further cost of £3.65m to deliver:

Completion of detailed design of the bypass to a standard for a planning application in accordance with an agreed costed programme.

Wards affected: Belmont Rural; Credenhill; Holmer; Kings Acre; Queenswood; Stoney Street; Whitecross; Wormside;

Lead officer: Mairead Lane


28/02/2019 - Hereford City Centre Improvements - Residents Parking - Geoffrey Avenue and Lingen Avenue (part of) ref: 5742    Recommendations Approved

To consider and decide upon objections to permit parking proposals for Geoffrey Avenue and Lingen Avenue (part), for which a council decision was deferred, as part of the 26 September 2018 decision for the Hereford City Centre Improvements - Residents Parking Order 2017.

As part of this Order, Zone 15 in College Ward was extended into roads neighbouring Geoffrey Avenue and the western section of Lingen Avenue on 5 November 2018 (see TRO Plan at Appendix 2).

Given objections from residents, it was considered appropriate to defer a decision on the inclusion of Geoffrey Avenue and the northern section of Lingen Avenue.  A survey of residents’ views in January 2019 has been conducted following implementation of the surrounding areas to assist the council in deciding this matter.

 

Decision Maker: Cabinet member transport and regulatory services

Decision published: 28/02/2019

Effective from: 07/03/2019

Decision:

That:

the introduction of permit parking restrictions in Geoffrey Avenue and the northern section of Lingen Avenue, with a revised 2 hour waiting limit (see Appendix 2) to take effect from the 1 April 2019 is approved.

Wards affected: College;

Lead officer: James.Hughes


28/02/2019 - Development Regeneration Programme - Stage Approval : Bromyard housing project ref: 5746    Recommendations Approved

To approve the Stage 1 submission, and authorise progression into Stage 2 of the development and regeneration programme the development of housing on the former depot and grazing land off Hereford Road, Bromyard (the Bromyard site).

 

In 2016 Cabinet approved the commissioning of a developer to progress the development of suitable sites in its ownership through a Development and Regeneration Programme (DRP).

 

The Bromyard site was identified during the procurement of the DRP as a priority project. The site was used as part of the procurement to assess the price elements of the bidders’ final tenders based on a residential development for open market sale.

 

On 14 December 2017 Cabinet resolved as part of a decision to approve the mobilisation of the DRP that, subject to satisfactory completion of contractual arrangements, the appointed development partner be requested to develop within 3 months of the formal request being made, a stage 1 submission, including a business case and estimated timescales for delivering housing on the Bromyard site

 

On 24 September 2018 the Programme Director Housing and Growth authorised the issue of a request to Keepmoat Homes, which specified the council’s requirements for a residential development of up to 50 residential units of which 40% will be affordable; these requirements are capable of being further refined as the project moves forward.

 

On 5 February 2019 planning permission P182239/CD4 was granted for the Bromyard site permitting the  demolition of existing buildings, structures and hardstanding on the site and the erection of 45 dwellings (including affordable housing) and drainage attenuation, open space and associated landscaping and infrastructure works on the Bromyard site.

Decision Maker: Cabinet member contracts and assets

Decision published: 28/02/2019

Effective from: 07/03/2019

Decision:

That:

(a)  the council approves the Stage 1 Submission (appendix 1) for the Bromyard site, provided by Keepmoat Homes under the Development and Regeneration Programme (DRP), and the project be authorised to proceed into stage 2 of the DRP new project approval process with the Project Criteria, for submission by January 2020, being as follows:

1.    A construction specification (the Standard Offer) in line with normal market practice and demand to deliver the scheme approved by Planning Permission (P182239/CD4), subject to other criteria set out here;

2.    To work with the council and Queen Elizabeth High School to agree a design for the pedestrian/cycle link, noting that this link is required by condition 17 of the approved planning permission

3.    In cooperation with the council, as a basis for comparison with Criterion 1, the stage 2 submission will also provide an outline cost of options which makes an enhanced contribution (the Enhanced Offer) to the council’s social, environmental and economic objectives over and above that which would be required by relevant law and/or  conditions applied to the extant planning permission (P182239/CD4) (the Enhanced Offer”) in respect of:

                                          i.    Enhanced environmental sustainability including energy efficiency, transport, protection/enhancement of natural habitats; and/or

                                        ii.    Health and wellbeing of communities and residents;

4.    To work with the council to develop the evidential framework by which the Stage 2 Submission can be assessed against the council’s requirement to demonstrate best value and meet all other relevant legal obligations.

(b)  a Stage 2 development fee of up to £181,000 be approved for underwriting by the council, subject to the terms of the overarching agreement; and

(c)  a further capital sum of up to £75,000 is approved for drawing down from the development partnership capital budget for council client support to deliver the project, including staff costs, due diligence and financial and legal support.

 

Wards affected: Bromyard West;

Lead officer: Peter Clasby


21/02/2019 - Herefordshire's co-ordinated admissions arrangements for 2020/21 ref: 5704    Recommendations Approved

To approve Herefordshire Council’s proposed admissions arrangements for 2020/21.

 

The proposed arrangements comply with the current School Admissions Code which came into force on 19 December 2014. The recommendation applies to admission arrangements determined in 2019 for admission in school year 2020/21 for those schools in Herefordshire for whom the council is the admissions authority.

 

Following a consultation process held in the autumn of 2018 the following changes were made in accordance with Minister of State guidance, priority is now given to Looked after children and children who were looked after outside England as well as those in England:

Priority 1 - Looked after children and children who were looked after in England, but ceased to be due to being adopted or became subject to a residence order or special guardianship order

Priority 2 - Looked after children and children who were looked after outside of England, but ceased to be due to being adopted or became subject to a residence order or special guardianship order  

Decision Maker: Cabinet member children and families

Decision published: 21/02/2019

Effective from: 28/02/2019

Decision:

That:

(a)          The proposed admission arrangements for 2020/21, as at appendix A, are approved.

 

Wards affected: (All Wards);

Lead officer: Louise Tanner


12/02/2019 - To approve the expenditure of up to £31k for urgent roof repairs at Peterchurch Primary School from school capital maintenance funding ref: 5707    Recommendations Approved

Decision Maker: Officer Decision - Children and Families

Decision published: 12/02/2019

Effective from: 12/02/2019

Decision:

Approval of up to £31k of maintenance at Peterchurch Primary School
Approval to fund the additional works from the existing school capital maintenance budget

Lead officer: Chris Jones


12/02/2019 - Ross Enterprise Park – Phase 1 Development ref: 5684    Recommendations Approved

To approve the budget and development arrangements of the first phase of employment land at Ross Enterprise Park including the main contractual arrangements to enable a timely commencement of development of the site.

 

Ross Enterprise Park – Phase 1 will release 8.5 acres of net developable serviced employment land that will be utilised by businesses and developers to undertake their own design and build. Works to create the infrastructure will include the construction of site access, internal roads, groundworks, utilities and drainage.

 

The Phase 1 of the park will enable the creation  of up to 250 jobs, provide space for around 20 local businesses (including some that may relocate their operations out of the county), generate a land receipt of up to £1,700,000 and a retained business rates income up to £200,000 per annum.

 

Decision Maker: Cabinet member contracts and assets

Decision published: 12/02/2019

Effective from: 19/02/2019

Decision:

That:

(a)  the Acting Director of Economy and Place, in consultation with the Chief Finance Officer, is authorised to enter into construction contracts with Engie Regeneration Limited for the development of Ross Enterprise Park, Phase 1, as defined by the appended redline plan, and subject to costs being within the maximum project cost of £7.07million, and in accordance with the council’s following requirements:

                                          i.    Delivery of an enterprise park infrastructure (to exclude construction of buildings) to provide circa 8.5 net developable acres of land that will be disposed to private sector users for employment development (offices and industrial units)

                                        ii.    A design and specification in line with normal market practice and demand, subject to the other requirements set out here;

                                       iii.    Delivery of the site access, required section 278 highways works, internal estate roads, soft and hard landscaping, drainage, utilities, remediation and other reasonable infrastructure requirements of a business park;

                                       iv.    To achieve the earliest possible completion date to allow disposal to end users;

                                         v.    Ensure compliance with all planning conditions and other regulations relating to development (including health and safety and ecological requirements) during the design and construction.

(b)  The Acting Director of Economy and Place is authorised to take all operational steps necessary to give effect to the above recommendation.

 

Wards affected: Ross East;

Lead officer: Gavin Stephens


04/02/2019 - Amendment to paternity leave policy and request form ref: 5706    Recommendations Approved

Decision Maker: Chief executive

Decision published: 11/02/2019

Effective from: 04/02/2019

Decision:

To amend the wording (as shown in the attached documents) on both the policy and the request form for paternity/special leave.

Lead officer: Harriet Yellin


11/02/2019 - Development and Regeneration Programme : Holme Lacy former School site ref: 5660    Recommendations Approved

To approve the scope and cost of the first stage of appraisal services to be provided by the council’s developer partner, Keepmoat Homes, in respect of a potential project to deliver new housing on the former education campus at Holme Lacy.

 

The Herefordshire Economic Vision was adopted by Council in December 2016 as the Economic Development Strategy for the county. This identifies new housing in ‘Aim 3 - A great place to live’. The council has undertaken an initial assessment of redevelopment options presented by the former education campus and considers that the site offers a sustainable location for a diverse range of new well located housing.

 

The council has entered into an overarching agreement with Keepmoat Homes, a developer, for a programme of development and regeneration over the next 10 years and potentially beyond. In accordance with that agreement, the developer partner will be commissioned to develop a project through the mechanism of a “New Project Request” and will progress the project in “Stages”.

 

The New Project Request specifies the council’s initial requirements and its criteria for the development, which can be refined as the project moves forward.

 

The developer partner has estimated the cost of the Stage 1 appraisal services which include the development of the outline business case and a proposed programme for delivery. These costs are required to be underwritten by the council as specified in the overarching agreement.

Decision Maker: Cabinet member contracts and assets

Decision published: 11/02/2019

Effective from: 16/02/2019

Decision:

That:

(a)       the redevelopment of the former education campus at Holme Lacy be placed into the Development and Regeneration Programme (DRP); 

(b)       a new project request to carry out a preliminary (“Stage 1”) appraisal of development options for the Holme Lacy site be issued the council’s development partner  Keepmoat Homes

(c)       , the following Council Criteria for Stage 1 of the Holme Lacy project be approved :

1.    The stage 1 submission will provide an estimate of the cost, a proposed layout and design for a scheme, together with an outline business case and programme for residential redevelopment of the Site, the proposed development will be based on a set of standard assumptions for Keepmoat Homes as to product range, tenure mix and general amenity (“the Standard Offer”). 

 

2.    The Standard Offer will be fully policy compliant

 

3.    In cooperation with the council, as a basis for comparison with Criterion 1, an outline cost, design, business case and programme for residential development of the Site which makes an enhanced contribution to the council’s social, environmental and economic objectives over and above that which would be required by relevant law or existing planning policy (“the Enhanced Offer”) in respect of:

 

(a)  Enhanced environmental sustainability including   energy efficiency, transport, protection/enhancement of natural habitats, and/or

(b)  Increased affordable housing, and/or

(c)  Health and wellbeing of communities and residents, and/or

(d)  Use of modular construction..

 

4.    In cooperation with the council  the stage 1 submission will define the evidential framework for Stage 2 to assess the project against the council’s requirement to demonstrate best value and meet all other relevant legal obligations.

 

(d)       a Stage 1 Development Fee of up to £30k be approved to be underwritten by the Council under the terms of its overarching agreement with Keepmoat Homes

(e)       a capital sum of £20k is approved for drawing down from the Development Partnership capital budget in order to support the council in delivering Stage 1 of the project, including the covering of staff costs and external advisers to the council.

 

Wards affected: Dinedor Hill;

Lead officer: Peter Clasby


08/02/2019 - Implementation of Signs of Safety as the social care practice model in Herefordshire children and families services.    Abandoned

To approve the adopting of the Signs of Safety social work model of practice. This will include adoption of Signs of Safety documentation within MOSAIC, and use the Strengthening Families approach in Child Protection Conferencing.

Signs of safety is an effective model for delivering services to children and families. It is the predominant framework in use across the West Midlands and is widely used nationally. It provides a solution focused, strengths based approach to working with children, young people and families within a clear framework that can deliver better outcomes for children and young people.

Decision Maker: Cabinet member children and families

Decision due date: 11/03/2019

Wards affected: (All Wards);

Lead officer: Sandra Griffiths, Richard Watson

Notice of decision: 08/02/2019

Anticipated restriction: Open


08/02/2019 - Council tax setting    Recommendations Approved

To set the 2019/20 council tax and associated precepts

Decision Maker: Council

Decision due date: 08/03/2019

Wards affected: (All Wards);

Lead officer: Josie Rushgrove

Notice of decision: 08/02/2019

Anticipated restriction: Open


08/02/2019 - Agreement for lease and lease of land at former Broadlands Primary School to Barrs Court Academy Trust for a new SEN school for pupils aged 16 - 19 ref: 5698    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 08/02/2019

Effective from: 08/02/2019

Decision:

To approve the grant of an agreement for lease; subject to planning permission.

Following planning permission approval; to then grant a 125 year standard Department for Education (DfE) academy lease to Barrs Court Academy Trust (the selected provider to lead the new SEN free school for 16 – 19 year olds).

Lead officer: Chris Jones


07/02/2019 - To approve the expenditure of up to £85k for planned maintenance re-roofing at Much Birch CE Primary School from school capital maintenance funding ref: 5697    Recommendations Approved

Decision Maker: Officer Decision - Children and Families

Decision published: 08/02/2019

Effective from: 07/02/2019

Decision:

To approve the re-roofing planned maintenance works at Much Birch CE Primary School, to be undertaken via Balfour Beatty Living Places, at an initial cost of £69,570 plus associated contingency, professional and statutory fees. A total cost up to the value of £85,000.

The works will be funded from the existing school capital maintenance budget,

Lead officer: Chris Jones


07/02/2019 - Record of officer decision - Temporary resident parking permit concession ref: 5696    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision published: 07/02/2019

Effective from: 07/02/2019

Decision:

To allow a resident of East Street, Hereford to be able to apply and pay for a temporary 12 month vehicle specific resident permit for zone A – Hereford.

Lead officer: Dave Hepworth


07/02/2019 - Development and regeneration programme student accommodation at station approach underwrite of pre-order costs    Abandoned

Approval of the underwriting of the early ordering of costs associated with the construction of student accommodation on Station Approach

Decision Maker: Cabinet member contracts and assets

Decision due date: 07/03/2019

Wards affected: Widemarsh;

Lead officer: Robert Ewing

Notice of decision: 07/02/2019

Anticipated restriction: Open


05/12/2018 - Record of officer decision - Student accommodation on Station Approach release of stage 1 contingency ref: 5695    Recommendations Approved

Decision Maker: Director of Economy and Place

Decision published: 07/02/2019

Effective from: 05/12/2018

Decision:

Release £65,730 of the student accommodation on Station Approach stage 1 contingency for pre-construction design services.

Lead officer: Robert Ewing


05/12/2018 - Record of officer decision - Reinstating defective on-street parking signs and lines ref: 5693    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision published: 06/02/2019

Effective from: 05/12/2018

Decision:

To ensure on-street signs and lines are clear and reflect the legal Traffic Regulation Orders that are in place. This will make it clearer to motorists and allow effective enforcement.

Lead officer: Dave Hepworth


21/08/2018 - Decision to Prosecute A Company and An Individual for Fly Tipping Offences. Birch. 21.08.18 ref: 5691    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision published: 04/02/2019

Effective from: 21/08/2018

Decision:

To prosecute the defendant company and one director for offences under the Environmental Protection Act 1990, Section 33, 34.

Lead officer: Elizabeth Fletcher


17/09/2018 - Decision to Prosecute Two Individuals for Failing to Secure a Child's Regular Attendance at School. Leominster South. 17.09.18 ref: 5690    Recommendations Approved

Decision Maker: Director for economy, communities and corporate (Historic)

Decision published: 04/02/2019

Effective from: 17/09/2018

Decision:

To prosecute two defendants (parents) for failing to secure attendance of a compulsory school age registered child between 20th April and 11th May 2018 contrary to Section 444(1) of the Education Act 1996 using the Single Justice Procedure.

Lead officer: Elizabeth Fletcher


06/12/2017 - Decision to Prosecute Two Individuals under The Tuberculosis (England) Order 2014. Golden Valley South. 06.12.17 ref: 5689    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision published: 04/02/2019

Effective from: 06/12/2017

Decision:

To prosecute two defendants trading as a partnership for offences under The Tuberculosis (England) Order 2014 contrary to the Animal Health Act 1981 and The Fraud Act 2006.

Lead officer: Elizabeth Fletcher


07/11/2018 - Decision to Prosecute an Individual for a littering offence. Leominster East. 07.11.18 ref: 5688    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision published: 04/02/2019

Effective from: 07/11/2018

Decision:

To prosecute the defendant for littering offences under Section 87 of the Environmental Protection Act 1990.

Lead officer: Elizabeth Fletcher


25/01/2019 - U92010 Barnet Lane, Wigmore, Herefordshire ref: 5687    Recommendations Approved

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 04/02/2019

Effective from: 25/01/2019

Decision:

To authorise the making of a Temporary Closure Order served under section 14(1) of the Road Traffic Regulation Act 1984 to require a temporary closure of the U92010 Barnet Lane, Wigmore, Herefordshire. The Order shall come into effect on the 27th February 2019 and is planned to be in effect for 1 day.

Lead officer: Clive Hall


18/01/2019 - Student accommodation on Station Approach cost review services ref: 5686    Recommendations Approved

Decision Maker: Programme Director Housing and Growth

Decision published: 04/02/2019

Effective from: 18/01/2019

Decision:

Award a contract to Greenwood Projects for the provision of cost review service for a period of 3 months at a total cost of up to £10,000

Lead officer: Clive Hall


24/01/2019 - Road Safety Improvements at St Mary’s RC High School ref: 5685    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 04/02/2019

Effective from: 24/01/2019

Decision:

To fund up to £26k, including contingency, statutory and professional fees, for road safety improvements at St Mary’s RC High School.

Funding to be provided from £26k secondary RC Section 106 receipts from various developments: Chestnuts, Ross; Laundry Lane, Leominster; Monkmoor Street, Hereford; Land Opposite England’s Gate, Bodenham; Land East of Church house, Bartestree; Land South of A438, Bartestree with the contingency being funded from Mill Lane, Lea.

Lead officer: Chris Jones


30/01/2019 - A465 from B4214 to Cowarne Cottage, Stoke Lacy, Herefordshire ref: 5682    Recommendations Approved

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 04/02/2019

Effective from: 30/01/2019

Decision:

To authorise the making of a Temporary Speed Restriction Order served under section 14(1) of the Road Traffic Regulation Act 1984 to require a temporary speed restriction of the A465 from B4214 to Cowarne Cottage, Stoke Lacy, Herefordshire. The Order shall come into effect on the 25th February 2019 and is planned to be in effect for 5 days.

Lead officer: Clive Hall


28/01/2019 - A438 from Ledbury Road to River Lugg, Hereford, Herefordshire- ref: 5680    Recommendations Approved

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 04/02/2019

Effective from: 28/01/2019

Decision:

To authorise the making of a Temporary Closure Order served under section 14(1) of the Road Traffic Regulation Act 1984 to require a temporary closure of the A438 from Ledbury Road to River Lugg, Hereford, Herefordshire. The Order shall come into effect on the 21st February 2019 and is planned to be in effect for 1 night.

Lead officer: Clive Hall


30/10/2018 - Decision to Prosecute two individuals for failing to secure a child's regular attendance at school. Leominster South. 30.10.18 ref: 5679    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision published: 04/02/2019

Effective from: 30/10/2018

Decision:

To prosecute two defendants for failing to secure the attendance of one compulsory school age registered child between 11th September 2017 and 2nd May 2018 contrary to Section 444(1) of the Education Act 1996 using the Single Justice Procedure.

Lead officer: Elizabeth Fletcher


28/01/2019 - Section 4 Agreement for A49 Ross Road, Hereford – Highways England ref: 5678    Recommendations Approved

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 04/02/2019

Effective from: 28/01/2019

Decision:

To complete a Deed of Agreement for the above to be signed and sealed by an authorised officer on behalf of Herefordshire Council.
The works consist of cycleway improvements along the A49 including the upgrade of an existing puffin crossing to a toucan crossing. The works are being carried out by Highways England, primarily on their trunk road network, but involve some works on Herefordshire Councils network, and the Section 4 Agreement will formally authorise this.

Lead officer: Clive Hall


28/01/2019 - From Risbury Mill To Pencombe Via Risbury, Risbury, Herefordshire ref: 5677    Recommendations Approved

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 04/02/2019

Effective from: 28/01/2019

Decision:

To authorise the making of a Temporary Closure Order served under section 14(1) of the Road Traffic Regulation Act 1984 to require a temporary closure of the C1110 From Risbury Mill To Pencombe Via Risbury, Risbury, Herefordshire. The Order shall come into effect on the 26th February 2019 and is planned to be in effect for 3 days.

Lead officer: Clive Hall


25/01/2019 - C1191 from B4352 to Bycross Farm Bridleway, Moccas, Herefordshire ref: 5676    Recommendations Approved

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 04/02/2019

Effective from: 25/01/2019

Decision:

To authorise the making of a Temporary Closure Order served under section 14(1) of the Road Traffic Regulation Act 1984 to require a temporary closure of the C1191 from B4352 to Bycross Farm Bridleway, Moccas, Herefordshire. The Order shall come into effect on the 27th February 2019 and is planned to be in effect for 3 weeks.

Lead officer: Clive Hall


28/01/2019 - HEREFORDSHIRE COUNCIL PUBLIC FOOTPATH KB14, KIMBOLTON (TEMPORARY CLOSURE) ORDER 2019 ref: 5675    Recommendations Approved

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 04/02/2019

Effective from: 28/01/2019

Decision:

That Public Footpath KB14 Kimbolton is temporarily closed for 6 months while building work takes place. The homeowner is paying for the closure.

Lead officer: Clive Hall


30/01/2019 - RESURFACING (MARCH), HEREFORDSHIRE ref: 5674    Recommendations Approved

Decision Maker: Assistant Director for Regulatory, Environment and Waste Services

Decision published: 04/02/2019

Effective from: 30/01/2019

Decision:

To authorise the making of a Temporary Lane Closure Order served under section 14(1) of the Road Traffic Regulation Act 1984 to require a temporary closure of the roads shown in Article 1 Schedule 1 of the Order as attached. The Order shall come into effect on the 11th March 2019 and is planned to be in effect for 3 weeks, with each road being closed for the planned duration show in Article 1, attached.


Lead officer: Clive Hall


04/02/2019 - Award of contracts for Fastershire training ref: 5673    Recommendations Approved

Decision Maker: Assistant director Corporate Support

Decision published: 04/02/2019

Effective from: 04/02/2019

Decision:

To award contracts in the supply of Fastershire ICT training workshops at a total combined maximum cost of £15,000 per annum to:
Business Angel (Hereford) Ltd
Riverside Training Ltd
The Skills Mill
We Are Digital Training

Lead officer: Natalia Silver


01/02/2019 - B4348, Tram Inn, Herefordshire Temporary Road Closure Order 2019 ref: 5672    Recommendations Approved

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 04/02/2019

Effective from: 01/02/2019

Decision:

To authorise the making of a Temporary Road Closure Order served under section 14(1) of the Road Traffic Regulation Act 1984 to require a temporary closure on the B4348, , Tram Inn, at the level crossing near the Tram Inn, planned to be effective for a period of 1 night commencing on the 30th of March 2019 and also for one night on 1st June 2019 and also for one night on 28th July 2019

Lead officer: Clive Hall


01/02/2019 - C1098 From Lulham Cottage To Madley, Herefordshire Temporary Road Closure Order 2019 ref: 5671    Recommendations Approved

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 04/02/2019

Effective from: 01/02/2019

Decision:

To authorise the making of a Temporary Road Closure Order served under section 14(1) of the Road Traffic Regulation Act 1984 to require a temporary closure on the C1098 From Lulham Cottage To Madley, at The Bage Farm, planned to be effective for a period of 3 days commencing on the 25th of March 2019

Lead officer: Clive Hall


01/02/2019 - C1227, Grafton Lane, Grafton, Herefordshire Temporary Road Closure Order 2019 ref: 5670    Recommendations Approved

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 04/02/2019

Effective from: 01/02/2019

Decision:

To authorise the making of a Temporary Road Closure Order served under section 14(1) of the Road Traffic Regulation Act 1984 to require a temporary closure on the C1227, Grafton Lane, Grafton, between Grafton Court Close and Graftonbury Rise, planned to be effective for a period of 3 days commencing on the 18th of March 2019.

Lead officer: Clive Hall


15/10/2018 - Decision to Prosecute an individual for a littering offence. Ross West. 15.10.18 ref: 5669    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision published: 04/02/2019

Effective from: 15/10/2018

Decision:

To prosecute the defendant for littering offences under Section 87 of the Environmental Protection Act 1990.

Lead officer: Elizabeth Fletcher


01/02/2019 - C1039 Yarpole Herefordshire Temporary Closure Order 2019 ref: 5668    Recommendations Approved

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 04/02/2019

Effective from: 01/02/2019

Decision:

To authorise the making of a Temporary Road Closure Order served under section 14(1) of the Road Traffic Regulation Act 1984 to require a temporary closure on the C1039, near the junction with Redwood Lane, Yarpole, planned to be effective for a period of 1 day commencing on the 5th of March 2019.

Lead officer: Clive Hall


04/02/2019 - Keep Herefordshire Warm procurement 2019-22    Abandoned

To approve the procurement of the ‘Keep Herefordshire Warm’ service to support and advise residents on home energy conservation and fuel poverty.

Decision Maker: Assistant Director for Regulatory, Environment and Waste Services

Decision due date: 15/03/2019

Wards affected: (All Wards);

Lead officer: Matthew Locking

Notice of decision: 04/02/2019

Anticipated restriction: Open


04/02/2019 - Marches Building Investment Programme

To agree to enter into a grant funding agreement with MHCLG to deliver the £3.5m ERDF Marches Building Investment Programme.

Decision Maker: Cabinet member environment, economy and skills

Decision due date: 27/08/2019

Wards affected: (All Wards);

Lead officer: Nadine Kinsey

Notice of decision: 04/02/2019

Anticipated restriction: Open


16/01/2019 - Decision to Prosecution an Individual for Misuse of a Blue Disabled Parking Badge. Central. 16.01.2019 ref: 5665    Recommendations Approved

Decision Maker: Director of Economy and Place

Decision published: 04/02/2019

Effective from: 16/01/2019

Decision:

To prosecute the defendant for offences under the Road Traffic Regulation Act 1984, Section 117.

Lead officer: Elizabeth Fletcher


15/01/2019 - Decision to prosecute an individual for misuse of a Blue Disabled Parking Badge. Ross on Wye East. 15.1.19 ref: 5664    Recommendations Approved

Decision Maker: Director of Economy and Place

Decision published: 04/02/2019

Effective from: 15/01/2019

Decision:

To prosecute the defendant for offences under the Road Traffic Regulation Act 1984, Section 117.

Lead officer: Elizabeth Fletcher


12/09/2018 - Decision to Prosecution a Director and Company for offences under Food Safety and Hygiene Legislation. Ross West. 12.09.18 ref: 5663    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision published: 04/02/2019

Effective from: 12/09/2018

Decision:

To prosecute the defendant, namely a limited company and director (for negligence) for offences under the Food Safety and Hygiene (England) Regulations 2013

Lead officer: Elizabeth Fletcher


10/01/2019 - Decision to Prosecution an Individual under Animal Welfare Legislation. Old Gore. 10.01.19 ref: 5662    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision published: 04/02/2019

Effective from: 10/01/2019

Decision:

To prosecute the defendant for one offence under The Animal Welfare Act 2006, Section 4 and one offence under The Mutilations (Permitted Procedures) (England) Regulation 2007, Schedule 5, Section 5.

Lead officer: Elizabeth Fletcher


30/01/2019 - Hereford City Bike Share ref: 5661    Recommendations Approved

Decision Maker: Assistant Director for Regulatory, Environment and Waste Services

Decision published: 04/02/2019

Effective from: 30/01/2019

Decision:

A ‘dock less bike share scheme’ be procured at a value of approximately £165k; and
That no more than £160k of grant funding from the Department for Transport (DfT) (with prior agreement from the DfT) is used for public realm enhancements to facilitate the delivery of a free floating bike share scheme in the city.

Lead officer: Richard Vaughan


31/10/2018 - Decision to prosecute two individuals for failing to secure a child's regular attendance at school. Leominster South. 31.10.18. ref: 5667    For Determination

Decision Maker: Officer Decision - Economy and Place

Decision published: 04/02/2019

Effective from: 31/10/2018

Decision:

To prosecute two defendants for failing to secure the attendance of one compulsory school age registered child between 18th June and 29th June 2018 contrary to Section 444(1) of the Education Act 1996 using the Single Justice Procedure.

Lead officer: Elizabeth Fletcher


01/02/2019 - Report on the delivery of the Homelessness Reduction Act and the impact of Mental Health and Universal Credit on Homelessness    Recommendations Approved

To report on the approaches to avoidance of homelessness, and the impact of the homelessness reduction duty, mental health, and universal credit.

Decision Maker: Adults and wellbeing scrutiny committee

Decision due date: 05/03/2019

Wards affected: (All Wards);

Lead officer: Lee Davis

Notice of decision: 01/02/2019

Anticipated restriction: Open


31/01/2019 - Capital programme 2019/20 onwards and Capital Strategy    Recommendations Approved

To approve the capital investment budget and capital strategy for 2019/20 onwards.

 

Appendix 3 provides details of the proposed additions to the existing capital programme that have been identified and the impact of approving these additions.

 

In line with CIPFA requirements a capital strategy has been written to reflect future direction for capital investment, the strategy is included at appendix 4 and in line with the guidelines requires Council approval.

Decision Maker: Council

Decision due date: 15/02/2019

Lead officer: Karen Morris

Notice of decision: 31/01/2019

Anticipated restriction: Open


31/01/2019 - 2019/20 Council Tax Reduction Scheme    Recommendations Approved

To approve the continuation of the 2018/19 local council tax reduction scheme (CTR) for 2019/20. The current scheme was initially approved by Council on 18 December 2015.

 

It is a legal requirement to annually review the council’s council tax reduction scheme and the decision is reserved to full Council. The current scheme has been reviewed and there is no evidence to support a change at this time.

 

Decision Maker: Council

Decision due date: 15/02/2019

Lead officer: Josie Rushgrove

Notice of decision: 31/01/2019


31/01/2019 - Setting the 2019/20 budget and updating the medium term financial strategy and treasury management strategy    Recommendations Approved

To agree the draft 2019/20 budget and associated medium term financial strategy and treasury management strategy.

 

The proposed budget reflects current and expected service delivery requirements and the provisional local government settlement announced on 13 December. To deliver a balanced budget there is a need to deliver savings of £3.9m in 2019/20 and to increase council tax by 4.9% (inclusive of 2% adult social care precept). The draft medium term financial strategy (MTFS), attached at appendix 1, has been extended to 2021/22 based on current assumptions on future funding and service requirements.

 

The treasury management strategy, attached at appendix 4, includes the proposed borrowing and investment strategy, the council’s expected minimum revenue provision and the associated prudential indicators which demonstrate that the council’s proposed capital investment budget is affordable, prudent and sustainable.

 

Decision Maker: Council

Decision due date: 15/02/2019

Lead officer: Josie Rushgrove

Notice of decision: 31/01/2019


31/01/2019 - Delegated Grant Scheme for a Young Carer’s Group/ activities ref: 5659    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 31/01/2019

Effective from: 31/01/2019

Decision:

Herefordshire Council will invite applications for grant funding to support young carers groups across the county.

The maximum budget allocated for 1st April 2019 and 31st March 2020 is £20,000; the provision is within the contracts budget for this scheme.

Each individual grant amount will not exceed £5,000.

If successful, the grant scheme (at a maximum value of £20,000) will be re-opened to fund activities between 1st April 2020 and 31st March 2021.

All activities will be expected to support the early identification of young carers. Activities may also for example provide:
• a place where they can meet other young people experiencing the same things as them;
• an opportunity to talk to and share experiences, skills and advice;
• the opportunity to learn new skills for themselves as well as for the person they care for
• support for access to education and work the same as all young people; and
• the chance to spend some time away from their caring duties and have fun, preventing isolation.

As well as supporting identification of young carers/ providing some time for positive activities and self-development, all activities will help encourage and support potential young carers to be assessed and registered by the Young Carers Support Service (YCSS) in the Herefordshire Early Help Team so they can receive the information, advice and support they are entitled to.


Lead officer: Chris Jones


30/01/2019 - Officer decision to conduct a waste analysis of household waste ref: 5658    Recommendations Approved

Decision Maker: Assistant Director for Regulatory, Environment and Waste Services

Decision published: 31/01/2019

Effective from: 30/01/2019

Decision:

To award a contract to MEL Waste Insights to conduct an analysis of household waste from up to 500 properties across the county in March and June 2019 and provide a calorific value for the waste at a cost of £24,495 excluding VAT.

Lead officer: Nicola Percival


09/01/2019 - Officer decision to refurbish metal bins ref: 5657    Recommendations Approved

Decision Maker: Assistant Director for Regulatory, Environment and Waste Services

Decision published: 31/01/2019

Effective from: 09/01/2019

Decision:

Purchase of services from UK Container Maintenance (UKCM) to collect a load of metal containers, fully refurbish them, including washing the inside, return them to depot location and off load into specified location at a cost of £4165.

Lead officer: Nicola Percival


30/01/2019 - Award of contract for the refurbishment and fit out of the Hereford Shell Store ref: 5656    Recommendations Approved

Decision Maker: Director of Economy and Place

Decision published: 31/01/2019

Effective from: 30/01/2019

Decision:

Following an OJEU compliant procurement process, approval is given to take all necessary action to award the contract for a main contractor to deliver the refurbishment and fit out of the Hereford Shell Store to Barnwood Construction Ltd for a total cost of £6,203,815.

A further Cabinet Member decision will be required in the event the project cannot be delivered within the authorised project budget of £7,316,000.

Lead officer: Nick Webster


31/01/2019 - Schools Budget 2019/20 ref: 5630    Recommendations Approved

To approve school forum’s recommended budget proposals for school budgets, central school services and early years within the Dedicated Schools Grant (DSG) for 2019/20.  Dedicated Schools Grant funding for schools in 2019/20 is £100.7m, which is an increase of £1.38m from 2018/19. The increase is due to £0.9m for increased pupil numbers, £0.14m for increases in historic costs and £0.34m received from a share of national growth funding. The funding for the high needs and early years block are provisional and are both subject to final adjustments for pupil numbers and commissioned places. The school funding values and formula calculations are in accordance with the national school funding formula as set by government. The funding above that required to implement the national funding formula is proposed to be distributed to schools at £15 per pupil and £215,000 transferred to the high needs block for 2019/20.

 

Decision Maker: Cabinet member children and families

Decision published: 31/01/2019

Effective from: 07/02/2019

Decision:

That:

The local implementation of the National Funding Formula (NFF) for 2019/20 as set out in the consultation document and below, be approved as follows;

(a)  The final school funding values be agreed, subject to a minimum total funding per pupil of £3,500 for primary schools and £4,800 for secondary schools, including the adoption of the NFF sparsity taper, as follows:

1.

Basic entitlement per pupil

Primary

£2,747

2.

Basic entitlement per secondary pupil

Key stage 3

£3,863

3.

Basic entitlement per secondary pupil

Key stage 4

£4,386

4.

Deprivation per free school meals

Primary

£440

5.

Deprivation per free school meals

Secondary

£440

6.

Deprivation per ever-6 free school meals

Primary

£540

7.

Deprivation per ever-6 free school meals

Secondary

£785

8.

Socio-economic deprivation Income Deprivation Affecting Children Index

(IDACI)

9.

Band A (3% of pupils)

Primary

£575

10.

 

Secondary

£810

11.

Band B (8% of pupils)

Primary

£420

12.

 

Secondary

£600

13.

Band C (7% of pupils)

Primary

£390

14.

 

Secondary

£560

15.

Band D (8% of pupils)

Primary

£360

16.

 

Secondary

£515

17.

Band E (9% of pupils)

Primary

£240

18.

 

Secondary

£390

19.

Band F (10% of pupils)

Primary

£200

20.

 

Secondary

£290

21.

Band G (55% of pupils)

Primary

£0

22.

 

Secondary

£0

23.

Low prior attainment per pupil

Primary

£1,022

24.

Low prior attainment per pupil

Secondary

£1,550

25.

Lump Sum

Primary

£110,000

26.

Lump Sum

Secondary

£110,000

27.

Primary sparsity, on a NFF taper basis, over 2 miles and less than an average year group size of 21.4 pupils

 

£15,625

28.

Secondary sparsity, on a NFF taper basis, over 3 miles and less than an average year group size of 120 pupils

 

£40,625

29.

English as additional language per primary pupil (year 1 basis)

 

£515

30.

English as additional language per secondary pupil (year 1 basis)

 

£1,385

31.

PFI contract

 

£286,824

32.

Business rates

 

£1,224,807

33.

Exceptional premises factor (Eastnor)

 

£8,764

 

(b)  the following additional payments be agreed at a cost of £281k, as follows;

(i)            Funding of £10 per pupil additional to the national funding formula as set out in (a) above be recommended

 

(ii)          That the Minimum Funding Guarantee be set at 0.33% to ensure those schools on the guarantee also receive the  £10 per pupil additional funding as in (b)(i) above be recommended

 

(iii)         The transfer of £112,000  equivalent to 0.12% of the total schools block to the high needs block for 2019/20 to help fund the primary Special Educational Needs (SEN) protection scheme and ensure the current cap of £130 per pupil continues for 2019/20 be recommended

 

(c)  The additional funding within the schools block of £197k be allocated as follows;

(i)            An additional £5 per pupil for primary and high schools and a further increase 0.17% in the MFG i.e. a total of the maximum permitted 0.5%.

(ii)           An additional £103,000, equivalent to a further 0.10%, be transferred to the high needs block in support of the increase in special school places

(d) the protected funding level be adopted in order to pass through to all schools the government’s 0.5% increase this year on 2017/18 baselines;

 

(e)   The central school services block be used to fund the former Education Services Grant retained duties (£360k), national licences for schools (£131k), Schools Forum (£12k) and admissions (£132k – reduced by £10k) and the remaining £56k is transferred to the high needs block for 2019/20;

(f)   For the early years block:

(i)            There is no change in the early years funding formula for providers in Herefordshire

(ii)          Central expenditure of £335k for early years consultants and NEF payment costs be approved for 2019/20

(iii)         The pass through percentage to 3 and 4 year old providers be approved at 97.5%

 

Wards affected: (All Wards);

Lead officer: Malcolm Green


31/01/2019 - Capital programme 2019/20 onwards and Capital Strategy ref: 5642    Recommendations Approved

To recommend to Council for approval the capital investment budget and capital strategy for

2019/20 onwards.

 

Appendix 3 provides details of the proposed additions to the existing capital programme that

have been identified and the impact of approving these additions.

 

In line with CIPFA requirements a capital strategy has been written to reflect future direction

for capital investment, the strategy is included at appendix 4 and in line with the guidelines

requires Council approval.

Decision Maker: Cabinet

Decision published: 31/01/2019

Effective from: 31/01/2019

Decision:

That: the following be recommended to Council

(a) the proposed capital programme from 2019/20 attached at appendix 3 be approved;

(b) cabinet be delegated authority to add the two deferred projects (Countywide Investment in B, C & U roads and Countywide Investment in Strategic Road Network) in appendix 1 as funding becomes available; and

(c) approve capital strategy document at appendix 4.

Wards affected: (All Wards);

Lead officer: Karen Morris


31/01/2019 - Setting the 2019/20 budget and updating the medium term financial strategy and treasury management strategy ref: 5640    Recommendations Approved

To agree the draft 2019/20 budget and associated medium term financial strategy and

treasury management strategy for recommendation to Council on 15 February.

The proposed budget reflects current and expected service delivery requirements and the

provisional local government settlement announced on 13 December. To deliver a

balanced budget there is a need to deliver savings of £3.9m in 2019/20 and to increase

council tax by 4.9% (inclusive of 2% adult social care precept).

The draft medium term financial strategy (MTFS), attached at appendix 1, has been extended to 2021/22 based on current assumptions on future funding and service requirements.

The treasury management strategy, attached at appendix 4, includes the proposed borrowing and investment strategy, the council’s expected minimum revenue provision and the associated prudential indicators which demonstrate that the council’s proposed capital investment budget is affordable, prudent and sustainable.

Decision Maker: Cabinet

Decision published: 31/01/2019

Effective from: 31/01/2019

Decision:

That:

(a)  the additional funding announced in the provisional settlement of £1.5m (£1.0m Rural Services Delivery Grant and £0.5m business rate levy account surplus) is added as a budget line for expenditure in 2019/20 as indicated in the table at paragraph 24, to support rural service delivery across the county;

(b)  the following be recommended to Council;

a.    the council tax base of 68,826.03 Band D equivalents

b.    an increase in core council tax in 2019/20 of 2.9%

c.    an additional precept in respect of adult social care costs of 2% applied to council tax in 2019/20 resulting in a total council tax increase of 4.9%; increasing the band D charge from £1,443.95 to £1,514.70 for Herefordshire Council in 2019/20;

d.    the balanced 2019/20 revenue budget proposal totalling £151.0m, subject to any amendments approved at the meeting, specifically:

e.    the net spending limits for each directorate as at appendix 3

f.     delegates to the section 151 officer the power to make necessary changes to the budget arising from any variations in central government funding allocations via general reserves;

g.    the medium term financial strategy (MTFS) 2019/2022 at appendix 1 be approved; and

h.    the treasury management strategy at appendix 4 be approved, this includes ratifying including the top five UK building societies as approved investment counterparties.

(c)  To establish a financial resilience reserve (as shown in paragraph 31), previously titled the minimum revenue provision reserve; and

(d)  Approve responses to scrutiny committee’s recommendations as provided in paragraph 63.

Wards affected: (All Wards);

Lead officer: Josie Rushgrove


31/01/2019 - 2019/20 Council Tax Reduction Scheme ref: 5641    Recommend Forward to Council

To approve the continuation of the 2018/19 local council tax reduction scheme (CTR) for

2019/20. The current scheme was initially approved by Council on 18 December 2015.

It is a legal requirement to annually review the council’s council tax reduction scheme and the decision is reserved to full Council. The current scheme has been reviewed and there is no evidence to support a change at this time.

Decision Maker: Cabinet

Decision published: 31/01/2019

Effective from: 31/01/2019

Decision:

That:

(a) The council tax reduction scheme for 2019/20, attached at appendix 2, be approved.

Decision Maker: Cabinet

Made at meeting: 31/01/2019 - Cabinet

Decision published: 31/01/2019

Effective from: 31/01/2019

Decision:

In discussion of the item cabinet members noted that:

·         with regard to the council tax discount for care leavers aged 18-25, in most cases the discount would be 100% and only in very exceptional circumstances would a lower discount be applied;

·         a range of options existed where council tax payers were experiencing hardship and there had been no major changes in take up rates;

·         engagement with those struggling to pay their council tax sought to understand their individual circumstances and ability to pay, the council was also able to make particular arrangements with those transitioning to and in receipt of universal credit;

·         there was a local scheme for people of working age and a national scheme for pensions, there were different criteria for the two schemes;

·         the council worked closely with partners such as charities and the Department for Work and Pensions (DWP) to signpost those experiencing difficulty to all the help available, councillors could also play a role by directing ward residents to the information available on the council website.

Group Leaders were invited to give the views of their group. Comments noted were:

·         the council should take care that summoning those who were in arrears did not exacerbate problems within the household and check if those being pursued were known to the council in other capacities;

·         it was important that those who needed support received it but also that those who could pay did so in order to be fair to all tax payers;

·         there had been an increase in the number of people in arrears but no increase in the take up of the hardship scheme, it was important that the scheme was property advertised.

 

Resolved that:

 

(a)   The council tax reduction scheme for 2019/20, attached at appendix 2, be approved.

Wards affected: (All Wards);


30/01/2019 - Guidance for the agreed syllabus conference    Recommendations Approved

To inform the Conference of a number of issues relating to the role of an Agreed Syllabus Conference and agree the formulation of an Agreed Religious Education Syllabus

Decision Maker: Standing advisory council for religious education (SACRE)

Decision due date: 01/03/2019

Wards affected: (All Wards);

Lead officer: Matthew Evans

Notice of decision: 30/01/2019

Anticipated restriction: Open


28/01/2019 - Provision of car parking and drop-off zone at Mordiford CE Primary School ref: 5655    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 30/01/2019

Effective from: 28/01/2019

Decision:

To fund up to £277k, including contingency, statutory and professional fees, for the provision of an on-site car park and drop-off zone at Mordiford CE Primary School.

Funding to be provided from £277k primary Section 106 receipts from land south of Hampton Dene Road development within the Mordiford CE Primary School catchment area.

Lead officer: Chris Jones


30/01/2019 - Car Parking Concessions Review - pilot event ref: 5629    Recommendations Approved

In order to inform a countywide review of concessions currently offered in respect of parking charges in council car parks and on street paid for parking spaces a pilot event is proposed in order to measure the benefit and impact of such events for the future.

 

It is recommended that a free parking in all council car parks be approved and for the free parking to take effect on Saturday 9th February 2019, subject to certain conditions as outlined.

Decision Maker: Cabinet member transport and regulatory services

Decision published: 30/01/2019

Effective from: 06/02/2019

Decision:

That:

Free parking for up to 4 hours after 10am on Saturday 9th February 2019 in all Herefordshire Council off street car parks (except Friar Street military club), be approved as a pilot.

Wards affected: (All Wards);

Lead officer: James.Hughes


28/01/2019 - Award contract for a replacement management information software system for Herefordshire Council’s (the council) adult and community learning service (ACLS) ref: 5654    For Determination

Decision Maker: Director of Children and Families

Decision published: 30/01/2019

Effective from: 28/01/2019

Decision:

To award a contract to Tribal Education Ltd to provide a management information software system (Maytas Learning Management System) for the council’s adult and community learning service delivery following an open and competitive tendering process.

The cost of the contract over 4 years is £55,400. Years 3 and 4 costs are not guaranteed and are subject to availability of funding, supplier performance and any other issue at the sole discretion of the Council.

The contract to commence 11th February 2019

Lead officer: Chris Jones


30/01/2019 - Digital Strategy Funding – members ICT ref: 5628    Recommendations Approved

The purpose of this report is to agree the Information Communication Technology (ICT) requirements of new and returning ward members following the local election on 2 May, 2019.   This is in line with the council’s Digital Strategy to utilise digital technology for staff and councillors to work flexibly, responsively and making the most of technology to deliver services. 

 

Existing members have been consulted on their current requirements and options for the future; in addition some existing members have participated in a trial of smartphone technology and the outcome of these has informed the recommendation to provide all members with a laptop and to provide all members with the option to also use a smartphone.

 

The 2018/19 spend from reserves will enable a new ICT package to be procured with delegated authority to the assistant director corporate services to award contract.

Decision Maker: Cabinet member finance and corporate services

Decision published: 30/01/2019

Effective from: 06/02/2019

Decision:

That:

(a)  the following IT equipment for all  members elected in May 2019 be purchased at a cost of not more than £100k:

·         53 laptops -

·         53 smart phones be purchased on rolling two year contracts (up to a total of 4 years)

 

(b)  The assistant Director Corporate Support be authorised to take all operational decisions necessary to implement the above recommendation.

 

Wards affected: (All Wards);

Lead officer: John Coleman


29/01/2019 - Direct award of contract for Technology Enabled Care service (TECS) ref: 5619    Recommendations Approved

To approve the direct award of contract for one year to the current provider to deliver the management of a telecare monitoring service (Careline).  There are no further options for extension within the current contract and therefore a direct award is the most effective and appropriate way to ensure continuation of this service.

 

The call monitoring service supports the provision of technology equipment to many hundreds of people living in the community, providing a helpline function. The provision of Technology Enabled Care (TECS) equipment is managed separately through another contract. Reviews and redesign of community equipment and TECS pathways and services are commencing and will consider options for future delivery. The current contract expires on the 31 March 2019 and extending the service will allow consideration of a wider range of options and potential alignment with provision of equipment. The community equipment contract is expected to conclude in March 2020

Decision Maker: Director of adults and communities

Decision published: 29/01/2019

Effective from: 05/02/2019

Decision:

That:

(a)       a contract be awarded to Herefordshire Housing Limited (Connexus) to deliver the management of a telecare monitoring service from 1 April 2019 to 31 March 2020 to a maximum value not exceeding £46k.

 

Wards affected: (All Wards);

Lead officer: Ewen Archibald


29/01/2019 - Hereford Transport Package Public consultation ref: 5653    Recommendations Approved

Decision Maker: Director of Economy and Place

Decision published: 29/01/2019

Effective from: 29/01/2019

Decision:

To authorise a 6 week consultation to commence 29 January 2019 as detailed in the consultation document attached to this Record of Officer decision report

Lead officer: Mairead Lane


29/01/2019 - Preparation of the land to the south of Station Approach (Essex Arms site) for development ref: 5620    Recommendations Approved

Approve works necessary for the preparation of the land to the south of Station Approach (Essex Arms site) for development.

 

The Essex Arms site (appendix 1) lies to the south of the Station Approach (City Link Road CLR) which forms the northern boundary of the site. The site has been opened up for development as a result of the construction of the CLR which has enabled access to the site.

 

However the site in its current form cannot be developed as it is subject to flooding due to its low laying topography, and throughout the master planning for the Edgar Street Grid (ESG) regeneration area, it was known that part of the site would need to be raised so the ground level was equal to its neighbours to allow it to be de redeveloped as part of the Urban Village.

 

Highways access to the site is achieved from Station Approach (the CLR), and a final phase of the CLR scheme will be the physical works required to realign Widemarsh Brook, and create an attenuation pond as part of the drainage strategy for the CLR. The scope of these works is limited to diverting the watercourse from the eastern boundary over to the west and includes constructing a new bank to retain and define the new route of the watercourse.

 

Therefore consideration now needs to be paid to the necessity to raise the net developable area in order to realise the economic benefits of the CLR. This report seeks approval for a package of survey work and technical design to inform  the form of the ground raising works, to enable future development of the site. The proposal is that the works are brought forward promptly to enable an early start of the development of this site, to support the university or other potential occupiers.

 

The budget for these design and investigatory works are £45,000 which includes contingency to allow for additional survey work should initial investigations reveal issues around contamination and/or ecology beyond those already assumed and planned for.

 

A further report will be brought forward to seek approval for the physical ground raising works once these initial investigation and design works have been completed as they will define what is required including target costs.

Decision Maker: Director of Economy and Place

Decision published: 29/01/2019

Effective from: 05/02/2019

Decision:

That:

(a)       Site investigations and design work for a scheme of flood alleviation works that would raise the ground level of part of the Essex Arms site to make it suitable for development be undertaken at a cost of not more than £45,000. 

 

Wards affected: Widemarsh;

Lead officer: Peter Clasby