Decisions

Decisions

04/06/2020 - Housing-Related Support for Vulnerable Young People ref: 6919    Recommendations Approved

To seek approval to commission, by means of a competitive tender process, a housing-related support service for vulnerable young people, complimented by an offer of targeted and universal prevention services specifically developed for vulnerable young people aged 16 to 25.  New premises have been sourced through a local registered housing provider and a specialist provider is sought to offer varying levels of support to young people with different needs.

 

This service will not accommodate children in care under the age of 16.

 

The proposed new model will form part of Herefordshire’s growing offer of accommodation to young people and ensure flexible responses to people accessing services via multiple routes. 

 

The service will improve outcomes for vulnerable young people in Herefordshire and focus on meeting their individual needs through the provision of good quality accommodation, a clear pathway and flexible support options. The housing itself will be provided in Hereford by a local registered housing provider. The accommodation based, outreach and mediation support will be commissioned from a specialist support provider via a competitive procurement process. The support services will operate from the accommodation in Hereford and outreach and mediation services will support young people throughout the county. 

  

It is proposed that a procurement will commence in June 2020, and mobilisation will align with the completion of building works and the end of an existing supported accommodation contract for young people on 31 October 2020. That contracted service no longer meets the changing and diverse needs of Herefordshire’s vulnerable young people. The proposed new service would therefore commence on 1 November 2020.

Decision Maker: Cabinet

Decision published: 04/06/2020

Effective from: 11/06/2020

Decision:

That:

(a)       the commissioning by way of an open procurement process of an accommodation support service, along with floating support and mediation services for vulnerable young people, aged 16 to 25 years, be approved.

(b)       authority be delegated to the director of adults and communities, following consultation with the director for children and families and cabinet members, to award a contract for housing related support services for a period of up to five years and maximum cost of £3.1m.

Wards affected: (All Wards);

Lead officer: Christa Jackson


13/02/2020 - Budget allocation of additional rural services delivery grant ref: 6608    Recommendations Approved

 

To agree the approach to allocating additional budget of £275k for 2019/20 towards additional support for local community transport initiatives and local solutions to maintain access in rural communities noting continuing financial pressures on support for the conventional bus network.

The details of the grant programme have been developed in the context of the 2017 passenger transport review which included extensive consultation and following discussion with local community transport providers. Criteria for accessing the grant will ensure that projects which will support older people, people with disabilities and rural residents without access to private car or public transport are prioritised.

The original decision to provide additional funding indicated that this should be to establish a grant for the purchase of new accessible vehicles for community transport providers. The recommendation is to support a broader range of projects and for it to be made available for a wider range of community groups, with community transport providers being given first opportunity to submit bids. This approach was developed following discussion with community transport providers during which they indicated that they could improve their services if the funding could be allocated for a broader range of activities including:

"           New vehicles for community transport use

"           Software to help plan journeys

"           Schemes to support access for young people

"           Initiatives to attract more volunteer drivers

"           Schemes which will feed into and support existing transport services

"           Scheme which use social media and smart technologies to increase access

"           Brokerage - making greater use of vehicles available in the local community

 

Whilst the proposed approach will give community transport providers the first opportunity to bid for grant funding it also allows for further rounds to be opened up to other community groups. This will be subject to funds being available after the first round. This is proposed as it reflects the findings of the passenger transport review that other community groups including parish councils and other local charities can play an important role in supporting local access and will add to the overall capacity of the grant programme.

Decision Maker: Cabinet member Infrastructure and transport

Decision published: 13/02/2020

Effective from: 20/02/2020

Decision:

That:

(a)  a Rural Access Grant Scheme be approved with:

·           a non-recurring budget of £275k

·           scheme criteria as set out in appendix 1;

·           grant allocations and spend being completed by 31 March 2021; and s

the head of service for transport and access be authorised to determine grant awards to a maximum of £30k in accordance with the approved scheme criteria, and having regard to the recommendation of the appraisal panel.

Wards affected: (All Wards);

Lead officer: Steve Burgess


30/01/2020 - Building maintenance, small works and cleaning services for Herefordshire Council ref: 6595    Recommendations Approved

The council building maintenance and cleansing services were amalgamated under a single contract, which was procured through an open market tender exercise and this contract is due to terminate on the 31 August 2020. This contract now needs to be procured for a period from 1 September 2020 to 30 June 2023.

Decision Maker: Cabinet

Decision published: 30/01/2020

Effective from: 06/02/2020

Decision:

That:

(a)  a propertymaintenanceandcleaningservice contractbe procuredfortwo years and nine months from1 September2020– 30 June2023 with provision for a one year extension;and

(b)  the director of economy and placebe  authorised, following consultation with the  cabinet member  for assets, contracts and procurement, toawarda contract tothe successfulprovider for each or both services followingtenderevaluation,with acontractvalueof upto £12m per annum.

 

 

 

Wards affected: (All Wards);

Lead officer: Andrew Husband


17/01/2020 - Adoption of the Lyonshall neighbourhood plan and consequential updates to the countywide policies map ref: 6543    Recommendations Approved

 

To make the Lyonshall neighbourhood development plan as part of the statutory development plan for Herefordshire and approve the consequential updates to the countywide policies maps.

 

To fulfil the legal duty to make /adopt the Lyonshall neighbourhood development plan and update the countywide policies map as part of the statutory development plan for Herefordshire.

 

Herefordshire has positively supported communities to be involved in producing a neighbourhood development plan and currently has the greatest number being produced in a local authority area within England. 

 

There are currently 112 plans being produced in Herefordshire (68 of which have now been Made) by parish councils and their local communities. These neighbourhood development plans will provide more locally detailed policies to support the delivery of the Herefordshire Local Plan – Core Strategy and guide development within the local parish until 2031

 

On 20 May 2016, the Council delegated authority to the cabinet member infrastructure for decisions on all further neighbourhood development plans adoptions, and consequential amendments to the countywide policies map.

Decision Maker: Cabinet member Infrastructure and transport

Decision published: 17/01/2020

Effective from: 24/01/2020

Decision:

 

That:

(a)       The Lyonshall neighbourhood development plan is made as part of the statutory development plan for Herefordshire; and

(b)       The required consequential changes are made to the countywide policies map.

 

Wards affected: Arrow;

Lead officer: Samantha Banks


09/12/2019 - Passenger Service Vehicle Accessibility Regulations 2000 (PSVAR) and implications for vacant seats scheme and supported college transport ref: 6472    Recommendations Approved

To advise on the implementation of the Public Service Vehicle Accessibility Regulations 2000 (PSVAR) and its implications for home to school and college transport in the county.

From 1 January 2020 school and college students paying a fare must be transported on vehicles compliant with the PSVAR. Although it is the individual operators’ responsibility to ensure compliance with the PSVAR, as the commissioner, the council has a duty to ensure that the services it commissions are operated legally and in accordance with all applicable regulations.

Work with transport providers to ensure compliance with legislation by 1 January 2020 has progressed well and has included providing students with alternative travel options and where possible arranging for contractors to use PSVAR compliant vehicles. In addition the Department for Transport (DfT) has issued a 2 year exemption which can be applied to some non-complaint services. Despite having undertaken this mitigation work, and implementing the DfT exemption, there remains 252 students who do not require accessible transport and who will be travelling on non-compliant services from 1 January 2020.

To allow time for further work to be carried out with transport providers to secure compliance,  approval is sought to cease charging for the spring academic term for home to school transport and post-16 transport on specific council provided services that are not yet compliant with PSVAR.

The implication of the decision recommended in this report is that free travel will be provided for the Spring academic term 2020 for up to 252 students, traveling on 7 transport routes, to 7 different schools and colleges. The students affected come from a range of transport groups:

1.    Post-16 college transport provided to in and out of County students attending Hereford colleges

2.    School aged students traveling to a range of schools around the County using the Council’s school transport vacant seat payment scheme

3.    Denominational transport provided to school age students attending schools based on their religious beliefs

A report advising on longer-term options will be prepared for consideration in January 2020.

Decision Maker: Cabinet member Infrastructure and transport

Decision published: 09/12/2019

Effective from: 14/12/2019

Decision:

That:

a)    with effect from 1 January 2020 vacant seats, denominational transport and post-16 transport will only be sold to students on services compliant with or exempted from the Public Service Vehicle Accessibility Regulations (PSVAR);

 

b)    on services that will not be compliant or exempt after 1 January 2020 fare paying passengers are allowed to travel free of charge for the spring term, January to April 2020. 

 

Wards affected: (All Wards);

Lead officer: Adam Houchen


22/11/2019 - Improvement of Children's social work practice ref: 6443    Recommendations Approved

To approve the use of earmarked reserves to provide the opportunity to recruit to improve the quality of children's social work.

 

Cabinet has recognised that the council can support children's social care work further by enabling more staff to be recruited within this financial year. This is in conjunction with work that the council has already done to increase the number of social work posts, expand the early help service and family support service to work with families and business support to take some tasks off social workers.

 

The proposals in this report will enable the service to potentially recruit five social work posts (including a senior practitioner post) and a manager to provide further capacity that would be located in the assessment service and carry out assessment team work. This would enable some cases to be held in the assessment teams rather than in the child protection court teams and therefore lessen the pressure on social workers, particularly in the child protection court teams where we are finding it particularly difficult to recruit agency and permanent staff, despite all the work the council has done to improve the retention and recruitment offer.

Decision Maker: Cabinet member children and families

Decision published: 22/11/2019

Effective from: 29/11/2019

Decision:

That:

the use of earmarked reserves of up to £150k to recruit 6 children’s social work posts before the end of the financial year be approved.

Wards affected: (All Wards);

Lead officer: Chris Baird


22/10/2019 - Granting of a HMO Licence for 5 Canon Pyon Road. Hereford. Bobblestock. 22.10.19 ref: 6423    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision published: 08/11/2019

Effective from: 22/10/2019

Decision:

HMO Licence Granted M/106757.

Lead officer: Elizabeth Fletcher


30/10/2019 - Granting of a HMO licence for 30 Whitecross Road, Hereford. Widemarsh. 30.10.19 ref: 6422    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision published: 08/11/2019

Effective from: 30/10/2019

Decision:

HMO licence granted M/110769.

Lead officer: Elizabeth Fletcher


30/10/2019 - Granting of a HMO licence for 1 Underhill Road, Hereford. Eign Hill. 30.10.19 ref: 6421    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision published: 08/11/2019

Effective from: 30/10/2019

Decision:

HMO Licence granted M/111272

Lead officer: Elizabeth Fletcher


18/10/2019 - Review of Herefordshire Council's Contaminated Land Strategy. 18.10.19 ref: 6420    Recommendations Approved

Decision Maker: Officer Decision - Economy and Place

Decision published: 08/11/2019

Effective from: 18/10/2019

Decision:

To make minor alternations to update the policy in light of changes to legislation and guidance.

Lead officer: Elizabeth Fletcher


07/11/2019 - BT consultation on phone box removal 2019 ref: 6408    Recommendations Approved

 

 To seek approval for 69 BT public call boxes in the county to be removed, adopted or be retained in full working order, in response to a formal consultation by BT.

 

There are currently 118 public payphones in Herefordshire. Herefordshire Council has received a listing from BT of 69 payphones in the county that it is proposing to permanently remove from service. BT has an obligation to consult with Herefordshire Council with regard to the proposed removals, as set out by Ofcom, with a 90-day consultation process.

 

Despite low use (several of the 69 payphones have had few or no calls in the last 12 months), for some communities and individuals, these payphones are still a vital or even sole means of telephone communication. The rurality of the county can mean unreliable mobile coverage in remote areas and in the absence of mobile access, or alternative communication, the payphone can still be essential in an emergency. In some communities the kiosks are an integral part of the landscape and adoption by the local community provides an opportunity to put the kiosks to practical alternative uses.

 

Decision Maker: Director of adults and communities

Decision published: 07/11/2019

Effective from: 14/11/2019

Decision:

That:

(a) the council object to the removal of 36 public call boxes in the county due to relevant factors e.g. need for emergency calls, poor mobile phone coverage as detailed in appendix 2; and

 

(b) the council agrees to the removal of 21 public call boxes in the county due to the low usage levels, availability of acceptable/good mobile coverage as well as lack of objections from local communities, as detailed in appendix 2; and

 

(c) the council supports the adoption of 12 public call boxes in the county by parish councils (or community groups) in order for those kiosks, once decommissioned, to be used for community benefit as detailed in appendix 2.

 

Wards affected: (All Wards);

Lead officer: Philippa Lydford


30/10/2019 - Officer approval of Sustainable Energy in Public Buildings Grant made by Herefordshire Council at Hereford Museum Resource & Learning Centre (MRLC) ref: 6418    Recommendations Approved

Decision Maker: Director of Economy and Place

Decision published: 06/11/2019

Effective from: 30/10/2019

Decision:

Approve (sign-off) applications for ERDF funded Sustainable Energy in Public Buildings Grants and subsequent grant offers

Lead officer: Ben Boswell


30/10/2019 - Officer approval of Sustainable Energy in Public Buildings Grants made by Telford & Wrekin Council for Wellington Civic and Leisure Centre ref: 6416    Recommendations Approved

Decision Maker: Director of Economy and Place

Decision published: 05/11/2019

Effective from: 30/10/2019

Decision:

Approve (sign-off) applications for ERDF funded Sustainable Energy in Public Buildings Grants and subsequent grant offers.

Lead officer: Ben Boswell


04/11/2019 - Temporary Road Closures ref: 6415    Recommendations Approved

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 04/11/2019

Effective from: 04/11/2019

Decision:

Attached are the officer decisions taken for temporary road closures and highway decisions from 25 October to 1 November 2019.


Lead officer: Clive Hall


04/11/2019 - Temporary Road Closures 1 October to 1 November 2019 ref: 6414    Recommendations Approved

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 04/11/2019

Effective from: 04/11/2019

Decision:

Attached are the officer decisions taken for temporary road closures and highway decisions from 1 October to 24 October 2019.


Lead officer: Clive Hall


29/10/2019 - Decision to vary the Professional Appointment Of Mace Group Ltd to include NEC Supervisory Services for the Shell Store Incubation Centre ref: 6413    Recommendations Approved

Decision Maker: Director of Economy and Place

Decision published: 04/11/2019

Effective from: 29/10/2019

Decision:

To enter into a variation to council’s agreement with the Mace Group Ltd to include NEC Supervisor services at an additional cost of £3,800.

Lead officer: Nick Webster


29/10/2019 - Skylon Place (S5) retention payment ref: 6412    Recommendations Approved

Decision Maker: Director of Economy and Place

Decision published: 04/11/2019

Effective from: 29/10/2019

Decision:

To confirm retention payment of the £20,667.73 to Collins Design and Build Ltd, the procured contractor for Skylon Place at Rotherwas, following successful sign off of the sustainability standard

Lead officer: Nick Webster


01/11/2019 - Decision to Pay Sums Certified for Services Performed by Amey OW Ltd ref: 6411    Recommendations Approved

Decision Maker: Director of Economy and Place

Decision published: 04/11/2019

Effective from: 01/11/2019

Decision:

That an outstanding payment (as exempt Appendix 1) for property consultancy services undertaken by Amey OW is certified and paid.

Lead officer: Clive Hall


01/11/2019 - Hereford City Centre Transport Package - Transport Hub & Public Realm Consultation

To approve engagement with stakeholders and public consultation on the proposed transport hub at Hereford Railway station & public realm improvements on Commercial Road, Blueschool Street and New Market Street.

Decision Maker: Cabinet member Infrastructure and transport

Decision due date: 03/08/2020

Wards affected: Aylestone Hill; Central; College; Eign Hill; Widemarsh;

Lead officer: Mairead Lane

Notice of decision: 01/11/2019

Anticipated restriction: Open


30/10/2019 - Disposal of redundant "Borrow a bike" bicycles    Abandoned

To approve the sale of nine redundant gazelle bikes to members of the public.

To approve the donation of the remaining redundant gazelle bikes to charity (up to a maximum of 18).

Decision Maker: Director of Economy and Place

Decision due date: 29/11/2019

Lead officer: Christopher Brown

Notice of decision: 30/10/2019

Anticipated restriction: Open


30/10/2019 - Children's independent visitors service    Abandoned

To approve a procurement exercise to identify an external provider to deliver an independent visitor service for Herefordshire’s Looked After Children.

The existing contract for the Independent Visitor service is due to end on 31st March 2020. Without a decision to re-tender these services, the Council would not be meeting its statutory duties as a corporate parent of looked after children.

 

Decision Maker: Director of Children and Families

Decision due date: 25/11/2019

Wards affected: (All Wards);

Lead officer: Sandra Griffiths

Notice of decision: 30/10/2019

Anticipated restriction: Open


30/10/2019 - Section 228 Highway Act 1980 – Adoption of new roads at Bayley Way/Lingen Field, Sutton St. Nicholas ref: 6410    Recommendations Approved

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 30/10/2019

Effective from: 30/10/2019

Decision:

To adopt the named roads under Section 228 of the Highways Act 1980. Notices to be posted on site to facilitate the adoption of the above roads as highways maintainable at public expense. In the event of objections being received a further decision report will be required.

Lead officer: Mairead Lane


29/10/2019 - Approval to spend allocated funding on feasibility works on understanding housing models    Abandoned

Approval to spend grant allocated monies on consultancy works to gain advice on legal, tax issues, housing models and high level need.

Decision Maker: Cabinet member housing, regulatory services, and community safety

Decision due date: 01/04/2020

Wards affected: (All Wards);

Lead officer: Hayley Crane

Notice of decision: 29/10/2019

Anticipated restriction: Open


29/10/2019 - Award of Grant to Lingen Community Broadband Revised ref: 6409    Recommendations Approved

Decision Maker: Assistant director Corporate Support

Decision published: 29/10/2019

Effective from: 29/10/2019

Decision:

To award a grant to Lingen Community Broadband of £12,691.12 inclusive of VAT.

Lead officer: Natalia Silver


29/10/2019 - Executive Response to Review of highways maintenance - pothole repairs ref: 6391    Recommendations Approved

To agree the executive response to the recommendations from the review of highways maintenance – pothole repairs.

 

The review was commissioned by the general scrutiny committee who appointed a task and finish group to consider the highway maintenance plan and seek to address concerns expressed within the community about the potential mismatch between policy and practice on pothole repairs.  The review made a number of recommendations.  It is proposed that all of the recommendations are accepted, with the exception of recommendations 6, 8and 14, which are partially agreed, and recommendations 11 and 13 which are recommendations that executive cannot implement or require agreed in principle. Full responses are set out in appendix 3.

Decision Maker: Cabinet member Infrastructure and transport

Decision published: 29/10/2019

Effective from: 05/11/2019

Decision:

That:

a)    the response to the general scrutiny committee’s recommendations regarding the review of highways maintenance – pothole repairs, as attached at appendix 1 is approved.

 

Wards affected: (All Wards);

Lead officer: Tim Brown, Clive Hall