Decisions

Decisions

01/07/2020 - New nomination agreements for housing allocation scheme with multiple housing ref: 6983    Recommendations Approved

• The statutory responsibility for ensuring that suitable accommodation is available for vulnerable and homeless households rests with council. The council is reliant on housing associations’ support and cooperation to discharge these duties.
• All housing authorities should operate a nominations process in accordance with the Housing Act 1996, as amended. Government guidance indicates that council’s should have nomination agreements with each registered provider working in their area, covering a range of topics including the percentage of vacant properties available to the council, the grounds for rejecting council nominees and how disputes will be resolved.
• Housing associations have a duty under s.170 Housing Act 1996 to cooperate with housing authorities, where the authority requests it, to such extent as is reasonable in the circumstances in offering accommodation to people with priority under the authority’s allocation scheme. Similarly s.213 provides that where a housing association has been requested by the council to assist them in discharge of their homelessness functions under Part 7, it must also cooperate to the same extent
• Housing associations are expected to ensure that the properties available for council housing register nominees reflect the mix of the property type, stock and location that become vacant in their stock.


Decision Maker: Programme Director Housing and Growth

Decision published: 01/07/2020

Effective from: 01/07/2020

Lead officer: Richard Gabb


30/06/2020 - Communications and promotion – Covid-19 ref: 6982    Recommendations Approved

As a category 1 responder and as the delegated communication lead for the Tactical Co-ordination Group, Herefordshire Council had a key role in getting Public Health messages and government messaging to the general public. As the pandemic continues, responsibility for the outbreak response and related lockdowns will be placed on the Local Authority, and there will be an ongoing need to warn and inform the public, as well as providing updates on test and trace and recovery.

Key messages need to be delivered to audiences that do not use the internet and the council uses adverts in local newspapers, local banners and radio commercials to achieve this at a cost of £10,281. On-going promotion of local messages and advice to key vulnerable offline audience will need to continue, with an expected total advertising cost of £41,124 until April 2021 which included circulated newspapers within its emergency distribution food (whilst the council provided that).

External communications support was commissioned from Be Bold Media in April and May to support the Communications Team, when the pandemic was at its peak, and the requirement and pace of information exchange was considerable. This provided extra capacity so that staff could address media, social media, internal communication and web demands of the Covid-19 response. Additional communication support is expected to be required for Test and Trace and the total cost for emergency response communications support is expected to be £77,186 up until April 2021.

The council has also taken the decision to send correspondence direct to household with Covid-19 advice and signposting for support. This was considered helpful as direct and personalised contact particularly to people who are not on-line or/and have limited social networks (particularly during lock-down). The cost of the resident’s letter in March 2020 was £64k including postage costs. There will be an additional follow-up resident’s letter, with a cost of up to £35,000 and a letter to businesses at a cost of not more than £7,000

Decision Maker: Chief executive

Decision published: 30/06/2020

Effective from: 30/06/2020

Lead officer: Alistair Neill


30/06/2020 - Decision to sign off Herefordshires Outbreak Control Plan to enable this to be submitted to the relevant bodies on the 30th June 2020 ref: 6981    Recommendations Approved

The decision to sign the document the document off through this route was to ensure that the governments deadline of 30.06.2020 for submission of local authority outbreak control plans can be met.

These plans will evolve and will need to be in place for the next 18months and beyond. The purpose of this Plan is to support the quick and effective management of Covid-19 outbreaks in a range of settings. The specific objectives are to:
• Reduce the spread of infection in Herefordshire, minimise the number of cases, protect our health and care system, and save lives;
• Support settings experiencing a new localised outbreak or complex single cases to mitigate the consequences of and help to keep as many services and businesses going as possible in a way that is safe and releases our economy; and
• Give the public confidence that we are able to respond appropriately to outbreaks of Covid-1 in order to minimise anxiety.

This plan will be focussed around seven themes:
• Care homes and schools;
• High risk places, locations and communities;
• Local testing capacity;
• Contact tracing in complex settings;
• Data integration;
• Vulnerable people, and
• Local boards.

Decision Maker: Chief executive

Decision published: 30/06/2020

Effective from: 30/06/2020

Lead officer: Alistair Neill


29/06/2020 - Serving of a Section 235 Notice Under the Housing Act 2004. Widemarsh. 29.06.2020 ref: 6980    Recommendations Approved

To serve a section 235 notice under the Housing Act 2004 to require documents to be produced relating to a property in Widemarsh, Hereford

Decision Maker: Director of Economy and Place

Decision published: 30/06/2020

Effective from: 29/06/2020

Lead officer: Charles Yarnold


12/06/2020 - The Authorisation to engage with site owners to further assess ground conditions - Element 1 ref: 6979    Recommendations Approved

Element 1 - to progress initial discussion with site owners to include design works.

Decision Maker: Director of Economy and Place

Decision published: 30/06/2020

Effective from: 12/06/2020

Lead officer: Charles Yarnold


20/05/2020 - Decision to Prosecute An Individual for Breaching a Disqualification Order and Allowing Animals to Suffer. Bromyard Bringsty. 20.05.20 ref: 6978    Recommendations Approved

To prosecute for offences under the Animal Welfare Act 2006, and the Animal By-Products (Enforcement)(England) Regulations 2013

Decision Maker: Director of Economy and Place

Decision published: 30/06/2020

Effective from: 20/05/2020

Lead officer: Marc Willimont


12/05/2020 - Decision to Issue a Simple Caution against an individual under Section 117 of the Road Traffic Regulation Act 1984. Central Ward. 12.05.20 ref: 6977    Recommendations Approved

To issue the defendant with a simple caution for offences under the Road Traffic Regulation Act 1984, Section 117.

Decision Maker: Director of Economy and Place

Decision published: 30/06/2020

Effective from: 12/05/2020

Lead officer: Richard Ball


30/04/2020 - Decision to Prosecute An Individual for Unfair Trading. Kerne Bridge. 30.04.20 ref: 6976    Recommendations Approved

To prosecute the director for multiple offences under Consumer Protection From Unfair Trading Regulations 2008, regulations 3, 5, 6, 7, 8, 9, 10, 11.

Decision Maker: Director of Economy and Place

Decision published: 30/06/2020

Effective from: 30/04/2020

Lead officer: Marc Willimont


30/04/2020 - Decision to Prosecute An Individual for Breaching a Disqualification Order and Allowing Animals to Suffer. Bromyard Bringsty. 30.04.20 ref: 6975    Recommendations Approved

To prosecute for offences under Section 4, 9 and 34 of the Animal Welfare Act 2006, and the Animal By-Products (Enforcement)(England) Regulations 2013

Decision Maker: Director of Economy and Place

Decision published: 30/06/2020

Effective from: 30/04/2020

Lead officer: Marc Willimont


22/06/2020 - To approve expenditure of the two tier risk allocation at Marlbrook School ref: 6974    Recommendations Approved

a) To authorise spend up to the value of up to £10,200 from the two tier risk budget line for this capital project.

The budget detailed in the cabinet report relating to this decision to spend are as follow:

https://councillors.herefordshire.gov.uk/documents/s50073157/Marlbrook%20revised%20business%20case%20and%20budget%20report.pdf

The risk budget

Item Budget
Two tier risk £73,500

The risk budget was identified as two tier risk owned by the council at the time of signing the contract. The value sits outside the contract value.

Decision Maker: Director of Children and Families

Decision published: 29/06/2020

Effective from: 22/06/2020

Lead officer: Chris Baird


29/06/2020 - Capital spend on the development of Gypsy and Traveller sites within the County

To request approval of expenditure up to the value of £911,000 to complete project 1 and £937,000 to complete project 2 from the already agreed council capital budget of £1.848m for the development of Gypsy and Traveller sites within the County. Project 1 will include the approval to award a construction contract and project costs up to the value of £782,000 including contingency and professional fees and £129,000 on the implementation of CCTV once the scope of the business case is delivered. Project 2 will include planning, design and construction of 4 pitches at the Pembridge site.

Project 1 has now completed Royal Institute of British Architects (RIBA) Stage 4 and seeks approval to award an NEC 3 contract to complete the construction phase of the project. The decision paper seeks to approve a budget of £911,000 and award a contract to SC Joseph Ltd to complete works on the two pitches at the Bromyard site and a pitch at the Grafton site and complete modernisation at 6 sites across the county. Project 2 seeks approval to enter the design stage (RIBA stage 2) and approve spend up to the full budget allocation of £937,000 to complete the construction of 4 pitches at the Pembridge site over the next 3 years. Any further underspends from contingency and project 2 may be utilised with approval to further expand the CCTV investment.

Decision Maker: Cabinet member commissioning, procurement and assets

Decision due date: 06/08/2020

Wards affected: Arrow; Bircher; Bromyard Bringsty; Bromyard West; Hope End; Saxon Gate; Wormside;

Lead officer: Joni Hughes

Notice of decision: 29/06/2020

Anticipated restriction: Open


29/06/2020 - Corporate Parenting Strategy 2020 - 2023

To approve and endorse the Corporate Parenting Strategy 2020 - 2023 and the Care Leavers covenant.

Decision Maker: Cabinet

Decision due date: 24/09/2020

Wards affected: (All Wards);

Lead officer: Gill Cox

Notice of decision: 29/06/2020

Anticipated restriction: Open


29/06/2020 - Fostering and Adoption Service Annual Reports 2019/20

To review Adoption and Fostering Services performance and approve related documents 2019 - 2020

Decision Maker: Cabinet

Decision due date: 24/09/2020

Wards affected: (All Wards);

Lead officer: Gill Cox

Notice of decision: 29/06/2020

Anticipated restriction: Open


16/06/2020 - Digital provision for seeking children and young people’s views when they are supported by social care or early help services ref: 6973    Recommendations Approved

To extend the council’s subscription for Mind of My Own for up to 12 months from 1st June 2020 to 31st May 2021. This will be at a maximum cost of £7,605. During the extension period, a review of commissioning options will be undertaken to include the following options to inform a new commissioning decision:
• Risks and opportunities for making use of freely available social media platforms
• developing a bespoke on-line application in-house
• undertaking a tender exercise for a costed off-the-shelf tailored application
• decommissioning the service.

Decision Maker: Director of Children and Families

Decision published: 29/06/2020

Effective from: 16/06/2020

Lead officer: Chris Baird


26/06/2020 - Use of Gardner Hall residential accommodation at Venns Road for key workers on short term basis from April 2020, for three months ref: 6972    Recommendations Approved

The decision was taken to make available overnight accommodation in Hereford city for key workers during Covid-19 response phase (April to July 2020).

In March 2020 during the early stages of the Covid 19 emergency response an urgent need was identified to establish temporary accommodation for key workers in Hereford. Key workers defined as NHS, social care, social workers, police/ emergency services employees.

The rationale for this was;
• A member of a key workers household may display Covid 19 symptoms which would lead to a requirement for a 14 day quarantine period. This could significantly reduce available key worker capacity at a time of emergency.

• A key worker may live with a person who was being ‘shielded’, asked by government to isolate for 3 months. This may mean a key worker in the same household would be unable to work for this period without alternative accommodation. This again would reduce available capacity during emergency.

• Additional key worker capacity may be required in Herefordshire, recruiting people from other areas of the UK who would need somewhere to live.

• Due to the lockdown accommodation such as hotels, bed and breakfasts were ordered to close, and private rental opportunities severely limited.

As such a decision was taken to make the council owned student accommodation in Gardner Hall available free of charge to key workers who needed temporary accommodation.

As lockdown measures are currently being lifted with alternative accommodation to be available again from July a subsequent decision has been taken to close Gardner Hall for key workers from the end of July 2020 and not extend this provision.
It is anticipated that between September and December 2020 Gardner Hall will be required as temporary accommodation for Hereford College of Arts students not able to be accommodated in the Station Approach development which has been delayed due to Covid 19. As such, previous negotiations with NMITE to lease the Gardner Hall accommodation have been suspended until January 2021. NMITE will continue to utilise the Gardner Hall office space on the ground floor in the interim.


Decision Maker: Director of Economy and Place

Decision published: 26/06/2020

Effective from: 26/06/2020

Lead officer: Roger Allonby


25/06/2020 - Highway Maintenance Works (20-006), Herefordshire ref: 6971    Recommendations Approved

To enable Balfour Beatty to carry out highway maintenance works within the highway, for which purpose the Council, as highway authority, consider the closure of the road is required due to the likelihood of danger to highway users while the said works are being carried out.

Decision Maker: Officer Decision - Economy and Place

Decision published: 26/06/2020

Effective from: 25/06/2020

Lead officer: Bruce Evans


26/06/2020 - Delay scheduled mainstream and SEN transport retendering to allow time to understand longer term implications of Covid-19 ref: 6970    Recommendations Approved

To provide the council with further time to assess the longer term impacts of the COVID 19 emergency including ongoing statutory and discretionary school transport service needs, a planned review of future transport needs, and the council’s financial situation.

Decision Maker: Director of Economy and Place

Decision published: 26/06/2020

Effective from: 26/06/2020

Lead officer: Steve Burgess


26/06/2020 - Removal of Suspension for existing highways amenity licensing (pavement café) activity in relation to the covid19 outbreak ref: 6969    Recommendations Approved

Highways amenity licensing was suspended on 27.3.20 due to the covid-19 outbreak, see http://councillors.herefordshire.gov.uk/ieDecisionDetails.aspx?ID=6734
• Government advice is that the hospitality industry (restaurants) may reopen from 4 July 2020

• Guidance indicates that social distancing is still required, therefore whilst the defined area existing licence holders will remain unchanged, furniture density within each area will need to reduce to a level compliant with government guidance.

Decision Maker: Director of Economy and Place

Decision published: 26/06/2020

Effective from: 26/06/2020

Lead officer: John Gibbon


26/06/2020 - To recommence the registration of births within Herefordshire ref: 6968    Recommendations Approved

Following changes to Governments guidance, the registration service are now able to recommence birth registrations within the county.

A corporate risk assessment on the Town Hall risk assessment has been completed and has been sign off by the Chief Executive

Measures have been introduced to ensure that the registration process can take place in a controlled way in order to both protect Council employees and families. Both risk assessment and safe system of work have been signed off by Health and Safety team

Birth registrations taking place by appointment only.

Death registration will continue to take place over the telephone.

Decision Maker: Director of Economy and Place

Decision published: 26/06/2020

Effective from: 26/06/2020

Lead officer: John Gibbon


02/03/2020 - Modern Slavery 2020-21 ref: 6967    Recommendations Approved

The Modern Slavery Act 2015 places specific responsibilities on organisations to ensure slavery and human trafficking does not exist within its supply chain or in any part of its own business. Though some people may be more vulnerable to exploitation than others, it is not restricted by age, gender or background. The term ‘modern slavery’ captures a whole range of exploitation, which may occur together to have a combined effect on people’s rights and liberty.

This statement is made in relation to Section 54 of the Modern Slavery Act 2015 and explains the commitments of Herefordshire Council in its efforts to ensure there is no slavery or human trafficking within the organisation, its sub-contractors, partners or supply chains.

This statement relates to actions and activities during the financial year 1 April 2020 to 31 March 2021 and will be reviewed annually.

In 2019 the council made the follow commitments which are reflective of the 2020-21 statement:
Proactive – improve awareness, understanding and identification of modern slavery with council staff and members being proactive in reporting suspected incidents.
Protect – safeguard children and adults to not be at risk of modern slavery, and support victims with care and services.
Partnership – to work in partnership with other agencies, residents and businesses to address the causes and effects of modern slavery on people.
Providers – create effective systems and controls to safeguard against any form of modern slavery taking place through the contracts we hold.
Prosecute – to work with agencies to gather evidence to hold perpetrators to account.
Policies – to have in place the policies and practices that enable the reporting of modern slavery and reduces the exploitation of people in the first place.

Decision Maker: Chief executive

Decision published: 26/06/2020

Effective from: 02/03/2020

Lead officer: Natalia Silver


22/06/2020 - Accommodation based support service for care leavers ref: 6966    Recommendations Approved

Approval is given to increase the contract payment to the commissioned provider, Caring for Communities and People (CCP) by an additional £39k per year and £195k over the period of the 5 year contract.

Decision Maker: Director of Children and Families

Decision published: 26/06/2020

Effective from: 22/06/2020

Lead officer: Chris Baird


25/06/2020 - End of 2019/20 corporate budget and performance report ref: 6960    Recommendations Approved

To review performance for 2019/20 and the budget outturn.

To provide assurance that progress has being made towards achievement of the agreed revenue budget and service delivery targets, and that the reasons for major variances or potential underperformance are understood and are being addressed to the cabinet’s satisfaction.

The 2019/20 outturn is a £569k underspend as at the end of March 2020.

The proportion of performance measures showing an improvement, or remaining the same

compared to the same period last year is 71%; this is an improvement on the same period last year. At the end of the year, 52% of actions from the delivery plan are identified as complete or had progressed within planned timescales.

Decision Maker: Cabinet

Decision published: 25/06/2020

Effective from: 02/07/2020

Decision:

That:

(a) Cabinet reviewed  performance and financial outturn for 2019/20, as set out in appendices A, B, D, E, F and G, and did not identify any additional actions to be considered to achieve future improvement; and

(b) The treasury management outturn report at appendix C be recommended to Council for approval.

 

Wards affected: (All Wards);

Lead officer: Paul Harris


25/06/2020 - Hereford Transport Strategy Review

To consider the recommendations made in the Hereford transport strategy review and to agree the next steps.

Decision Maker: Cabinet

Decision due date: 22/10/2020

Wards affected: (All Wards);

Lead officer: Steve Burgess

Notice of decision: 25/06/2020

Anticipated restriction: Open


24/06/2020 - 201103 - 16 CORNEWALL STREET, HEREFORD, HEREFORDSHIRE, HR4 0HF ref: 6963    Recommendations Approved

Decision Maker: Planning and regulatory committee

Made at meeting: 24/06/2020 - Planning and regulatory committee

Decision published: 24/06/2020

Effective from: 24/06/2020

Decision:

The application was approved in accordance with the Case Officer’s recommendation.

Wards affected: Greyfriars;


24/06/2020 - 194052 - LEMSFORD, BROAD OAK, HEREFORDSHIRE, HR2 8DZ ref: 6964    Recommendations Approved

Decision Maker: Planning and regulatory committee

Made at meeting: 24/06/2020 - Planning and regulatory committee

Decision published: 24/06/2020

Effective from: 24/06/2020

Decision:

The Committee deferred consideration of the application pending a site visit.

Wards affected: Birch;


24/06/2020 - 191958 - LAND AT BROAD OAK, HEREFORD ref: 6962    Recommendations Approved

Decision Maker: Planning and regulatory committee

Made at meeting: 24/06/2020 - Planning and regulatory committee

Decision published: 24/06/2020

Effective from: 24/06/2020

Decision:

The application was approved in accordance with the Case Officer’s recommendation with an additional informative.

Wards affected: Birch;


23/06/2020 - Produce a Masterplan covering the design of internal roads, drainage and services in order to prepare investment ready plots at the North Magazine, Hereford Enterprise Zone ref: 6961    Recommendations Approved

Award of contract to One Creative Environments Ltd to produce a Masterplan covering the design of internal roads, drainage and services in order to prepare investment ready plots at the North Magazine, Hereford Enterprise Zone for a period of up to 12 months. The cost of the lead representative is £624 per day, with a maximum of £65,000 available for this work.


Decision Maker: Director of Economy and Place

Decision published: 24/06/2020

Effective from: 23/06/2020

Lead officer: Neil Batt


23/06/2020 - Strategic Acquisition of property known as Maylord Shopping Centre in Herefordshire ref: 6959    Recommendations Approved

The decision taken was to approve the strategic purchase of a site in the central ward within the defined budget has been approved on the basis that Heads of Terms have been agreed, due diligence has been completed and the purchase provides value for money.

The proposed purchase will be a strategic acquisition which would support the council's policies in respect of economic growth and enable the council to plan for any future demand or development opportunity that may arise in line with the cabinet's county plan objectives

Decision Maker: Director of Economy and Place

Decision published: 23/06/2020

Effective from: 23/06/2020

Lead officer: Nigel Thomas


23/06/2020 - Better Ways of Working Revised Implementation

The report is to review and recommend further delivery of the “better ways of working” (BWOW) initiative that enables employees to work flexibly and to consolidate use of premises. This decision reflects on the impact and implications of Covid-19 on the plans that were set out and agreed by Cabinet on 27 February 2020.
The report specifically relates to the future occupancy of the Elgar House offices and the Nelson House building with a focus on Plough Lane as the key office location along with maximising the potential of home working and use of multi-agency office in the market towns. The report reviews the required financial investment and associated savings, along with work practices that will enable effective use of workspace in the long and short term.
A key intention of BWOW is to reflect contemporary work practice that enable adaptable and flexible working arrangement that supports the workforce, aids staff morale and increases productivity. The proposed approach to BWOW also supports the council’s ambitions to reduce carbon emissions with decreased number of sites using utilities and staff having less travel to work.

Decision Maker: Cabinet

Decision due date: 23/07/2020

Wards affected: (All Wards);

Lead officer: Natalia Silver

Notice of decision: 23/06/2020

Anticipated restriction: Open


23/06/2020 - Award a facilities management contract post completion of the strategic acquisition to run Maylord Shopping Centre, Herefordshire ref: 6958    Recommendations Approved

On completion of the purchase of the Maylord Shopping Centre the Property Services team have confirmed there will be a knowledge gap which means they are unable to provide property, facilities and asset management services to manage the Maylord shopping centre. The complexities associated in respect of managing a multi-tenanted retail asset requires the management to be outsourced to a third party property/asset management provider

Decision Maker: Director of Economy and Place

Decision published: 23/06/2020

Effective from: 23/06/2020

Lead officer: Nigel Thomas


22/06/2020 - Parking operations and charges – suspension of on and off street parking charges ref: 6957    Recommendations Approved

There is a general understanding that car parking charges provide for effective demand management of private car use in city and town centres, and that free car parking may create congestion of the spaces closest to the centre of town. However, the delicate economic emergency period as a result of Covid 19 is being balanced with the need to temporarily relax the need to manage demand of car journeys

The extended period of free car parking will enable the council to monitor and review the use of the car parks, and prepare a key decision for consideration by the Cabinet Member regarding the need to continue to manage demand, consider any further temporary concession and the financial and service implications. This will include a plan to recover income lost as part of this decision through implementation of revised car parking charges structure

It should be noted that income from parking is ring fenced to services, as outlined below under legal implications, and any continued budgetary shortfall would impact on the funding available to deliver such services unless alternative sources of funding are identified

All other parking restrictions, including resident permits areas, will remain in place throughout this period

If through monitoring it is identified that the free parking arrangements outlined in this decision adversely affect space turnover in desired locations, dwell time or any other associated parking/traffic management issue a further decision may be taken to re-implement charges earlier than 25 July 2020


Decision Maker: Director of Economy and Place

Decision published: 23/06/2020

Effective from: 22/06/2020

Lead officer: James.Hughes


23/06/2020 - Proposed Public Path Diversion Order Footpath D514 AV4 (Part) in the Parish of Avenbury ref: 6956    Recommendations Approved

To consider an application under the Highways Act 1980, section 119, to make a public path diversion order to divert part of Footpath AV4(part) in the parish of Avenbury.

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 23/06/2020

Effective from: 23/06/2020

Lead officer: Mairead Lane


23/06/2020 - Loan for Courtyard Expansion Project

To seek approval to release a loan of up to £0.611m to the Courtyard Centre for the Arts(Courtyard). The loan will enable the Courtyard to complete an expansion programme in order to maximise their revenue income.

Decision Maker: Cabinet member commissioning, procurement and assets

Decision due date: 22/07/2020

Wards affected: (All Wards);

Lead officer: Penny Jones

Notice of decision: 23/06/2020

Anticipated restriction: Open


23/06/2020 - Award contract to Caroline Hanks, Facilitator of Herefordshire Meadows for the provision of Meadow creation and restoration training for the River Wye and Lugg Natural Flood Management Project Catchment Advisors ref: 6955    Recommendations Approved

Provision of meadow creation and restoration training for the River Wye and Lugg Natural Flood Management (NFM) Project Catchment Advisors will provide the advisors with the skills and confidence required to advise landowners on meadow creation/ restoration. This advice will support the delivery of the River Wye and Lugg NFM Construction Grant Scheme, which is helping to reduce flood risk to communities in Herefordshire.

Caroline Hanks, the Facilitator of Herefordshire Meadows has been selected as the provider for this service due to her expertise in meadow creation and existing links to local meadow owners. By working with Herefordshire Meadows, the landowners and NFM Project will gain access to a network of meadow managers who are able to offer support and advice.

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 23/06/2020

Effective from: 23/06/2020

Lead officer: Steve Hodges


16/06/2020 - Adoption introductions during Covid-19 ref: 6954    Recommendations Approved

To proceed with face to face introductions for adoption during the COVID 19 pandemic.

This shall be reviewed on a regular basis and in line with Government guidance regarding the restrictions as a result of COVID 19.

Decision Maker: Director of Children and Families

Decision published: 22/06/2020

Effective from: 16/06/2020

Lead officer: Chris Baird


16/06/2020 - Extension of Early Years Workforce Development Speech and Language Support service ref: 6953    Recommendations Approved

To extend the contract period (by variation) for the service provided by Elklan Limited to deliver an Early Years Workforce Development Speech and Language Support service at an unchanged total cost of £462,272.

The service will no longer end on 31st March 2021. The service will continue until 30th September 2021, with the provision to extend for a further three months up to 30th Dec 2021. The potential further extension up to December 2021 will be determined by the recovery timescales for early year’s settings and ability to complete necessary training in light of the current Covid 19 crisis.

Decision Maker: Director of Children and Families

Decision published: 22/06/2020

Effective from: 16/06/2020

Lead officer: Chris Baird


19/06/2020 - Car Parking Review

To consider and approve car parking concessions and charges.

Decision Maker: Cabinet member Infrastructure and transport

Decision due date: 20/07/2020

Wards affected: (All Wards);

Lead officer: James.Hughes

Notice of decision: 19/06/2020

Reason for urgency:
This decision is being taken under the General Exception Rules due to the time scales involved and the response to the Covid19 Economic Emergency.

Anticipated restriction: Open


19/06/2020 - Decision to deliver improvement works at Leominster MAO ref: 6951    Recommendations Approved

Following the decision to deliver the improvement works at Leominster MAO the BWOW programme Board requested and approved a revised layout for the building which increased the scheme cost by £30k and extended the programme by two weeks.

Decision Maker: Director of Economy and Place

Decision published: 19/06/2020

Effective from: 19/06/2020

Lead officer: Chris Jenner


11/06/2020 - Restart of Library Home Delivery Service ref: 6950    Recommendations Approved

The Library Home Delivery Service ceased temporarily from March 20 2020, along with other library services due to the COVID-19 outbreak. The Home Delivery Service provides a much needed service to some 150 customers who are housebound, ill or disabled.

Reintroducing the Home Delivery Service will be a first stage in a phased reintroduction of the MLA services and will a positive step in supporting some of the most vulnerable people in our communities

Decision Maker: Director of Economy and Place

Decision published: 19/06/2020

Effective from: 11/06/2020

Lead officer: Jon Chedgzoy


19/06/2020 - Extension of Drainage Management Services contract for Hereford Enterprise Zone ref: 6949    Recommendations Approved

WSP UK Ltd were appointed following an open tender exercise via the Council’s procurement portal. A contract was issued for £47,638 for the provision of Drainage Management Services for Hereford Enterprise Zone for a period of up to two years from 25 June 2018. This contract is still extant so this represents an extension to that contract.

The contract was envisaged to work through a number of individual projects to help facilitate the completion of the preparatory works on unsold areas of the Zone. Its focus was to inform the foul drainage capacity installation, and strategic approach to Sustainable Drainage Systems (SUDs) to enable all the remaining plots to be made ready for sale.

However, the foul drainage design work required to connect the Shell Store to the network has proved more complicated and protracted than initially foreseen. This has necessitated multiple additional site visits, surveys and numerous iterations of drawings and designs in order to agree a solution with Welsh Water (the statutory waste water).

This particular connection is fundamental to the operability of the Shell Store and has to be progressed as a matter of urgency. There is still a good deal of activity required to complete this individual task to steer the tender and installation of these works including advising on the connection of the adjoining development plot. This project alone will use up the remainder of the budget on this contract.

However, this will leave no resource to carry out the final component of the original specification - namely the preparation of the North Magazine site. We have secured LEP Growth Deal money to make that site investor–ready this financial year and drainage and SUDs advice are an important part of the masterplanning work for that, which should ideally start now and run in parallel with the Shell Store works.

It would be difficult to procure a drainage consultant purely for this task which will be of modest cost and hence limited attractiveness as a stand-alone tender. WSP are very familiar with the locality from the work already undertaken under the existing contract and there is direct applicability to the Shell Store work in particular to what needs to be devised for the larger, next door site.

The proposal is to extend the existing drainage contract to accommodate this remaining project and complete the overall strategic review of drainage planning works for the whole HEZ as a consequence.

The hourly rates proposed are the same as previously procured and set out in the existing contract.

There is sufficient budget available in the Enterprise Zone Capital allocation to meet this increase


Decision Maker: Director of Economy and Place

Decision published: 19/06/2020

Effective from: 19/06/2020

Lead officer: Roger Allonby