Decisions

Decisions

27/03/2020 - High Needs Budget 2020/21 ref: 6713    Recommendations Approved

To approve the Dedicated Schools Grant (DSG) high needs budget for 2020/21 as recommended by Schools Forum.

 

Decision Maker: Cabinet member children and families

Decision published: 27/03/2020

Effective from: 03/04/2020

Decision:

That:  the high needs budget for 2020/21 having regard to the views of the Schools Forum be approved as follows;

(a)       Complex needs funding £2,285,745;

(b)       Independent special schools £1,100,000;

(c)       Special school top-up funding £3,484,650;

(d)       Special school commissioned places £1,593,000;

(e)       High needs contingency £105,963;

(f)        Mainstream school top-up funding £2,087,525;

(g)       Nurture provision, from September 2020  £116,667;

(h)       Pupil Referral Service to retain income from charges £90,000;

(i)        SEN protection scheme for primary and secondary schools £385,000;

(j)        H3 Home, Hospital and Hub £382,500;

(k)       Autism and Language units top-up funding £286,925;

(l)        Pupil Referral Unit support fund £75,000;

(m)     Early years top-up funding £175,000;

(n)       Autism and Language Units commissioned places £282,000;

(o)       Pupil Referral Service top-up funding £376,875

(p)       Pupil Referral Service commissioned places at 65 summer term and 50 autumn and spring £562,000;

(q)       SEN support services

(i)            Additional Needs SEN advisor £203,750;

(ii)          Complex Learning Communications £122,550;

(iii)         Equalities team –inclusion £232,450;

(iv)         Behaviour Outreach – final year £9,000;

(v)          Physical & Sensory team £407,500;

(vi)         Managed moves £5,000;

(vii)        Business support £73,000;

(viii)      DSG Services £125,900;

(r)        Charges and income

(i)            Excluded pupils (AWPU)/ Hospital  -£315,000;

(ii)          Local authority recoupment    -£200,000;

(iii)         Transfer from schools block   -£300,000;

(iv)         Transfer from Central services block  -£60,500.

 

Wards affected: (All Wards);

Lead officer: Malcolm Green


27/03/2020 - Suspension of Street Markets in Hereford City Centre during the period of the covid-19 outbreak ref: 6735    Recommendations Approved

The unprecedented significant impact of the covid-19 outbreak is having ramifications across society and notably the economy.

• Whilst Government advice has stated on 23.03.2020 that market traders could continue if they were offering essential items, a number of traders have already decided not to trade at this time
• Current terms and conditions relating to the operation the retail markets state - Normal Market Days are, WEDNESDAY TO SATURDAY of each week. Emergency conditions may require an adjustment to this rule.
• There is a concern being shared by enforcement partners that the ‘Stay at home’ message is not being adhered to as it should be.
• It would be difficult to provide social distancing and would require policing causing extra stain on the system
• Relevant council staff within this service area could now be temporarily redeployed to other vital service areas.

Decision Maker: Director of Economy and Place

Decision published: 27/03/2020

Effective from: 27/03/2020

Lead officer: Richard Ball


27/03/2020 - Suspension of all Street Trading and Highways Amenity Licence activity during the period of the covid-19 outbreak ref: 6734    Recommendations Approved

The unprecedented significant impact of the covid-19 outbreak is having ramifications across society and notably the economy.

• Whilst Government advice on 23.03.2020 has indicated that street trading could conceivably continue if they were offering takeaway food/drink or other essential items, a number of traders have already decided not to trade at this time.
• As stated in Trader conditions – 3.8 The Council may terminate or suspend the consent with 14 days notice in writing and without notice in cases of emergencies.
• There is a concern being shared by enforcement partners that the ‘Stay at home’ message is not being adhered to as fully as it should be.
• It would be difficult to provide social distancing and would require policing, causing extra stain on the system.
• Highways amenity licences for pavement cafes should also be suspended during the covid-19 outbreak, in line with government advice.
• Relevant council staff within this service area could now be temporarily redeployed to other vital service areas.

Decision Maker: Director of Economy and Place

Decision published: 27/03/2020

Effective from: 27/03/2020

Lead officer: Richard Ball


26/03/2020 - Suspension of Weddings and the giving of notice of marriage within Herefordshire during period of covid-19 outbreak ref: 6733    Recommendations Approved

The unprecedented, significant impact of the covid-19 outbreak is having ramifications across society. The suspension of these services following emergency measures introduced by Government on 23rd March 2020.

Decision Maker: Director of Economy and Place

Decision published: 26/03/2020

Effective from: 26/03/2020

Lead officer: Richard Ball


26/03/2020 - Birth registrations will now be deferred within Herefordshire during period of covid-19 outbreak ref: 6732    Recommendations Approved

The unprecedented, significant impact of the covid-19 outbreak is having ramifications across society. The suspension of this services following emergency measures introduced by Government on 23rd March 2020.

Customers should be advised that they can now make a claim for child benefit or universal credit prior to the birth being registered, where they have not been able to do so because of these measures.

Decision Maker: Director of Economy and Place

Decision published: 26/03/2020

Effective from: 26/03/2020

Lead officer: Richard Ball


26/03/2020 - Emergency provision of child care for pre-school children during the coronavirus outbreak ref: 6731    Recommendations Approved

Due to the closure of most child care facilities and pre-school educational settings from Friday 27th March due to lack of demand or due to staff shortages (self-isolation or sickness) and the open settings unable to accommodate more children, emergency hubs in key locations are needed in order to accommodate the children of vulnerable families and key workers during the coronavirus emergency.

There are 2 types of hubs being proposed;
1. To use existing settings, asking them to close as their nursery and open as a hub. They would manage and provide staff where possible and charge the LA. If and when the nursery could no longer operate with the existing staff due to illness, they would use Hoople staff to allow the hub to remain open. The private setting is willing to offer extended hours and will take whole families.

2. Schools with or without nursery space house the nursery Hub, this is run preferably by a redeployed LA EYFS teacher supported by Hoople staff. The second option is that this is run by a nursery manager or Deputy Manager and has either their own (at a cost) or Hoople staff.

Decision Maker: Assistant Director Education, Development and Skills

Decision published: 26/03/2020

Effective from: 26/03/2020

Lead officer: Ceri Morgan


26/03/2020 - Review of Southbank and Ridgemoor Road Residential contract

To approve the recommendations following an options appraisal.

Decision Maker: Cabinet member health and adult wellbeing

Decision due date: 23/04/2020

Wards affected: (All Wards);

Lead officer: Laura Ferguson

Notice of decision: 26/03/2020

Anticipated restriction: Open


25/03/2020 - Car Park Operations and Charges – decision update ref: 6730    Recommendations Approved

The Car Park Charges and Operations formal decision is found here (dated 23rd March 2020):
https://councillors.herefordshire.gov.uk/ieDecisionDetails.aspx?ID=6722

This decision suspends all car parking charges countywide from the 1 April 2020 for up to 3 months, and repurposes the use of the Bus Station car park for emergency workers only.

This decision was taken in response the COVID-19 (Coronavirus) outbreak.

Following further restrictive measures imposed by the UK Government on 23 March 2020 (after the decision was made) it is considered appropriate to implement immediately rather than on the 1 April 2020

Decision Maker: Director of Economy and Place

Decision published: 25/03/2020

Effective from: 25/03/2020

Lead officer: Richard Ball


25/03/2020 - West Midlands Combined Authority

To seek approval to withdraw as an observer from the West Midlands Combined Authority (WMCA) and to stop paying the £25k membership fee starting this financial year 2020/21.

Decision Maker: Cabinet member corporate strategy and budget

Decision due date: 02/04/2020

Wards affected: (All Wards);

Lead officer: Vinia Abesamis

Notice of decision: 25/03/2020

Reason for urgency:
A decision is required in advance of the next annual payment becoming due.

Anticipated restriction: Open


25/03/2020 - Care Providers Annual Fee Review 2020 - 2021 ref: 6710    Recommendations Approved

To approve the annual fee increases as detailed in tables one and two as detailed in the resource section and taking note of responses from Providers in appendix 1. The fees have been reviewed in line with contractual obligations and feedback received from social care providers within the market which are currently commissioned to deliver essential services to the most vulnerable adults across the county. The increase for April 2020 has been informed by the recent announcement of the National Minimum Wage (NMW) increase of 6.2%. Paying a competitive rate is essential in order to have a resilient market which can recruit and retain a workforce.

 

Decision Maker: Cabinet member health and adult wellbeing

Decision published: 25/03/2020

Effective from: 01/04/2020

Decision:

That:

(a)       Care providers fees are increased as detailed in tables one and two are approved and will take effect from 6 April 2020 and;

(b)       Authority to approve future annual fee reviews be delegated to the Director Adults and Communities.

Wards affected: (All Wards);

Lead officer: Laura Tyler


25/03/2020 - Transfer of Local Growth Funds for new model in technology and engineering (NMiTE) Phase 2 ref: 6712    Recommendations Approved

 

To enable the accountable body, Shropshire Council, to delegate responsibility for the managing of the Local Growth Fund (LGF) grant and the relationship with the successful grant applicant (NMiTE) to the council. The full grant amount of £5.66m for Phase 2 of the NMITE project will be transferred from the accountable body to the council in advance of project delivery.

 

The grant funding will be utilised to develop a Centre for Advanced Timber Technologies and Centre for Automated Manufacturing on the Herefordshire Enterprise Zone.

Decision Maker: Cabinet member finance and corporate services

Decision published: 25/03/2020

Effective from: 02/04/2020

Decision:

That:

(a)  Herefordshire Council accept by 31 March 2020 delegated responsibility for the managing of the £5.66m Local Growth Fund (LGF) grant and the relationship with NMiTE for Phase 2 of the NMITE project.

(b)  the chief finance officer be authorised, following consultation with the monitoring officer and cabinet member, to complete such legal documentation as is appropriate to protect the council’s interests and take all operational decisions necessary to implement the above recommendations.

 

Wards affected: (All Wards);

Lead officer: Josie Rushgrove


25/03/2020 - CONTINUATION OF CCTV MONITORING CONTRACT FOR A FURTHER ONE YEAR ref: 6729    Recommendations Approved

The above contract is due to expire on the 31 March 2020 (this was a 3 + 3 year contract).

The CCTV service is currently funded through financial contributions from Herefordshire Council, Police and Crime Commissioner West Mercia, Hereford City Council, Hereford Cathedral, Ledbury Town Council, Leominster Town Council, Ross-on-Wye Town Council and Hereford BID.

On 24 February 2020 the PCC has pledged a grant extension for 1 year to cover costs up to 31 March 2021. It was hoped that with the PCC elections in May 2020 taking place the appointed PCC would be able to commit to further grant terms post 31 March 2021. Due to all elections being postponed to 2021 including the PCC elections an exemption from contract procedure rules is therefore requested to enable the contract to be extended for one year (up until 31st March 2021), whilst a procurement process is undertaken in the Summer of 2020 to put in place a new contract from April 2021.

Whilst this process takes place, we will be investigating alternative sources of funding to help ensure future delivery of the service.


Decision Maker: Director of Economy and Place

Decision published: 25/03/2020

Effective from: 25/03/2020

Lead officer: Chris Jenner


24/03/2020 - Temporary passenger transport payment and support arrangements during period of COVID-19 emergency measures ensuring compliance with Procurement Policy Note - Supplier relief due to COVID-19 Action Note PPN 02/20 March 2020 ref: 6728    Recommendations Approved

To provide support to at risk suppliers responsible for important services which support key workers and vulnerable members of the community during the current Covid 19 emergency and to ensure capacity to remobilise contracts when required following removal of COVID 19 restrictions.

Decision Maker: Director of Economy and Place

Decision published: 24/03/2020

Effective from: 24/03/2020

Lead officer: Mairead Lane


20/03/2020 - Introduction of Resident Permit Holder Parking Places Only and Waiting Restrictions on Lichfield Avenue, Hereford and Surrounding Junctions ref: 6727    Recommendations Approved

To consider a proposal to implement Permit Holder Only Parking Bays and Waiting Restrictions on Lichfield Avenue, Hereford and the surrounding junctions.
The extents of the study area are shown in Appendix A.
The recommendation is proposed for the following reasons:
• For avoiding danger to persons or other traffic using the road or any other road or preventing the likelihood of any such danger arising.
• For preserving and improving the amenity of the area through which the road runs.
• For the enhancement of the visibility at various junctions.
• To make the road easier to navigate for the local bus service

Decision Maker: Director of Economy and Place

Decision published: 24/03/2020

Effective from: 20/03/2020

Lead officer: Mairead Lane


20/03/2020 - Decision to increase spend on High Town “Pop Up” Power Units. ref: 6726    Recommendations Approved

Various remedial works and upgrades were required following the EICR
(Electrical Installation Condition Report) on the High Town “Pop Up” Power Units and funds were allocated. During these works it has become apparent that the manhole covers over the “Pop Ups” are in need of replacement.

Decision Maker: Director of Economy and Place

Decision published: 24/03/2020

Effective from: 20/03/2020

Lead officer: Chris Jenner


23/03/2020 - Approval of expenditure of up to £15k for urgent asbestos removal and fire risk assessment at Westfield School ref: 6725    Recommendations Approved

Approval to spend up to £15k of maintenance at Westfield School. The additional works will be funded from the existing school capital maintenance budget

Decision Maker: Assistant Director Education, Development and Skills

Decision published: 24/03/2020

Effective from: 23/03/2020

Lead officer: Ceri Morgan


24/03/2020 - Closure to public all Household Recycling Centres on Tuesday 24 March 2020 until further notice ref: 6724    Recommendations Approved

The decision has been taken due to the unprecedented threat to Public Health posed by the outbreak of COVID-19.

Closing Household Recycling Centres will support the national government restriction:
• For people to stay at home except for shopping for basic necessities, daily exercise, any medical need and travelling to and from essential work
• And that gatherings in public of more than two people who do not live together are prohibited.

The decision has been taken to protect the public from the threat of COVID19

Decision Maker: Director of Economy and Place

Decision published: 24/03/2020

Effective from: 24/03/2020

Lead officer: Richard Ball


23/03/2020 - Hereford Enterprise Zone – groundworks, attendances and re-surfacing works associated with the installation of gas and water utility to the Shell Store & North Magazine ref: 6723    Recommendations Approved

Herefordshire Council requires the associated groundworks completed for water and gas utility services installations and connections to the North Magazine and Shell Store within the Enterprise Zone. The works are to be undertaken along Skylon View, Rotherwas, Hereford, HR2 6LB.

A full open market tender exercise has been undertaken through the Council’s procurement processes and recommendations signed off by the Council’s procurement team. Owen Pell were the recommended tenderer.

This issue has been considered by the relevant Project Board overseeing HEZ activity and has secured approval from that Group – in particular from finance and procurement representatives.

The tender is for a 7 week delivery period, and fits in with the Shell Store development timetables, provided this project commences next week.

Work on the redevelopment of the £7.3m Shell Store project is now underway and due to be completed by mid May.

All necessary utilities need to be in place at that time. Delays in utility installation will results in delays in the completion testing regime and extra costs associated in delaying the handover of the building.

Currently the nearest water mains is located on Skylon View some 600 yards away from the Shell Store. This proposal will form an essential part of extending the mains up to the Shell Store, whilst also serving development already underway or in negotiation on N3, N4, N4a and N26, as well as future developments on the North Magazine.

‘Lay only’ services for the installation of gas and water have already been approved, with works ready to be carried out to coordinate with these civil works.


This work is part of a tranche of groundworks for which a £750,000 budget was approved as part of Enterprise Zone Capital Interventions Phase 5 on 8 August 2019, and will be funded from future capital receipts on the HEZ site.


Decision Maker: Director of Economy and Place

Decision published: 23/03/2020

Effective from: 23/03/2020

Lead officer: Richard Ball


23/03/2020 - Closure to public of all Play Areas on Monday 23 March 2020 until further notice ref: 6721    Recommendations Approved

The decision has been taken due to the unprecedented threat to Public Health posed by the outbreak of COVID-19.

Closing Play Areas will support the recommendations of national government for people to avoid places where people will, as a result of the natural use of Play Areas, particularly by Children and parents, congregate in a way that is contrary to the recommendations of national government in regard to social distancing.

The decision has been taken to protect the public from the threat of COVID-19.

Decision Maker: Director of Economy and Place

Decision published: 23/03/2020

Effective from: 23/03/2020

Lead officer: Richard Ball


23/03/2020 - Suspension of time restrictions for use of concessionary travel passes during period of Covid 19 emergency measures ref: 6720    Recommendations Approved

To provide support to vulnerable members of the community in accessing essential services during the current emergency restrictions.


Decision Maker: Director of Economy and Place

Decision published: 23/03/2020

Effective from: 23/03/2020

Lead officer: Mairead Lane


23/03/2020 - Parking Operations and Charges ref: 6722    Recommendations Approved

To consider and amend the current level of parking service operations, and scale of car parking charges applied in council off street car parks and on street parking places.

In response to the COVID-19 (coronavirus) outbreak this decision is to be considered to have 'special urgency' in accordance with 4.2.53 of the council constitution. This decision is being taken as soon as reasonable practical, and could not otherwise be deferred, in response to a fast paced and emerging priority for the council.

Decision Maker: Cabinet member Infrastructure and transport

Decision published: 23/03/2020

Effective from: 23/03/2020

Decision:

That:

(a)       On and off street car parking charges are suspended from 1st April 2020 for up to 3 months, and;

(b)       The Bus Station car park, Hereford be closed to members of the public and allocated to frontline NHS and West Mercia Police workers from 1st April 2020 for up to 3 months, and

(c)  Authority be delegated to the Director of Economy and Place to decide, in consultation with the cabinet member, whether to extend the period of time these recommendations take effect for.

 

 

Wards affected: (All Wards);

Lead officer: James.Hughes


20/03/2020 - Substance Misuse Service Recommissioning ref: 6700    Recommendations Approved

 

This report is seeking approval for the re-commissioning of an integrated substance use service for adults and young people resident within the county of Herefordshire.  The report sets out the key information relating to the current service provision and the ambitions for the re-commissioned service to commence on 1st December 2020.

 

The overall aim of the service continues to be to reduce the harm to people, their families and their communities caused by the misuse of drugs and alcohol.

Decision Maker: Cabinet member health and adult wellbeing

Decision published: 20/03/2020

Effective from: 27/03/2020

Decision:

 

That:

(a)       authority is delegated to the director for adults and wellbeing to initiate a competitive procurement exercise for the recommissioning of Substance Use services to maintain current service continuity and allow for further development of the young person’s element;

(b)       the service is recommissioned using the current evidence based model and with additional funding of £93,000 per annum to support identified gaps in provision for young people and in order to mitigate some of the recruitment and retention challenges which the service has faced over the last 5 years;

(c)       subject to the completion of a tendering process, authority to award a contract for an integrated substance use service for 5 years with a total value of £7,481,658,  is delegated to the director of adult services, in consultation with the s151 officer and Cabinet Member for Health and Wellbeing.

 

Wards affected: (All Wards);

Lead officer: Kayte Thompson-Dixon


19/03/2020 - South Wye Transport Package (SWTP) ref: 6719    Recommendations Approved

A decision was taken 9 August 2019 by Cabinet member infrastructure and transport to pause all work on the Southern Link Road and a review of the project be undertaken to determine next steps. This decision was called in and a General Scrutiny meeting was held 9th September in which recommendations were made.

The Cabinet member infrastructure and transport took a final decision 22 October 2019 which took into consideration the recommendations made by General Scrutiny Committee and confirmed a review of the South Wye Transport Package to determine next steps.

On the basis that the works covered by the existing 19/20 commission do not reflect those required following the 22 October 2019 Cabinet Member decision, the existing commission is required to be closed down.

The director for economy and place took a decision 14 May 2019 to fund the delivery of the South Wye Transport Package (SWTP) during April through a virement of £160,000 of the LTP grant.

The director for economy and place took a further decision on the 4 June 2019 to continue to develop the business case and progress the South Wye Transport Package, including appraisal of options, up to the value of £283,370 be commissioned through the Public Realm Contract during May and June 2019 to enable progress to programme pending further decisions by Cabinet.

The director for economy and place took a decision on the 28 June 2019 to fund minor works to secure the planning permission before 18 July 2019 within a budget of £60,000. This was commissioned through the public realm contract and funded from through virements from LTP grant.

The director for economy and place took a decision on the 3 July 2019 that in accordance with the delegated authority authorised by the Cabinet member infrastructure decision dated 12 November 2018, the purchase of the property identified within that report be completed within an overall budget of £575,000 and that this be funded through virements from LTP grant.

The director for economy and place took a decision on the 20 September 2019 to pay the reasonable professional fees of £52,500 incurred by the landowners in respect of the negotiation of the option agreements on land affected by the SLR funded through virements from LTP grant.

The director for economy and place took a further decision on the 19 March 2020 to pay additional professional fees of £2,500 incurred by landowners in respect of the negotiation of the option agreements on land affected by the SLR funded through virements from LTP grant.

The further works between July and the close down of the current commission will be funded from a further virement of LTP funding. LTP funding has been identified from the public realm annual plan 2019/20 to cover the costs associated with the works arising from this decision.


Decision Maker: Director of Economy and Place

Decision published: 20/03/2020

Effective from: 19/03/2020

Lead officer: Richard Ball


19/03/2020 - South Wye Transport Package - Southern Link Road (SLR) Payment of Additional Fees Incurred ref: 6718    Recommendations Approved

Following negotiations with the landowner, terms were agreed for an option agreement enabling the council to acquire the land on confirmation of the Compulsory Purchase Order (CPO) and signing of the General Vesting Declaration or earlier if required.

There are four landowners who have incurred professional agents and solicitors fees upfront in negotiations with the council relating to these option agreements. As a result there is a legitimate expectation that the council will pay the costs incurred, irrespective of the decision of the 9th August 2019 to pause and review the scheme.

The record of officer decision dated 20 September 2019 took into account all invoices that the council had received in anticipation of completing the option agreements in April 2019. Landowners have incurred legitimate further fees in taking professional advice between April and the decision taken by the new cabinet member for infrastructure and transport on the 9th August 2019. The council were not aware of these at the time of taking the decision of the 20 September 2019.

The costs amount to £2,500 plus VAT and includes disbursements.

Decision Maker: Director of Economy and Place

Decision published: 20/03/2020

Effective from: 19/03/2020

Lead officer: Richard Ball


19/03/2020 - Hereford Transport Package (HTP) ref: 6717    Recommendations Approved

The 19/20 Capital Programme funding was approved by Council 15 February 2019, and included a provision of £3.5m in 19/20 for the Hereford Transport Package.

The 11 March 2019 decision taken by Cabinet Member Infrastructure to approve spending of the £3.65m budget through delegated authority to the Director for Economy and Place.

A Record of Officer Decision was taken by the Director for Economy and Place on 4 June 2019 to authorise commissioning of the 19/20 programme of works through the public realm contract with an initial value of up to £1.7m.

To date £971k has been spent of the £1.7m budget. Costs associated with the continuation of the stated pieces of work are anticipated to be £26k and will be funded from the remaining balance of £729k of the authorised budget of £1.7m.

A decision was taken 9 August 2019 by Cabinet Member for Infrastructure and Highways to pause all work on the Hereford bypass and a review of the project be undertaken to determine next steps. This decision was called in and a General Scrutiny meeting was held 9th September in which recommendations were made.

The Cabinet Member took a further decision 22 October 2019 which took into consideration the recommendations made by General Scrutiny Committee and confirmed a review of the bypass project to determine next steps.


The 22 October 2019 decision recommendations also included the continuation of the following pieces of work whilst the review is undertaken:

• Phase 2a consultation report completion
• Geophysical survey report completion
• Ground Investigation Report (GIR) completion
• Walking and Cycling (WCHAR) assessment completion
• Traffic Modelling
• Large Local Major Bid completion

These works are to be commissioned through the public realm contact within a budget envelope of £71k.

Proposals are assessed for value for money by Herefordshire Council’s Infrastructure and Public Realm contract management teams through due processes before being approved as acceptable.

Public Realm contract commissions can be varied, through the change control contractual mechanism, if priorities change and additional or alternative options would be explored.


Decision Maker: Director of Economy and Place

Decision published: 20/03/2020

Effective from: 19/03/2020

Lead officer: Richard Ball


18/03/2020 - Management of Herefordshire Special Educational Needs and Disabilities Information and Advice Support Service (SENDIASS) ref: 6716    Recommendations Approved

Herefordshire Council to form a collaborative agreement with Worcestershire County Council under Regulation 12(7) of The Public Contracts Regulations 2015, based on a ‘co-operative’ concept, for the delivery of the Special Educational Needs and Disabilities Information Advice and Support Service (SENDIAS service) across Herefordshire and Worcestershire. The participating authorities will co-operate to perform public services they provide, meeting common objectives.

Section 113 of the Local Government Act 1972 allows a local authority to enter into an agreement with another authority to place its officers at the disposal of the other authority. Staff who are made available under such an arrangement are able to take binding decision on behalf of the body at whose disposal they are placed, although they remain an employee of their original authority for employment and superannuation purposes.

This enables the Worcestershire SENDIAS manager to manage SENDIAS services across Herefordshire and Worcestershire. The total staffing cost to Herefordshire Council for delivering the service including the management cost (£25,000) is £73,731 per annum.

For Herefordshire SENDIAS staff this will stabilise management of the service and will enable greater staff capacity due to alignment of services across the two counties, whilst retaining a local presence.

The decision will require both authorities to commit to the joint performance management of the SENDIAS service.

A Memorandum of Understanding (MoU) will be in place between the two councils to set out each authority’s responsibilities, on the understanding that there will be a three year agreement, to be reviewed after year one. This will commence on 1st April 2020.

Decision Maker: Chief executive

Decision published: 19/03/2020

Effective from: 18/03/2020

Lead officer: Alistair Neill


18/03/2020 - Contract for de-delegated schools budgeting software ref: 6702    Recommendations Approved

To renew the contract for the schools budget planning software for use by local authority maintained schools under the de-delegation funding arrangements approved by Schools Forum.

 

Decision Maker: Director of Children and Families

Decision published: 18/03/2020

Effective from: 25/03/2020

Decision:

That:

(a)       The contract with the Access Group for the school budget planning software is renewed for the two year period from 1st April 2020 at a cost of £55,168 +VAT in accordance with the terms set out in the government’s G-Cloud 11 framework contract;

(b)       To note that the contract cost is fully met by schools under the de-delegation arrangements approved by Schools Forum;

(c)       Options for extending the contract for a further one or two years be considered in December 2021.

 

Wards affected: (All Wards);

Lead officer: Malcolm Green


18/03/2020 - Closure to public of all Museum, Library & Archive sites from end of opening hours on Friday 20th March until further notice ref: 6715    Recommendations Approved

The decision has been taken due to the unprecedented threat to Public Health posed by the outbreak of COVID-19. Closing sites will support the recommendations of national government for people to avoid places where there are public gatherings. The decision has been taken to protect staff, volunteers and the public from the threat of COVID-19. Herefordshire Council is aware of its statutory obligation to provide a ‘comprehensive and efficient’ library service and is working to maintain access in as many ways as possible. Amendments have already been made to allow the borrowing of larger numbers of items, online resources will remain available and a Home Delivery Service to Housebound and vulnerable customers will continue. Additional resources will be invested in increasing the stock of e-books and e-audio resources

Decision Maker: Director of Economy and Place

Decision published: 18/03/2020

Effective from: 18/03/2020

Lead officer: Richard Ball


12/03/2020 - Grant for Buchanan Trust ref: 6714    Recommendations Approved

• Buchanan Trust oversees an estate nearing 700 acres which is
made up of tenanted farms and cottages.
• The trust is seeking to provide more affordable housing for veterans.
• Planning was achieved 1st November 2017 for 5 additional
affordable units
• The trust has secured some funding through the Almshouse
Consortium but requires further funding has approach
Herefordshire Council
• The units will be allocated to ex-Service personnel at risk of
homelessness in Herefordshire.
• The trust receives a number of referrals from Royal British Legion,
Local Authority and the National Centre for Trauma and Walking
with the Wounded

Decision Maker: Director of Economy and Place

Decision published: 18/03/2020

Effective from: 12/03/2020

Lead officer: Richard Gabb


13/03/2020 - Internal Reconfigurations and Early Years Play Provision at Bodenham, St Michael’s CE Primary School ref: 6711    Recommendations Approved

To fund £88,613, including professional fees, for the internal reconfiguration and early years play provision works at Bodenham, St Michael’s CE Primary School.

Funding to be provided from primary and early years Section 106 receipts from Land Opposite England’s Gate Inn, Bodenham and School devolved capital.

Decision Maker: Director of Children and Families

Decision published: 17/03/2020

Effective from: 13/03/2020

Lead officer: Chris Baird


09/03/2020 - Tenancy at Will to Kington Town Council of Office 1, The Old Police Station, Kington ref: 6709    Recommendations Approved

Single office in business unit to be let on flexible terms until the future ownership of the main building is resolved

Decision Maker: Acting Assistant Director for Technical Services

Decision published: 16/03/2020

Effective from: 09/03/2020

Lead officer: Chris Jenner


05/03/2020 - Sale of land adjacent to Traveller’s Rest, Stretton Sugwas ref: 6708    Recommendations Approved

1. 32 sqm approx. surplus land from road improvements in 2008.
2. The land is not registered as highways land.
3. The adjoining owner has been in possession and has occupied and maintained the land for over 10 years.
4. Herefordshire Council has never maintained the land.
5. The adjoining owner wishes to incorporate the land in an affordable housing scheme.
6. Selling the land for a nominal price is less costly to the Council than dealing with the Land Registry over a claim.

Decision Maker: Acting Assistant Director for Technical Services

Decision published: 16/03/2020

Effective from: 05/03/2020

Lead officer: Chris Jenner


13/03/2020 - Estate Asset Strategy 2020-2024

To approve the Estate Asset Strategy 2020-2024 and the Corporate Asset Management Plan which support and enables the implementation of the council’s County Plan and strategic objectives. The Estate Asset Strategy 2020-24 will guide the management of the council’s estate over the next four years and sets the parameters and processes to be followed in respect of all aspects of estate asset management including the acquisition, disposal, community asset transfer, maintenance, tenure, performance measurement and the review of estate assets.

Decision Maker: Cabinet

Decision due date: 28/05/2020

Wards affected: (All Wards);

Lead officer: Andrew Husband

Notice of decision: 13/03/2020

Anticipated restriction: Open


11/03/2020 - Recovery of debt from unpaid parking Penalty Charge Notices ref: 6707    Recommendations Approved

In order to effectively manage the councils highway network in respect of parking, occasionally a Penalty Charge Notice needs to be issued to a vehicle. Where payment is not made in respect of these the relevant legislation provides for debt to be pursued.

In order for the council to continue to exercise its public duty, and recover all associated costs with the enforcement of parking contraventions, and to ensure that the principles of enforcement are not undermined, it is appropriate to take all legal and necessary steps to obtain payment.

Notwithstanding a review of any correspondence received against any of these matters, and the councils underpinning duty to protect those that are vulnerable, the following documents have been served in accordance with legislation in the last period.

February 2020
Charge Certificate – 368
Order for Recovery – 192

In the same period 133 were warrants were executed for the councils contracted Enforcement Agency (Bailiffs) to, in accordance with the relevant legislation, make enquires and enforce the outstanding debt.

Decision Maker: Acting Assistant Director for Technical Services

Decision published: 13/03/2020

Effective from: 11/03/2020

Lead officer: James.Hughes