Decisions

Decisions

24/02/2021 - Hoople Service Level Agreement 2021/22

To approve the Hoople Ltd service level agreement for 2021/22.

Decision Maker: Cabinet member finance and corporate services

Decision due date: 25/03/2021

Wards affected: (All Wards);

Lead officer: Karen Morris

Notice of decision: 24/02/2021

Anticipated restriction: Open


24/02/2021 - Approval of the expenditure of up to £5,500 from the Capital Maintenance Schools’ Budget for asbestos removal works to Michaelchurch Primary School. ref: 7675    Recommendations Approved

Agreement to:
1. Award Balfour Beatty LP the contract to complete asbestos removal works at Michaelchurch Primary School.

2. Approve the expenditure of up to £5,000 at Michaelchurch Primary School for asbestos removal works, works required to be completed as part of the heating and boiler scheme. Responsibility for managing and monitoring the project to be carried out by the Capital Project Manager, within the spend budget.

3. To authorise the expenditure of up to the value of £500 at Michaelchurch for professional fees. Responsibility for managing and monitoring the project to be carried out by the Capital Project Manager, within the spend budget.

Decision Maker: Assistant Director Education, Development and Skills

Decision published: 24/02/2021

Effective from: 24/02/2021

Lead officer: Ceri Morgan


24/02/2021 - Review of performance and progress against the Safeguarding and Family Support improvement plan

To review progress against the Safeguarding and Family Support division improvement plan 2020 / 2020 (appendix a) and Our priorities definitions (appendix b) produced in response to the Ofsted Inspection of Local Authority Children’s Services (ILACS) inspection judgement of June 2018 and the subsequent focused visits carried out in 2019.

To review the Herefordshire Children's Safeguarding Partnership annual report for 2019-2020 (appendix c)

Decision Maker: Children and young people scrutiny committee

Decision due date: 23/03/2021

Wards affected: (All Wards);

Lead officer: Andy Gill

Notice of decision: 24/02/2021

Anticipated restriction: Open


24/02/2021 - Modern.Gov Renewal

To approve the renewal of licences and support arrangements for the governance ICT
system modern.gov.

Decision Maker: Chief executive

Decision due date: 05/03/2021

Wards affected: (All Wards);

Lead officer: John Coleman

Notice of decision: 24/02/2021

Anticipated restriction: Open


23/02/2021 - Record of Officer Decision - Building Control Scheme of Charges ref: 7673    Recommendations Approved

The Building Control service helps provide assurance that work which falls within the scope of the Building Regulations meets the standards set out within the regulations and associated documentation. Whilst it remains the responsibility of those undertaking the work to achieve the required standard the Building Control service provides advice and inspects work to help ensure compliance. The service is able to take enforcement action if required.

Those using the service do so under a user pays principle, the cost for each ‘application’ is calculated individually using the hourly rate and estimated time required to deliver the service. The proposed increase has been carefully determined to allow for full cost recovery.

Appendix A contains a proposed updated Scheme of Charges, which outlines our methods of charging and assessing services fees. This is available on the council website.

The updated Scheme of charges and associated hourly rate will decision will come in to force on the 01/04/2021.

Decision Maker: Assistant Director for Technical Services

Decision published: 23/02/2021

Effective from: 23/02/2021

Lead officer: Natalia Thomas-Alvarez


23/02/2021 - Internal Audit 1st quarter Plan 2021-22 and Internal Audit Charter

To ensure the council complies with recommended best practice as set out in the PSIAS and to approve the internal audit charter for the period 1 April 2021 to 31 March 2022

Decision Maker: Audit and governance committee

Decision due date: 16/03/2021

Wards affected: (All Wards);

Lead officer: Andrew Lovegrove

Notice of decision: 23/02/2021

Anticipated restriction: Open


23/02/2021 - Progress report on 2020/21 internal audit plan

To update members on the progress of internal audit work and to bring to their attention any key internal control issues arising from work recently completed. To enable the committee to monitor performance of the internal audit team against the approved plan.

Decision Maker: Audit and governance committee

Decision due date: 16/03/2021

Wards affected: (All Wards);

Lead officer: Andrew Lovegrove

Notice of decision: 23/02/2021

Anticipated restriction: Open


23/02/2021 - Green Space Enhancements – Residential Trees and Trees on Public Open Space, Towns Fund ref: 7672    Recommendations Approved

The scheme will offer Hereford City based residents and organisations the offer of a free trees to be planted on their premises, within the City boundary.

Hereford City residents will be eligible for one tree per household and City based organisations will be eligible for up to five trees.

Applications for additional trees will be considered by exception as priority will be given to maximise the number of scheme beneficiaries and to increase tree canopy for public benefit.

The combined delivery of the Residential Tree and Trees on Public Open Space elements of the Green Space Enhancement project enables better value for money through single application process for both residents and also reduces the scheme administration.

The scheme and tree species available will be promoted through a dedicated webpage on the Council’s website which will include on online application form with FP Matthews.

These tree species are being stored by and will be posted directly to applicants by FP Matthews in order to mitigate the transmission risk of Covd-19.

Advice and guidance on suitability, planting and tree care will be provided to applicants by FP Matthews.

The procurement process was undertaken in line with the Council’s contract procedure rules with support from the Commercial Services Team.

Decision Maker: Director of Economy and Place

Decision published: 23/02/2021

Effective from: 23/02/2021

Lead officer: Tara Roche Schiavon


22/02/2021 - SACRE Membership

To undertake a review of the membership of SACRE.

Decision Maker: Standing advisory council for religious education (SACRE)

Decision due date: 12/03/2021

Wards affected: (All Wards);

Lead officer: Matthew Evans

Notice of decision: 22/02/2021

Anticipated restriction: Open


22/02/2021 - SACRE budget 2021/22

To note the budget for SACRE for 2021/22.

Decision Maker: Standing advisory council for religious education (SACRE)

Decision due date: 12/03/2021

Wards affected: (All Wards);

Lead officer: Matthew Evans, Alison Naylor

Notice of decision: 22/02/2021

Anticipated restriction: Open


22/02/2021 - 2021/22 council tax setting report

To approve the council tax and precepts for 2021/22.

Decision Maker: Council

Decision due date: 05/03/2021

Wards affected: (All Wards);

Lead officer: Josie Rushgrove

Notice of decision: 22/02/2021

Anticipated restriction: Open


22/02/2021 - Herefordshire Streetworks Permit Scheme

 

The report proposes the implementation of the Hereford Permit Scheme thereby meeting the requirements of the new Street Manager regulations and enabling the better management and co-ordination of works on the highway by applying conditions (see appendix F) which are provided in statutory guidance. The permit scheme will be managed by Balfour Beatty Living Places (BBLP) through the public realm contract as this is within the scope of the contract, this is a change in approach to managing street works – this is not a new function

Decision Maker: Cabinet member Infrastructure and transport

Decision due date: 01/03/2021

Wards affected: (All Wards);

Lead officer: Bruce Evans

Notice of decision: 22/02/2021

This decision will be taken under urgency procedures.

Reason for urgency:
The late discovery of an error in the original decision of October 2020 and the need for the decision to be made by 1 March so that statutory undertakers can be given 28 days’ notice of the new scheme starting 1 April requires that regulation 11 is utilised.

Anticipated restriction: Open


21/02/2021 - To approve the provision of technical advice by the Wye and Usk Foundation on phosphate reduction in the Lugg catchment    Recommendations Approved

To provide technical expertise on phosphate reduction at both point source and diffuse source pollution in the Lugg catchment

Decision Maker: Assistant Director for Regulatory, Environment and Waste Services

Decision due date: 19/02/2021

Lead officer: Marc Willimont

Notice of decision: 21/02/2021


19/02/2021 - Provision of children centre service in Bromyard area ref: 7641    Recommendations Approved (subject to call-in)

 

To approve proposals for the temporary extension of a contract for the provision of children’s centre service in the Bromyard reach area for a period up to 12-months.

 

The Bromyard Reach area is the only part of Herefordshire where Children’s Centre provision is externally commissioned. All other areas are supported via an in-house service which is centrally governed and managed.

Decision Maker: Cabinet member children and families

Decision published: 19/02/2021

Effective from: 26/02/2021

Decision:

That:

 

(a)  The current contract for the delivery of children’s centre services in the Bromyard reach area is updated to ensure that it remains current and is extended for up to 12-months at a value up to £25,000 to no later than 31 March 2022 in line with Contract Procedure Rules

(b)  Further analysis is provided regarding the benefits and risks of the different options for the future delivery of children’s centre services

(c)  Further community engagement is undertaken to explore the different options for the future delivery of children’s centre services

(d)  A further decision regarding the long-term delivery of the service is taken as soon as possible before the end of 2021

 

Wards affected: Bishops Frome & Cradley; Bromyard Bringsty; Bromyard West; Hampton; Three Crosses;

Lead officer: Richard Watson


17/02/2021 - Award of contracts for Family Mentoring and Befriending ref: 7668    Recommendations Approved

The following contracts are awarded as a result of a competitive tendering process.

Contract 1 be awarded to Herefordshire Vennture to deliver a family mentoring service at a cost of £100,000 from 1 April 2021 to 31 March 2022, with the potential to extend for a further year.

Contract 2 be awarded to Home-Start Herefordshire to deliver the Befriending Service at a cost of £66,000 from 1 April 2021 to 31 March 2022, with the potential to extend for a further year.

Decision Maker: Director of Children and Families

Decision published: 19/02/2021

Effective from: 17/02/2021

Lead officer: Chris Baird


18/02/2021 - Local Flood Risk Management Strategy Action Plan

To seek the views and invite policy influence from the scrutiny committee on the action plan which identifies a programme of work for reducing local flood risk within Herefordshire

Decision Maker: General scrutiny committee

Decision due date: 22/03/2021

Wards affected: (All Wards);

Lead officer: Steve Hodges

Notice of decision: 18/02/2021

Anticipated restriction: Open


18/02/2021 - Leader's report to Council

To provide an update on the work of the Cabinet since the previous meeting of the Council and an annual report on the priorities of the Cabinet and progress made in meeting those priorities.

Decision Maker: Council

Decision due date: 05/03/2021

Wards affected: (All Wards);

Lead officer: John Coleman

Notice of decision: 18/02/2021

Anticipated restriction: Open


16/02/2021 - Surrender and grant of new lease in respect of Unit 12 Maylord Shopping Centre, Hereford ref: 7667    Recommendations Approved

To approve surrender of existing and grant of new lease in respect of Unit 12 Maylord Shopping Centre, Hereford

Decision Maker: Director of Economy and Place

Decision published: 18/02/2021

Effective from: 16/02/2021

Lead officer: Chris Jenner


17/02/2021 - Extend the contract for the Herefordshire emergency duty team from 1 April 2021 up to 31 March 2023 ref: 7666    Recommendations Approved

To exercise the contractual option to extend the current contract with Worcestershire Childrens First to deliver the council’s children’s social care out of hours emergency duty service for 2 years from 1 April 2021 to 31 March 2023 at a maximum cost of £253,952.

This results in a total contract value of £439,952 from October 2019 up to March 2023.

Decision Maker: Director of Children and Families

Decision published: 18/02/2021

Effective from: 17/02/2021

Lead officer: Chris Baird


18/02/2021 - Library Management System Contract Update ref: 7664    Recommendations Approved

In July 2020, having followed due process, Herefordshire Council entered into a five year contract with Capita Software Solutions for the supply and maintenance of its Library Management System.

The parent company, Capita Ltd, has agreed the sale of its Software Solutions business to Tiger UK Bidco Ltd. All staff, commitments and liabilities will transfer to the new company and the terms of our contract will not be affected.

Decision Maker: Director of Economy and Place

Decision published: 18/02/2021

Effective from: 18/02/2021

Lead officer: Jon Chedgzoy


10/02/2021 - Tree Preservation Order 641 The Vicarage Bosbury ref: 7662    Recommendations Approved

To serve a provisional TPO at The Vicarage Bosbury in order to protect the amenity of the trees.

Decision Maker: Officer Decision - Economy and Place

Decision published: 17/02/2021

Effective from: 10/02/2021

Lead officer: Elizabeth Duberley


17/02/2021 - Change of charges for waste collection services

To review waste collection service charges across commercial, bulky, and garden waste in line with the councils full cost recovery policy.


Decision Maker: Director of Economy and Place

Decision due date: 24/02/2021

Wards affected: (All Wards);

Lead officer: Nicola Percival

Notice of decision: 17/02/2021

Anticipated restriction: Open


10/02/2021 - Consolidation of Wellington and Auberrow Speed Limit Orders ref: 7661    Recommendations Approved

To approve the recommendation to implement a Consolidation Order covering the existing speed limits at Wellington and Auberrow, the effect of which will be to correct a minor error in the road number given for Auberrow Road in the schedule in the existing speed limit Orders
A plan of the proposals, which remain unchanged, is included as Appendix A.

The original Assistant Director’s report that contains the error was approved in September 2019 is included in Appendix B for reference. The road number error is highlighted in red and the amended schedule to correct this error is detailed in Recommendations below.

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 17/02/2021

Effective from: 10/02/2021

Lead officer: Mairead Lane


05/02/2021 - Proposed Public Path Diversion Footpaths FL7(Part) in the Parish of Felton and PW8A (Part) in the Parish of Preston Wynne. ref: 7659    Recommendations Approved

To consider an application under the Highways Act 1980, Section 119, to make a public path diversion order to divert part of footpath FL7 in the parish of Felton and part of footpath PW8A in the parish of Preston Wynne.

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 17/02/2021

Effective from: 05/02/2021

Lead officer: Mairead Lane


17/02/2021 - Travel Fund, Towns Fund ref: 7657    Recommendations Approved

Reasons for decision: In July 2020 government announced that under the Towns Fund programme they were offering Hereford a grant of £750,000 to fund capital projects that can be delivered this financial year. This grant will be used to support capital spend within the intervention framework as set out in the Towns Fund Further Guidance.

The expenditure will be included within the medium term financial strategy and capital programme.

The business case details the revenue impact of the project which will be managed within current revenue budgets. There is no additional funding
requirement, with all projects managed within existing teams for delivery.


TravelFund grant schemes have been very successful in promoting increased sustainable travel in local businesses and organisations. In spring 2020 a TravelFund grant scheme, funded by the Department for Transport, provided video-conferencing equipment and e-bikes to help local businesses to continue to trade during the pandemic. Fifty four applications were received and twenty businesses were supported.

This grant scheme will promote and encourage low carbon transport solutions. It will help to reduce congestion and improve air quality, with the added benefit of reducing fuel and vehicle maintenance costs. It will also raise awareness of low carbon travel options, encourage healthier choices and help reach the carbon neutrality target by 2030.

Private sector businesses will be prioritised, SME and sole traders will be eligible for funding. Charities and public sector organisations will be considered where demand and benefit can be demonstrated.

Likewise businesses within the boundary area will be prioritised and those sitting outside the Towns Fund accelerated projects boundary will only be considered where they can definitively state they will use the equipment within the Towns Fund accelerated projects boundary.

Awards will be paid on receipt of a valid suppliers invoice unless the lead time for an order goes beyond 31 March 2021. In that case the award will be paid in advance with a claw back clause included in the grant agreement.

Total mileage and numbers of users will be monitored and recorded.

We will publicise the grant on the council website, twitter and via the Travel for Work network, to business organisations and to local networks as well as previous recipients of previous Travel Fund grants.

Decision Maker: Director of Economy and Place

Decision published: 17/02/2021

Effective from: 17/02/2021

Lead officer: Tara Roche Schiavon


16/12/2020 - To approve expenditure up to the value of £65,500 to award professional services contracts and to complete feasibility work to progress the Integrated Wetlands project ref: 7660    Recommendations Approved

1) To enable the council to receive independent advice on the Redbook
valuation for each identified site
2) To enable the council to receive a final technical assessment report from
the Wye and Usk foundation around each identified site to enable the
council to make informed decisions about purchasing/leasing sites
3)To enable the council to have an independent negotiator on board to
negotiate land acquisitions on behalf of the council
4) To improve the data sets and the resilience of the phosphate calculator
within the interim delivery plan

Decision Maker: Director of Economy and Place

Decision published: 17/02/2021

Effective from: 16/12/2020

Lead officer: Marc Willimont


25/01/2021 - Decision to spend on the Shirehall Courtroom Ceiling Remedial Works ref: 7656    Recommendations Approved

Additional structural defects have been found, through surveys and structural calculations. This has resulted in additional works to both court rooms 1 and 2, which include for additional structure steel work to both courtrooms, removal of the lower ceiling in court room 2, additional scaffolding structural support and supporting design work.

Decision Maker: Director of Economy and Place

Decision published: 16/02/2021

Effective from: 25/01/2021

Lead officer: Chris Jenner


16/09/2020 - Explosive Storage Licence for Evans Farm and Country Supplies for 3 years. Widemarsh. 16.09.20 ref: 7655    Recommendations Approved

To grant an explosives licence to Evans Farm and Country Supplies in accordance with the Explosives Regulations 2014 for 3 years. Expiry 31st August 2023.

Decision Maker: Director of Economy and Place

Decision published: 16/02/2021

Effective from: 16/09/2020

Lead officer: David Hough


15/01/2021 - Explosives Storage Licence. Lightning Fireworks. Three Crosses. 15.01.21 ref: 7654    Recommendations Approved

To grant an explosives licence to Lightning Fireworks, in accordance with the Explosives Regulations 2014 for 1 year.
Expiry 31st August 2021

Decision Maker: Director of Economy and Place

Decision published: 16/02/2021

Effective from: 15/01/2021

Lead officer: David Hough


09/02/2021 - Short term tenancy in respect of unit 17 Maylord Shopping Centre, Hereford ref: 7653    Recommendations Approved

To approve letting of unit 17 Maylord Shopping Centre, Hereford

Decision Maker: Director of Economy and Place

Decision published: 16/02/2021

Effective from: 09/02/2021

Lead officer: Chris Jenner


22/01/2021 - Decision to prosecute an individual uder S117 of the Road Traffic Regulation Act 1984 for blue badge misuse. Central Ward. 22.01.21 ref: 7652    Recommendations Approved

To prosecute the defendant for offences under the Road Traffic Regulations Act 1984, Section 117

Decision Maker: Chief executive

Decision published: 16/02/2021

Effective from: 22/01/2021

Lead officer: Richard Ball


16/02/2021 - Dealing with newly registered low risk Food hygiene premises ref: 7651    Recommendations Approved

Due to the Covid-19 pandemic the food hygiene inspection programme has been severely impacted. There has been a very limited number of programmed visits undertaken, meaning that the programme is behind by over a year. Once the Covid-19 lock down has been lifted, inspections will need to focus on higher risk food premises rather than processing low risk food registrations. Examples of businesses that would be classed as low risk include, domestic cake makers, childminders (serving fruit/low risk snacks), chemists & clothing retailers selling sweets.

Decision Maker: Director of Economy and Place

Decision published: 16/02/2021

Effective from: 16/02/2021

Lead officer: Charles Yarnold


05/02/2021 - Proposed Public Path Diversion Bridleway ME3 (Part) in the Parish of Michaelchurch Escley ref: 7650    Recommendations Approved

To consider an application under the Highways Act 1980, Section 119, to make a public path diversion order to divert part of Bridleway ME3 (part) in the parish of Michaelchurch Escley.

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 16/02/2021

Effective from: 05/02/2021

Lead officer: Mairead Lane


12/02/2021 - Decision to enter into a Consultancy Agreement to carry out a Condition Survey and Recommendation for Improvement Works at the Old House Museum. ref: 7649    Recommendations Approved

The building was restored in 1973-4 and further works were carried out in
the 1990’s during which periods repairs were carried out to the rendered
infill panels. These now incorporate a mix of original lath and render
panels, some original infill panels re-skimmed, some rendered wood wool
slab infill panels and some panels with expended metal mesh and render.

Recent falls of the render prompted an inspection from a cherry picker
which revealed many panels with delaminating render. There are also
small areas of timber decay. There is a need to engage a Conservation
Architect to identify the health and safety work required to make the
building safe and to provide documentation for subsequent Listed Building Consent and tender of the improvement works.

Donald Insall Associates have been identified as the bidder representing
best value for money following a competitive tender and assessment
process in accordance with Council procurement procedures. Quotations
were invited from three prospective consultants, all of whom returned a
valid quotation for consideration.

Decision Maker: Director of Economy and Place

Decision published: 15/02/2021

Effective from: 12/02/2021

Lead officer: Chris Jenner


15/02/2021 - Property services estates capital works programme

To agree the property services estates capital works programme.
The proposed programme of works as set out in appendix A and B incorporates a series of planned project works that enables the council to deliver on its obligations to maintain buildings fit for purpose utilising the agreed £2.067m capital budget which was approved at council budget meeting of 12 February 2021

Decision Maker: Cabinet member commissioning, procurement and assets

Decision due date: 23/03/2021

Wards affected: (All Wards);

Lead officer: GianCarlo Paganuzzi

Notice of decision: 15/02/2021

Anticipated restriction: Open


10/02/2021 - Contract Award Substance Use Service ref: 7648    Recommendations Approved

To award a contract for substance use services following successful competitive procurement exercise.

Decision Maker: Director of adults and communities

Decision published: 15/02/2021

Effective from: 10/02/2021

Lead officer: Stephen Vickers


15/02/2021 - Hereford City Centre Transport Package (HCCTP) - Development of the remaining elements

To confirm next steps to progress the design development and public consultation of the remaining elements of the HCCTP.

Decision Maker: Cabinet member Infrastructure and transport

Decision due date: 18/03/2021

Wards affected: Aylestone Hill; Central; College; Eign Hill; Widemarsh;

Lead officer: Mairead Lane

Notice of decision: 15/02/2021

Anticipated restriction: Open


15/02/2021 - A review of schools pastoral support and mental health pathway for looked after children

To provide an outline summary of the mental health and pastoral support in schools for children who are looked after.

The report summarises the current initiatives; and also considers the implications for some of these pupils following the lockdown and what could be done further to support them once restrictions ease.

The report will also attempt to summarise the pathway of support as these children grow.

Decision Maker: Children and young people scrutiny committee

Decision due date: 23/03/2021

Wards affected: (All Wards);

Lead officer: Ceri Morgan

Notice of decision: 15/02/2021

Anticipated restriction: Open


15/02/2021 - Complex Needs Framework

To approve the joining of the Worcestershire complex needs framework.

Decision Maker: Cabinet member health and adult wellbeing

Decision due date: 12/04/2021

Wards affected: (All Wards);

Lead officer: Laura Ferguson

Notice of decision: 15/02/2021

Anticipated restriction: Open


15/02/2021 - Record of Officer Decision - Decision to approve the procurement of an additional 75 days of internal audit work to be completed by South West Audit Partnership (SWAP) ref: 7647    Recommendations Approved

The internal audit plan for 2020/21 was initially approved by the audit and governance committee on 5 May 2020. Following that an updated and proposed revised annual audit plan for the remainder of 2020/21 has been prepared and approved on 14 October 2020 following consultation with the chief finance officer and shared with the management board.

The initial plan remains relevant however the huge effort the council is undertaking in relation to response and recovery from the COVID-19 pandemic is likely to push back a significant proportion of the initial planned work and result in new, also significant, initially unplanned work.

Internal audit continues to respond to requests to support COVID-19 work, this includes work where there is a definitive date for a declaration to the relevant Government department.

The plan will continue to be reviewed as the year progresses and changes to the plan will be reported to the audit and governance committee through the regular Internal Audit progress update reports that committee receives.

Decision Maker: Chief finance officer

Decision published: 15/02/2021

Effective from: 15/02/2021

Lead officer: Josie Rushgrove


12/02/2021 - Approval of the appointment of Land Science to complete non-invasive ground survey investigations the for the Brookfield School Improvement capital project ref: 7646    Recommendations Approved

Directly appoint Land Science to complete the non-invasive ground survey investigations which are required to inform the proposals for redevelopment of the Brookfield School as part of the Brookfield School Capital Improvement project.

Decision Maker: Director of Children and Families

Decision published: 15/02/2021

Effective from: 12/02/2021

Lead officer: Chris Baird


12/02/2021 - Community Improvement Project relating to Wilton Sports Centre, Ross-on-Wye. ref: 7644    Recommendations Approved

 

To approve the granting of £173k to the Ross Sports Centre community interest group (CIC) to undertake the works required to the pavilion as a result of flooding in 2020.

 

The amount is what has been agreed with the insurance brokers and is appropriate for the costs of the insured element of the reinstatement works to the building. The council requires the CIC to complete all works to the required regulatory and statutory requirements.

 

Currently the whole site is made up of four separate leases, in order to ensure that the CIC can obtain maximum amounts of external funding it would be appropriate to surrender the existing leases and create one lease that demonstrates the multifunctional sports use of the site

Decision Maker: Cabinet member commissioning, procurement and assets

Decision published: 12/02/2021

Effective from: 19/02/2021

Decision:

That:

a)    the sum of £173k is granted to the CIC to undertake the works in phases, subject to the CIC providing satisfactory evidence that demonstrates compliance with  regulatory and statutory requirements as per an approved specification

b)    the four leases on the site are amalgamated into one lease up to a period of 35 years; and

c)    delegated authority be given to the director of economy and place to take all operational decisions necessary to implement the above recommendations.

 

Wards affected: Ross West;

Lead officer: Helen Beale


10/02/2021 - Decision to award Substance Use Contract ref: 7643    Recommendations Approved

To award contract for substance use services to the winning bidder following competitive procurement tender.

Decision Maker: Director of adults and communities

Decision published: 11/02/2021

Effective from: 10/02/2021

Lead officer: Stephen Vickers


11/02/2021 - Decision to extend the ActiveHERE contract for 6 months    Recommendations Approved

COVID has impacted the service delivery during 2020, the service will form a vital part of the recovery from COVID-19 both in supporting individuals to become active but also in supporting providers to develop activities and re-start delivery.

Decision Maker: Acting Director of Public Health

Decision due date: 10/02/2021

Lead officer: Rebecca Howell-Jones

Notice of decision: 11/02/2021


11/02/2021 - Herefordshire Capital Investment Strategy 2021-2030 For Specialist Settings Educating Children and Young People with Special Educational Needs and Disabilities SEND

To approve the Herefordshire Capital Investment Strategy for specialist settings for Special Educational Needs and Disability (SEND) 2021-2030.

The strategy seeks to ensure that there is high quality sustainable specialist educational accommodation for children and young people with SEND in Herefordshire.

Decision Maker: Cabinet

Decision due date: 22/04/2021

Wards affected: (All Wards);

Lead officer: Susan Woodrow

Notice of decision: 11/02/2021

Anticipated restriction: Open


11/02/2021 - Director of Public Health Annual Report

The purpose of this report is to present the 2020 Director of Public Health (DPH) annual report and to seek the support of the Health and Wellbeing Board in implementing the recommendations.

Directors of Public Health have a statutory requirement to write an independent annual report on the health of their population. The Director of Public Health Annual Report is a vehicle for informing local people about the health of their community, as well as providing necessary information for decision makers in local health services and authorities on health gaps and priorities that need to be addressed. The report is informed by and sits alongside the Joint Strategic Needs Assessment (Understanding Herefordshire).

The focus of the 2020 report is the COVID-19 pandemic. COVID-19 has affected every member of our society, either through direct effects on our health, or indirectly through the impact of lockdowns, social isolation and wider economic disruptions. It is clear that COVID-19 has disproportionately affected certain members of our society, such as the elderly, the vulnerable and those of minority ethnic backgrounds. The report looks at the impact of COVID-19 on the Herefordshire population and identifies challenges that will need to be met in order to support Herefordshire’s recovery from the pandemic.

The recommendations set out in the report identify key areas for action to tackle local impacts of COVID-19.

Decision Maker: Health and wellbeing board

Decision due date: 08/03/2021

Wards affected: (All Wards);

Lead officer: Rebecca Howell-Jones, Dr Hannah Wilson, Charlotte Worthy

Notice of decision: 11/02/2021

Anticipated restriction: Open


10/02/2021 - Award the contract of a Learning Management System and an associated website for the Herefordshire Safeguarding Children Partnership (HSCP), Herefordshire Safeguarding Adult Board and Herefordshire Community Safety Partnership. ref: 7639    Recommendations Approved

Award the contract for a Learning Management System and associated website for a period of 5 years at a total cost of £55,238 to Phew Design ltd.

Decision Maker: Director of Children and Families

Decision published: 11/02/2021

Effective from: 10/02/2021

Lead officer: Chris Baird


11/02/2021 - Approval to complete a contract variation for IE Brand and Digital Consultancy to provide additional consultancy services for the brand and digitalisation of Talk Community ref: 7640    For Determination

To complete a contract variation for IE Brand & Digital Consultancy for the provision of additional consultancy services for the brand and digitalisation for Talk Community at a cost of £17,800.

Decision Maker: Director of adults and communities

Decision published: 11/02/2021

Effective from: 11/02/2021

Lead officer: Stephen Vickers


10/02/2021 - Temporary closure of Herefordshire Archive & Records Centre (HARC), Hereford Museum & Art Gallery and Black & White House Museum ref: 7638    Recommendations Approved

This is to comply with legal obligations being brought in as part of the tiered system of restrictions from 31 December 2020 and subsequent national lockdown announced on 4 January 2021.

Decision Maker: Director of Economy and Place

Decision published: 10/02/2021

Effective from: 10/02/2021

Lead officer: Jon Chedgzoy


10/02/2021 - Building maintenance, small works and cleaning services - Service Continuity Plan ref: 7636    For Determination

Approval is being sought to enter into a new arrangement for the current Building Maintenance, Small Works and Cleaning contract which is due to cease on 31 March 2021. A procurement process for these services was undertaken but interrupted by the Covid-19 pandemic in 2020. The procurement exercise was relaunched in the autumn of 2020 that has now concluded and been unsuccessful. This therefore presents a risk in respect of service continuity.

 

A review of available options has been undertaken so that an urgent decision can be taken to mitigate the risk and ensure continuity of service.

 

Decision Maker: Cabinet member commissioning, procurement and assets

Decision published: 10/02/2021

Effective from: 10/02/2021

Decision:

That:

a)    the cabinet member for commissioning, procurement and assets in consultation with the s.151 officer agrees to the transfer of the building maintenance, small works and cleaning service to Hoople Ltd.

 

Wards affected: (All Wards);

Lead officer: GianCarlo Paganuzzi


10/02/2021 - To approve the submission of the planning application which meets the council’s criteria for the Brookfield School Improvement capital To approve the submission of the planning application which meets the council’s criteria for the Brookfield School ref: 7637    Recommendations Approved

McBains to be invited to submit a planning application for the redevelopment of the Brookfield School Capital Improvement project

Decision Maker: Assistant Director Education, Development and Skills

Decision published: 10/02/2021

Effective from: 10/02/2021

Lead officer: Ceri Morgan