Decisions

Decisions

27/10/2020 - Acceptance and implementation of Local Authority Delivery (LAD) funding project ref: 7280    Recommendations Approved (subject to call-in)

 

The report seeks approval for the Council to accept Green Homes Grant (GHG) Local Authority Delivery (LAD) funding of £1,062,500 and to act as accountable body for the project and to implement the project in accordance with the approach detailed in this report.

 

GHG LAD funding will potentially enable an estimated 100 further fuel poor households across Herefordshire and Shropshire to be supported with home energy efficiency and renewable heating measures.

Decision Maker: Cabinet member environment, economy and skills

Decision published: 27/10/2020

Effective from: 03/11/2020

Decision:

That:

(a)  The Council signs the Memorandum of Understanding (MoU) with the Department for Business Energy and Industrial Strategy (BEIS) for the £1,062,500 GHG LAD grant funding and delivery of the project across Herefordshire and Shropshire;

(b)  the scheme criteria set out in paragraphs 7 and 8 of this reportbe approved;

(c)  the chief finance officer be requested to add the £480,000 capital grant funding to the capital programme; and

(d)  the Assistant Director for Regulatory, Environment and Waste Services be authorised to take all operational decisions necessary to implement the scheme including determination of grant applications in accordance with scheme criteria.

 

 

Wards affected: (All Wards);

Lead officer: Matthew Locking


19/10/2020 - Essex Arms Ground Raising Project Closure ref: 7278    Recommendations Approved

The Essex Arms site was acquired as part of the link road compulsory purchase order and associated side roads order (14 March 2013) and the construction of Station Approach city link road (CLR) along the northern boundary of the site. The land underneath the footprint of the road was needed for the scheme – it is the remainder of the land that was subject to this investigation.

Cabinet have been in discussion with environmental groups who are keen to maintain the site as green space and are considering this as an option for the site.

The investigations carried out so far have demonstrated that the cost and timescales for raising the ground are unlikely to support economic development of the site. These investigations now estimate that the overall cost of raising the ground is unlikely to be recouped from its value as a development site.

The site was identified as possible green space during Cabinet’s master planning exercise for Hereford which included a review of the Station Approach sites. There was broad agreement amongst Cabinet to explore green space as an option for the site.


Decision Maker: Director of Economy and Place

Decision published: 19/10/2020

Effective from: 19/10/2020

Lead officer: Nigel Thomas


19/10/2020 - 2019/20 external audit findings report

To present to the committee the external audit findings report following the conclusion of the 2019/20 external audit work

Decision Maker: Audit and governance committee

Decision due date: 17/11/2020

Wards affected: (All Wards);

Lead officer: Josie Rushgrove

Notice of decision: 19/10/2020

Anticipated restriction: Open


19/10/2020 - 2019/20 Statement of Accounts

For the committee to approve the councils 2019/20 statement of accounts following conclusion of the external audit work.

Decision Maker: Audit and governance committee

Decision due date: 17/11/2020

Wards affected: (All Wards);

Lead officer: Josie Rushgrove

Notice of decision: 19/10/2020

Anticipated restriction: Open


21/06/2019 - Award of Apprenticeship Programme for Social Work (Degree) apprenticeships. ref: 7277    Recommendations Approved

• We have plans to ‘grow our own’ social workers in both Adults and Children’s directorates to address issue related to recruitment and retention.
• The contract value, £200k, required an open tender process to procure a suitably qualified provide of an approved scheme leading to a degree level qualification in social work

Decision Maker: Chief executive

Decision published: 16/10/2020

Effective from: 21/06/2019

Lead officer: Tracey Sampson


14/10/2020 - Extension of the regional supported accommodation framework for 16/17 year olds ref: 7276    Recommendations Approved

To approve Herefordshire Council’s continued participation in the west midlands supported accommodation framework (16/17 year olds) during the extension period from 8 January 2021 up to 11 July 2021.

Decision Maker: Director of Children and Families

Decision published: 16/10/2020

Effective from: 14/10/2020

Lead officer: Chris Baird


08/10/2020 - Participation in a sub-regional contract for an independent Fostering Advice and Mediation Service. ref: 7275    Recommendations Approved

That Herefordshire Council joins the sub-regional contract, led by Staffordshire County Council, to be awarded to Fostering Network to deliver an Independent Fostering Advice and Mediation service at a total cost of £129,993 (inclusive of VAT) from 1st October 2020 to 30th September 2023.

Herefordshire Councils contribution to the contract is £ 18,627.99 over the same period.

Decision Maker: Director of Children and Families

Decision published: 16/10/2020

Effective from: 08/10/2020

Lead officer: Chris Baird


08/10/2020 - Approval of the expenditure of up to £20k and appointment of contractor for playing field drainage works at Colwall CE Primary School from healthy schools capital funding ref: 7274    Recommendations Approved

Approval of the playing field drainage works at Colwall CE Primary School, to be undertaken via Balfour Beatty Living Places, at an initial cost of £15,247 plus associated contingency, statutory and professional fees. A total cost up to the value of £20,000.

Fund the £20k from the existing healthy schools capital budget.

Decision Maker: Director of Children and Families

Decision published: 16/10/2020

Effective from: 08/10/2020

Lead officer: Chris Baird


15/10/2020 - Annual Governance Statement - Final for 2019/20

To agree the annual governance statement 2019/20.
The council is required to publish a statement annually which explains to the community, service users, tax payers and other stakeholders our governance arrangements and how the controls we have in place manage risks of failure in delivering our outcomes and reflecting our particular features and challenges. In July 2020, Audit and Governance Committee approved the draft statement for publication with the draft statement of accounts.
The draft statement has been reviewed having regard to the external auditor’s findings and the internal auditor’s annual report and opinion, and includes a summary of progress made against actions agreed in response to the previous year’s statement.

Decision Maker: Audit and governance committee

Decision due date: 17/11/2020

Wards affected: (All Wards);

Lead officer: Natalia Silver

Notice of decision: 15/10/2020

Anticipated restriction: Open


15/10/2020 - Coporate RIsk Register

To provide the committee with an update of the councils Corporate Risk Register

Decision Maker: Audit and governance committee

Decision due date: 17/11/2020

Wards affected: (All Wards);

Lead officer: Paul Harris

Notice of decision: 15/10/2020

Anticipated restriction: Open


15/10/2020 - Endorsement of the Herefordshire Cultural Strategy 2019-2029 ref: 7261    Recommendations Approved

That Cabinet approves the endorsement of the Herefordshire Cultural Strategy 2019-2029.

 

The Cultural Strategy reflects the approach to supporting arts, culture and heritage as stated in the Herefordshire Council County Plan 2020-2024

 

The Cultural Strategy provides a basis for collaborative working and for supporting bids for external funding to support the sustainability and development of the arts, culture and heritage sector in Herefordshire.

Decision Maker: Cabinet

Made at meeting: 15/10/2020 - Cabinet

Decision published: 15/10/2020

Effective from: 22/10/2020

Decision:

That:

Cabinet agrees to endorse the Herefordshire Cultural Strategy 2019-2029 to inform and support its work with the arts, cultural and heritage sectors in the county.

 

Wards affected: (All Wards);

Lead officer: Jon Chedgzoy


15/10/2020 - Fostering and Adoption Service Annual Reports 2019/20 ref: 7262    Recommendations Approved

To review the Adoption and Fostering services performance report and approve related documents.

 

Decision Maker: Cabinet

Made at meeting: 15/10/2020 - Cabinet

Decision published: 15/10/2020

Effective from: 22/10/2020

Decision:

That:

(a)         the performance of the adoption service as outlined at appendix A to this report be reviewed, any risks to achievement of objectives noted and relevant mitigating actions approved; and

(b)         the performance of the fostering service as outlined at appendix B to this report be reviewed, any risks to achievement of objectives noted and relevant mitigating actions approved.

 

Wards affected: (All Wards);

Lead officer: Gill Cox


07/10/2020 - Approval of expenditure of up to £4,000 from the Capital Maintenance Schools’ budget for damp works at Stoke Prior Primary ref: 7270    Recommendations Approved

• Award Balfour Beatty the contract to complete the damp works at Stoke Prior Primary School up to the value of £2,595 to include contingency of up to £240. Responsibility for managing and monitoring the project to be carried out by the Capital Project Manager, within the spend budget.

• To authorise the expenditure of up to £800 from the professional fees allocation as set out in the Cabinet Decision. Responsibility for managing and monitoring the project to be carried out by the Capital Project Manager, within the spend budget.

Decision Maker: Assistant Director Education, Development and Skills

Decision published: 14/10/2020

Effective from: 07/10/2020

Lead officer: Ceri Morgan


07/10/2020 - Approval of the expenditure of up to £62,740 from the Capital maintenance Schools’ Budget for replacement windows works to St David’s Centre. ref: 7269    Recommendations Approved

1. Award Balfour Beatty the contract to complete the replacement windows works at St David’s Centre up to the value of £57,749 to include a contingency value of up to £7,880 from the contingency allocation. Responsibility for managing and monitoring the project to be carried out by the Capital Project Manager, within the spend budget.


2. To authorise the expenditure of up to the value of £4,990 from the professional fees allocation as set out in the Cabinet Decision. Responsibility for managing and monitoring the project to be carried out by the Capital Project Manager, within the spend budget.

Decision Maker: Assistant Director Education, Development and Skills

Decision published: 14/10/2020

Effective from: 07/10/2020

Lead officer: Ceri Morgan


07/10/2020 - approve the expenditure of up to £5,470 from the Capital Maintenance Schools’ Budget for damp works to Wellington Primary ref: 7268    Recommendations Approved

Award Balfour Beatty the contract to complete the damp works to Wellington Primary School up to the value of £4,630 to include a contingency value of £450 from the contingency allocation.

Responsibility for managing and monitoring the project to be carried out by the Capital Project Manager, within the spend budget.

To authorise the expenditure of up to the value of £840 from the professional fees allocation as set out in the Cabinet Decision.

Responsibility for managing and monitoring the project to be carried out by the Capital Project Manager, within the spend budget.

Decision Maker: Assistant Director Education, Development and Skills

Decision published: 14/10/2020

Effective from: 07/10/2020

Lead officer: Ceri Morgan


07/10/2020 - Approval of expenditure of up to £27,650 from the Capital Maintenance Schools budget for roofing works at Walford Primary School ref: 7267    Recommendations Approved

• Award Balfour Beatty the contract to complete the roofing works at Walford Primary School up to the value of £25,450 to include a contingency of up to £3,570. Responsibility for managing and monitoring the project to be carried out by the Capital Project Manager, within the spend budget.

• To authorise the expenditure of up to £2,200 from the professional fees allocation as set out in the Cabinet Decision. Responsibility for managing and monitoring the project to be carried out by the Capital Project Manager, within the spend budget.

Decision Maker: Assistant Director Education, Development and Skills

Decision published: 14/10/2020

Effective from: 07/10/2020

Lead officer: Ceri Morgan


08/10/2020 - Record of officer decision - IPN Westfield Ramp replacement 08102020 ref: 7266    Recommendations Approved

Approval of the accessibility improvement works at Westfield School, which will be commissioned by the school, following the contract procedure rules and undertaken by GKG Solutions Ltd and Wye Valley Home Improvements, at a total cost up to the value of £38,000 including associated contingency, professional and statutory fees

The works will be funded from the existing individual pupil needs budget

Decision Maker: Assistant Director Education, Development and Skills

Decision published: 14/10/2020

Effective from: 08/10/2020

Lead officer: Ceri Morgan


08/10/2020 - Renewal of the contract for the Herefordshire intensive placement support service (HIPSS) from 1 April 2021 up to 31 March 2023 ref: 7265    Recommendations Approved

To exercise the option to renew the contract with Action for Children to deliver Herefordshire intensive placement support service (HIPSS) for up to 2 years from 1 April 2021 to 31 March 2023 at a maximum cost of £815k.

This would result in a total contract value of £2.01m from April 2018 up to March 2023.

Decision Maker: Director of Children and Families

Decision published: 14/10/2020

Effective from: 08/10/2020

Lead officer: Chris Baird


07/10/2020 - Approval to award the contract for a Multi Discipline Design Service and approval of the appointment of a Cost Consultant Service for the Brookfield School Improvement capital project ref: 7264    Recommendations Approved

I. Award a contract to McBains Ltd for the provision of a Multi Discipline Design Service for the duration of the Brookfield School Improvement project at a total cost of up to £288,780.70

II. Award a contract to Pick Everards for the provision of a Cost Consultant Service for the duration of the Brookfield School Improvement project at a total cost of £34,301.10

III. The senior project manager will monitor and authorise the spend and manage the internal recharges of Council costs and other professional fees up to a total cost of £116,918.20

The contracts award, internal recharge and professional fees are within the budget of £440,000

Decision Maker: Director of Children and Families

Decision published: 14/10/2020

Effective from: 07/10/2020

Lead officer: Chris Baird


14/10/2020 - Provide an outreach kitchen and meal service to local residents from existing resource at the Hillside Care Centre, Hereford ref: 7249    Recommendations Approved

 

To approve the provision of a community meals outreach service from the Hillside Care Centre, Pentwyn Avenue, Hereford, to local residents, utilising existing employee and infrastructure resources

Decision Maker: Director of adults and communities

Decision published: 14/10/2020

Effective from: 21/10/2020

Decision:

That:

the council utilises the kitchen at the Hillside Care Centre, to provide a meals outreach service to local residents, using existing employee and infrastructure resources.  

Lead officer: Nina Bridges


13/10/2020 - 200156 - LAND OFF MILL LANE, COLWALL, WORCESTERSHIRE ref: 7260    Recommendations Approved

Decision Maker: Planning and regulatory committee

Made at meeting: 13/10/2020 - Planning and regulatory committee

Decision published: 13/10/2020

Effective from: 13/10/2020

Decision:

The application was refused in accordance with the Case Officer’s recommendation.

Wards affected: Hope End;


13/10/2020 - 194418 - THE OLD HOPYARD, BLEATHWOOD, LUDLOW, SY8 4LP ref: 7259    Recommendations Approved

Decision Maker: Planning and regulatory committee

Made at meeting: 13/10/2020 - Planning and regulatory committee

Decision published: 13/10/2020

Effective from: 13/10/2020

Decision:

The application was approved in accordance with the Case Officer’s recommendation.

Wards affected: Leominster North & Rural;


13/10/2020 - 201134 - LAND AT MERRIVALE LANE, ROSS-ON-WYE, HEREFORDSHIRE, HR9 5JL ref: 7258    Recommendations Approved

Decision Maker: Planning and regulatory committee

Made at meeting: 13/10/2020 - Planning and regulatory committee

Decision published: 13/10/2020

Effective from: 13/10/2020

Decision:

The application was approved in accordance with the Case Officer’s recommendation.

Wards affected: Ross East;


13/10/2020 - Equality Policy 2020-2023 ref: 7245    For Determination

The council’s previous Equality Policy expired in January 2020, and this new policy is designed to run from 2020-2023.  It is a key decision because it is significant in its impact on the community.

 

The policy sets out our commitment to equality and details some of the main initiatives that we already undertake, and some actions to which we are committing.  Its audience will be both internal (members of staff) and external (public). It will be published on our website and on our intranet.  An internal communication will promote it to staff.

Decision Maker: Cabinet member finance and corporate services

Decision published: 13/10/2020

Effective from: 20/10/2020

Decision:

That:

the Equality Policy and associated appendices are approved for publication.

Wards affected: (All Wards);

Lead officer: Harriet Yellin


10/09/2020 - Licence to occupy in respect of Unit 2 Brunel Workshops Ashburton Industrial Estate Ross on Wye ref: 7257    Recommendations Approved

Approve grant of licence to occupy in respect of Unit 2 Brunel Workshops Ross on Wye

Decision Maker: Officer Decision - Economy and Place

Decision published: 12/10/2020

Effective from: 10/09/2020

Lead officer: Gillian Stratford


29/09/2020 - West Mercia Energy Joint Committee - access to papers ref: 7256    Recommendations Approved

Decision Maker: West Mercia Energy Joint Committee

Made at meeting: 29/09/2020 - West Mercia Energy Joint Committee

Decision published: 09/10/2020

Effective from: 29/09/2020

Decision:

The West Mercia Energy Joint Committee is administered by Shropshire Council. To view the decisions made at this meeting please visit the Shropshire Council website by following this link: https://shropshire.gov.uk/committee-services/ieListDocuments.aspx?CId=649&MId=4050&Ver=4

 

 

A summary of the decisions taken is also available: https://shropshire.gov.uk/committee-services/documents/g4050/Decisions%2029th-Sep-2020%2010.00%20West%20Mercia%20Energy%20Joint%20Committee.pdf?T=2


09/10/2020 - Hereford Transport & South Wye Packages review ref: 7239    Recommendations Approved

This report seeks Cabinet member approval to confirm an extension to the programme for the Hereford transport review for completion to the end of September 2020, and to increase the budget for works to cover this extended period which includes provision for technical support to the subsequent decision making process.

Decision Maker: Cabinet member Infrastructure and transport

Decision published: 09/10/2020

Effective from: 16/10/2020

Decision:

That:

(a)  The review programme for the Hereford Transport and South Wye Transport Package be extended to the end of September 2020.

 

(b)  The budget for completing the review of the Hereford Transport and South Wye Transport Package and providing technical support to the subsequent decision making process be increased by £45.5k: and

 

(c)  the Acting Assistant Director for Highways and Transport be authorised to take all operational decisions to implement recommendations (a) and (b).

 

Wards affected: (All Wards);

Lead officer: Steve Burgess


08/10/2020 - Sustainability and Transformation Partnership (STP) Mental Health Strategy

For members to consider and endorse the new mental health strategy for the Herefordshire and Worcestershire STP area

Decision Maker: Health and wellbeing board

Decision due date: 07/12/2020

Wards affected: (All Wards);

Lead officer: John Burgess

Notice of decision: 08/10/2020

Anticipated restriction: Open


08/10/2020 - Variation to public realm annual plan 20/21 – Pothole & Challenge Fund ref: 7254    Recommendations Approved

On 17 September 2020 the Director for Economy and Place under the delegation from the Council of 6 August 2020 confirmed the addition of £7.64m pothole and challenge fund works to he delivered through the public realm annual plan 2020/2021 as follows:

Carriageway Works £ 2,604,000
Structures and Stability £ 3,160, 000
Footways & Cycleway £ 400,000
Countywide Drainage Improvements £ 760,000
Signal, Roadmaking,
Signs & Safety Barriers £ 750,000
Total £ 7,674,000

The carriageway works element was allocated as follows:

A44 Lyonhalls £80,000.00
A480 Station Road Credenhill £104,000.00
Vaisala survey identified works £830,000.00
A4103 Newtown Crossroads £37,500.00
Stanner Phase 1 £68,000.00
Credenhill
(40mph Sign to C1095 run off) £122,500.00
Ullingswick turn to Marsh Farm £162,000.00
Legions Cross towards Pembridge £90,000.00
Burnthouse Green to Pigeon House £140,000.00
Improvments to the
B4348 Carriageway £300,000.00
Resurfacing on
C & U roads Carriageway £670,000.00
(Various sites)

That record of officer decision can be seen on the councils website by following the link below:

http://councillors.herefordshire.gov.uk/ieDecisionDetails.aspx?ID=7176

This record of officer decision alters the allocation of the spend on carriageway works set out above and associated adjustment of the annual plan to enable the surface dressing works identified as Vaisala survey identified works (£830,000) which cannot be delivered in financial year 2020/2021 due to weather constraints to be replaced with the following surfacing schemes:

A44 Docklow to Newhampton Farm 297,500.00
B4347 B4348 Junction to Chanstone Mill 97,500.00
B4347 Pontipina SD Joint to Blackbush 253,000.00
A438 C1097 to Surface Joint (Byford) 90,125.00
A438 Tin Hill to Red Ley 79,900.00
Total £818,025.00

The overall spend on carriageway works is unchanged and the viasalasurvey identified works (£830,000) will be considered for inclusion in next years annual plan which will be subject to a further governance report in due course.

All works under the Pothole and Challenge fund 20/21 capital project will be delivered within the grant allocation of £7.674m



Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 08/10/2020

Effective from: 08/10/2020

Lead officer: John Manterfield


17/09/2020 - Award of Apprenticeship programme for Social Work (Degree) apprenticeships. ref: 7255    For Determination

The University of Kent have submitted the most financially advantageous tender and have complied with all other elements of the tender procedure.

The University of Kent scored the highest during the moderated panel tender evaluation process.

The council has a skills gap and challenge in recruiting qualified social workers, this is a challenge mirrored nationally. The council therefore has a plan to ‘Grow Our Own’ social workers in both Adults’ and Children’s directorates to address this issue. The increase in the number of social workers will lead to improved service provision for service users

As a large employer the council makes mandatory contributions to the government apprenticeship levy pot. The University of Kent will draw down the funding directly from the government Apprenticeship levy fund.

The University of Kent is registered on the Register of Approved Training Providers to deliver an approved apprenticeship leading to a degree-level qualification in social work.

The council has conducted a compliant procurement process and an outcome has been identified based on the results of the evaluation carried out by a panel.



Decision Maker: Chief executive

Decision published: 08/10/2020

Effective from: 17/09/2020

Lead officer: Tracey Sampson


06/10/2020 - Appointment of Hereford Towns Fund website and engagement portal (Simple Design Works) following completion of the procurement process ref: 7251    Recommendations Approved

In late 2019 Hereford was included within the government’s “Towns Fund” Programme. Through the Towns Fund, Government is working with places to address growth constraints and to ensure the country can chart a course of recovery from the impact of Covid-19. The overarching aim of the Towns Fund is to increase economic growth with a focus on regeneration, improved transport, better broadband connectivity, skills and culture.

Each town in the programme is required to submit a “Town Investment Plan” (TIP) which sets out the vision and strategy for the town and includes a selection of projects that will deliver the vision. There are two phases in the process, with a decision gateway at the end of each. First, towns will develop TIPs, which will be assessed by the Ministry of Housing Communities and Local Government to inform a Heads of Terms offer (given the submission is of sufficient quality). Towns will then develop agreed projects and business cases in detail, and government will assess that information before releasing funding for implementation. This second element of the process is not currently part of the Rose Regeneration commission.

The Hereford Towns Fund Board is a public / private organisation set up to drive the production of the TIP. Its formation was a condition of inclusion on the programme and its membership has been determined on the basis of government guidance. The Board, via Herefordshire Council as the accountable body, wish to appoint a consultant that has experience in delivering similar masterplan and visioning documents, engaging with local communities and preparing a strong evidence base.

There was no application process for selection within the Towns Fund programme and Hereford’s inclusion was a government, rather than local, decision. There was no engagement with the council about the process prior to the announcement of the selected towns and launch of the programme, and neither was there any ability to lobby for the inclusion of other towns within Herefordshire.

The Towns Fund Board are required to undertake significant community engagement to provide an evidence base for the Town Investment Plan. The Towns Fund Board identified the creation of a Hereford Towns Fund website as an important communication tool for the Board to use in engaging with the Hereford community. The website will enable the Board to provide information about the Towns Fund process and potential, advertise opportunities for local people and business to get involved, provide a direct “portal” function so that people can submit their ideas for the Town Investment Plan, and detail the Board members, the Board processes and governance.

The procurement procedure was a restricted tender process which was issued to three potential suppliers. Two responses were received back and assessed by the towns Fund Board. Simple Design Works were appointed due to their previous experience, their ability to produce the website within the required time frame and because they were the lowest quote received.


Decision Maker: Director of Economy and Place

Decision published: 06/10/2020

Effective from: 06/10/2020

Lead officer: Nick Webster


06/10/2020 - Annual review of earmarked reserves

For Cabinet to note and approve the annual earmarked reserves review.

Decision Maker: Cabinet

Decision due date: 14/01/2021

Wards affected: (All Wards);

Lead officer: Josie Rushgrove

Notice of decision: 06/10/2020

Anticipated restriction: Open


06/10/2020 - Homes England Investment Partner Status

To seek approval for the authority to become a Home’s England Investment Partner.

Decision Maker: Cabinet member housing, regulatory services, and community safety

Decision due date: 13/11/2020

Wards affected: (All Wards);

Lead officer: Hannah McSherry

Notice of decision: 06/10/2020

Anticipated restriction: Open


06/10/2020 - Pontrilas station funding application ref: 7250    Recommendations Approved

A first submission was made directly by the local community to the DfT Restoring Your Railways Fund March 2020. Whilst this was not successful, DfT provided feedback indicating areas where the bid would need to be developed. The technical study subject to this decision will address that feedback and enable an improved bid to be submitted to round 3 of the Restoring Your Railways Fund.

In the event that a revised bid is successful this will enable the council to access development funding from the DfT which would support a business case to be progressed and the potential for the scheme to be considered in the governments new stations programme

Decision Maker: Acting Assistant Director for Highways and Transport

Decision published: 06/10/2020

Effective from: 06/10/2020

Lead officer: Steve Burgess


06/10/2020 - Licence to occupy in respect of Unit 9 Brunel Workshops Ashburton Industrial Estate Ross on Wye ref: 7248    Recommendations Approved

Approve grant of licence to occupy in respect of Unit 9 Brunel Workshops Ross on Wye

Decision Maker: Officer Decision - Economy and Place

Decision published: 06/10/2020

Effective from: 06/10/2020

Lead officer: Gillian Stratford


06/10/2020 - Chief Executive Recruitment

To agree the recruitment plan, remuneration and selection process for the recruitment of Chief Executive

Decision Maker: Employment panel

Decision due date: 27/10/2020

Wards affected: (All Wards);

Lead officer: Tracey Sampson

Notice of decision: 06/10/2020

Anticipated restriction: Open


20/08/2020 - Grant of new leases in respect of Units 2 & 3 Great Western Court, Ross on Wye ref: 7247    Recommendations Approved

To grant 2 new leases in respect of units 2 & 3 Great Western Court Ross to the existing tenant of unit 2.

Decision Maker: Assistant Director for Technical Services

Decision published: 06/10/2020

Effective from: 20/08/2020

Lead officer: Gillian Stratford


06/10/2020 - Weston Under Penyard: A40 Road Improvement Scheme: S106 works ref: 7246    Recommendations Approved

 

To approve the allocation of highway contributions secured by way of S106 agreement to deliver works through the public realm contract in conjunction with the programed resurfacing scheme approved by the Cabinet Member in April, 2020, as set out in the Public Realm Service Annual Plan 2020/21 report and appendices.

 

These works to be done using S106 monies comprise engineering features and road markings which will change the environment of the village and reduce the speed through the village.(the S106 works)

Decision Maker: Cabinet member Infrastructure and transport

Decision published: 06/10/2020

Effective from: 13/10/2020

Decision:

That:

(a)       The cabinet member approves the allocation of £84,926.00 Section 106 monies from a housing development scheme in Weston Under Penyard, to be  used in conjunction with the annual plan resurfacing scheme;

(b)        All operational decisions to implement the agreed engineering features (identified in the drawings in Appendix A be taken by the acting assistant director highways and transport / head of infrastructure delivery; and

(c)  To approve the £15,500 developer contribution to the resurfacing scheme in Weston Under penyard.

 

 

Wards affected: Penyard;

Lead officer: Bruce Evans


05/10/2020 - Annual review of the council’s information access and information governance requirements

To inform the committee of performance in the areas of complaints, data incidents and requests for information made to the council over the municipal year 2019/20.

Decision Maker: Audit and governance committee

Decision due date: 17/11/2020

Wards affected: (All Wards);

Lead officer: Anthony Sawyer

Notice of decision: 05/10/2020

Anticipated restriction: Open


05/10/2020 - Local and national school funding update

To seek the views of the forum on local and national school funding issues, including the recommendations of the budget working group (BWG) on the following matters:
? Herefordshire schools budget 2021/22 including schools consultation paper
? Update from Department for Education (DfE) briefing
? High needs budget 2020/21

Decision Maker: Herefordshire schools forum

Decision due date: 23/10/2020

Wards affected: (All Wards);

Lead officer: Malcolm Green

Notice of decision: 05/10/2020

Anticipated restriction: Open


05/10/2020 - Public Realm Commuted Sums - Spend Allocation ref: 7211    Recommendations Approved

Commuted sums are collected by the council to maintain new assets when adopted within the public realm. This commuted sum is intended to ensure the costs of maintaining the new highway and public open space asset, when adopted, is funded.

 

This report sets out the process for allocating monies collected to date, over the previous five year period, which have not yet been spent to date to be allocated towards the public realm contract for maintenance purposes for which they were required. The intention is to invest the current commuted sums into the public realm over the next 5 year period which is broadly the period over which they have been collected as set out in the recommendation and report.

Decision Maker: Cabinet member Infrastructure and transport

Decision published: 05/10/2020

Effective from: 10/10/2020

Decision:

That:

(a)       Invest £290,677.94 in 2020/21 and four subsequent years to fund the maintenance of the newly adopted infrastructure and maintenance of the existing assets.

 

Wards affected: (All Wards);

Lead officer: Bruce Evans


05/10/2020 - WISH website hosting and maintenance contract ref: 7218    Recommendations Approved

The purpose of the report is to approve the budget and procurement for the site hosting and maintenance of the WISH website at a maximum value of £105k over a four year contract period. In addition approval is sought to procure specific website enhancements and development time at an additional cost of £7500.

.

Decision Maker: Director of adults and communities

Decision published: 05/10/2020

Effective from: 10/10/2020

Decision:

That:

(a)        The council utilises the Crown Commercial Framework RM3821 to procure a web hosting, maintenance, higher level customer support, development, design and update functions for the WISH website up to a maximum value of £105k over a period of up to four years.

(b)        The council procures further development time under the same procurement for the site to deliver the enhanced 'my booklet' function at a value of £3k in year one and a further £4.5k of site development works over the contract period.

(c)        The Assistant Director of all age commissioning will take the operational decision to award the contract subject to a satisfactory and compliant tender and evaluation process.

Lead officer: Lisa Bedford


24/09/2020 - Black Country Authorties Unmet Development Need ref: 7244    Recommendations Approved

Herefordshire Council is not in a position to assist with this request as will not be providing for levels of growth that exceed local needs

Decision Maker: Programme Director Housing and Growth

Decision published: 05/10/2020

Effective from: 24/09/2020

Lead officer: Richard Gabb


05/10/2020 - To approve a decision to spend £5.432k of LEP funding that was allocated to further develop the Hereford Enterprise Zone ref: 7214    Recommendations Approved

The council has been successful in bidding for and securing £5,432k Growth Deal funding from The Marches Local Enterprise Partnership (LEP) to undertake additional infrastructure work at Hereford Enterprise Zone (HEZ). This report seeks approval for the funds to be spent to deliver that additional infrastructure.

Decision Maker: Cabinet member environment, economy and skills

Decision published: 05/10/2020

Effective from: 10/10/2020

Decision:

That:

(a)       the spending of £5,432k funding from Marches LEP on HEZ infrastructure works as detailed within this report is approved.

(b)       The Enterprise Zone Phase 5 budget allocation is then reduced by £1,053k as these funds are no longer required; and

(c)       The Director of Economy and Place be authorised to implement recommendation (a) including the procurement and commissioning of new projects in consultation with the S151 Officer.

 

Wards affected: Dinedor Hill;

Lead officer: Neil Batt