The works will improve the current failings at these sites, address potential health and safety issues, future proof current installations, reduce future reactive and planned maintenance costs and ensure they remain open, usable, compliant and fit for purpose.

Undertaking the improvement works will meet the council’s statutory obligations and comply with the Health and Safety at Work Act 1974, the
Building Act 1984 and the Equality Act 2010 and other related legislation.

The proposed works are mainly replacement roof coverings in order to avoid further deterioration of the building, currently vacant, and to maintain its condition for lease or disposal.

Request further services from Haverstock under the terms of the existing contract for the provision of a technical advisory service to the Brookfield School capital project for a period of up to seven days during RIBA stage 2 at a daily rate of £720. Total potential cost up to £5,040.

That new care proceedings will only be issued where the threshold for interim removal is met and there is an immediate risk of harm to a child (ren) if they were to remain in the care of parent/carer.
This shall be reviewed on a regular basis and in line with Government guidance regarding the restrictions as a result of COVID 19.

That the number of fostering panel members will be reduced to a minimum of one, and a maximum of two in addition to the Chair and Social Worker whilst we are operating “virtual” panel meetings during the COVID-19 pandemic.
This shall be reviewed on a regular basis and in line with Government guidance regarding the restrictions as a result of COVID 19.

That we will NOT be initiating new Pre-Proceedings cases (APART FROM FOR UNBORN CHILDREN) unless the plan is to initiate immediate court action and seek removal of the child/ren.

This shall be reviewed on a regular basis and in line with Government guidance regarding the restrictions as a result of COVID 19.

To determine an application for a Definitive Map Modification Order to add a Byway Open to All Traffic (BOAT) to the Definitive Map and Statement and to upgrade an existing footpath to BOAT status in consequence of the duty set out in section 53(2)(b) of the Wildlife and Countryside Act 1981 to keep the Definitive Map and Statement under continuous review.

One of the Council’s strategic objectives for the management of immediate impact of the coronavirus COVID-19 epidemic is to ensure sustainability of adult social care during the coronavirus COVID-19 epidemic, and that planning and actions to sustain adult social care and support wherever possible with planning and actions in the NHS. This is against a backdrop of increasing demand and reducing capacity due to staff absences as a result of sickness and self-isolation.

To review and agree changes to the council’s whistleblowing policy

Herefordshire Councils Fixed Line telephony service is currently operating on a rolling month by month contract with Adept. In order to establish whether the current contract remained value for money, a compliant procurement exercise was undertaken through CCS Framework RM3808 Lot 3 where an evaluation of all appropriate catalogue items was conducted.
The table below shows the evaluation summary of this process. Please note the figures shown in the table were based on indicative figures used for the evaluation of this tender:
RankSupplier Price Quoted
1 Wavenet £31,340.28
2 Supplier B£32,157.84
3 Supplier C£34,754.16
Following the award criteria based on 100% price, Wavenet were identified as providing the most economically advantageous tender and are recommended for award.

To consider the Task and Finish Group’s report on aspects of the climate emergency

To provide the council with further time to assess the longer term impacts of the COVID 19 emergency including ongoing statutory and discretionary school transport service needs, aspirations of the administration, and the council’s financial situation

To ensure that the council manages its transport services effectively whilst also meeting its statutory duties and ensures children are transported to school in line with eligibility.

The previous contracts which were in place to support these educational facilities terminated at the end of the Spring Term 2020. Noting that the council needs to be prepared for potential school re-opening during the current term it is important to have these contracting arrangements in place so that transport will be provided if required.

Development of a ‘call off’ contract was undertaken with advice from procurement officers and reflects the sporadic nature of school transport demands relating to these specific educational facilities. These demands result from referrals of individual pupils in relation to educational, health and wellbeing needs and can occur at any time and not necessarily conforming to fixed school terms. Transport eligibility in these cases results from the referral requiring the child to attend one of a small number of special educational facilities which in many cases is not their nearest school nor within the statutory walking distance.

To review the better care fund 2019/2020 quarter four national performance and end of year feedback, as per the requirements of the programme.

The Food Standards Agency has sent a communication to all authorities after obtaining approval from the Parliamentary Under Secretary of State for Health, Jo Churchill, to permit deviations from the direction given to local authorities in the Food Law Code of Practice (England) and the Feed Law Code of Practice (England) – the Codes.

Deferral of planned interventions

Until 17 April 2020, all planned feed, food hygiene and food standards interventions should be deferred. This will ensure that footfall in feed/food business establishments is kept to a minimum and will enable local authorities to divert potentially diminished resources to urgent reactive work – see below - and to other wider public health actions required locally during the COVID-19 pandemic. Our direction on this is in line with Section 5.3.6 of the Food Law Code of Practice (England) and Section 5.3.9 of the Feed Law Code of Practice (England). We will notify you if the position changes before 17 April and, at any rate, will update you on what the position will be post 17 April.

Local authorities should also defer any requested FHRS re-inspections.
When it is feasible to resume planned inspections, it will be important to apply a risk based approach to outstanding inspections prioritising the highest risk establishments.

To extend the contract with Fostering Network for 6 months from 1 April 2020 to 31 September 2020. This will be at a maximum cost to Herefordshire of £2,410 funded from the safeguarding budget. During the extension period, a tender exercise will be undertaken. However current exceptional circumstances resulting from the Covid 19 pandemic, could delay the tender exercise
To delegate authority to the assistant director education development and skills, to approve a further extension of up to 6 months to 31 March 2021, if required, at an additional cost of £2,410.
Staffordshire County Council, acting as the lead authority for procuring the joint contract on behalf of six authorities including Herefordshire Council, have confirmed that a waiver have been gained against their procurement rules.

Herefordshire Council will allocate a limited budget of up to a maximum of £5,000 in order to support young carers during the coronavirus crisis. This has been sourced from an existing young carers grant (£20,000) which was originally intended to fund additional carers support groups in Herefordshire. Given the current coronavirus pandemic, the council have been considering alternative ways of supporting young carers in a more flexible way.

All funding allocations will be expected to support young carers during the coronavirus pandemic in light of the restrictions in accessing support and social opportunities, including young carers clubs. The funding will provide:
- an opportunity to talk to and share experiences, skills and advice (via online tools);
- the opportunity to learn new skills for themselves as well as for the person they care for
- the chance to have a break from their caring duties and have fun, preventing isolation.

Need will be identified through the Young Carers Support Service (YCSS) in the Herefordshire Early Help Team and will be approved by the Early Help Manager.

The Food Standards Agency has sent a communication to all authorities after obtaining approval from the Parliamentary Under Secretary of State for Health, Jo Churchill, to permit deviations from the direction given to local authorities in the Food Law Code of Practice (England) and the Feed Law Code of Practice (England) – the Codes.

The permitted deviations are time bound for a period of up to 12 weeks from 18 April 2020 (to 17 July 2020).

The permitted deviations to the Codes will help minimise regulatory footfall in business establishments and enable local authorities to divert potentially diminished resources to urgent reactive work and other wider public health actions required locally during the COVID-19 pandemic. They take account of central government advice on COVID-19 and aim to ensure food safety and the protection of public and animal health during the pandemic.

The Local Authority is still required to take action in relation to the following establishments:

High risk establishments where an intervention is due – this includes where:
- food hygiene interventions are due for Category A and B establishments
(prescribed frequency of 6 and 12 months respectively)
-food standards interventions are due at Category A establishments
(prescribed frequency 12 months)
-feed interventions at Category A establishments
(prescribed frequency 12 months)
Establishments still trading where enforcement revisits are due
New businesses – where registration information provided raises concerns
about a potential public or animal health risk
Businesses notifying the local authority of a change in activities

In these cases, the intervention should initially be undertaken remotely - a telephone discussion and paper-based audit of relevant documentation.
If the discussion or documentation provided suggests that there may be a serious public health risk, an onsite visit should be made to asses and address these risks.

Where an onsite visit is not deemed necessary, such interventions will be considered as surveillance and should be recorded as such on the local authority management information system. This will ensure that a planned intervention will remain due

The Local Authority should continue to focus on urgent reactive work to address potentially serious public and animal health risks relating to food/feed. This includes the following:

• Following up on food or feed incidents
• Investigating foodborne disease outbreaks
• Following up on any intelligence of change in food or feed business activities that suggests a potential public health or animal health risk
• Proactively checking businesses with Food Hygiene Ratings of 0, 1 or 2 (less than broadly compliant) to verify if they are trading and if they have started to operate delivery services or have introduced new processes to enable them to diversify their menu
• Proactive surveillance of local changes, such as setting up of community groups preparing meals, or established businesses changing what they do, such as pubs providing takeaway food

In all cases, follow up or investigation should initially be undertaken remotely - - a telephone discussion and paper-based audit of relevant documentation.
If the discussion or documentation provided suggests that there may be a serious public health risk, an onsite visit should be made to asses and address these risks

Street trading and highways amenity licensing was suspended on 27.3.20 due to the covid-19 outbreak, see http://councillors.herefordshire.gov.uk/ieDecisionDetails.aspx?ID=6734
• Government advice on 23.03.2020 indicated that street trading could conceivably continue if they were offering takeaway food/drink.
• With the revised government guidance, it is timely to permit those street traders that wish to operate to be able to do so, provided they, their staff and their customers can comply with social distancing measures.
• Layby traders operate in relatively remote locations, so it is relatively rare for queues of customers to occur.
• If on inspection, social distancing measure aren’t in place or seen to be observed, we reserve the right to suspend the licence.
• Layby traders will provide an outlet for keyworkers travelling to and from their place of work, as well as HGV, van delivery drivers etc

Street trading and highways amenity licensing was suspended on 27.3.20 due to the covid-19 outbreak, see
http://councillors.herefordshire.gov.uk/ieDecisionDetails.aspx?ID=6734

• Government advice on 23.03.2020 indicated that street trading could conceivably continue if they were offering takeaway food/drink.
• With the revised government guidance, it is timely to permit those street traders that wish to operate to be able to do so from 18th May 2020, provided they, their staff and their customers can comply with social distancing measures.
• This decision is applicable to towns/city centre traders, including any that operate on private land, where landowner permission is given.
• If on inspection, social distancing measure aren’t in place or seen to be being observed, we reserve the right to suspend the consent.
• Highways amenity licenses for pavement café seating should remain suspended at the current time.

The decision has been taken due to the unprecedented threat to Public Health posed by the outbreak of COVID-19

The current policy requires a taxi driver to obtain from their GP, a completed D4 Medical (same standard as for Bus and Lorry drivers). This is sent to our Occupational Health Doctor who decides if a driver is fit to drive a taxi and what period should pass prior to a further medical being required

Due to the current crisis, it is proving impossible for drivers to obtain medicals from their GP’s or private medical companies, who are not carrying out this function at the present time

The decision is in line with the DfT decision (17th April 2020) concerning bus and lorries drivers

In order to effectively manage the councils highway network in respect of parking, occasionally a Penalty Charge Notice needs to be issued to a vehicle. Where payment is not made in respect of these the relevant legislation provides for debt to be pursued.

In order for the council to continue to exercise its public duty, and recover all associated costs with the enforcement of parking contraventions, and to ensure that the principles of enforcement are not undermined, it is appropriate to take all legal and necessary steps to obtain payment.

Notwithstanding a review of any correspondence received against any of these matters, and the councils underpinning duty to protect those that are vulnerable, the following documents have been served in accordance with legislation in the last period.

April 2020
Charge Certificate – 330
Order for Recovery – 133

In the same period 150 were warrants were executed for the councils contracted Enforcement Agency (Bailiffs) to, in accordance with the relevant legislation, make enquires and enforce the outstanding debt.

To consider the appropriateness of the introduction of 7.5 tonne weight restriction (except for access) on the following roads in Bromyard.
• New Road
• Pump Street
• Frog Street
• Broad Street
• High Street • Cruxwell Street
• Rowberry Street
• Old Road
• Clover Road
• Winslow Road

The weight restriction traffic Order would come with an “except for access” clause. This exemption applies to vehicles requiring access to properties or land adjoining the aforementioned streets.
The purpose of this Order is to stop vehicles over 7.5 tonnes from using these streets purely as a cut-through; thereby directing such vehicles along the B4203 Sherford Street and Station Road and thus away from the residential streets and town centre streets.

The scope of the review is set out in Appendix A and the proposal signage is shown in Appendix B.

To provide the council with further time to assess the longer term impacts of the COVID 19 emergency including ongoing public transport service needs, aspirations of the administration and the council’s financial situation

To consider an application under the Highways Act 1980, section 119, to make a public path diversion order to divert part of Footpath HN16 (part) in the parish of Hentland.

To review the progress of audit recommendations implementation.

To consider the status of the council’s corporate risk register in order to monitor the effectiveness
of risk management within the Performance, Risk and Opportunity Management framework.

To provide the outcome of the review (including lessons learned) into cases of peer on peer abuse referred to the Multi Agency Safeguarding Hub (MASH).

To seek a decision to make a Definitive Map Modification Order to record a Restricted Byway in the parish of Stoke Prior in consequence of the duty set out in section 53(2)(b) and 53(3)(c)(i) of the Wildlife and Countryside Act 1981 (“the 1981 Act”) to keep the Council’s Definitive Map and Statement under continuous review.

To issue a simple caution to the defendant for one offence under Environmental Protection Act 1990, Section 34.

To prosecute one defendant for two offences under Section 34 of the Environmental Protection Act 1990 and one under Section 1 of the Control of Pollution (Amendment) Act 1989.

To serve a S20 Prohibition Order Cat 1 Notice U/003084

To serve a Prohibition Notice under Regulation 8(2) of The Health Protection (Coronavirus) Restrictions (England) Regulations 2020

To recommend that the Acting Assistant Director of Highways and Transportation endorses a proposal not to change the speed limit on either the A4137 or B4521 at St Owens Cross, Herefordshire.
The extents of the study area are shown in Appendix A.

The recommendation is proposed for the following reasons:

• The A4137 through St Owens Cross does not meet the minimum density required to be considered for a 30mph village speed limit, as set out in the Department for Transport (DFT) Traffic Advisory Leaflet Circular 1/04 “Village Speed Limits”.

• The surveyed speeds are too high for the enforcement of a 30mph limit according to Association of Chief Police Officers Guidance.

• There is no practical or prominent location for any new speed limit terminal signage at the crossroads.

• It would be more prudent for the undertaking of further safety investigations by Hereford Council’s Accident Investigation and Prevention team.

To review progress against the Safeguarding and Family Support improvement plan 2019/2020 produced in response to Ofsted Inspection of Local Authority Children's Services (ILACS) inspection judgement of June 2018 and subsequent focused visits carried out in 2019.

To commission BBLP to install welfare facilities at a closed landfill site at Strangford near Ross on Wye, Value to £25,000