1. Required due to change in the organizational name.
2.To be granted until mid-May only.

1. Both cemetery chapels are leased to Oak Tree Funeral Services whose sole proprietor wishes to sell his business and retire.
2. It is proposed to grant a Licence to assign both leases to A W Hughes & Son, undertakers for the unexpired terms.
3. These buildings will continue in use and to be cared for.

1.Kington Cemetery chapel is leased to Oak Tree Funeral Services whose sole proprietor wishes to sell his business and retire.
2.It is proposed to grant a Licence to assign the lease to A W Hughes

•Additional new timber classroom which will use s. 106 monies
•Plus historic single storey extension to provide additional permanent classroom. A pre-existing mobile classroom was removed (2018)

1.Current agreement expires mid-May but Covid-19 situation requires this to be extended for service delivery.
2.May be terminated when required at any time by either party.

• Option Agreement was completed 15/03/2018 and will expire 30/06/2020.

• Progression of the affordable housing scheme on land owned by the Duchy of Cornwall (which is dependent upon a footpath provision linking the new houses to the school and village) has been delayed.

• It is sought to extend the Option Agreement for a further 24 months to expire 30/06/2022

• The council faces challenges in finding accommodation for vulnerable people with complex needs as social housing providers prioritise commercial considerations and are often unwilling to take the risk of letting homes to this user group. Consequently the council needs to find alternative accommodation solutions which are economic and sustainable.

• One of the buildings to be let was purchased by the Council last year to provide supported accommodation for vulnerable people with complex needs. The other property is residential stock that was already owned by the Council. Decision to purchase was a partially exempt decision as the property will house vulnerable people. Consequently property details are included in Appendix 1.

• The Properties (both in Hereford City Centre) will accommodate in total eight very vulnerable care leavers to improve outcomes and help prevent specialist high cost placements.

• The tenant was selected by competitive tender to provide support services. They will manage the buildings and placements. See Appendix 1

• Lease has ended and tenancy at Will is required to regularize the continued occupation by DWP before terms for a new lease are agreed
• Required to protect the Council’s interest by not allowing a protected tenancy to be created
• Required to enable the Council to continue to charge rent and recover a contribution to building costs and overheads

• The Wilton Road Sports Centre was inundated during the February 2020 floods
• Tenant has been offered grunt funding for flood resilience measures comprising 4 no. flood doors, 2 no. water pumps and 3 no. non-return valves for drainage system.
• Lease requires Landlord’s written consent for all alterations
• Works to be carried out alongside the insurance reinstatement works

•Previous occupier vacated on 31st August 2020, so building will continue to be used for educational purposes.
•Licensee already has a lease of 80% of the buildings on this campus and use of The Hive will enable them to improve their offer to students.
•Any damage to the property to be made good at the expense of the Licensee.
•Outgoings to be paid by Licensee.
•Legal costs – each party to pay their own.

•Licensee currently occupies whole building but is giving up occupation of the upper floors (student accommodation) to Hereford College of Arts for temporary accommodation of new intake students following Covid-19 delays at Station Approach development.
•Replacement short term licence of just the offices and basement is required whilst lease is under discussion

• RNC already occupies this building but previous licence expired on 31st August 2020 and a new one is required to formalise their occupation.

• Any damage to the property to be made good at the expense of the Licensee.

• Outgoings to be paid by Licensee.
• Legal costs – each party to pay their own.

•Overage clause in original conveyance from the Council on 30 May 2018 relates to a Development Uplift for 25 years from date of transfer.
•There may be no disposition of the Property without a certificate signed by Herefordshire Council
•The Property is being resold

•Overage clause in conveyance from the Council on 25th September 2020 relates to a Development Uplift for 20 years from date of transfer.
•There may be no disposition of the Property without a certificate signed by Herefordshire Council
•The Property is being resold

1. Licensee occupies one administrative office, parking spaces for driving test candidates and seated waiting space in Plough Lane Reception area.
2. Licence ended 18 September and Licensee has been unable to secure alternative premises to date.
3. The Council has agreed to extend the Licence to 31st January 2021 to allow the continuation of driving tests from the Plough Lane location whilst alternative premises are finalised.

Health and safety of the building occupiers at Nelson House by providing a safe assembly point in the event of an evacuation of the building

• Licensee currently holds a Licence to Occupy the two upper floors (student accommodation) as temporary accommodation for new intake students following Covid-19 delays at Station Approach development.
• Current licence expires 31.12.2020.
• Fire at Station Approach site has delayed completion of the new accommodation.
• Extension of existing licence of Gardner Hall on the same terms is required for three further months to 31.03.2021.

1. The land comprises a small area being the building footprint.

2. The sale is to the Trustees of the Ledbury Rifle and Pistol Club for the sum of £7,500. They already own the building and have had a ground lease of the land which has 6 years unexpired at a rent of £300 per annum.

3. The surrounding site was transferred by way of freehold community asset transfer to Ledbury Rugby Club in 2015 but the Rugby Club did not want to take on the Rifle Club tenancy as landlord.

4. The Ledbury Rifle and Pistol Club did not meet the criteria for a Community Asset Transfer but purchasing the land would enable them to secure a long-term future at this location and access funding for development.

Tenant's request

To explicitly follow Department for Education (DfE) guidance and award additional funding to early years providers which are open at the level they would have expected to see in the 2020 autumn term had there been no coronavirus (COVID-19) funded from Dedicated Schools Grant (£120k) and the Council’s emergency grant funding (£259k)

1) To bring an additional plot into a lettable condition so that it can be legitimately occupied, increasing tenant capacity and letting income potential.
2) To significantly reduce the risk of further rubbish accumulation associated with vacant/uninhabitable plots (plot 5 has recently been cleared).
3) Due to further unexpected vandalism the extent of work needed at the Pembridge site has increased since the original survey which informed the scope of Project 1. All 6 plots are now known to be in need of modernisation, rather than the 2 plots previously intended. There is insufficient funding within the Project 1 budget to address all 6 plots, and a high risk that vandalism and rubbish accumulation will continue if only 2 plots are modernised leaving 4 nearby plots vacant and uninhabitable. A future project with sufficient funding to refurbish and let all 6 plots would be expected to represent greater value for money and a more robust use of funds.
4) Unauthorised encampments at Pembridge are currently preventing progression of the work at this site, and it is not at this stage clear when this work would be able to proceed.
5) Pembridge is expected to see investment during 2021/22 in 4 brand new traveller sites on a separate area as set out in (d) of the cabinet report (Project 2).

To consider the recommendation to introduce a 7.5t Weight Restriction (except for access) on various roads at Callow and Haywood, Herefordshire.

The extents of the proposed restriction are set out in detail in Recommendations below and shown on drawing 3409 83 in Appendix A.

Agreed to reimburse schools who fund £15 per week for children eligible for free school meals. Numbers identified are c.3,200 but this is likely to increase as more families identify themselves.

To assess and determine the application made.

to agree to issue an Invitation to Tender (ITT) for the provision of a Roster System to be used by the Home First and Hillside services

Approval of the accessibility improvement works at Westfield School, which will be commissioned by the school, following the contract procedure rules and undertaken by GKG Solutions Ltd and Hereford Window & Conservatory Centre, at a total cost up to the value of £38,000 including associated contingency, professional and statutory fees

Fund the works from the existing individual pupil needs budget

HMO Licence granted M/115536

To consult with schools forum on the proposed implementation plan for the revised high needs matrix and tariffs

To enable Western Power to carry out new electricity supply works within the highway, for which purpose the Council, as highway authority, consider the closure of the road is required due to the likelihood of danger to highway users while the said works are being carried out.

The Herefordshire visitor economy has been severely impacted by Covid 19 and the resulting lockdown. Tourism accommodation and attractions, cultural venues, hospitality businesses, non-essential retailers were instructed by government to close for circa 3 months during the start of their usual peak season period. Many of these businesses have then faced a second period of lockdown in November 2020 This has significantly threatened the viability of these businesses, and put at risk of redundancy the large numbers of people they employ.

In May the Marches LEP allocated £444,220 to Herefordshire to support Covid 19 economic recovery, subject to the development of a business case. Herefordshire Council in partnership with the Herefordshire Business Board established and submitted a business case focussed on supporting the soonest possible recovery of the visitor economy. Shropshire Council (as the accountable body) on behalf of the Marches LEP issued a funding offer letter to Herefordshire Council on the 17th June, and the Cabinet Member for Environment Economy and Skills took a decision to accept the grant and implement the project on the 20th June.

Recognising the need to engage with visitor economy businesses to co-ordinate delivery and to seek relevant expertise, a project steering group was formed in June 2020.

Recognising the need to seek appropriate expertise to deliver the Visitor Economy Marketing the procurement has been undertaken in accordance with the council’s contract procedure rules. In accordance with the grant funding business case, the extension will enable the delivery of the project to encourage visitors to visit next year supporting the soonest possible recovery of trade.

The Herefordshire visitor economy has been severely impacted by Covid 19 and the resulting lockdown. Tourism accommodation and attractions, cultural venues, hospitality businesses, non-essential retailers were instructed by government to close for circa 3 months during the start of their usual peak season period. Many of these businesses have then faced a second period of lockdown in November 2020 This has significantly threatened the viability of these businesses, and put at risk of redundancy the large numbers of people they employ.

In May the Marches LEP allocated £444,220 to Herefordshire to support Covid 19 economic recovery, subject to the development of a business case. Herefordshire Council in partnership with the Herefordshire Business Board established and submitted a business case focussed on supporting the soonest possible recovery of the visitor economy. Shropshire Council (as the accountable body) on behalf of the Marches LEP issued a funding offer letter to Herefordshire Council on the 17th June, and the Cabinet Member for Environment Economy and Skills took a decision to accept the grant and implement the project on the 20th June.

Recognising the need to engage with visitor economy businesses to co-ordinate delivery and to seek relevant expertise, a project steering group was formed in June 2020.

Recognising the need to seek appropriate expertise to deliver the PR and Partnership activities the procurement has been undertaken in accordance with the council’s contract procedure rules. In accordance with the grant funding business case, the extension will enable the delivery of the project to encourage visitors to visit next year supporting the soonest possible recovery of trade.

To enable Gigaclear to carry out rectifying carriageway defect works within the highway, for which purpose the Council, as highway authority, consider the closure of the road is required due to the likelihood of danger to highway users while the said works are being carried out

To enable Gigaclear to carry out rectifying carriageway defect works within the highway, for which purpose the Council, as highway authority, consider the closure of the road is required due to the likelihood of danger to highway users while the said works are being carried out.

To enable Welsh Water to carry out new service connection works within the highway, for which purpose the Council, as highway authority, consider the closure of the road is required due to the likelihood of danger to highway users while the said works are being carried out.

To enable Welsh Water to carry out new service connection works within the highway, for which purpose the Council, as highway authority, consider the closure of the road is required due to the likelihood of danger to highway users while the said works are being carried out.

To enable Gigaclear to carry out rectifying carriageway defect works within the highway, for which purpose the Council, as highway authority, consider the closure of the road is required due to the likelihood of danger to highway users while the said works are being carried out.

In order to effectively manage the councils highway network in respect of parking, occasionally a Penalty Charge Notice needs to be issued to a vehicle. Where payment is not made in respect of these the relevant legislation provides for debt to be pursued.

In order for the council to continue to exercise its public duty, and recover all associated costs with the enforcement of parking contraventions, and to ensure that the principles of enforcement are not undermined, it is appropriate to take all legal and necessary steps to obtain payment.

Notwithstanding a review of any correspondence received against any of these matters, and the councils underpinning duty to protect those that are vulnerable, the following documents have been served in accordance with legislation in the last period.

December 2020
Charge Certificate – 272
Order for Recovery – 185

In the same period 125 were warrants were executed for the councils contracted Enforcement Agency (Bailiffs) to, in accordance with the relevant legislation, make enquires and enforce the outstanding debt.

There are currently remedial works ongoing as part of an insurance claim,
tendered competitively, along with additional age related roofing works not covered by insurers.

These further additional works will achieve better value for money if carried out concurrently saving on additional preliminary costs.

1. Award Balfour Beatty LP the contract to complete environmental works at Michaelchurch Primary School.

2. Approve the expenditure of up to £5,000 at Michaelchurch Primary School for environmental works. Responsibility for managing and monitoring the project to be carried out by the Capital Project Manager, within the spend budget.

3. To authorise the expenditure of up to the value of £500 at Michaelchurch for professional fees. Responsibility for managing and monitoring the project to be carried out by the Capital Project Manager, within the spend budget.

Compliance with approved council policy.

Safeguard an existing Herefordshire business in the county and facilitate its further expansion.

Deliver private sector investment and job creation in the EZ which will boost confidence and interest from others and help generate further private sector investment and job creation. Speedy occupancy will boost the rates relief pot for the Local Enterprise Partnership (and hence the council).

Following the award of enterprise zone status in August 2011 approximately 45 hectares (110 acres) of council owned land was included, along with other privately owned land, in the designated EZ. The EZ status has resulted in the council and occupiers within the EZ benefiting from a number of government incentives such as significantly increased awareness and profile of the location and opportunity, business rates relief and retention, improved access to broadband etc. These factors have resulted in an increase in interest from local, national and international businesses in active and advanced negotiations with the council to acquire land within the EZ.

This area of land is located in the North Magazine area of the EZ and has been identified for general employment use.

The sale of the land is on a freehold basis. The purchaser will not accept or proceed with the purchase on any other basis.

All the EZ land is being actively marketed, and is being sold according to independent land valuations and the EZ Land Disposal Policy which was approved by cabinet member on 7 January 2016. The plot was revalued in November 2020 to reflect current market conditions. The agreed purchase price meets the market valuation. Valuation document attached.

This sale has the full endorsement of the EZ executive board.

The sale is to a local business whose current premises are no longer sufficient for their needs. They now wish to build additional premises to enable their expansion and the ability to expand the workforce.

The purchaser and their proposal have been assessed by the Hereford Enterprise Zone Board and deemed to meet the Placement Strategy, the Board’s set of criteria which each oncoming business must achieve in order to progress onto the Enterprise Zone.

The business was assessed to have met the Placement Strategy through its job creation predictions (in excess of 30% over 3 years) and being within one of the Enterprise Zone’s priority sectors (People Intensive Industries).

The decision to sell this plot supports council policy to use capital receipts from sale of land within the Enterprise Zone to fund the capital expenditure on installing necessary infrastructure across the site. The latest council decision to incur this expenditure is available via this link:
http://councillors.herefordshire.gov.uk/ieDecisionDetails.aspx?ID=6182

1) To enable the senior project manager to make decisions with the construction manager around expenditure necessary to properly define the project scope and to progress the design proposals with the benefit of accurate survey information.
2) To enable a detailed and coherent proposal to be produced, which will lead to a more accurate procurement process and the receipt of tenders which are more competitive and have greater cost certainty.
3) To significantly reduce the risk of project delay due to the Council’s internal procedures relating to having the ability to spend the identified budget lines relating to the project.
4) To enable the senior project manager to issue instructions in a timely manner around agreed spend.
5) To enable the senior project manager to authorise timesheets for professional fees.

To ensure public transport services are maintained at sufficient levels to meet the travel needs of key workers and vulnerable members of the community during the current COVID-19 emergency which commenced on 5 January 2021 and to provide support to at risk suppliers responsible for vital services.

The Secretary of State for Transport issued guidance on 25th March 2020 regarding maintaining essential bus services and supporting bus operators financially during the COVID-19 outbreak.

By suspending the time restriction on the use of concessionary bus pass use, vulnerable members of the community will be able to travel by bus for free at all times of the day. This will allow them greater flexibility to make essential journeys such as for shopping or to attend medical appointments or vaccinations.

Throughout the Covid-19 pandemic the council has followed Department for Transport guidance by maintaining concessionary fares reimbursements to bus operators at pre-pandemic levels. This will be maintained through the January and February 2021 lockdown period to ensure operators have the financial support they need to continue operating vital services.

Data obtained during previous Covid-19 lockdown periods has shown that the public bus network in Herefordshire, both subsidised and commercial experiences a dramatic decline in passenger numbers during lockdown periods. Services have seen passenger numbers as low as 3% of normal levels and are not sustainable as commercial routes. To support bus operators by assisting them to reduce commercial operating losses whilst maintaining a suitable public transport network council contracted services have been redeployed to operate the core bus network. This will ensure operators receive adequate income to operate the routes whilst at the same time ensuring a suitable network is available for key workers and vulnerable members of the community.

The core bus network is defined in the council’s Local Transport Plan (LTP) as the minimum level of service that will be provided. The network ensures links between market towns and Hereford City and a range of supporting routes which connect major villages with Hereford and the market towns. The core network also ensures the main arterial routes in to Hereford City are served by regular services. In summary this will provide:
• 2 hourly services between Hereford and each market town and main villages operating between 0730 and 1830 Monday to Saturday, no Sunday services will operate with the exception of service 33 Hereford – Ross on Wye

As indicated in point 2, after re-deploying contracted services to cover the core network an amount of vehicle capacity remained available for use. This will be allocated to operate other priority town services as follows:

Hereford City services
71B – Hereford / Credenhill
74 – Hereford / Newton Farm
77A – Hereford / Holmer circular
78 – Hereford / Rotherwas
78A - Hereford / Rotherwas
78X - Hereford / Rotherwas
79A – Hereford / Putson / Redhill
477 – Hereford / Canon Pyon

Leominster Town services
401 - Leominster town circular
402 - Leominster / Ridgemoor circular
403 - Leominster Southern Avenue circular

These services will generally operate Monday to Saturday with a frequency of hourly or 2 hourly.

To enable BT Openreach to carry out ducting installation works within the highway, for which purpose the Council, as highway authority, consider the closure of the road is required due to the likelihood of danger to highway users while the said works are being carried out.

To enable Severn Trent Water to carry out new service connection works within the highway, for which purpose the Council, as highway authority, consider the closure of the road is required due to the likelihood of danger to highway users while the said works are being carried out.

To enable Welsh Water to carry out new service connection works within the highway, for which purpose the Council, as highway authority, consider the closure of the road is required due to the likelihood of danger to highway users while the said works are being carried out

To enable Western Power to carry out new electricity supply works within the highway, for which purpose the Council, as highway authority, consider the closure of the road is required due to the likelihood of danger to highway users while the said works are being carried out.

To enable Western Power to slow traffic through a shuttle lane whilst carrying out HV & LV cable installation within the highway, for which purpose the Council, as highway authority, consider the speed restriction of the road is required due to the likelihood of danger to highway users while the said works are being carried out.

To enable Gigaclear to carry out rural fibre installation works within the highway, for which purpose the Council, as highway authority, consider the closure of the road is required due to the likelihood of danger to highway users while the said works are being carried out.

To consider a discretionary purchase policy for the Hereford Transport Package.

Following the completion of works on site there are some additional items that have now been highlighted. The Localities Team require two more Paxton’s securing their area and the heating in the Children’s Centre needs to be upgraded as some of their radiators are now within the new meeting room leaving the main area low on heating and without radiator covers. A hot water boiler is also to be installed to replace the current kettle along with other minor works.

To update the committee on the progress of the re-thinking governance working group.

To accept and approve the distribution of the council’s allocation from the Infection Control Fund Round 2 to care home and the care sector across Herefordshire in accordance with the grant determination letter issued by the Secretary of State on 1 October 2020.

On 17 September 2020 the Director for Economy and Place under the delegation from the Council of 6 August 2020 confirmed the addition of £7.674m pothole and challenge fund works to he delivered through the public realm annual plan 2020/2021 as follows:

Carriageway Works
£ 2,604,000
Structures and Stability
£ 3,160,000
Footways & Cycleway
£ 400,000
Countywide Drainage Improvements
£ 760,000
Signal, Roadmaking,
£ 750,000
Signs & Safety Barriers

Total
£ 7,674,000

That record of officer decision can be seen on the councils website by following the link below:

http://councillors.herefordshire.gov.uk/ieDecisionDetails.aspx?ID=7181

The Signal, Roadmaking, Signs & Safety Barriers element included budget for use on
- Traffic signal projects £100K
- Safety barriers £150K
- Traffic counting cameras £70K

This RoOD confirms this programme for this element of works as listed in Appendix A

New national restrictions introduced by Government, that weddings and civil partnerships will not be permitted to take place from 5 January 2021 except in exceptional circumstances

1. The Maylord Orchard Shopping Centre is now owned outright by the council as a strategic asset in central Hereford.
2. The Shopping Centre comprises multiple retail units some of which have been vacant and it is important that occupation levels are increased so that the holding costs incurred by the Council are mitigated; that rental levels are sustained at the level when the asset was purchased; and that the vitality of the centre improves.
3. The business plan sets out the management objectives, criteria and parameters for the shopping centre over the short, medium and long term
4. The business plan has been prepared by the council’s retained consultant Montagu Evans in consultation with council officers.

To undertake pre-decision scrutiny of Provision of children centre service in Bromyard area.

In accordance with the Flood and Water Management Act, significant flood events must be investigated – known as Section 19 investigations.

Herefordshire Council are required to investigate local sources of flooding (i.e. ordinary watercourses, surface water and groundwater) but as the Lead Local Flood Authority (LLFA) the Council are responsible for coordinating flood management activities with other relevant bodies – namely the Environment Agency (EA), Welsh Water (DCWW) and Severn Trent Water (STW).

An initial review has identified 30 settlements requiring investigation by HC following the October 2019 and February 2020 flood events. These locations have been assessed as being within the established criteria and include residential properties, businesses, critical services, strategic highways and railways. This number of studies is in excess of the number of investigations on which the allocation in the annual plan annex 7 was based and therefore further funding is required as set out above.

A further 26 settlements flooded from main river sources will be reviewed separately by the EA.

Given the large number of flooding incidents that occurred in February 2020 and October 2019 this decision will allow a desk-based gap analysis study using readily available data to be undertaken. This will identify the likely causes and consequences of flooding and demonstrate where further investigation is required to complete the section 19 investigations. If so this will be the subject of a further decision

Government advice is that the hospitality venues must close from 31 December 2020 unless operating as a takeaway/delivery operation.

Therefore any businesses that remain open under that capacity should do so without seating areas

To enable BT Openreach to carry out overhead BT cabling works within the highway, for which purpose the Council, as highway authority, consider the closure of the road is required due to the likelihood of danger to highway users while the said works are being carried out.