Decision details

Approval to award a contract for a supplier to provide maintenance and technical support on Daisy’s Wisdom EDRMS system

Decision Maker: Assistant director Corporate Support

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No

Purpose:

Electronic Document and Records Management System (EDRMS) is a type of content management system and refers to the combined technologies of document management and records management systems as an integrated system. It allows the automation of business processes such as workflows and approvals that can be integrated with other business systems. The EDRMS allows the indexing and meta tagging of documents to allow search and retrieval either directly or via the business application.

The EDRMS currently serves storage and retrieval of documents process for planning, social care, education, records management, HR and the Council’s website to name a few.

A procurement exercise was undertaken through CCS Framework RM3804 Lot 3d where an assessment of all catalogue items was done in line with the rules and conditions associated with this framework.

On completion of this assessment, only one catalogue item was identified as being able to meet the requirements of the specification to provide support and maintenance for the Wisdom EDRMS system. This was the company ‘Daisy’. The table below shows the evaluation summary of this tender process:

Rank Supplier Price Quoted
1 Daisy £111,858.09

Following the aware criteria, Daisy has been identified as providing the most economically advantageous tender and are recommended for award.

Contact: Natalia Silver, Assistant Director Corporate Support Email: nsilver@herefordshire.gov.uk Tel: 01432260732.

Publication date: 28/07/2020

Date of decision: 28/07/2020

Accompanying Documents: