Decision details

Extension of building maintenance and cleaning contract

Decision Maker: Cabinet member commissioning, procurement and assets

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes


To approve the extension of the existing council building maintenance and cleansing services contract, which has been procured through an open market tender exercise, to the 31August 2020.


The extension of the contract will enable time for the strategic service review of the Property Services function to complete, which is being undertaken to ensure a future sustainable service can be delivered.




(a)       The contract with Balfour Beatty Living Places to deliver an amalgamated property maintenance and cleansing service be extended for one year from 1 September 2019 to 31 August 2020 at a total contract value of £12 million.


Alternative options considered:

1.            To procure a longer term contract; this option is not recommended as there is insufficient time to complete the review and undertake a procurement process.


2.            Not to procure the service; this option is not recommended as the council have outsourced this service and do not have an in-house management resource required to manage the service and deliver continuous serviceprovision.


3.            To transfer the services into the public realm contract; this option is not available due to the limitation of time and as the council are seeking to undertake a fundamental service review.


Reason Key: Expenditure;

Wards Affected: (All Wards);

Contact: Andrew Husband, Strategic property services manager Email: Tel: 01432 383552.

Publication date: 12/08/2019

Date of decision: 12/08/2019

Effective from: 17/08/2019

Accompanying Documents: